presentation practical questions

PowerPoint Tests: Free Practice Questions and Guide 2024

Exam topics match the official PowerPoint Associate test

• PowerPoint 365 - 5 Practice Tests
• PowerPoint 2019 - 8 Practice Tests
• Hundreds of PPT Practice Templates
• 475 Practice Questions and Tasks
• Detailed PPT Proficiency Statistics
• Training Software that sits on top of Microsoft PowerPoint
• Microsoft Assessments Preparation
• PowerPoint Tests

The Microsoft PowerPoint test, also known as the PowerPoint Associate test, is a challenging pre-employment assessment built to evaluate your PowerPoint proficiency.

To make sure you arrive as well-prepared as possible and ace your PowerPoint exam, we offer updated and accurate PowerPoint PrepPack , which includes:

• Test Like Practice Questions - The questions in the preparation mimic the questions in the official Microsoft Office Specialist PowerPoint Associate exam.
• Simulated Practice Environment that will accustom you to working on the PowerPoint in both training and time-limited testing modes. This combination allows you to practice the test in a simulated time-constrained environment as well as do a deep dive on specific PowerPoint topics.
• Real-life cases  - The questions that you will encounter are not multiple-choice theoretical questions but real cases and problems you need to solve using the actual PowerPoint program. Our System provides ready-made templates and a downloadable program that presents the questions and tasks at the bottom of your PowerPoint screen.
• Full explanations, solving tips, and performance statistics - This will deepen your understanding of your current level and what you need to do to improve. The evaluation is divided into topics which allows you to focus on specific fields and improve your abilities in areas that need extra work. 

The preparation we offer covers every type of PowerPoint version , so whether you are preparing for 2016, 2019, or 365, we have got you covered.

We rely on customer feedback to ensure our PrepPacks stay accurate and suited to match test-taker needs . Do you have questions regarding which PrepPack is best for you? Can't find the PrepPack you're looking for? Let us help! Reach out at [email protected] .

Here you’ll find free PowerPoint test practice questions along with tips on how to pass the exam. Let’s begin.

What is a Microsoft PowerPoint test?

A Microsoft PowerPoint assessment evaluates a candidate's ability to conceptualize, imagine, and design a compelling slide deck using the right flow and layout to achieve a specific goal, as well as their technical skills to use PowerPoint functions and objects efficiently.

Candidates are asked multiple-choice questions based on a variety of PowerPoint features, to ensure they have a full grasp of the software.

Those who perform well on the test are capable of producing aesthetically pleasing slideshows that are authentic to the company's brand.

This test is especially useful for jobs like a manager or admin role, where you're often making slides and conducting presentations.

What is included in a PowerPoint Hiring Test?

When applying for a job where Microsoft PowerPoint skills are needed, you may be asked to take a test to demonstrate your proficiency. While the exact tests can vary depending on the job and company you’re applying for, some of the most common PowerPoint hiring tests will include test questions that are based on the official PowerPoint Associate Exam (2019 or Microsoft 365 Apps ) .

• Create and manage presentations and slides.
• Insert and format text, shape, and images.
• Insert tables, charts, SmartArt, and media.
• Apply transitions and animations.

Let’s try some PowerPoint questions so can get a feel of what you can expect on the test.

PowerPoint Test Questions

The PowerPoint practical questions below are taken from the preparation and are broken down by the various categories of the official Microsoft PowerPoint Associate Exam.

Category 1: Create and manage presentations and slides.

Change the page setup to have a custom size of 7.5(19.05 cm) width * 10 (25.4cm) height and orientation of the notes, handouts & outline to be landscape.

Category 2: Insert and format text, shape, and images.

On slide 4 reset the picture and then crop the picture to a shape named round diagonal coroner rectangle.

Category 3: Insert tables, charts, SmartArt, and media

On slide 2 insert a chart a Clustered Column Chart inside the empty text box. Resize the chart data range to include only two categories and 2 series. Rename the categories: Students and Adults. Name the series: Can read and Can’t read. Insert the data from the text box on slide 2 called reading statistics.

Category 4 - Apply transitions and animations.

Apply Zoom Animation to the title of slide 1

Gmetrix PowerPoint Prep

The JobTestPrep Powerpoint assessment test PrepPack enables access to the GMetrix Powerpoint practice tests that replicate the Microsoft Office environment and provide an authentic application experience with PowerPoint questions and answers. 

Once you purchase your PrepPack, you can use it for a whole year or up to 100 tests.

The GMetrix Powerpoint practice is a user-friendly interface with various features that allows you to track your progress and receive real-time feedback while you work on actual PPT spreadsheets.

The GMetrix Powerpoint tests offer two types of practice questions – Concept and Skill review along with full-length practice tests. The questions included cover all levels of difficulty from beginner to advanced with numerous tips on powerpoint best practices for every level.

This allows you to gradually build and sharpen your understanding and proficiency of the software, so there will be no questions in the real-life test that you couldn’t handle.

For each practice test, there is a training mode and a testing mode.

The training mode allows you to take your time to understand the tasks and answer the questions while receiving real-time feedback.

At any moment, you can use the help button that opens a detailed study guide. Like your own personal tutor, this explains step-by-step every procedure that needs to be performed to complete the task.

The testing mode is a limited-time mock test that simulates the conditions when taking the real assessment, including an accurate demand of a grade of at least 80% to pass the test.

When finishing the test, you can view the mistakes and evaluate your performance with the statistics panel that presents how many tests you took, the grade you received in each one, and how many topics you mastered. This allows you to assess your strengths and weakness and know which topics to focus your efforts on.

Isn’t the Best Way to Prepare for The Exam Using PowerPoint MCQ?

No, when you limit yourself to PowerPoint MCQ (AKA multiple choice questions), you’re not learning PowerPoint, instead, you’re memorizing specific questions with the hope they will show up on your future test.

This is not a good way to practice. PowerPoint is a visual program, which means practice should also be visual.

Also, memory that comes from a true understanding of the subject matter, will stay there in the long run and will require you to prepare again for the same exam that will most likely show up in future interviews and selection processes.

The best way to prepare for PPT questions is to use a PowerPoint practice that includes various Test PPTs or PowerPoint Templates.

Prepare for your PowerPoint Exam Using Testing PowerPoint Templates

One of the best strategies to prepare for the exam is to get access to questions that allow you to practice on real-life situations and problems that are presented using PowerPoint Slide Questions.

Doing actual changes in ready-made templates can enormously increase the learning curve and understanding of PowerPoint and its different features, possibilities, and use cases.

Our preparation offers exactly that, you will download a program that will connect to your personal PowerPoint software package and will allow you to practice with ready-made templates based on unique and specific scenarios.

What Is Included in The Linkedin PowerPoint Assessment?

The topics are similar to those in the MS PowerPoint assessment. Here is the full list taken from the official LinkedIn website: Animation and Transitions, Setup, Presenting, Media, Exporting, Printing, Charts, SmartArt and WordArt, Text, Collaboration, Sharing, and Layout.

What are PowerPoint Interview Questions?

PPT Interview questions are questions that are designed to gauge a candidate's proficiency, capability, and familiarity with this software. Below are some broad questions an interviewer might pose regarding PowerPoint:

• Define what PowerPoint is.
• Describe the purposes for which PowerPoint can be used.
• Can you describe the steps to animate a chart in PowerPoint?
• Can you identify the key elements of the PowerPoint home interface?
• How would you ensure consistency in font, layout, and color across all slides?
• What strategies would you use to keep audience engagement high during a PowerPoint presentation?
• Can you explain what a 'Trigger' for animation in PowerPoint is?
• What skills are necessary for effectively utilizing PowerPoint?

Helpful Links

• Excel Test – The Complete Guide
• MS Word Practical Questions
• Microsoft Office Assessment Tests

How-To Geek

How to practice your presentations with powerpoint's presenter coach.

Rehearsing presentations gets easier with PowerPoint.

Quick Links

How the presenter coach helps you with your presentations, what you'll need, how to launch the presenter coach in powerpoint, reading your rehearsal report.

Microsoft PowerPoint now has a Presenter Coach to let you rehearse your presentations before going to the audience. This coach gives you a detailed report telling you how well you did and suggesting areas for improvement. Here's how to use it.

Consider the Presenter Coach in PowerPoint as a trusted friend who listens to you practice performing  your presentations . This coach reviews your entire presentation and creates a report detailing your performance.

For example, it will grade you on how fast you speak and how much you use filler words like "um" and "ah." It will also inform you of words you might want to avoid and encourage you not to simply read the words on your slides aloud.

Basically, if you need a second opinion on your presenting style, this is a great way to get it.

Related: 8 Tips to Make the Best PowerPoint Presentations

To use the Presenter Coach in PowerPoint, you must have:

• a Microsoft account or a Microsoft 365 work or school account
• a working internet connection
• a microphone (so that PowerPoint can listen to what you're saying)

Also, the Presenter Coach only works if you use the English language in PowerPoint. Other languages are not yet supported as of April 2021.

PowerPoint's Presenter Coach works for any presentation. You can use it with your commercial, educational, and even family presentations.

To start using this feature, open your presentation with PowerPoint.

In the PowerPoint window, click the "Slide Show" tab on the ribbon at the top of the window.

If you don't see the Slide Show tab, you're probably in Slide Master View. Close this view by selecting "Slide Master" at the top and then clicking "Close Master View."

In the Slide Show tab, click "Rehearse with Coach" to open PowerPoint's Presenter Coach.

Your presentation will open in fullscreen mode. To activate the Presenter Coach, click "Start Rehearsing" in the bottom-right corner of your window. Optionally, enable "Show real-time feedback" if you want the coach to give you tips while you're still presenting.

Now, begin your presentation like you normally would. If you enabled the real-time feedback option, you'll see some tips appear in the bottom-right corner of your window.

Press "Esc" when you're done presenting to exit fullscreen mode. PowerPoint will now open your rehearsal report.

It's important to read and analyze the Presenter Coach's report properly. This will help you find areas for improvement and see whether you're doing well.

The report will vanish as soon as you close the report window. To save the report, take a screenshot of it.

Here's what each section in the report tells you about your presentation:

• Summary : Summary tells you the amount of time you spent practicing your presentation. It also shows the number of slides you rehearsed.
• Fillers : In the Fillers section, you'll see the filler words (umm, ah) that you used during your presentation. Using these filler words makes you sound less confident, and you should try to avoid using them.
• Sensitive Phrases : Sensitive Phrases highlights culturally sensitive phrases that you used in your presentation, which you might want to avoid. It considers the following areas sensitive: disability, age, gender, race, sexual orientation, mental health, geopolitical topics, and profanity.
• Pace : The Pace section tells you the pace of your presentation. If you were too fast or too slow, you'll find that information here.
• Originality : Microsoft suggests that you avoid reading out the text written in your presentation slides, as this makes your presentation boring. Instead, you should use original content in your speech. The Originality section informs you if you only read the text from your slides.

Now that you know where you need to improve, click the "Rehearse Again" button at the top of the report to re-present your presentation. When you're done, PowerPoint will make another report detailing your new presentation performance.

Related: How to Add Music to Your PowerPoint Presentation

Giving a Presentation? Here’s the Top 22 Practical Tips

Itamar Goldfeld

As a sales or marketing professional, presentations are simply a part of everyday life. Whether pitching a product or setting a new strategy, your presentation is a tool to help you sell.

Your audience may be a client, your boss, or another team in your organization – whichever it is, you need to create a presentation that will get them to align with your agenda. Sometimes, it can be quite a challenge…

In order to help make sense of the process, I like to use the concept of the 3Ps (and not the usual 4Ps or 7Ps of marketing you’ve probably heard of).

The 3Ps of presentations are P reparation, P resentation, and P ost-Meeting, and they cover the entire lifecycle of the presentation – from development to delivery, to follow up.

Want to rock your next presentation? Here are 22 helpful tips from my own experience, both as a presenter and as a participant, divided into the 3Ps. So let’s start at the beginning:

Preparation

• Define 1-2 goals you want to achieve in the meeting. A meeting without actionable’s is like a ship without a sail. You can’t get to where you’re going without knowing your destination and how to get there.
• Try to see things from the perspective of the audience. Find out everything you can about their agenda and interests. Ask yourself the question: “What’s in it for them?” and develop your presentation accordingly.
• Conduct brief, preliminary research about the people participating in the meeting. You can do this by checking their social profiles (LinkedIn/Facebook), and go over previous correspondence to see if you can glean any interesting or important information. Knowing your audience is the best way to know what “persona” you should project.
• Tailor the presentation to your audience in terms of content, depth of detail, technical level and more. Make sure you are speaking the ‘language’ of the participants, so they everyone understands you perfectly.
• Practice, practice, practice! Make sure you know the pitch fluently, and that you have mastered control of the presentation’s flow. Each slide should have a purpose and an important and coherent point. Ask a colleague or friend to let you practice on them.
• Always follow best practices! There are plenty of tried-and-tested ways to create the best possible professional presentation. Check them out here .
• If you have a roadshow pitch, be sure to update it regularly and even change it occasionally. It’s important to keep it fresh, so you can avoid sounding stale or – even worse – burning out.
• Make sure to check and double check all the technical aspects of your presentation.  Is the video playing properly? Do you have the right adaptors to connect your PC? It’s always best to come super-prepared. It would be a shame to mess up a great presentation because of an overlooked technical detail.
• Don’t be late! Make sure to arrive early enough to set up your presentation without undue pressure. On the other hand, don’t show up too early. You don’t want to inconvenience your host or audience.

Presentation

• People love hearing themselves talk ; that’s just human nature. Besides, it’s hard to stay focused for an hour or more listening to a monologue, so break up the time with audience interaction. Encourage debate and discussion. Ask leading questions, offer quizzes and invite people to share their opinions. Lead the audience to articulate your conclusion. A message is always conveyed better when a person says it for themselves.
• Keep it interesting. Use humor, personal anecdotes, ‘wow’ facts, statistics  or anything else that might pique the audience’s interest. In the end, it’s all about making a personal connection with participants.
• People are much more open when they feel accepted . Validate the questions and comments raised by participants. Even the most confident CxO likes a bit of positive feedback now and then.
• Be agile – don’t take a die-hard approach about sticking to the pre-planned flow. If a particular question is asked prematurely, don’t respond with “We’ll get to that later”. Be flexible and take the discussion to the place that interests the people in the room. (Unless of course, they are totally off point. Then you can gently steer the presentation back on course.)
• Be relevant. Don’t settle for generalities. Use examples and case studies that the specific audience can relate to. People appreciate it when they feel you’ve done your homework and tailored the presentation to make it interesting for them.
• Be a pro. Convey a sense of confidence and authority. That doesn’t necessarily mean having all the answers. But it does mean that you are able to find the right answers and come back to the audience with the information they want.
• Pay attention to everyone in the room. Sometimes when presenting, we tend to focus on one or two people, but it is important to make every participant feel included. The best way to do this is by making eye contact.
• Be prompt and practical. if you happen to finish before schedule, don’t fill the time just for the sake of it. Finish a bit early – the participants will appreciate the unexpected free time in their schedule. And whatever you do, do not exceed the time allocated to you. It will just inconvenience the audience.
• Bonus! Don’t show up empty handed. Even the smallest giveaway can be a great ice breaker and will be appreciated by the audience. Also, don’t refuse a glass of water or coffee if offered to you. This is a gesture of hospitality, and it is polite and appropriate to accept it.

Post-Meeting

• Make it easy for participants to be in touch with you . Leave a business card, and add your email address to the final slide of the presentation.
• Send out a summary up to 24 hours after the presentation . Compliment the participants on their contribution to the meeting. If necessary, make sure to include clear action items and assign them to the person in charge of each task.
• If you were assigned tasks or questions that require follow up , be sure to get it done within 48 hours.
• If objectives weren’t met, send a follow-up email a week after the meeting to further clarify.

They say that good things come in threes. That’s definitely true when it comes to presentations. The 3Ps – Preparation, Presentation, and Post-Meeting – is an effective approach to managing the entire process, making sure every aspect of your presentation, from initial idea to final follow-up, is fully optimized.

So next time you need to give a presentation, follow the 3Ps and the 22 tips above. You’ll be that much closer to achieving your aims.

Launch your Campaign!

Create full funnel campaigns that drive real business results..

Related Articles

Cyrus Jabbari

Laura Kloot

Camilla Salemme

For Advertisers

• Advertise with Outbrain
• Native Advertising
• Contextual Advertising
• Demo Outbrain
• How to Buy Outbrain
• Outbrain Academy
• Advertiser Guidelines
• Advertising FAQ
• Advertising Glossary
• Vertical Insights
• Vertical Hub
• Affiliate Marketing
• Affiliate Hub
• High-Conversion Content
• Repurpose Social Campaigns

About Outbrain

• Company Overview
• Cultural Manifesto
• Trust & Transparency
• For Publishers
• Thought Leadership
• Outbrain Blog
• Resources Hub
• Case Studies
• Performance Marketing
• Advertising Academy
• Publisher's Directory
• Help Center

Ready to start?

Try Outbrain for Advertisers today

• Interest-Based Ads (Opt Out)
• Privacy Policy
• Terms of Use

• Public Speaking Classes
• Corporate Presentation Training
• Online Public Speaking Course
• Northeast Region
• Midwest Region
• Southeast Region
• Central Region
• Western Region
• Presentation Skills
• 101 Public Speaking Tips
• Fear of Public Speaking

Exercises to Improve Presentation Skills | Become a Better Public Speaker

Before I begin, though, there is an important point that you really have to understand. Developing public speaking skills takes time. If you have a presentation tomorrow morning and you are just now looking for exercises to improve public speaking skills, guess what? You are probably too late.

Someone called our 800 number last week looking for help with an upcoming presentation. I asked him, “How long have you known about this fear?”

He replied, “Well, I guess all my life.”

So he knew he needed help a long time ago but waited until just a few weeks before his biggest presentation to try to do something about it. That would be like a teenager just starting to learn to drive a week before taking the driver’s test. You can probably do it. However, the teen would do much better if he or she practices an hour or two every week for an entire year. If you practice the public speaking tips below a little at a time on a regular basis, you will slowly become a great public speaker. If you try to do it in a week, you probably won’t improve a lot.

Don’t Do These Things. They Will Not Help You Become a Better Public Speaker.

Before I give you my go-to tips for an effective presentation, here are a few terrible ideas that get reposted on the internet. Don’t do these things! They will not help you become a better presenter. In fact, most of these things will actually make you more nervous.

Yup. Many of the things that friends and coworkers tell you to do to become a better speaker actually cause nervousness.

Never Try to Memorize a Speech Word-for-Word.

The first thing that most people do to practice a presentation is to write it out word-for-word. (That is a huge mistake, by the way.) The second thing they try to do is memorize the presentation. These two mistakes cause more people to experience the fear of public speaking than anything else that I have seen.

I’ll give you an example. The first time I got really nervous about a presentation was when I was in college. I worked for a huge company during a summer internship. At the end of the summer, I had to give a presentation about the experience. I wrote out my presentation and read it over and over until I had the delivery down to almost exactly 15 minutes. (That was the time that was given to me.)

However, the more that I read the speech, the more canned and boring it sounded to me. So, just like most people do, I decided to try to memorize the speech. Obviously, that will make me sound better, right? Well, not exactly. Keep in mind that I was nervous already, So by increasing the complexity of the presentation (trying to memorize it,) I just made myself even more nervous.

I flew through the presentation at break-neck speed and sat down humiliated at my performance. So don’t do what I did way back then. Don’t write the presentation word-for-word and don’t try to memorize it.

Don’t Practice in Front of a Mirror.

There is another big challenge with practicing this way. You don’t get any critical feedback. The good news is that there is a much better way to practice. Ask a coworker, friend, or family member to listen to your speech. As you communicate your ideas in front of an audience just watch how they react. When you say something clearly, you will see them nod slightly. This lets you know you are communicating well.

If you see confusion on the face of your listener, that means something you said wasn’t quite understood. This lets you alter your delivery. No one is going to create a perfect speech the first time they present it. However, if you improve the presentation every time you practice, you will get better and better at delivering it as well.

By the way, if you want to increase your nervousness even more use a video recording device (cellphone camera, etc.) to coach yourself. This type of practice takes the “practice in front of a mirror” mistake to an entirely new level. (Don’t do that.)

Filler Words Are Normal. Don’t Try to Totally Eliminate Them.

Anything you reinforce you will get more of. So, if you focus on trying to reduce filler words, you will most likely — at least in the short term — use more filler words. Plus, if you totally eliminate filler words altogether, you create a bigger problem.

Have you ever watched a politician give a speech and think, “Something is just not right about that person?” The delivery may seem mechanical. You may hear the words and think that the person just doesn’t seem that genuine. Interestingly, this happens from over practice and overtraining. The speech will sound canned and robotic.

A good example of this occurred in the 2016 presidential debates. The last two candidates in the Republican Primary were Ted Cruz and Donald Trump. After the last debate, the consensus among “experts” was that Cruz handily won the debates. Trump was often seen stumbling over words and not completing sentences. Cruz, though, was an expert debater. When all the votes were counted, though, Trump won the Primary by quite a lot. The same thing happened in the Trump and Clinton debates.

When we talk to coworkers at lunch or have drinks with friends, we naturally use filler words in conversations. They make us human. When all of those filler words go away, we sound mechanical. Don’t get me wrong, when people get nervous, they often over-use filler words. The filler words become annoying. The secret, though, is not to eliminate the filler words. The secret is to reduce the nervousness. Then the filler words are reduced automatically.

The Best Exercises to Improve Presentation Skills. These Things WILL Help You Become a Better Public Speaker.

If you really want to become an effective speaker, you want to practice speaking in front of a group as often as you can. In fact, the only way to reduce stage fright is to present more and have a series of successes. The reason why most people feel nervous when they present is just that they do this skill so infrequently. For instance, if you only drove a car once every two years, you will likely be terrified every time you got behind the wheel.

Think about developing public speaking skills like dating. Both people who go on a first date will likely be very nervous, In fact, the person asking for the date will probably be terrified just before the question is asked. The second date will be equally as terrifying. However, as both people enjoy each date, the nervousness is replaced by more positive emotions. Over time, both people become more comfortable on the dates than being alone.

However, what would happen if the dates only occur once every year or once every couple of years. The person will never feel that comfort level. He or she will be starting from the initial nervousness level every single time. So the best way to improve your presentation skills is to… well… get up and present more.

The following exercises will help, though.

Speak Up in Team Meetings.

When others disagree, though, you also realize that this isn’t the end of the world. A little debate actually helps you improve your ideas. The best part about this type of presentation is that it is informal and fairly risk-free. Most ideas shared in team meetings are quickly forgotten once the meeting is over. So you get a chance to practice your presentation delivery without any long-term consequences.

If you want to lower the risk even more, try asking a simple question during the team meeting. Often, great speakers are not the people who have important things to say. Instead, they are the people who ask the right questions to get the audience thinking differently.

Obviously, don’t make the meetings drag on longer by constantly adding to the conversation. A little practice goes a long way. Your goal is to increase your comfort level speaking in front of people . That is why asking a question to get your team members talking more can help improve your speaking skills. It can also help improve your interpersonal communication as well.

Design a Better Speech.

All the exercises to improve presentation skills will fail if you create a terrible speech. If you try to tell your audience EVERYTHING you know about a topic, your speech will be terrible. Your audience will then see you as a terrible speaker.

This is why I mentioned not writing out your speech or trying to memorize the speech. Instead, try to put yourself in the shoes of the audience member. Ask yourself what you would want or need to know from listening to the presentation? Then jot down the most important points that come to mind. By starting with your audience in mind, you will be able to quickly identify just a few key points to cover in the presentation.

You can begin to practice thinking this way over time by making this a repeatable exercise.

Here is an example. Think about something you do every day at work. Pick something that you know inside and out. Because you do this all the time, you will think of it as being simple. However, someone who has never done this thing will likely have trouble doing it.

For instance, in my industry, I write a lot of articles. After writing for years, it is second nature to me. A new person may struggle with it, though.

My wife owns a bakery. She creates iced cookies that are works of art. My daughter worked at a clothing store for a while. She got really good at putting together outfits. Each of these skills can be broken down into a step-by-step process and taught to a new person.

This type of exercise can help you get practice creating compelling presentations. A simple step-by-step process is easy to remember.

The Best Public Speaking Exercise Is to Practice Personal Anecdotes.

For instance, if I am designing a presentation about how to write a blog post, one of my main points might be about creating a compelling title. I can ask myself, “How do I know this is important?” or “When did I learn the value of this tip?” The answer to that question is likely a good story.

In fact, years ago, I went to an ASTD (now ATD) convention in Atlanta, GA. The convention was HUGE. They had hundreds of different breakout meetings throughout the three days. Obviously, I couldn’t attend all of them. So, I went down the list first just looking at the titles. I quickly eliminated any title that didn’t sound interesting or informative. Then, with the titles that I had left, I crossed out a few more that didn’t match up to the quality of my high rankers. Only then did I take the time to look at the speaker bio and description.

Keep in mind, this was for breakout sessions. Your potential readers will do the same thing even more quickly when they scan your blog on a Google search. A compelling title will make them more likely to click on your post to read more.

Remember that your experience on a given topic is what your audience has come to hear. These personal stories are what peaks your audience’s attention. You can practice these anecdotes in conversations with friends or coworkers. In fact, this is an easy exercise to improve presentation skills that can become a daily task.

You Will Find a Lot of Effective Exercises in Public Speaking Classes.

If time is short and you don’t have a year or so to develop your public speaking skills, you might try a good public speaking class . The exercises in these classes break down the most important skills in presenting and give each participant the chance to master each component. For details about upcoming classes in your area, click the link above or complete the form below.

Free Public Speaking Tips , Podcasts

View More Posts By Category: Free Public Speaking Tips | leadership tips | Online Courses | Past Fearless Presentations ® Classes | Podcasts | presentation skills | Uncategorized

• Effective Presentation Skills Tutorial
• Handling Questions and Answers

At the end of your presentation, if it is appropriate for the type of presentation, solicit questions from the audience.

Responding to Audience Questions

When someone is asking a question, make eye contact with that person, listen positively, and acknowledge by saying "thank you for that question," or say "that is an excellent question" or "that is an important question".

If the audience is in a large room and cannot hear each other's questions, repeat the question loudly for everyone to hear, before answering it.

If you know the answer to the question, respond appropriately and briefly so you can take more questions and not spend too much time on one question.

Effective Response to Question

This video clip is an example of a presenter effectively responding to an audience member's question .

Ineffective Response to Question

This video clip is an example of a presenter ineffectively responding to an audience member's question .

If the question is not relevant to the presentation, say something like, "I am really sorry that question is outside the scope of this presentation, but I will be happy to stay after the presentation and discuss it with you."

Effective Response to Off-topic Question

This video clip is an example of a presenter effectively responding to an off-topic question or one in which he or she does not know the answer .

Inappropriate Response to Off-topic Question

This video clip is an example of a presenter inappropriately responding to an off-topic question or one in which he or she does not know the answer .

If time is running out for answering all of the questions, say, "I am sorry. I am running out of time, but I will take one last question, and then I will be available at the end to answer any remaining questions."

If you do not know the answer to a question say, "That is an interesting question, and I will have to get back to you later on that" or ask the audience "Can someone help me with this?" or be gracious and acknowledge you do not know the answer at that time.

If an audience member criticizes or attacks what you had covered in your presentation, do not attack back, but separate the valid criticism from the personal attack, and respond to the criticism appropriately.

Some things not to do during the question and answer period:

• Shuffling papers or technology and not making eye contact with the questioner
• Belittling the questioner
• Calling those who want to ask questions by their physical characteristics
• Not taking questions in the sequence they are asked, but focusing on certain people or a side of the room

Asking Good Questions

If you are in the audience, know also how to ask good questions to indicate that you are following the presentation.

You can ask some general questions about any topic, and you may be genuinely curious about some things presented.

• What were the most challenging aspects, or what surprised you the most, in conducting this project?
• Why did you choose this particular methodology or argument instead of another one?
• How did you collect the data? Were there any problems in collecting data? What was the sample size?
• How did you validate your work? Did you validate with a real problem or situation?
• What are some of the limitations of your work?
• What recommendations do you have for further exploration in this project?

Learning to ask good questions at the end of a presentation demonstrates your active participation.

  Previous

  Take Quiz

• Preparing for the Presentation
• Organizing the Presentation
• Designing Effective Presentation Materials
• Rehearsing the Presentation
• Delivering the Presentation
• Presentation Skills Quiz
• Presentation Preparation Checklist
• Common Reasons for Ineffective Presentations

• Top Courses
• Online Degrees
• Find your New Career
• Join for Free

What Are Effective Presentation Skills (and How to Improve Them)

Presentation skills are essential for your personal and professional life. Learn about effective presentations and how to boost your presenting techniques.

At least seven out of 10 Americans agree that presentation skills are essential for a successful career [ 1 ]. Although it might be tempting to think that these are skills reserved for people interested in public speaking roles, they're critical in a diverse range of jobs. For example, you might need to brief your supervisor on research results.

Presentation skills are also essential in other scenarios, including working with a team and explaining your thought process, walking clients through project ideas and timelines, and highlighting your strengths and achievements to your manager during performance reviews.

Whatever the scenario, you have very little time to capture your audience’s attention and get your point across when presenting information—about three seconds, according to research [ 2 ]. Effective presentation skills help you get your point across and connect with the people you’re communicating with, which is why nearly every employer requires them.

Understanding what presentation skills are is only half the battle. Honing your presenting techniques is essential for mastering presentations of all kinds and in all settings.

What are presentation skills?

Presentation skills are the abilities and qualities necessary for creating and delivering a compelling presentation that effectively communicates information and ideas. They encompass what you say, how you structure it, and the materials you include to support what you say, such as slides, videos, or images.

You'll make presentations at various times in your life. Examples include:

Making speeches at a wedding, conference, or another event

Making a toast at a dinner or event

Explaining projects to a team 

Delivering results and findings to management teams

Teaching people specific methods or information

Proposing a vote at community group meetings

Pitching a new idea or business to potential partners or investors

Why are presentation skills important? 

Delivering effective presentations is critical in your professional and personal life. You’ll need to hone your presentation skills in various areas, such as when giving a speech, convincing your partner to make a substantial purchase, and talking to friends and family about an important situation.

No matter if you’re using them in a personal or professional setting, these are the skills that make it easier and more effective to convey your ideas, convince or persuade others, and experience success. A few of the benefits that often accompany improving your presentation skills include:

Enriched written and verbal communication skills

Enhanced confidence and self-image

Boosted critical thinking and problem-solving capabilities

Better motivational techniques

Increased leadership skills

Expanded time management, negotiation, and creativity

The better your presenting techniques, the more engaging your presentations will be. You could also have greater opportunities to make positive impacts in business and other areas of your life.

Effective presentation skills

Imagine yourself in the audience at a TED Talk or sitting with your coworkers at a big meeting held by your employer. What would you be looking for in how they deliver their message? What would make you feel engaged?

These are a few questions to ask yourself as you review this list of some of the most effective presentation skills.

Verbal communication

How you use language and deliver messages play essential roles in how your audience will receive your presentation. Speak clearly and confidently, projecting your voice enough to ensure everyone can hear. Think before you speak, pausing when necessary and tailoring the way you talk to resonate with your particular audience.

Body language

Body language combines various critical elements, including posture, gestures, eye contact, expressions, and position in front of the audience. Body language is one of the elements that can instantly transform a presentation that would otherwise be dull into one that's dynamic and interesting.

Voice projection

The ability to project your voice improves your presentation by allowing your audience to hear what you're saying. It also increases your confidence to help settle any lingering nerves while also making your message more engaging. To project your voice, stand comfortably with your shoulders back. Take deep breaths to power your speaking voice and ensure you enunciate every syllable you speak.

How you present yourself plays a role in your body language and ability to project your voice. It also sets the tone for the presentation. Avoid slouching or looking overly tense. Instead, remain open, upright, and adaptable while taking the formality of the occasion into account.

Storytelling

Incorporating storytelling into a presentation is an effective strategy used by many powerful public speakers. It has the power to bring your subject to life and pique the audience’s curiosity. Don’t be afraid to tell a personal story, slowly building up suspense or adding a dramatic moment. And, of course, be sure to end with a positive takeaway to drive your point home.

Active listening

Active listening is a valuable skill all on its own. When you understand and thoughtfully respond to what you hear—whether it's in a conversation or during a presentation—you’ll likely deepen your personal relationships and actively engage audiences during a presentation. As part of your presentation skill set, it helps catch and maintain the audience’s attention, helping them remain focused while minimizing passive response, ensuring the message is delivered correctly, and encouraging a call to action.

Stage presence

During a presentation, projecting confidence can help keep your audience engaged. Stage presence can help you connect with your audience and encourage them to want to watch you. To improve your presence, try amping up your normal demeanor by infusing it with a bit of enthusiasm. Project confidence and keep your information interesting.

Watch your audience as you’re presenting. If you’re holding their attention, it likely means you’re connecting well with them.

Self-awareness

Monitoring your own emotions and reactions will allow you to react well in various situations. It helps you remain personable throughout your presentation and handle feedback well. Self-awareness can help soothe nervousness during presentations, allowing you to perform more effectively.

Writing skills

Writing is a form of presentation. Sharp writing skills can help you master your presentation’s outline to ensure you stay on message and remain clear about your objectives from the beginning until the end. It’s also helpful to have strong writing abilities for creating compelling slides and other visual aids.

Understanding an audience

When you understand your audience's needs and interests, you can design your presentation around them. In turn, you'll deliver maximum value to them and enhance your ability to make your message easy to understand.

Learn more about presentation skills from industry experts at SAP:

How to improve presentation skills

There’s an art to public speaking. Just like any other type of art, this is one that requires practice. Improving your presentation skills will help reduce miscommunications, enhance your time management capabilities, and boost your leadership skills. Here are some ways you can improve these skills:

Work on self-confidence.

When you’re confident, you naturally speak more clearly and with more authority. Taking the time to prepare your presentation with a strong opening and compelling visual aids can help you feel more confident. Other ways to improve your self-confidence include practicing positive self-talk, surrounding yourself with positive people, and avoiding comparing yourself (or your presentation) to others.

Develop strategies for overcoming fear.

Many people are nervous or fearful before giving a presentation. A bad memory of a past performance or insufficient self-confidence can contribute to fear and anxiety. Having a few go-to strategies like deep breathing, practicing your presentation, and grounding can help you transform that fear into extra energy to put into your stage presence.

Learn grounding techniques.

Grounding is any type of technique that helps you steer your focus away from distressing thoughts and keeps you connected with your present self. To ground yourself, stand with your feet shoulder-width apart and imagine you’re a large, mature tree with roots extending deep into the earth—like the tree, you can become unshakable.

Learn how to use presentation tools.

Visual aids and other technical support can transform an otherwise good presentation into a wow-worthy one. A few popular presentation tools include:

Canva: Provides easy-to-design templates you can customize

Powtoon: Animation software that makes video creation fast and easy

PowerPoint: Microsoft's iconic program popular for dynamic marketing and sales presentations

Practice breathing techniques.

Breathing techniques can help quell anxiety, making it easier to shake off pre-presentation jitters and nerves. It also helps relax your muscles and get more oxygen to your brain.  For some pre-presentation calmness, you can take deep breaths, slowly inhaling through your nose and exhaling through your mouth.

While presenting, breathe in through your mouth with the back of your tongue relaxed so your audience doesn't hear a gasping sound. Speak on your exhalation, maintaining a smooth voice.

Gain experience.

The more you practice, the better you’ll become. The more you doanything, the more comfortable you’ll feel engaging in that activity. Presentations are no different. Repeatedly practicing your own presentation also offers the opportunity to get feedback from other people and tweak your style and content as needed.

Tips to help you ace your presentation

Your presentation isn’t about you; it’s about the material you’re presenting. Sometimes, reminding yourself of this ahead of taking center stage can help take you out of your head, allowing you to connect effectively with your audience. The following are some of the many actions you can take on the day of your presentation.

Arrive early.

Since you may have a bit of presentation-related anxiety, it’s important to avoid adding travel stress. Give yourself an abundance of time to arrive at your destination, and take into account heavy traffic and other unforeseen events. By arriving early, you also give yourself time to meet with any on-site technicians, test your equipment, and connect with people ahead of the presentation.

Become familiar with the layout of the room.

Arriving early also gives you time to assess the room and figure out where you want to stand. Experiment with the acoustics to determine how loudly you need to project your voice, and test your equipment to make sure everything connects and appears properly with the available setup. This is an excellent opportunity to work out any last-minute concerns and move around to familiarize yourself with the setting for improved stage presence.

Listen to presenters ahead of you.

When you watch others present, you'll get a feel for the room's acoustics and lighting. You can also listen for any data that’s relevant to your presentation and revisit it during your presentation—this can make the presentation more interactive and engaging.

Use note cards.

Writing yourself a script could provide you with more comfort. To prevent sounding too robotic or disengaged, only include talking points in your note cards in case you get off track. Using note cards can help keep your presentation organized while sounding more authentic to your audience.

Learn to deliver clear and confident presentations with Dynamic Public Speaking from the University of Washington. Build confidence, develop new delivery techniques, and practice strategies for crafting compelling presentations for different purposes, occasions, and audiences.

Article sources

Forbes. “ New Survey: 70% Say Presentation Skills are Critical for Career Success , https://www.forbes.com/sites/carminegallo/2014/09/25/new-survey-70-percent-say-presentation-skills-critical-for-career-success/?sh=619f3ff78890.” Accessed December 7, 2022.

Beautiful.ai. “ 15 Presentation and Public Speaking Stats You Need to Know , https://www.beautiful.ai/blog/15-presentation-and-public-speaking-stats-you-need-to-know. Accessed December 7, 2022.

Keep reading

Coursera staff.

Editorial Team

Coursera’s editorial team is comprised of highly experienced professional editors, writers, and fact...

This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

• SUGGESTED TOPICS
• The Magazine
• Newsletters
• Managing Yourself
• Managing Teams
• Work-life Balance
• The Big Idea
• Data & Visuals
• Reading Lists
• Case Selections
• HBR Learning
• Topic Feeds
• Account Settings
• Email Preferences

What It Takes to Give a Great Presentation

• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

Partner Center

Presentation Skills

• Introduction
• Storytelling
• Presentation Outlines
• Tools for Creating Presentations
• Designing Presentation Slides
• Finding & Citing Media
• Preparing & Testing Technology

Handling Audience Questions

• Presentation Anxiety
• Online Presentations
• Feedback Form
• Co-Curricular Recognition Form
• Faculty Resources

The Question & Answer (or Q&A) session happens at the end of your presentation—audience members are free to ask you questions about your content and your ideas, and you have the chance to show how well you know your research.

But what happens if someone asks a tough question?

In this section, we'll look at how to handle audience questions so you can feel more in control of the situation.

Tips for Answering Questions in a Presentation

Make sure you understand the question and that you've heard everything the person wants to learn.

Re-state the question in your own words and have the person confirm that you've heard and understood their question. For example, you could say, "Are you asking…?" or "Did you mean…?" before rephrasing the person's question.

Be direct and honest. If you don't know the answer, that's okay too, but you should try your best to respond in a way that will satisfy the person who asked you the question.

Use a story that is relatable to the audience to build a better connection with your audience.

If someone asks you a difficult question, don't get rattled! Make sure you're polite, professional, and courteous. Be prepared for your presentation—think about what people might ask you during your presentation and either include the content in your session or leave it for the Q&A.

How to Handle Different Types of Questions

Handling questions from audience members can be one of the most difficult aspects of presenting your work. So, what kinds of questions might come up during your Q&A session?

Check the boxes below to learn more about a few different types of questions and how to handle them.

Direct Questions

Direct questions are the typical questions we use when we want information. Direct questions require direct answers. You want to be clear and concise with your response, and you'll likely only need one sentence to answer the question.

There are three types of direct questions:

• True/False (Yes/No) : You either confirm or deny what the questioner has asked you.
• Multiple Choice : You state which option is true based on two or more choices included in the question.
• Fill in the Blank : Your answer will provide missing information for the questioner.

Hostile Questions

Hostile questions are often designed to challenge the narrative, structure, and conclusions of your presentation. These types of questions can range from annoying comments or rude interruptions to mild differences of opinion to highly charged challenges.

It's important to handle these kinds of disagreeable questions without getting hostile back. Remember: You have the power to control and optimize these difficult situations.

Types of Hostile Questions

Four common types of hostile questions include:

Example: "Your conclusion here is unrealistic, don't you think so?"

With these types of questions, you can respond with a simple “No,” immediately followed by a recap of the issue under consideration.

For example: "No, my conclusion is based on… and…"

In this case, long answers can be effective for diffusing the hostility. Maintain a neutral expression, and maintain eye contact with the questioner. Focus on the issue at hand and use this time to reinforce your ideas. Don’t let your emotions dictate your response.

Example: "How can you suggest such a flawed idea to solve this issue?"

What's essential about your response here is that you do not repeat the inflammatory word (in this case, it would be "flawed"). Keep a cool head, and summarize the issue without repeating the word that the questioner used.

For example: You might start your response saying, “The issue at hand is what impact this solution will have on our user group going forward… ”

You can then use this time to provide more information about how you came to this solution for this particular user group. Respond on your terms, not the terms of the questioner.

Example: "What kinds of sources did you look at to come to your conclusion?"

This type of hostile question is difficult to convey in a written form because they will sound similar to a direct question. The question is not using any inflammatory words or asking you to agree with a negative, but the question may still be hostile depending on the tone

In these situations, ignore the tone and respond as if the question was asked in a completely straightforward way–as difficult as that may be. Stay calm and give the questioner the information in a simple, direct way.

Example: "Given your background and limited knowledge on this subject, why did you even choose this topic for your presentation?"

Negative preconditions refer to the inclusion of negative assumptions or statements about the presenter or their work before the question is even asked. By framing the question in a negative way first, the presenter is then put into a defensive position, which makes it harder to provide a confident or satisfactory answer.

Similar to inflammatory trigger words, try to ignore the negative preconditions and focus exclusively on the issue at hand.

For example: "During this project I learned… which has a major impact on… As I stated earlier in the presentation, I was drawn to this topic because of… and… which has helped me…"

It's important to note that these kinds of negative preconditions are not constructive or helpful in the classroom—ideally, your professor will confront the person who asked a question like this!

Multi-Part Questions

Multi-part questions are questions that have multiple distinct parts or sub-questions. Instead of asking a single, straightforward question, the questioner will weave together different inquires in the same question.

For example: "I appreciated that your project focused on renewable energy sources—I was curious about a few things: What are the advantages of those sources in Ontario? Are they more expensive than our current energy solutions? What's their potential for widespread adoption here?"

As a presenter, it can be difficult to keep track of all these different questions—in most cases, the questioner genuinely wants more information, but they know you'll only have time to call on them once during the Q&A session.

You can approach this situation by answering each part separately. It can help to pretend a different questioner asked each question. Make sure that you're concise with your answers so that other audience members can ask their questions as well.

If you're having trouble remembering each part of the multi-part question, you can ask: "Could you remind me of your next question?" There's nothing wrong with briefly asking the questioner to repeat a part of their question—it shows that you care about providing a complete answer for your audience.

Long-winded 'Questions'

Long-winded 'questions' are more of an experience than a question.

In this situation, an audience member will flood you with their opinions or personal stories and there may or may not be a question tacked on to the end of their speech—but you're still expected to respond to them.

For example: "This is more of a comment, but your presentation reminded me of a project I worked on where I had to… It's refreshing to see someone else explore this topic, I only just learned about it last term when we… I was hoping to learn more about… I added something similar in my presentation for… … …"

A simple way to handle this situation is to acknowledge the higher-level, big picture ideas in what the person has said, and to then talk to the central idea of their 'question'. You don't need to address all the smaller opinions or ideas the person has shared—just stay focused on the key ideas or arguments from your presentation.

You could start by saying, "Clearly, there are a lot of issues going on here. Overall, I would say…" and then either answer the question or summarize your key ideas in about 2-3 sentences. Then you can move on to the next questioner.

Watch the video below to learn about the tone you should use during your Q&A session. You'll also learn specific phrases you can use to clarify questions or communicate when you're not sure about an answer.

Tips to Run a Successful Q&A Session

Successful presenters prepare for the Q&A session with the same focus and detail as their presentations—this is a chance for you share extra details, clarify any confusion, and make a great last impression on your audience.

Check the boxes below to learn what you should do before and during your presentation to create a smooth, successful Q&A!

Before Your Presentation

You might not know exactly which questions you'll be asked during your Q&A session, but there are still ways you can prepare yourself.

Try the following three techniques before your next presentation:

Work out the answers to these questions as you're working on your presentation—these questions can help you figure out where you might need to do more research. Decide which questions you'll incorporate into your presentation, and which ones you'll leave to the Q&A session.

Test out your presentation with a friend, a family member, or a tutor at Sheridan's Tutoring Centre . Ideally, you want to test your presentation on someone with little to no knowledge about your topic—they can help point out areas that aren't clear so you can add more detail. You can book a free tutoring appointment on TutorOcean .

Spend time practicing your answers by speaking them out loud. The more you prepare, the more natural you will sound during your Q&A session!

During Your Q&A Session

Use an open-ended question (e.g., "Who has the first question?" "What topic should we start discussing?") rather than a 'yes/no' question (e.g., "Are there any questions?" to get the conversation started.

If you've waited about 30 seconds and no one is asking a question, you could start the Q&A by talking about something that interested you in you research. For example, "When I started my research, I had a lot of questions about 'X'. A key part of 'X' is…"

Repeating questions serves two main functions: First, it allows you to clarify what the questioner has asked; second, it helps to make sure your audience has heard the question.

You don't need a quick answer for everything—give yourself the chance to think about what the questioner has asked, what you know about the topic, and what information might help the questioner.

Aim for 2-3 sentences in your answer. If you feel like your answer needs to be longer, offer a summary of your ideas in 2-3 sentences and then offer to either talk to the questioner after your presentation or to e-mail the questioner (or the class) with a longer response.

It's better to say, "I don't know, but let me look that up and I'll send a note to the class" than it is to make up an inaccurate or misleading answer.

If someone asks you a difficult question, respond calmly and politely. Help the questioner feel heard by briefly acknowledging their concern or point or question, and then offer to follow up with them after the Q&A session is over.

End your Q&A session by thanking everyone for their thought-provoking questions. Make sure that you return the favour by engaging with your classmates during the Q&A session of their presentations too!

• Last Updated: Jan 12, 2024 2:29 PM
• URL: https://sheridancollege.libguides.com/presentationskills

Connect with us

• Lectora Resources
• Storyline Resources
• Captivate Resources
• PowerPoint Resources
• Gamification
• Video-Based Practice
• Virtual Reality
• Learning Management
• Staff Augmentation
• Webinar Recaps
• Newsletter Signup
• ELB Learning Home

8 Questions to Answer for Impressive PowerPoint Presentations

by ELB Guest Author | Feb 1, 2017

Before I developed a huge passion for presentations and visual communications, I worked as an instructional designer for telecommunications courseware. We had to work with SMEs, usually engineers, to pick their brains to help them structure and put on paper all the knowledge required by technicians in the field. That was not always an easy task, but luckily, we could rely on various processes to help us.

When I started my business as a presentation professional, I realized that designing and developing effective, impactful, and impressive PowerPoint presentations was easier when I applied basics I had used in instructional design. Doing so may take some more time at the beginning, but in the end, it made me save a LOT of development time!

So here is my list of 8 essential questions, or as I also call it, my wheel to better presentations.

1. What’s the presentation purpose?

In other words, what goal are you pursuing with your presentation?

Training? If you are training a group of people on how to give better online support to your customers, you can start thinking about actuals problems or complaints you have and what type of information could bridge that gap.

Information? Your boss might be asking to have a status report on a specific project. That means you will need to gather important details, such as budget used, project delayed or on time, or any specific roadblocks you had or are expecting.

Selling? If you are expected to sell the company products or services to new customers, you will need relevant information about them, such as what problem they solve, how do they compare to competition, or what added value they have.

2. What message do you want to convey?

Whatever the type of presentation you are doing, start with the end in mind! If you decide what is your core message right from the start, or what are the key elements of your talk, it will make it easier to chose every piece of content required to help people understand and remember your message. This question is usually the one I come back to the most to decide between “need to have” and “nice to know.”

This question will help you start outlining what elements you should discuss in your presentation. Put everything on paper, cue cards, or Post-Its first, so you are not tempted to think about “how it will look” just now. Going back to pen & paper has saved me a lot of time for all projects I worked on, because it was an easy way to sequence and/or reorder my content ideas and test if it made sense.

3. Who is the target audience?

That question will help you decide on the level of details and type of language you will use during your presentation. For example, if you are presenting to executives and managers, they are usually a busy group of people that know the high-level details of everything but could not care about the various individual tasks required to get there. And if you are speaking at a conference, you will often have a very varied group of people in front of you, in terms of level of proficiency for your subject, but with high expectations in regards to details or how-to.

The more you know about the people you will be presenting to, the better. Always keep in mind what are the expectations of people attending your presentation. Example? If you were told they are freaking out about budgets, don’t start talking about what resources are missing first! Address the money matters first and then get to the fact that you are over predictions because you lack resources and you had to pay overtime.

4. How much time do you have?

Preparing a presentation for 30 minutes or 2 hours will not require the same level of detail. The rule of thumb we used when designing courses was to have content for 75% of the allotted time. Doing so gives extra time for questions or delays often experienced when Murphy’s Law kicks in!

If you took the time to answer previous questions, you should already have an idea of what topics will be covered. The time you have to present will only impact the level of details of each topic, not the number of topics you will cover.

5. What type of environment will you be presenting in?

If you know ahead of time about the size of the room, the lighting conditions, the number of people that will attend, how they will be seated, and how far away from the screen they will be, then you will be able to make better design choices. Examples? The larger the room, the more you will need to think about font size. If you have a lot of windows/natural lighting, you will be better with a presentation with light background so colors don’t look they are washed out.

When people can’t read because fonts are too small, or that contrast between text and background is bad, they are not focusing on what you have to say and it hurts your performance.

6. What type of presenter?

This question is not always required, especially if you are designing your own presentations. When designing for others, we need to consider if they are familiar with using a remote, or Presenter View, before building content with that use in mind. But for your own presentations, it might be useful to think if you need anything else during your presentation, such as a flipchart, Sharpies, or any props used for exercises or interaction with the audience.

7. Questions the audience might ask?

Planning for potential questions ahead of time will help you impress the crowd. Why? Because you will have planned additional supporting material, such as more precise data for a project or a detailed break-down of expenses. You might think this is a waste of time. But how much can this extra time bring you back in terms or recognition, credibility, or even extra sales? You will never know until you try. ☺

8. What existing content do you have?

And finally, taking time to evaluate what existing content you already have (such as other presentation files, digital content, photos or videos) will save you a ton of time. When you can reuse content, it means you don’t have to recreate it all. But when reusing content, do take time to adapt the look to your actual presentation template! Copy/pasting content from various places without adaptation makes you look sloppy and unprofessional.

Many people might argue that this list of questions takes too much of their time. But I can guarantee that doing this type of preparation will actually save you some time when you get to the content creation step. You will have a better idea of what you will talk about and how you can best sequence it to tell “your story.” You might even have more ideas of how you can make your content more visual and move away from bullet points and walls of text. THAT will impress your audience, for sure!

Related Posts

© 2023 ELB Learning. All rights reserved.  |   Terms of Use   |   Privacy Policy

Improve your practice.

Enhance your soft skills with a range of award-winning courses.

Guide for Handling Questions after a Presentation

October 19, 2017 - Dom Barnard

The questions at the end of a presentation can be terrifying for many speakers as they can’t be controlled and are hard to prepare for. However, questions form an important part of the presentation for the whole audience as they allow for clarification and consolidation of learning.

The presenter can enhance the usefulness of the question and answer session by treating it as a formal part of the presentation that requires as much careful planning and control as the delivery of the core material.

Identify possible questions and scope in your preparation

The background work that you undertook whilst planning your presentation is the key to handling questions effectively and understanding what  type of audience  you’ll be faced with. If you have defined a focus for your presentation and have explored this thoroughly in your research and planning, you are more likely to be able to confidently respond to questions.

When planning your presentation, you will need to prepare prompts for questions that are open and straightforward, for example saying “That’s the end of my presentation. I’ll be taking questions for the next 10 minutes”.

You might also want to define topics for discussion before taking questions, by stating the areas you’re willing to field questions in. Your preparation will help you identify topics you are not confident with and want to avoid in the questioning.

Set some rules for asking questions

At the start of your presentation, make it clear when you would prefer to deal with questions – as you go along or at the end of the presentation.

Some speakers prefer questions to be raised as they arise during the presentation. The advantage of this approach is that any misunderstandings can be dealt with immediately. However, there is also a danger that the question will disrupt or distract the speaker, or that questions are raised that would have been covered later in the presentation.

If you leave questions until the end, plan to leave plenty of time for questions so that the audience doesn’t feel rushed.

Framework for responding to questions

Answering questions under pressure can make you say things you shouldn’t have – the nerves can force you to give an inappropriate response. In your panic you might have misinterpreted the question or given away company information that was sensitive. Use the following framework to help you respond effectively to your audience.

Practice answering AI-generated questions on your speech or presentation with  VirtualSpeech .

1. Listen to the whole question

You don’t have to answer a question immediately. Pause for a few seconds,  actively listen  to all parts of the question and think about the best way to answer.

Frequently questions can change direction at the last moment, particularly if the questioner is thinking on their feet. This can throw you if you have already started to prepare an answer. Remember that questioners will frequently try to make a point whilst asking their question – it’s therefore important to both hear the content of the question and try to decipher the questioner’s intention.

2. Understand the context

If you are worried that you haven’t understood a question, ask them to clarify what they mean. Check for confirmation by paraphrasing the question back to the questioner – “You want me to list the improvements of X?”.

3. Involve the whole audience

It is important to remember that even though you are taking a question from one member of the audience, you are still responsible for the interest of the other audience members. This is particularly important in large groups as the audience will become bored if the presentation descends into a series of one-to-one discussions.

To involve the rest of the audience, make sure the whole audience has heard and understood the question by repeating it or paraphrasing it to the audience.

4. Respond concisely

When you reply to a question, direct your answer to both the questioner and other members of the audience. Try to keep your responses as focused as possible, leaving space for other questions. To avoid going into too much detail, check back with the questioner to see if you have answered their query – “Does that answer your question in enough detail?”.

We’ll cover different ways to respond in a later section.

5. Allow follow-up questions via email

You can also encourage your audience to ask questions after the event has finished by providing your email address. This shows a high level of respect for your audience and implies that the topic still has much further scope for enquiry.

Two good resources for handling questions

• What’s the art of answering a tricky question?
• Dodging the Question

Practice Answering Questions

Practice answering questions after your presentation using a 4 step process. Learn More

Options for answering the question

There are five possible choices depending on how well you understand and can answer the question. It’s okay to say that you don’t know the answer to something. This can add to your credibility instead of trying to waffle through an answer you don’t really know.

If you have a good answer for the question from the audience, go ahead and answer it in a short and clear message.

Ask a question back the audience member, such as “Can you clarify what you mean by that”. You can also attack the question if it is not related to the issue, factually inaccurate, personal or based on false assumptions. Be careful with this method.

Ask the question back to the audience or pass it to another panel member if possible. If suitable, another technique is to imply the question has been asked already, with you stating you don’t want to cover old ground.

Tell the audience member you will talk to them after the event. This gives you more time to think of a good answer and there is less pressure to give a perfect answer.

Or mention that that point is coming up in a slide.

This involves answering the question but changing the subject. You can also give a partial answer or give a negative answer, saying that something else will happen instead.

Avoid answering questions that fall outside of the remit of your talk: “I’m afraid that really falls outside of my objectives for today’s presentation. Perhaps we can resume discussion of that particular point later?”

Diagram Explained : Once you receive a question, you’ll have a few moments to think about it and reframe it in a way that makes sense to you. This will give you five choices on how to react – you can answer, reflect, deflect, defer or change the scope of the question. Once you’ve answered concisely, you can then follow up to check if the person asking the question is satisfied and then continue with the presentation.

Strategies to use when struggling to answer

Here are some strategies to use when you are struggling to answer the question posed to you. For more information, read this article on  Dodging the Question .

• Acknowledge the question without answering it – “That’s a good question, let’s consider the impact by looking at…”
• The question fails to tackle the important issue.
• The question is based on a false assumption.
• The question is factually inaccurate.
• The question is too personal or objectionable.
• Decline to answer. Refuse to answer on the basis that it is not your area of responsibility or it is sensitive company information – “You will have to ask [name] because I wasn’t involved in that particular project.”
• Partial answer
• Start to answer but change the subject
• Negative answer. You state what won’t happen instead of what will happen
• Answer a similar question
• State or imply the question has already been answered – “We’ve already covered that topic”

Things to avoid

When handling questions and answers, you will still need to be as professional as you have been for the main delivery of your presentation. There are some common dangers to avoid.

Answering the question you wished you’d been asked

A common trick played by politicians, this strategy ignores the precise nature of the question and uses a predetermined answer to the broad topic area. If handled poorly, this technique is very obvious to the audience and frustrating to the questioner.

Giving a lengthy response

This is the process whereby you make a lengthy response, including all the information you’d left out in planning the main presentation. Your unplanned response will be unstructured and rambling, so keep things focused and brief. If you find yourself rambling, ask them to talk to you after.

Passing the blame

Passing the blame to others comes across as weak and evasive. If an idea from the audience is a good one, acknowledge its value. If it isn’t, make a polite rebuttal and move on.

Defensive answers

Occasionally, questions can really put you on the spot, but it is important to remain calm and in control. An aggressive or defensive reply will be seen as weakness on your part and will spoil the effect of an otherwise successful presentation.

Handling difficult questions

It is important not to start responding to a difficult question before you have thought about the answer. Repeating the question and asking for clarification will help create some space for your thoughts.

Sometimes you will need to think about a question for a moment before responding. You may be able to buy a little bit of thinking time to help focus your response. Useful strategies include searching for an appropriate visual aid to help focus your response or simply pausing for a moment or two to think. For even more time, suggest that you’ll come back to the topic later (but don’t forget to do this).

7 myths when answering tough questions during presentations

Sometimes questions are too difficult to answer. Don’t worry about admitting that you don’t know something or haven’t considered an alternative approach. An enthusiastic “That’s an interesting idea, I’d not thought of that” is much more positive than a mumbled “I don’t know ”. Remember that a presentation is a two-way process and it is important to show that you are learning from your audience as well.

Finally, you can come across a questioner who disagrees strongly with your argument. Although this can feel very awkward, remember that you are still responsible for the whole audience and that you cannot allocate all of your question time to one individual.

If you feel that you have answered the initial question, announce that you will move on and suggest that you might continue discussion after the presentation. If the questioner persists, assert your position calmly by saying “I’m afraid I need to move on”.

You can read more on this topic here:  Responding to questions effectively (PDF)

350 Top Q&A Questions to Expect for Any Presentations (Save Them Now!)

Zhun Yee Chew

Preparing the slide content is nothing compared to dealing with daunting questions during the Q&A session of a presentation. Sometimes, if we are not lucky, we will face a tough crowd with even tougher questions that may leave us feeling challenged on the spot. And none of us likes the awkward moment of not being able to provide a satisfactory response to the audience.

Answering Q&A questions is a skill that everyone can master with the right resources and the right amount of preparation. You’ve searched, and we have them for you.

In this article, you will find more than 300 Q&A questions that are most commonly asked in a wide range of presentation occasions. Save them so you can be ready for even the most unexpected questions in your upcoming presentations!

What Are Q&A Questions?

Q&A questions, short for “Questions and Answers”, are inquiries posed by an audience or participants to the speaker or presenter during the Q&A session of a presentation . This Q&A segment typically follows a presentation, a talk or a lecture, providing the opportunities for the audience to seek clarification, ask additional information, or understand the speaker’s perspectives.

The whole point of Q&A sessions is to make the presentation more interactive and foster engagement . It’s a chance for the audience to pick the speaker’s brain and get a better understanding of the subject. 

What Are the Different Types of Presentations?

Business Presentations:

• Sales pitches
• Quarterly or annual reports
• Performance reviews
• Project proposals/updates
• All-hands presentations

Academic  Presentations:

• Lesson presentations
• Conference/research presentations
• Classroom quiz games

Training Sessions:

• Employee training
• Onboarding sessions
• Skills development workshops

Public Speaking:

• Motivational speeches
• Commencement addresses

Informative Presentations:

• How-to presentations
• Demonstrations
• Informational sessions

Social Events:

• Celebration speeches
• Team-building activities
• PowerPoint nights
• Presentation games

Technology Presentations:

• Software launches
• Product launches

Crisis Management:

• Crisis communication
• Emergency response briefings
• Contingency plans

Virtual Presentations:

• Online conferences

Different presentations involve different audience types, and the nature of questions posed can vary significantly based on presentation formats and occasions. However, the core of a successful and engaging presentation remains constant – ensuring  interactivity in a presentation  and transforming it into a two-way street through Q&A questions and adding interactive elements or using interactive tools in your presentations.

Academic Presentation Q&A Questions

Q&a questions for lecture presentations.

• Can you provide more examples for the concept/theory you just explained?
• Are there any common misconceptions about this topic that we should be aware of?
• What are the main differences between this and [related topic]?
• Can you explain the steps involved in [specific process] in more detail?
• What are the current research trends or developments in this field?
• How does this concept connect to what we learned in the previous lesson?
• Are there any alternative approaches to solve the problems here?
• Can you recommend additional resources or readings?
• Can you provide some tips for studying this material effectively?
• Are there any real-world examples where this concept has been successfully applied?
• What are the most common mistakes students make when working on assignments for this topic?
• Can you explain the significance of this concept in the context of future careers?
• What are the ethical considerations associated with the topics we are discussing?
• Are there any current debates or controversies related to this topic?
• How does this topic connect with interdisciplinary subjects or other courses?
• Can you share examples of how this concept might be used in different industries or professions?
• Can you summarize the key takeaways of today’s presentation?
• Can you discuss any historical or cultural context that influences this topic?
• How might this information be relevant to current events or societal issues?

Q&A Questions for Academic Conference Presentations 

• How did you decide on the research question or topic for your study?
• How did you select your sample or participants, and how representative is it of the broader population?
• Can you explain the methodology you used in your research and why you chose that approach?
• What are the main findings or key results of your study?
• How do your findings contribute to the existing body of knowledge in your field?
• Can you discuss any limitations or challenges you encountered during your research?
• What implications do your findings have for practitioners in the field?
• Can you elaborate on the theoretical framework that guided your study?
• What ethical considerations did you address in your research, and how were they managed?
• How did you validate the reliability and validity of your research instruments or methods?
• How did you address potential biases or confounding variables in your research?
• How do your findings compare to previous research on the same or similar topics?
• Can you discuss any unexpected or surprising results that you discovered during your study?
• How did you handle data analysis, and what statistical methods were employed in your study?
• What alternative explanations or interpretations of your data did you consider?
• How does your research contribute to addressing specific gaps in current knowledge?
• How did you control for potential confounding variables in your research design?
• What recommendations do you have for policymakers based on your research findings?
• How does your study relate to other recent or ongoing research in the same area?
• Are your findings generalizable to different populations or settings?
• How did you ensure the rigor of your data analysis and interpretation?
• What role did collaboration play in your research, and how did you handle disagreements within the research team?
• Can you share any unexpected challenges you faced during the research process?
• How might your findings be applied in a practical context, such as in industry or education?
• How did you establish the validity of your conclusions in light of potential bias or subjectivity?
• What potential areas for future research did your study uncover?
• Can you discuss the relevance of your research to current global or societal issues?
• How did you handle any limitations in available resources or funding for your research?
• What key takeaway message or lesson would you like the audience to remember from your presentation?

Q&A Questions for Student Presentations

• Can you elaborate on the research process you used to gather information for your presentation?
• Can you discuss the process of selecting and organizing the visual elements in your presentation, such as charts or graphs?
• How did you decide on the topic or key elements to include in your presentation?
• What challenges did you encounter while preparing for your presentation, and how did you overcome them?
• What did you learn about the topic that surprised you during your research?
• Can you explain the significance of your topic or its relevance to the course content?
• Can you discuss any alternative perspectives or counter-arguments related to your topic that you considered?
• What sources did you consult to ensure the accuracy and reliability of the information presented?
• Can you explain the connection between your topic and current events or real-world applications?
• Can you share any specific examples or case studies that support the points you made in your presentation?
• Can you elaborate on any implications or applications of your findings beyond the scope of your presentation?
• Can you discuss any ethical considerations related to your topic that you addressed in your presentation?
• How might your presentation contribute to the understanding of the broader course themes or objectives?
• What aspects of the presentation are you most proud of, and what would you do differently next time?

Q&A Questions for Project-Based Lessons

• What is the main goal or objective of this project, and how will our work contribute to it?
• Can you provide more details about the criteria for success in this project?
• How will our progress be assessed, and what are the key milestones or deadlines?
• Can you clarify the roles and responsibilities of each team member in the project?
• Are there specific resources or materials that we should use or reference for this project?
• Can you provide examples of successful projects from previous classes or students?
• Are there specific presentation or communication requirements for showcasing our project?
• What opportunities for feedback and revision will be available throughout the project timeline?

Business Presentation Q&A Questions

Q&a questions for sales pitches.

• What makes your product or service different from competitors in the market?
• Can you provide some specific examples of companies or clients who have successfully used your product/service?
• How does your product/service address specific pain points or challenges that customers commonly face?
• Can you share some success stories or case studies related to your product/service?
• How does your product/service integrate with existing tools or systems our company uses?
• What kind of support or training is provided to customers after they purchase your product/service?
• Can you explain the implementation process and how quickly we can expect to see results?
• Are there any customization options available to tailor the product/service to our specific needs?
• What kind of ongoing maintenance or updates does your product/service require?
• How do you ensure the security and privacy of our data when using your product/service?
• Are there any limitations or restrictions we should be aware of when using your product/service?
• How often do you release updates or new features to your product/service?
• Can you explain the scalability of your solution and how it can grow with our business?
• What is your company’s roadmap for future developments or enhancements to the product/service?
• What is the typical return on investment (ROI) that your customers experience after implementing your product/service?
• How do you handle issues or challenges that may arise post-purchase?

Q&A Questions for Work Presentations

• How does your proposal align with our company’s overall goals or strategic objectives?
• What potential challenges do you foresee in implementing this plan, and how do you plan to address them?
• Can you explain the specific roles and responsibilities of each team member involved in this project?
• What kind of timeline are you envisioning for the different phases of this project?
• Have you considered alternative approaches to achieve the same goals, and if so, what are they?
• What resources, budget, and manpower will be required to execute this plan successfully?
• How do you plan to measure the success or effectiveness of this project?
• Are there any potential risks associated with your proposal, and what mitigation strategies do you have in place?
• Can you provide examples of similar projects that have been successful in the past, either within our company or in other organizations?
• How will you keep stakeholders informed and engaged throughout the project lifecycle?
• What kind of collaboration and communication tools do you plan to use to keep the team connected?
• Are there any dependencies or external factors that could impact the timeline or success of this project?
• Can you explain how this project aligns with current industry trends or best practices?
• What are the potential roadblocks or obstacles you anticipate, and how do you plan to overcome them?

Q&A Questions for Performance Review Presentations 

• Can you highlight specific projects or tasks where you feel you excelled?
• How have you demonstrated leadership skills and the ability to take initiative?
• Have there been any instances of conflict or difficult situations, and how did you handle them?
• What accomplishments are you most proud of since our last performance review?
• Where do you think you could have performed better, and what challenges did you face?
• How well do you think your current responsibilities align with your career goals?
• What new skills or responsibilities would you like to take on in the next year?
• How have you found the feedback and communication within the team or organization?
• How well do you feel you have contributed to team projects and collaborations?
• Are there ways we can enhance teamwork and collaboration within the team?
• Is there anything we can do to support you better in your role?
• What additional resources or training do you think would benefit you in your role?
• What motivates you in your work, and how can we ensure your continued motivation?
• What steps can we take to help you achieve your long-term career goals?

Q&A Questions for Annual/Quarterly Report Presentations

• How did specific projects or initiatives contribute to the overall success or challenges outlined in the report?
• What challenges or obstacles did the team face during the reporting period, and how were they addressed?
• Are there any unexpected or significant changes in the industry landscape that may affect future performance?
• What steps were taken to mitigate risks and uncertainties identified in the previous reports?
• Can you discuss the budgetary implications of the results presented in the report?
• How did the team adapt to changes in customer preferences or demands during this reporting period?
• How do the results align with the long-term strategic objectives of the organization?
• Can you discuss any feedback or concerns received from clients, customers, or stakeholders mentioned in the report?
• How did internal collaborations or cross-functional teamwork contribute to the outcomes presented?
• What initiatives or projects are planned for the upcoming quarter or year in response to the findings in the report?
• Can you elaborate on the return on investment (ROI) for specific marketing or promotional activities mentioned in the report?
• How do the current results compare to benchmarks or industry standards for similar organizations?
• Can you discuss any changes or improvements in operational processes that were implemented during the reporting period?
• Can you provide insights into any potential areas for improvement or focus in the coming reporting period based on the data presented?

Q&A Questions for All-Hands Presentations

• What are the key priorities and goals for the team in the upcoming quarter/year?
• Can you provide more details about the recent changes in team structure or leadership?
• How will recent industry trends or developments impact our team’s strategies moving forward?
• Can you discuss the reasoning behind recent policy changes or updates within the team?
• How will the team address challenges identified in recent performance reports or feedback?
• Can you provide insights into the budget allocation and resource planning for the team?
• How will the team adapt to changes in technology or tools that may affect our workflow?
• What professional development opportunities will be available to team members in the coming months?
• Can you share updates on recent achievements or milestones reached by the team?
• Can you discuss the team’s approach to fostering diversity and inclusion within the workplace?
• What strategies will be implemented to maintain team morale and motivation?
• Can you elaborate on the team’s strategy for managing workloads and preventing burnout?
• How will the team address any challenges related to communication?
• What steps will be taken to recognize and celebrate individual and team achievements in the future?

Public Speaking Q&A Questions

Q&a questions for motivational presentations.

• How did your background or experiences shape your perspective on the topic you discussed?
• How can individuals or communities apply the ideas you shared in their own lives or work?
• What impact do you hope your work will have on the future of [your topic]?
• How has your perspective on [your topic] evolved throughout your journey, and what lessons have you learned?
• How do you suggest we, as individuals, can contribute to or support the goals you outlined in your presentation?
• What advice do you have for someone who wants to get involved in or pursue a similar field or project?
• What are the common misconceptions or misunderstandings about [your topic] that you’d like to address?
• How can the audience stay informed or engaged with ongoing developments in your field or topic?
• Can you share personal experiences where you overcame significant obstacles and found motivation in [an area]?
• What advice do you have for dealing with [a personal issue]?
• How do you handle setbacks and failures in [an area]?
• What daily habits or routines do you recommend for sustaining long-term motivation?
• How can individuals at various career stages benefit from the insights you shared?
• Can you share examples of successful individuals who have been a source of inspiration for you?

Informative Presentation Q&A Questions

Q&a questions for youtube or online webinar presentations.

• How can I access the recording of this webinar for future reference?
• Can you recommend any additional resources for further learning on this topic?
• How does this information apply to different industries or professions?
• How do you suggest we adapt these concepts to our specific organizational context?
• How can we stay updated on new developments or research in this field?
• Can you suggest strategies for overcoming resistance to change when implementing these ideas?
• What role does ongoing professional development play in mastering the skills you discussed?
• How can individuals without a background in this field apply the principles you discussed?
• Can you explain the potential challenges or common mistakes people might encounter when trying this on their own?
• How do you foresee the future trends or developments affecting the subject of this webinar?
• Can you recommend specific tools or software that would enhance our implementation of these strategies?
• What are some key indicators of success when implementing the strategies you discussed?
• Can you discuss any industry standards or benchmarks related to the topics covered in this webinar?
• What would be the first step you recommend for someone looking to implement these ideas in their organization?

Q&A Questions for Demonstration Presentations

• Can you clarify the purpose or goal of the demonstration?
• What specific steps are involved in the process you just demonstrated?
• Are there alternative methods or tools that can be used for this demonstration?
• How long does it typically take to master this skill or process demonstrated?
• Are there any safety precautions that should be considered?
• Can you provide tips for troubleshooting or overcoming obstacles in the demonstrated activity?
• How does this demonstration apply to real-world scenarios or practical situations?
• Are there variations or advanced techniques related to this demonstration that you didn’t cover?
• Can you share examples of successful applications or projects that used the demonstrated technique?
• How does this demonstration align with current trends or innovations in the field?
• What feedback or suggestions do you have for individuals attempting the demonstrated task for the first time?
• Can you discuss any modifications or adaptations that may be necessary for different skill levels or abilities?

Training Presentation Q&A Questions

Q&a questions for training workshops.

• Can you provide more examples or practice exercises to reinforce the concepts you just covered?
• Are there any additional resources or recommended readings for further learning on this topic?
• Can you explain the specific steps or strategies for applying what we’ve learned in a real-world context?
• How often is this training updated to reflect changes in industry standards or best practices?
• How can we track our progress and measure the effectiveness of this training?
• Are there opportunities for practical application or hands-on exercises to reinforce the learning?
• Can you discuss any potential challenges or common difficulties participants might encounter during the training?
• Can you provide insights into how this training aligns with current trends or innovations in the industry?
• How will successful completion of this training impact our professional development or career advancement?
• What kind of ongoing support or resources will be available to participants after completing the training?
• Can you explain the relevance of each module or section of the training to our specific roles or responsibilities?
• Can you discuss any case studies or success stories related to individuals who have completed this training?
• Can you outline the specific skills or competencies participants are expected to gain by the end of the training?

Creative Presentation Q&A Questions

Q&a questions for brainstorming presentations.

• How did you arrive at the ideas presented during the brainstorming session?
• Can you provide more context on the criteria used to evaluate and prioritize the proposed ideas?
• Are there specific goals or objectives that the brainstormed ideas aim to achieve?
• How do the ideas generated align with the overall vision or mission of the team or organization?
• Can you discuss any potential challenges or constraints that may impact the implementation of these ideas?
• What steps will be taken to further develop and refine the selected ideas from the brainstorming session?
• How will the team decide which ideas to prioritize or move forward with?
• What role do you see each team member playing in the implementation or development of these ideas?
• What steps will be taken to test or prototype the most promising ideas before full implementation?
• Are there any potential synergies or connections between the different ideas presented?
• Can you discuss the anticipated impact or outcomes of implementing these ideas on the team’s objectives?

Q&A Questions for Creative Work Showcase Presentations

• What inspired your creative concept or idea?
• Can you discuss your creative process and how you generated or developed your ideas?
• How did you overcome creative blocks or challenges during the project?
• Can you share any unexpected twists or turns that occurred during the creative process?
• What influenced your choice of colors, themes, or visual elements in your presentation?
• Can you discuss any alternative concepts or ideas that you considered before finalizing your creative work?
• How did you decide on the overall tone or mood of your creative piece?
• Can you discuss any specific techniques or tools you used to bring your creative vision to life?
• How do you balance originality with meeting the expectations or objectives of the project?
• Can you elaborate on the symbolism or deeper meaning behind certain elements in your creative work?
• How did you ensure your creative work aligns with the intended message or purpose of the project?
• Can you share any unexpected challenges you encountered while executing your creative ideas?
• What advice do you have for others looking to enhance their creativity or embark on similar projects?
• Can you discuss any future plans or developments related to your creative work?

Q&A Questions for Portfolio Presentations

• How did you curate or select the pieces included in your portfolio?
• Can you discuss the overarching themes or concepts that tie your portfolio together?
• What criteria did you use to determine which projects or works to include in your portfolio?
• Can you provide insights into your creative process for one of the featured projects?
• How do you believe your portfolio reflects your growth or evolution as a professional or artist?
• Can you discuss any challenges you encountered while working on specific projects in your portfolio?
• What inspired the overall design and layout of your portfolio presentation?
• Can you share any feedback or critiques you received during the creation of your portfolio?
• How do you handle showcasing both personal and professional work in your portfolio?
• How do you stay updated on current trends or techniques in your industry, and how does this influence your portfolio?
• Can you elaborate on any technologies or tools you used to create or present your portfolio?
• How do you handle showcasing a diverse range of skills or talents in your portfolio?
• How do you balance consistency with variety in the presentation of your portfolio pieces?
• Can you provide insights into the decision-making process behind the visual and aesthetic choices in your portfolio?

Subject-Based Presentation Q&A Questions

Q&a questions for history presentations.

• Why is it important for us to study this particular historical period or event?
• Can you provide more context on the social and cultural aspects of the time you discussed?
• Are there any alternative perspectives or interpretations of the historical event you presented?
• How did political or economic factors contribute to the events you covered in your presentation?
• Can you discuss the impact of this historical period on contemporary society or global affairs?
• How do historians generally view or interpret the significance of the events you discussed?
• Can you elaborate on any controversies related to the historical topic you presented?
• Can you discuss any parallels or connections between the historical events you covered and current events?
• Can you elaborate on any lesser-known or overlooked aspects of the historical topic?
• What were the main causes and consequences of the events discussed in this lesson?
• How did global events or other regions influence the events in this specific historical context?
• Can you share more details about the key figures or individuals involved in the historical events?
• Can you discuss any social movements or cultural shifts that occurred during this time?
• Were there any controversies or debates among historians regarding the interpretation of these events?
• What primary sources or historical documents can we explore to gain a deeper understanding of this time?
• What lessons or insights can we draw from the mistakes or successes of the past?

Q&A Questions for Geography Presentations

• Can you explain the significance of the geographical features discussed in this lesson?
• What are the cultural or societal aspects that make this geographic area unique?
• Can you discuss the environmental challenges or changes occurring in the region you shared?
• Are there any connections between the geography of a region and its cultural practices or traditions?
• How has human activity impacted the natural landscapes and ecosystems in the region?
• Can you provide insights into the economic factors shaping the geography of the area?
• How do political boundaries or geopolitical factors influence the geography of the region?
• Can you discuss any current or historical conflicts related to the geography you presented?
• Can you share examples of how globalization has impacted the geography you discussed?
• How does the geography of the area influence migration patterns and population distribution?
• Can you discuss any challenges or opportunities related to urbanization in the region?
• Can you provide examples of how transportation infrastructure shapes the geography of the region?
• How do the geographical features discussed impact the local economy and lifestyle?
• Can you discuss the role of sustainable development in shaping the geography of the region?
• How does the geography of a region impact the availability and distribution of resources?

Q&A Questions for Science Presentations

• How does this scientific theory or principle apply to real-world situations?
• Can you provide examples of experiments or demonstrations that illustrate the principles being taught?
• How do current advancements or research in technology influence our understanding of this science?
• Can you provide examples of how this scientific concept has been applied in various industries?
• Can you share insights into any ongoing or future research related to the subject of the lecture?
• Can you elaborate on any potential interdisciplinary connections between this science and other fields?
• How do you see the future developments or advancements shaping the field of science you discussed?
• Can you discuss any recent advancements or breakthroughs in the field related to your presentation?
• What experiments or studies have been conducted to support the information presented in your topic?
• Are there any unanswered questions or areas of uncertainty in the scientific understanding of this topic?
• Can you discuss the importance of peer review in the scientific process?

Q&A Questions for Social Science Presentations

• Can you provide some background information on the topic?
• Can you explain the significance of any statistical analyses or data presented in this studies?
• How might cultural or societal factors influence the interpretation of the findings?
• Are there any primary sources or case studies used in the lesson to illustrate these social science concepts?
• What are the alternative opinions or perspectives that one should consider for this topic?
• How can we critically evaluate bias in the research?
• What are the roles of globalization or international perspectives in this topic?
• Why is [a perspective/opinion] the case?
• What are the potential objections for [a perspective/opinion]?
• How does the topic of this lesson relate to broader social issues or current events?
• Are there any conflicting theories or perspectives within the field related to this lesson’s content?
• Can you explain the practical implications of the theories or concepts covered in this lesson?
• How do the concepts covered in this lesson contribute to a deeper understanding of human behavior or society?
• What are some potential criticisms or limitations of the theories presented in this lesson?

Q&A Questions for Art and Design Presentations

• How do different artistic techniques contribute to the overall aesthetic of the piece?
• Can you explain the cultural or historical influences behind the art or design style being taught?
• How can personal experiences or emotions be expressed through art and design?
• Can you provide examples of famous artists or designers who are known for this particular style or technique?
• How does the use of color, shape, and composition impact the visual impact of the artwork or design?
• Are there any contemporary or modern trends in art and design that relate to the topic of this lesson?
• How does the art or design being taught relate to broader movements or styles in the art world?
• How can art and design contribute to social or cultural change?

Fun Presentation Q&A Questions

Q&a questions for powerpoint night  presentations.

• Do you remember the time when we [shared a memorable adventure or experience]?
• What’s your favorite memory from our past travels together?
• If we were to plan a group vacation, what destination would you suggest for our bucket list?
• What’s one place you’ve always wanted to visit that we haven’t explored together yet?
• What’s the most spontaneous or unplanned adventure we’ve had?
• What’s our favorite inside joke?
• If we were to create a time capsule representing our friendship, what would you include in it?
• What’s the craziest or most unexpected thing we’ve ever done together?
• What’s your go-to travel snack or comfort food?
• What’s a shared goal or dream destination you’d like to achieve with the group?
• Can you recall the first time we met, and what was your initial impression of me?
• What’s a skill or talent of mine that surprised you when you first discovered it?
• If our group had a theme song, what do you think it should be and why?
• If we were characters in a movie, how would you describe our dynamic or roles?
• What’s a shared goal or aspiration that you think our group could work towards together?
• What’s your favorite thing about our friendship that you cherish the most?
• If we had a group motto or slogan, what do you think it should be?

Q&A Questions for PowerPoint Games

• What are the rules of the game?
• How long is the expected duration of the game?
• Are there any specific materials or equipment needed to play the game?
• Can you explain the objective or goal of the game?
• Are there any hidden surprises in the game that players might not immediately notice?
• Any secret tips for success in the game?
• Are there any special prizes or incentives for winners of tonight’s games?
• How is the game scored, and what determines the winner?
• What happens if there’s a tie in the game?
• Are there any variations or optional rules we should be aware of?
• Can you explain the order of play and how turns are determined?
• Are there penalties or consequences for certain actions during the game?
• Can participants form teams, or is the game strictly individual play?
• Are there any restrictions on player movement or interaction during the game?
• Can you provide examples of common strategies or tactics used in the game?
• How is cheating or rule violations handled in the game?
• Can you recommend any strategies for newcomers or first-time players?

Feedback Q&A Questions

• What specific aspects of the presentation do you think were most effective?
• Can you provide suggestions for improving the clarity of certain points in the presentation?
• How well do you think the presenter engaged with the audience during the presentation?
• Were there any areas where you felt the presentation could have been more engaging or interactive?
• Can you offer insights into the pacing of the presentation and whether it was appropriate?
• What are your thoughts on the visual elements, such as slides or graphics, used in the presentation?
• Were there any technical issues or challenges that affected your experience during the presentation?
• Can you provide feedback on the overall organization and structure of the presentation?
• Were there any moments in the presentation that you found particularly memorable or impactful?
• Did the presenter effectively convey the key messages or takeaways of the presentation?
• How well did the presenter connect with the audience’s level of understanding or familiarity with the topic?
• Can you discuss any specific examples or anecdotes that resonated with you during the presentation?
• Were there any instances where the presenter could have provided more context or background information?
• What are your thoughts on the presenter’s use of language, tone, and overall communication style?
• Can you suggest ways in which the presenter could improve audience engagement or participation?
• Were there any aspects of the presentation that you found confusing or difficult to follow?
• Can you share your overall impression of the presentation and whether it met your expectations?
• What recommendations do you have for the presenter to enhance the overall impact and effectiveness of future presentations?

Closing Thoughts

With more than 300 Q&A questions to help you with your preparation, you can save so much time thinking and anticipating the questions your audience may ask during the Q&A session of your presentation. Now, you can focus on what matters most – acing your presentation! 

BONUS: Lazy to create PowerPoint presentations from scratch? Try these  11 top-rated AI PowerPoint generators (they’re free!), as well as these  4 ways to use ChatGPT to create PowerPoint presentations . 

About Zhun Yee Chew

Try classpoint for free.

All-in-one teaching and student engagement in PowerPoint.

Supercharge your PowerPoint. Start today.

500,000+ people like you use ClassPoint to boost student engagement in PowerPoint presentations.

Home Blog Business How to Moderate Question-and-Answer Sessions in Your Presentation

How to Moderate Question-and-Answer Sessions in Your Presentation

An unconventional question is the one thing that can ruin the presentation you’ve been preparing for. Picture this, you are in the middle of a talk, and someone from the audience shoots a query like a stray bullet. Now, you’re scratching for answers, and your credibility is in maximum exposure.

Questions play a significant role in enhancing the overall effectiveness of a presentation as it allows you to assess the audience’s understanding of the content you presented and engage with them on a deeper level. You don’t want to dodge the queries. Including a well-structured Q&A session within your presentation is vital.

This article explores how to moderate question and answer sessions effectively and how you can prepare for them.

Why Is Question-and-Answer Session Important?

So, why is it important to include a question-and-answer session in a presentation?

Dale Carnegie sums up the importance of questions in various aspects of life in his book, How to Win Friends and Influence People . “Questions are the key that unlocks doors of opportunity and locks out doubt and uncertainty,” he said.

Let’s look at the above quote through the lens of a presenter and break down the benefits that can turn out from a stressful Q&A session.

It provides clarification. During a Q&A session, participants can seek clarifications on any unclear points or misunderstandings. This allows presenters to address any misconceptions by providing additional information or context.

It allows you to overcome objections. Your audience may have concerns or doubts about your arguments. Use the Q&A session to listen to your audience’s concerns and address them directly. You may build trust and win over some audiences.

It demonstrates your expertise. A well-handled Q&A session can showcase your expertise and knowledge on the topic. By providing accurate and thoughtful responses to questions, you can establish yourself as an expert in your field, further reinforcing your credibility and authority.

It provides you with a different perspective. Through the questions asked during a Q&A session, you can gain insights into your audience’s perspectives. This will help you understand the audience’s needs and plan future presentations or business strategies.

Real-Life Scenarios for Q&A Sessions

Business Presentations. Q&A sessions are commonly used in business presentations , such as sales pitches and investor meetings. This allows you to address any concerns or objections of unconvinced prospects and help them arrive at a buying decision.

Training or Workshops. Q&A sessions are often included in training sessions or workshops, where participants may have questions about the material being taught or need further explanations. Q&A sessions can foster active participation, encourage learning, and provide opportunities for participants to seek clarification on concepts or practical applications.

Public Speaking Engagements. Q&A sessions are often included in public speaking engagements, such as conferences, seminars, and webinars. In these scenarios, the Q&A session allows the speaker to interact with the audience, address their concerns, and provide additional information.

Town Hall Meetings. Q&A sessions are often included in town hall meetings or open forums, where employees or stakeholders can ask questions to leadership or management. This allows for transparency, communication, and engagement with the audience, addressing their concerns or feedback.

A question and answer (Q&A) session can be helpful in various business scenarios, but it’s not mandatory for every presentation. Consider the nature of your presentation (is it complex?) and your audience’s needs and time constraints.

How to Prepare for a Q&A Session

Identify Potential Questions That May Come Up

The groundwork you do for your presentation, such as doing the research and preparing the PowerPoint template , pretty much prepares you for the potential questions that may arise during the big day.

In the planning phase of your presentation, you conduct research and gather relevant information on your topic. This includes identifying key points, data, statistics, and references you will present. Assuming that you don’t skip any of the background work, you’re on your way to answering questions confidently during the Q&A session.

Of course, you also have to consider the background of your audience. What are their demographics or their level of familiarity with the topic? This understanding will help you anticipate their questions and tailor responses that resonate with their perspective.

Establish Clear Guidelines for Questions

It is important to set ground rules on how you would like to address questions to ensure a smooth-sailing presentation. At the beginning of your talk, discuss the flow of your presentation, including when you’ll be entertaining queries from the audience.

If you want them to keep their questions at the end of the discussion, say so and allocate an ample time for Q&A. You should also establish clear guidelines on how they should ask their questions (e.g., raise their hand, submit in writing).

Some presenters would specify topics or areas they are willing to discuss. However, it is dangerous to come across as controlling or restrictive and may negatively impact the dynamics of the presentation.

In a sales pitch , for example, the goal of a Q&A is to build rapport and trust with the prospects. Dictating what questions they can ask may not align with the principles of customer-centric selling.

Encourage Pre-Session Questions

Encourage attendees to submit questions beforehand through email, a designated online platform, or in person. Doing so will provide you with valuable insights into your audience’s specific needs and expectations. It will also help you proactively address their concerns during your presentation without waiting for the Q&A segment.

Collect Questions During the Presentation

Attendees may forget their questions if they have to hold onto them until the Q&A session. Instead of saving all the questions for the end of the presentation , you can actively encourage the audience to submit questions during the presentation itself.

There are several ways to collect questions throughout the presentation. One common approach is to use a live chat or Q&A feature in virtual presentation platforms.

Another approach is to use audience response systems or polling tools, such as Mentimeter, Slido, or Poll Everywhere, allowing the audience to submit or vote on existing questions during the presentation.

The presenter or moderator can then periodically review the incoming questions and pick the most relevant to address in the Q&A.

Best Moderation Practices During Q&As

Choose the Right Time to Open the Floor to Questions

If your presentation is interactive and encourages audience participation, you can pause at certain points and invite questions from the audience. This approach can help keep the audience engaged and address immediate clarifications or concerns.

On the other hand, if you dedicated time to questions at the end of the presentation, you can announce when the Q&A portion began. A Q&A slide in the background may also help to set the mood. 

Listen to the Whole Question

When moderating a Q&A, listening to the whole question actively is important. If you interrupt the participant before they finish their question, you risk misinterpreting them and missing important details. Jumping to conclusions or assumptions can lead to inaccurate or incomplete responses and may not fully address the participant’s concern.

The best practice is to give your undivided attention to the participant delivering the question and pause to come up with a thoughtful answer. This will also allow you to seek clarification to complex or ambiguous questions.

Keep Responses Succinct and On-topic

When addressing a question, keep it focused and brief. Avoid long-winded explanations or excessive details that go beyond the scope of the query.

The technique here is to structure your response in a logical and organized manner. For instance, you can start by restating the question, followed by your key points and some tangible examples.

Afterward, return to the questionnaire and ask if you can address their concern.

Redirect Irrelevant or Inappropriate Questions

It’s not new to encounter questions from the left field during Q&As. As the presenter, you can refuse to answer irrelevant questions.

However, if you think the questioner is genuinely curious, you may seek clarification to understand their perspective better. You may say along the lines of, “That’s an interesting question. Could you please provide more context or clarify how it relates to our current topic?”

If you still find the question irrelevant, you can politely decline to answer it. You can say, “Thank you for your question, but it seems unrelated to our presentation’s topic.”

Regardless of how you respond, it’s important to maintain professionalism and avoid being dismissive or confrontational.

Dealing With Aggressive or Hostile Participants During Q&As

Sometimes, one audience member will aggressively shoot up their hands to criticize and attack your presentation. And often, you cannot dismiss them. Remember, you must control this situation while still being diplomatic, no matter how tempting it is to push back aggressively.

A good tip from psychology professor Susan Fiske is to focus on what they’re saying rather than how they’re saying it. Avoid getting defensive or reacting emotionally to their tone, as it may escalate the situation.

When addressing their concern, start setting the common ground – mention where you agree. For example, you could say, “I appreciate your perspective on this issue, and I agree that…”

Let’s use this in a mock-up scenario.

Audience member: “I don’t think your marketing strategy will be effective; it’s too costly and doesn’t align with our target audience.”

Thank you for sharing your perspective. I appreciate your input on this issue, and I agree that cost-effectiveness and alignment with our target audience are critical considerations in our marketing strategy. The proposed strategy is based on market trends and consumer behavior data and has the potential to yield positive results. We value your input in helping us optimize our strategy, and I would be happy to discuss this further.

By actively acknowledging and expressing agreement, the speaker made the unconvinced audience feel heard while reassuring them that the marketing strategy had been carefully planned.

As you can see, a well-structured and effectively moderated question-and-answer (Q&A) session can greatly enhance the overall effectiveness of a presentation. By preparing for potential questions, setting clear guidelines, encouraging pre-session questions, and collecting questions during the presentation, you can be better equipped to handle questions from the audience.

Use the moderation tips we’ve provided in this article, so you can confidently navigate Q&A sessions and maintain your credibility with your audience.

Like this article? Please share

Presentation Skills Filed under Business

Related Articles

Filed under Google Slides Tutorials • November 9th, 2023

How to Download Google Slides Templates

Become a master of presentations by always having your designs available regardless of the network connection. Join us to learn how to download Google Slides Templates.

Filed under Google Slides Tutorials • November 7th, 2023

How to Translate Google Slides

Whereas Google Slides doesn’t allow to natively translate slides, such process is possible thanks to third-party add-ons. Learn how to translate Google Slides with this guide!

Filed under Google Slides Tutorials • November 3rd, 2023

How to Make Google Slides Vertical

Power up your presentation skills by learning how to make google slides go vertical. Step-by-step instructions with examples.

Leave a Reply

• < Previous Event

Home > Open Ed Live > 2024 > Wednesday > 2

Wednesday, February 28, 2024

Open Pedagogy Drop-In Session

Presenter Information

Denise Lowe , University of Central Florida Follow Keven Corcoran , University of Central Florida Follow

28-2-2024 1:00 PM

28-2-2024 1:50 PM

Description

Join this session on Open Pedagogy and bring your questions! In this safe and informal space, facilitators are ready to receive your questions regarding open pedagogy benefits and practical implementation practices. This session does not include a formal presentation; instead, attendees will ask questions and facilitators will guide discussion on topics related to open pedagogy.

Dr. Denise Lowe holds and Ed.D. in Organizational Leadership, Higher Education; an M.Ed. in Guidance and Counseling; a B.S. in Psychology; and is a Licensed Mental Health Counselor (LMHC). At the University of Central Florida, Denise served as an Instructional Design Team Lead from 2009 - 2018, where her duties included oversight responsibilities for several Strategic Initiatives, including faculty development and open educational resources. Denise also teaches as an adjunct lecturer in the LEAD Scholars Academy and the Nicholson School of Communication and Media. Her research foci are faculty development, emotional intelligence and leadership, and online design and teaching effectiveness. Denise currently holds a faculty rank of Senior Instructional Designer and is a member of the Open Education Resources team at UCF.

Kevin Corcoran is the Assistant Vice Provost of the Center for Distributed Learning. Kevin has over 25 years of experience in the development and support of strategies for the effective use of digital learning tools and content that focuses on quality standards and practices, student engagement, accessibility and affordability. Kevin has supported system, state, and national open education efforts over the past decade, including chairing the statewide Connecticut OER Coordinating Council and the DOERS3 collaborative.

Recommended Citation

Lowe, Denise and Corcoran, Keven, "Open Pedagogy Drop-In Session" (2024). Open Ed Live . 2. https://stars.library.ucf.edu/open-ed-live/2024/wednesday/2

This document is currently not available here.

• About Open Ed Live

Advanced Search

• Notify me via email or RSS
• Colleges & Departments
• Disciplines
• Expert Gallery
• My STARS Account
• Frequently Asked Questions
• Follow STARS
• About STARS

Home | About | FAQ | My Account | Accessibility Statement

Privacy Copyright