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How Long Should a Cover Letter Be and What Should Be Included?

If you’re applying for a new job, you want to make sure your cover letter length is appropriate and contains the right cover letter sections. Learn more about cover letter word count and organization as well as tips on crafting an effective cover letter.

A cover letter can be anything between half a page and a full-page long. Generally, you should aim for a cover letter word count of 250 to 400 words and about three to six paragraphs. 

A short, concise cover letter serves as a written introduction to a prospective employer and outlines why you’re the best fit for the job. The cover letter, which you submit alongside your resume, highlights your experience and helps explain how your skills and personality will complement the company.

In addition to asking how long a cover letter should be, you might also wonder what to write. To help, we’ll provide tips on the length, offer an outline to follow, and highlight writing suggestions that can impress and inspire the hiring managers to invite you for an interview. 

Cover letter length and outline 

A cover letter should take up at least half or a whole page, but not longer. Shorter is better. 

The length is also dependent on how you plan to send the cover letter, either in the body of an email or as a separate attachment. If you send your letter in an email, it should lean more towards a half-page. If it’s an attachment, you can go a bit longer, but not longer than a page. 

Although all options are acceptable, crafting your cover letter in an email gets instant visibility as opposed to an attachment that the recipient must open after reading your email. Check for delivery directions in the job description. If there aren’t any directions, an email will be the best option for you.  

What should be included in your cover letter? Here’s an outline of the cover letter sections and the information each paragraph should include: 

Contact information and greeting

At the top of your cover letter, include your contact information, which should include your:

City and state

Phone number 

Email address

After providing these details, add the date and contact information of the recipient, although you do not need this information if you're writing your cover letter in the body of an email. 

Next, write a greeting to the hiring manager. Ideally, you’ll know the name of the hiring manager and will address the letter to that person. However, if you don’t know their name, you can simply address it to the Hiring Manager.

Paragraph 1: Introduction

The first paragraph serves as an introduction. Start by introducing yourself and stating the position you’re interested in within the company. Add a fact or two about the company as you explain how you’ll complement the business.

When you research the company, examine the company's mission statement, values, and products. Review the company’s social profiles, search for news articles about the company, and run a search on the company’s owners and head executives. Use these pieces of information to write your introduction. 

Paragraph 2: Relevant experience

The next paragraph should offer your specific qualifications that align with the job description. You should mention your most recent job, its daily responsibilities, and how it helps the current job opening if it applies. 

Briefly highlight your skills. If you can, offer statistics that support your achievements by including a statement like, “The content marketing strategies I implemented led to a 300 percent increase in visitors, a 15 percent increase in inbound leads, and a 2 percent increase in conversions." 

If your previous job was in a different field or if you’re new to the job market, use this cover letter section to explain why you’re a good fit for the position. 

Paragraph 3: Company details or more qualifications

The third paragraph can take two different forms. You can talk about the company and why you want to join such a business, or you can point out additional qualifications that make you a standout candidate. 

Speak about the company. By researching the company’s website, social presence, news, and employee LinkedIn profiles, you can synthesize a few details about the company that you appreciate. With this data, determine why it’s the role and work environment for you and include your explanation in the letter itself.

If you’re light on company-specific details, mention more of your alluring qualifications, skills, or personality traits. However, be sure it’s fresh information and not repetitive of anything mentioned in the previous paragraph. 

Paragraph 4: Closing

In the last paragraph, you should express your appreciation to the reader and offer to discuss the position more in-depth during an interview. 

Every cover letter, no matter what position you apply for, includes a call to action at the end, such as asking for a meeting or an interview. 

Add your contact information including your cell phone number, address, and professional sites like your LinkedIn profile or portfolio, all below your signature. 

What if a job description says a cover letter isn’t required?

Experts say you should always send a cover letter as it gives you a chance to introduce yourself, showcase your skills, and stand out. You might come across a job description that indicates a cover letter isn’t required and be inclined to skip it. Send one anyway. A cover letter will allow you to highlight your relevant skills, experience, and interest in the company, presenting yourself as the ideal match for the job.  

Tips for writing an effective cover letter

You want your cover letter to stand out from the other candidates who are also applying for the job. Your words should express your qualifications and show your potential for growth at the company. Follow these tips to elevate your cover letter: 

Check the job description for requirements.

Before writing your cover letter, check for requirements in the job description. 

In some cases, the job description may include instructions for your cover letter. It might have requirements such as: maintaining a specific length, naming the recipient, and the information they want to know about you. 

Know the name of the recipient.

Include the name of the hiring manager as opposed to a more general greeting like “To whom it may concern” or “Dear Hiring Manager.” Check the job description or company website for this information, or call the company to get the name of the hiring manager assigned to you. If you exhaust these options and can’t find the answer, use the general greeting.

Tailor the letter.

You’ll notice in the outline that company-specific and job posting-specific details should be included in the cover letter. As a result, every cover letter should be uniquely written for each of the jobs you're applying for and not repurposed.  

Formatting is important too.

While it’s easy to focus on word selection or questions like, “How long should a cover letter be?” formatting is a priority as well. Keep the margins standard, pick a legible and common font like Arial or Times New Roman, and font size of 11 or 12. 

Use bullet points for organization. In your second or third paragraph, when you mention your qualifications, list each of your qualities as a bullet point. 

Bullet points make your copy “skimmable,” so if a hiring manager is short on time, they might skip the paragraphs and simply read the bullets. 

Complement your resume, don’t repeat it.

Your resume offers a snapshot of your job experience, education, and skill set. Avoid repeating information from your resume in your cover letter. It should complement your resume instead of being a copy of it. Rather than duplicating the bullet points listed on your resume under your most recent job, for example, craft sentences that build on those bullets for your cover letter. 

Be concise.

A cover letter is a short document, so every word must count. Make your sentences concise and clear. When you’re finished writing, go back through your cover letter and remove any “fillers,” or phrases that don’t add value to your letter. 

Have a clear call to action.

Include a call to action at the end of your cover letter, such as a suggestion to schedule an interview to further discuss your qualifications. It’s one of the last things mentioned in your letter to encourage the hiring manager to take quick action. 

Getting started

Craft your next cover letter by taking Writing Winning Resumes and Cover Letters from the University of Maryland. To further enhance your job hunt, consider courses like Successful Interviewing or Career Planning: A Path to Employment .

Keep reading

Coursera staff.

Editorial Team

Coursera’s editorial team is comprised of highly experienced professional editors, writers, and fact...

This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

How Long Should a Cover Letter Be in 2024?

Finally, an organization posted your dream job. You crafted a flawless resume and now you’re ready to apply. You land on the cover letter section of the application and see that it is optional. Is it truly optional?

Will not submitting make me less likely to land the job? Where do I even start and how long should the cover letter be?

These are some things that might run through your head. But don’t panic, we are here to help. No matter what your career level is, your cover letter can set you apart from the other applicants. But how much do you have to write?

This can be a complicated question. Too much text? The hiring manager might glance over it. Too short? The recruiter may think that you didn’t put much thought or effort into writing the cover letter . 

Cover letters should range from a half-page to one full page. Your cover letter should never exceed one page in length.

• Page Count: 0.5 to 1
• Word count: 250 to 400
• Paragraph count: 3 to 6

How to Keep Your Cover Letter to One Page

Tip #1: keep it concise.

While the cover letter is a great way to showcase your personality, it is also very important to be concise. Hiring managers are sifting through dozens, and maybe even hundreds, of applications.

They do not have time to read a full two-page article about your daily tasks. Instead, highlight any relevant experiences that show your qualifications for the specific job.

Demonstrate your passion for the industry and end the letter. The decision-maker will appreciate your brevity and may even reward you with an interview . 

Tip #2: Highlight Only Relevant Experiences

Unless the employer requests a specific word count, keep it short. Take only the amount of space required to show that you are an ideal candidate for the job.

Highlight your qualifications and any relevant stories. It’s important to be specific, and not regurgitate the content on your resume. 

It is very important here to showcase how your past achievements can help the company solve their current challenges and how you will use your skills if chosen for the position.

Doing so will show the recruiter or hiring manager the value you can bring to their organization. 

Tip #3: Break Your Cover Letter into Sections

An effective cover letter contains three to four paragraphs. It’s important to keep the sentences short so the reader can quickly navigate your cover letter.  

Paragraph #1: The Intro

The first paragraph should grab the decision-maker’s attention. This is an opportunity to show your interest in the position and knowledge of the company. Make sure you address your cover letter to the correct person or department. Always be sure to research the company and customize each cover letter to the position you are applying for. 

Example: “I am excited to submit my application for the position of [insert position name] with [insert company name]. I have watched your growth for years and really appreciate the devotion to serving your customer’s needs.” 

Paragraph #2: Your Qualifications

The second paragraph should highlight relevant stories or stats that impress your qualifications. For example, “In the previous company, I grew sales by 150% in my first year and 200% in my second year.” It is helpful if you can be specific in how you achieved success or benefited the company in some way. This highlights what you bring to the table and how you can make an impact on the hiring manager’s business. 

Paragraph #3: Your Interest in the Company

The third paragraph, if you choose to include it, can speak to what drew you to apply to the specific company. This can sway the hiring manager's decision by showing passion and loyalty to the company. 

Paragraph #4: The Closing

The final paragraph should reiterate your interest in the position. It is a great time to thank the reader for their consideration and request an in-person meeting. It’s important to have a call-to-action so the reader knows what to do next. Always include detailed contact information. 

Tip #4: Experience Level

Cover letters can vary based on your experience level. If you are applying for jobs right out of college, don’t include metrics measured in school, such as GPA, unless requested. Instead, focus on your experiences, projects and achievements that make you a strong candidate. 

If you are in the middle of your career, pick out relevant accomplishments and state your experience level. For example, “With 12 years of teaching experience, I am writing to express my interest in the open position in your Mathematics Department.” 

If you have more experience, you likely have more relevant qualifications and stories. This may entice you to make your cover letter longer. Do not fall into the trap.

Longer does not mean better . Select a few key successes and leave others for the interview process. 

Tip #5: Formatting

The format is just as important as the length of your cover letter. Pay attention to the amount of white space on the page. More white space keeps the content easier to read for the recruiter or hiring manager.

You want to make sure that you use a font that is legible (as the ones handpicked by our team together with recruiters). Keep standard margins and align your text to the left. 

Writing a cover letter can be intimidating. If you remember to keep your writing concise and highlight only your relevant experiences, you will be on your way to snagging an interview in no time.

Suggested Reading:

• How to Write a Cover Letter in 2024
• Resume Formats Guide: How to Pick the Best in 2024
• Cover Letter Examples

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How Long Should a Cover Letter Be? The Optimal Length

A cover letter is an important tool when applying for a job. It’s a document that you submit alongside your resume, and it’s your chance to communicate directly with the hiring manager. A well-crafted cover letter can make a great first impression and set you apart from other job applicants.

The purpose of this article is to provide guidance on how long a cover letter should be. The optimal length of a cover letter is a common question among job seekers, and there are conflicting opinions on the topic. Some say that a cover letter should be no more than one page, while others argue that it’s okay to go over two pages.

In this article, we’ll discuss the different factors that affect the length of a cover letter, such as the job you’re applying for, your level of experience, and the company you’re applying to. We’ll also examine the pros and cons of shorter versus longer cover letters.

By the end of this article, you’ll have a better understanding of what the optimal length of a cover letter is in different situations so that you can create a cover letter that is concise, yet effective. Whether you’re a recent graduate or an experienced professional, this article will provide you with valuable insights on how to write a cover letter that will impress hiring managers and land you the job you want.

What is a Cover Letter?

A cover letter is a document that accompanies your resume or CV when you are applying for a job. It is usually in the form of a one-page letter that introduces yourself to the hiring manager and explains why you are the best candidate for the job. The cover letter is an essential part of the job application process, and it can make or break your chances of getting an interview.

Definition and Explanation of a Cover Letter

The purpose of a cover letter is to complement your resume, not repeat it. While your resume is a summary of your education, experience and skills, your cover letter is your chance to showcase your personality, explain why you are passionate about the job and highlight your achievements.

A well-written cover letter should be tailored to the specific job you are applying for. It should be brief, informative, and engaging. A good cover letter should highlight your key skills, experiences and achievements that relate to the job. It should also demonstrate your understanding of the company culture and explain why you are a good fit for the role.

Importance of Sending One with Your Resume

Sending a cover letter with your resume is crucial. A cover letter can give the hiring manager more context about your professional experience and qualifications, and help you stand out from other applicants. It shows that you have put effort into your job application and that you are committed to the job.

Furthermore, a cover letter is an opportunity to showcase your writing skills. Many employers use a cover letter to assess your written communication skills, so it’s important to make sure it is well-written, clear and concise.

A well-written cover letter is essential when you are applying for a job. It is an opportunity to showcase your personality, explain why you are passionate about the job, and highlight your key skills and achievements. Sending a cover letter with your resume can make you stand out from other applicants and demonstrate that you are committed to the job.

The Role of a Cover Letter in Your Job Search

A cover letter is an essential component of your job application, and it can significantly impact your chances of getting hired. It serves as an introduction to your resume and highlights your qualifications, skills, and experience that match the job requirements.

How a Cover Letter Affects Your Chances of Getting Hired

According to research, more than 50% of hiring managers consider a cover letter to be crucial when evaluating job candidates. It provides them with more information about you compared to just a resume, making it easier for them to determine if you’re the right fit for the job.

A well-written cover letter can show your personality, professionalism, and communication skills. It can also demonstrate why you’re the best candidate for the position and how you can contribute to the company’s success.

On the other hand, a poorly written cover letter can hurt your chances of getting hired. It can make you appear unprofessional, uninterested, or unqualified for the job, even if your resume suggests otherwise.

Explaining Why Some Hiring Managers Still Require a Cover Letter

Despite the debates about whether a cover letter is necessary, many hiring managers still require it as part of the job application process. There are several reasons for this:

1. To evaluate your communication skills

A cover letter is a written document, and it allows the hiring manager to assess your writing skills and communication abilities. Employers are always seeking employees who can express themselves concisely and effectively.

2. To gauge your interest and motivation

A cover letter shows that you’re serious about the job and you’ve taken the time to learn about the company and the position. It captures your motivation for applying and why you think you’re a great fit. It’s an opportunity to express your enthusiasm and demonstrate your knowledge of the company’s mission and culture.

3. To highlight your personality and personal brand

A well-written cover letter can showcase your personality and personal brand. It allows the hiring manager to get a glimpse of who you are and how you conduct yourself professionally. This can help you stand out from other applicants, especially if you’re applying for a highly competitive position.

A cover letter plays an essential role in your job search. It can significantly affect your chances of getting hired and open doors to new opportunities. Even if some hiring managers don’t require it, it’s always good to include a well-crafted cover letter as part of your job application.

Factors that Affect Cover Letter Length

It’s essential to note that the length of a cover letter is influenced by several factors. These include the industry, company type, job level, and requirements. Understanding how these factors affect the optimal length of your cover letter can help you tailor it accordingly and increase your chances of landing the job.

How the Industry and Company Type Impact the Optimal Length

The industry and company type you are applying to can impact the optimal length of your cover letter. Some industries, such as creative or marketing fields, may appreciate a more extended form of communication that highlights your creativity and writing skills. On the other hand, industries such as finance and law may prefer a more concise and straightforward approach.

Moreover, larger companies may receive a high volume of applications and may have an Applicant Tracking System (ATS) that scans cover letters for keywords. Therefore, a shorter and more concise cover letter may be ideal for these types of organizations.

How the Job Level and Requirements Affect the Length

The job level and requirements also have a significant impact on the optimal length of your cover letter. For entry-level positions, a one-page cover letter that highlights your relevant skills and experience may be sufficient. In contrast, higher-level positions or managerial roles may require a longer cover letter that demonstrates your leadership abilities and accomplishments.

Additionally, specific job requirements listed in the job posting should also guide the length of your cover letter. For example, if the job posting requests a portfolio or other supporting documentation, you may be able to keep your cover letter more concise. Conversely, if the job requires you to demonstrate proficiency in a specific skill, such as project management, your cover letter may need to be more detailed to showcase your experience in this area.

Understanding the factors that impact the optimal length of your cover letter is critical to crafting a winning application. By tailoring your cover letter to the industry, company type, job level, and requirements, you increase your chances of impressing the hiring manager and securing an interview.

Optimal Cover Letter Length for Entry-Level Job Seekers

As a new graduate or job seeker with less experience, you may be wondering how long your cover letter should be.

Here are some guidelines and tips to help you craft the perfect cover letter:

Guideline for new graduates and job seekers with less experience

Your cover letter should be long enough to convey your qualifications and interest in the position, but short enough to hold the reader’s attention. As an entry-level job seeker, you may not have as much experience to showcase, so focusing on your unique strengths and eagerness to learn can help make you stand out.

Examples and tips for writing a concise cover letter

• Start with a strong opening that grabs the reader’s attention and showcases your enthusiasm for the position.
• Keep your paragraphs short and focused, highlighting your relevant experience and qualifications.
• Be specific about your skills and how they can benefit the company. Use examples to illustrate your points.
• Use a professional tone and avoid being too casual or informal.
• Close with a strong statement that reiterates your interest in the position and invites further discussion.

Remember, a well-crafted cover letter can make all the difference in landing an interview, so take the time to make it concise, focused, and impactful.

Optimal Cover Letter Length for Mid-Career Professionals

For mid-career professionals, crafting a cover letter can be a challenging task. On one hand, you want to showcase your expertise and experience to potential employers. On the other hand, you don’t want to bore them with a lengthy document. So what’s the optimal length for a cover letter for mid-career professionals?

Guidelines for Individuals with a Few Years of Experience

If you have a few years of experience, it’s best to keep your cover letter concise and to the point. Ideally, your cover letter shouldn’t exceed one page. You should aim to highlight your most relevant experience and qualifications, without getting too detailed.

Tips for Crafting an Effective Cover Letter

Here are some tips to help you craft an effective cover letter:

• Start strong: Use the first paragraph to introduce yourself and grab the reader’s attention. You can mention your relevant experience, or an interesting anecdote that sets you apart.
• Highlight your most relevant experience: In the body of the cover letter, focus on your most relevant experience and qualifications. Make sure to mention the skills and achievements that make you a good fit for the job.
• Avoid repeating your resume: Your cover letter should complement your resume, not repeat it. Don’t simply list your job titles and responsibilities – focus on the impact you’ve made in your previous roles.
• Show your enthusiasm: Show your enthusiasm for the job and the company by explaining why you’re interested in the role. Do your research and mention something specific that you like about the company or the industry.
• Close with a strong call to action: In the final paragraph, make sure to thank the reader for their time and express your interest in the role. Don’t be afraid to ask for an interview, or to follow up on your application.

By following these guidelines and tips, you’ll be able to craft an effective cover letter that showcases your experience and expertise, while keeping it concise and to the point.

Optimal Cover Letter Length for Senior-Level Executives

As a seasoned professional or high-level executive, crafting an effective cover letter can be a daunting task. The challenge lies in balancing brevity with comprehensive information about your qualifications and achievements. Therefore, it is vital to adhere to specific guidelines to ensure that your cover letter does not come off as too lengthy or too brief.

Within this word count, be sure to highlight your most crucial skills, accomplishments, and experience relevant to the position in question. It is critical to give the hiring manager a clear picture of what you can offer to the company without overwhelming them with unnecessary details.

Here are a few tips to help you write a comprehensive cover letter:

Begin with a strong opening line that indicates your interest in the job and highlights your unique selling point.

Tailor your message to the company culture and requirements, demonstrating your knowledge of the organization and how you can contribute to its success.

Use bullet points to present your achievements and qualifications in an easy-to-read format.

Highlight your experience with figures and other measurable criteria that showcase your ability to drive results.

Remember that a cover letter should complement—not duplicate—your resume. Therefore, avoid merely listing qualifications and job titles already mentioned in your resume. Instead, use the opportunity to elaborate on specific experiences that demonstrate your fit for the position.

Keep your cover letter short and to the point while still providing enough information to show why you are the best candidate for the job. Utilize the tips above to write a compelling and comprehensive cover letter that leaves a memorable impression.

How to Make Your Cover Letter Concise and Relevant

Tips for editing and narrowing down the content:.

• Start with a strong opening that grabs the reader’s attention and introduces your relevant skills and experience.
• Use bullet points to list your achievements and qualifications, rather than lengthy paragraphs that may be overwhelming for the reader.
• Avoid repeating information that is already included in your resume or application.
• Be selective in highlighting your most relevant experience and skills that match the job requirements.

Strategies for making every word count:

• Use action verbs to describe your achievements and contributions.
• Focus on the impact you made in your previous roles, such as increased revenue or improved processes.
• Showcase your unique qualifications and accomplishments, rather than generic or common skills.
• Eliminate unnecessary adjectives or redundant phrases that do not add value to your application.

By following these tips and strategies, you can make sure that your cover letter is concise and relevant, while still showcasing your qualifications and experience. Remember that the optimal length of a cover letter is around 250-400 words, so aim to make every word count within this limit.

How to make your Cover Letter Comprehensive and Meaningful

Your cover letter is your chance to make a strong first impression and provide a deeper understanding of your skills and experience to the hiring manager. Here are some strategies for making your cover letter comprehensive and meaningful:

Strategies for adding depth and relevance to your cover letter:

• Customize your cover letter for each job application to showcase how your skills and experience align with the job requirements.
• Use specific examples to demonstrate your achievements and how they can benefit the company.
• Research the company’s mission and values to show your alignment with the company culture.
• Use industry-specific language to show your knowledge and expertise.

Tips for showcasing your skills and experience:

• Use storytelling techniques to engage the reader and create a connection with the hiring manager.
• Start by highlighting your most impressive achievements and then explain how they have prepared you for the job.
• Keep the cover letter concise and focused on your most relevant experiences.
• Use bullet points to break up longer paragraphs and make the cover letter easier to read.

A comprehensive and meaningful cover letter should showcase your skills and experience while being concise, focused, and customized to the job you are applying for. Use storytelling techniques and specific examples to engage the reader and show how you can contribute to the company’s success.

Appendices (if applicable)

Here are some example cover letter sections that you can use as a reference when crafting your own:

Introduction  – This section should include the purpose of the letter, the position you are applying for, and how you found out about the job opportunity.

Body  – This is where you should highlight your relevant skills, experience, and achievements that make you a strong candidate for the position. You should also mention why you are interested in the company and how you can contribute to their success.

Closing  – In this section, you should express your gratitude for considering your application and request for an interview to further discuss your qualifications.

And here are some sample cover letters that you can use as a guide when determining the optimal length:

Sample 1 (280 words)

Dear Hiring Manager,

I am writing to apply for the position of Marketing Coordinator at XYZ Company. As a recent graduate with a degree in marketing and a demonstrated ability to develop and execute successful marketing campaigns, I am confident that I am the right fit for this role.

In my previous internship and freelance work, I have gained experience in social media management, email marketing, and content creation. Additionally, my attention to detail and ability to work collaboratively have contributed to successful campaigns and satisfied clients.

I am passionate about the work that XYZ Company does and I am excited about the opportunity to contribute to your team. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

[Your Name]

Sample 2 (450 words)

Dear [Hiring Manager],

I am writing to express my interest in the [Job Title] position at your company. With [Number of Years] years of experience in [Industry or Field], I am confident that I am the ideal candidate for the job.

In my current position at [Current Company], I have successfully [Key Achievement or Responsibility]. Additionally, I have [Skill or Qualification] that I believe will enable me to excel in this role. I am excited about the opportunity to bring my expertise and passion for [Industry or Field] to this position at [Company].

In addition to my relevant experience and qualifications, I am highly organized and a strong communicator. I am able to manage multiple competing priorities while maintaining high-quality work and delivering projects on time.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications and learn more about this exciting opportunity at your company.

As you can see, both samples are concise yet effective in showcasing the applicant’s qualifications and interest in the position. The optimal length of a cover letter should be around 250-400 words, depending on the job and industry. It’s important to remember that the cover letter should complement your resume, not repeat it. Focus on highlighting your unique qualifications and demonstrating your enthusiasm for the position and company.

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How Long Should Should A Cover Letter Be? (With Examples)

• Cover Letter Format
• Salutation and Greeting
• Who To Address When Unknown
• How To Start A Cover Letter
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Find a Job You Really Want In

Along with your resume , crafting a standout cover letter is one of the most important things you can do to get an interview for your dream job. In almost all cases, you should send a cover letter when applying for a job, unless the job posting explicitly says not to.

Now comes the tricky part: how long should a cover letter be? If you write too little, an employer may think you haven’t put much effort into your application and that you, therefore, aren’t serious about getting the job. But if you write too much, an employer may not bother reading it at all.

We’re here to show you what cover letter length employers find just right, so hiring managers will give your cover letter the attention it deserves.

Key Takeaways:

Your cover letter should be one page with three to six paragraphs and roughly 200-400 words long.

Use the STAR method (situation, task, action, and result) to write your cover letter.

Tailor your cover letter to each job which can help keep it short.

Check Length Requirements

How long should a cover letter be, what to include in your cover letter, how to keep your cover letter concise, cover letter examples, tips for cover letter length.

• Sign Up For More Advice and Jobs

Before we get into a bunch of advice on getting your cover letter to the proper length for most jobs, it should be clearly stated that your primary goal when applying for jobs is to show that you can follow instructions.

In this context, that means reading the job posting carefully for any details a company provides with regards to your cover letter . If they give you a prompt or questions to answer, then respond to them. If they provide instructions about word count or page length, do what they say and forget everything else you read here vis-a-vis length.

You only get one chance to make a first impression , and ignoring the instructions listed in a job posting is a surefire way to make a bad one.

So you’ve checked the job posting and they’ve requested a cover letter, but haven’t given any guidelines for how long it should be. Or maybe they’ve stated that a cover letter is optional. Should you still send one? Emphatically, yes, you should. As for how long you should make it, follow our guidelines below.

Page count. In all circumstances, your cover letter should never exceed one page . Ideally, you should shoot for between half a page and a page, always aiming for the lower end of that spectrum. About 70% of employers want a half-page cover letter or feel that the shorter the better.

Word count. Considering that preferred page count leaves us with about 200-400 words with 10 or 12-point font, single-spaced, with spaces between paragraphs.

The shorter the better approach continues here; if you can say everything you need to in a 200-word cover letter, great! Stop right there and don’t worry that you’re being lazy or not including enough information.

Paragraph count. The standard advice is to aim for between 3-6 paragraphs. Three is the absolute minimum to do the following: introduce yourself, state your qualifications, and express interest in the specific company. However, it may be a good idea to give yourself four paragraphs, so you have more time to tout your credentials.

We don’t recommend going over 4 paragraphs in most scenarios, because otherwise, each paragraph is going to look super short if you’re working with ~300 words. Additionally, it shouldn’t take multiple paragraphs to introduce yourself , express interest in the company, or thank the reader for their consideration.

No matter what job you’re applying for, cover letters follow a standard format . A pysical cover letter should include the following, in order:

Employer’s Address

Your address

Body paragraphs

Closing lines

For an email cover letter, you can omit the date and addresses. You also don’t need to actually sign it. However, if you can sign it and then scan it, it’s a nice touch.

Make sure to follow the employer’s directions for how you save your cover letter file. PDFs keep their formatting across devices and operating systems, making them a safe choice. However, if the employer specifically prohibits PDFs or requires a particular file type, like DOCX, follow those instructions.

Great, you’re thinking, but how do I fit how awesome I am into such a tight length limit? Fear not; once you’ve broken down a cover letter into sections , it’s easy to say what needs saying efficiently.

First paragraph. This may be the only paragraph a hiring manager will read in full; sad, but true. Make your opener count and get straight to the point: what job are you applying for, what do you know about the company, and how much experience do you have?

Second paragraph. The meat of your cover letter , and your chance to show off. This is probably the part where people have the most trouble keeping things concise.

The trick is to narrow down your greatness; what is the company looking for in a candidate for this position? Read the job posting , underline all verbs and industry-specific nouns.

Then, try to use those same words when talking about your qualifications. Think: what about your work history, your skills, or accomplishments are most fitting for the specific job for which you’re applying.

Whenever possible, include numbers to back up your claims. For instance, saying you provide great customer service is one thing, but showing evidence of that fact by stating you increased customer satisfaction by 17% is quite another.

Third paragraph . This is your chance to express interest in the company. Why do you want to work for them ? Research the company so you know what sort of projects they’ve developed and what their future goals are.

Don’t stop at simply mentioning that you know what the company is up to, though. Tell the hiring manager what you could do to further the company’s goals. It’s also appropriate to call back to your qualifications here: “I know I can be an asset in developing XYZ project successfully, because of my outstanding results with ABC project at [former employer].”

Fourth paragraph. Your closing paragraph should have three things: a reiteration of your interest in the position, a thank-you , and a call-to-action.

Remind the reader why you’re perfect for the position and what you can offer the company, not what the company can offer you (e.g., don’t say you look forward to learning more skills — you should already have those skills!)

Express gratitude for being considered for the position. People like polite people.

More optional paragraphs. Your introduction and conclusion should always be just one paragraph. If you feel you need more than four paragraphs, do so by breaking your second and/or third paragraphs into two paragraphs. However, we strongly recommend keeping your cover letter to four paragraphs.

We’ve been discussing cover letter length in abstract terms so far. Let’s look at a couple of cover letter examples to see all this advice in practice:

Cover Letter Example 1:

Dear Ms. Macnamara, When I saw the NextMark was hiring a Marketing Manager , I knew I had to apply. With over 8 years of experience in the marketing industry, I have a wide breadth of knowledge and am eager to apply my skills to open up new and exciting business opportunities for NextMark. I currently work as a Marketing Manager at MyComp, where I developed a digital marketing campaign that saw revenue increase by 34% YoY. I accomplished this through various SEO efforts built on a backlinking campaign worth $2M and a content marketing strategy that saw organic traffic increase threefold in just under six months. Additionally, I’ve worked side-by-side with the sales and product teams to ensure customer satisfaction never fell below 98%. For the past 3 years, I’ve managed a budget of $5-7M, including brand management, product launches, and promotional materials. I’ve also designed new social media elements targeted at environmentally-conscious consumers that saw our new Green Line reach record profits. My proudest achievement has been turning our social marketing strategy into a few hundred subscribers to over a million, with engagement through the roof. My background of business acumen and marketing know-how is just what NextMark needs to take its new product launch to the next level. Thank you for considering my application, and I look forward to discussing the next steps. Sincerely, Margaret Tanner

Cover Letter Example 2:

Dear Mr. Brown, As a person who loves selling technology solutions that make consumers’ lives easier, I was excited to see an opening for the Sales Representative position open up at Green Mosely. With over 4 years of experience selling software and customer support solutions, I have all the skills and qualifications you’re looking for. In my current role as Junior Sales Associate with TT Organization, I’ve achieved a number of impressive results: Leveraged negotiation skills to increase up-selling and cross-selling of sister products, resulting in a 44% boost in customer lifetime value Exceeded sales quotas by a minimum of 20% each quarter since 2017 Named “Top Salesperson” in March 2019 for making over $500,000 in sales, setting a new company-wide record for junior sales staff I’m confident that I can accomplish the same results and then some for Green Mosely. Additionally, your mission to provide software solutions for underserved communities in the third world really resonates with me. I volunteer time each weekend to help negotiate better deals for inner-city schools to make sure their technology is competitive. I appreciate you taking the time to read over my application. I look forward to speaking with you more about how we can make sure that Green Mosely is the top name that comes to mind when people think of software solutions at scale. Sincerely, John Tressel

Don’t be afraid of white space. You may think your cover letter looks sort of bare with four short paragraphs taking up just half a page. Don’t sweat it; keep to our formatting tips and your cover letter will be readable and nice to look at.

Don’t be super wordy. People often fall into the trap of thinking that a formal document (like a cover letter) has to be chock full of big words and complicated sentences. The opposite is actually true. Focus on keeping your sentences short and sweet — readers prefer it.

Cut your stories down. It’s great to give examples of when you did something particularly excellent at your previous job. But the hiring manager doesn’t need to know every little detail.

Just like you would in an interview, use the STAR method (Situation, Task, Action, and Result) for your cover letter. Set the scene, describe what your job was, what you did, and what the result was. Any other information is superfluous.

Don’t tell too many stories. You may be delighted that you used the STAR method to get your anecdote in at just 60 words and think you have room for another now. Resist the temptation.

Get a second pair of eyes. It’s always good to get a second opinion . You might think you’ve written the most beautifully crafted sentence in the world, but if your friend can’t understand it, then there’s a chance the hiring manager won’t be able to either.

Tailor your cover letter. It’s okay to have a master cover letter, but make sure to customize it to each job. Make sure to include the company or organizations name in the letter, and why you would want to work there.

Employers are able to tell when you use a cover letter for each application, so make sure to customize it so you stand out.

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Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How Long Should a Cover Letter Be? (Examples)

By Biron Clark

Published: November 10, 2023

Cover Letters

Biron Clark

Writer & Career Coach

If you’re wondering how long a cover letter should be, this article has everything you need to know (including exactly how many words to make your cover letter).

I’m going to share why most job seekers are making their cover letters far too long, and why you will likely get more job interviews by writing less in your cover letter.

Let’s get started…

How Long Should a Cover Letter Be?

Cover letters should be one page long and total 75 to 250 words. This recommendation applies to both printed and email cover letters. It’s okay if your cover letter doesn’t take up an entire page, but it should never exceed one full page.

Job seekers needing to explain gaps in employment , a recent change in career path, etc., may want to utilize more words in their cover letter than someone with a more standard background.

A job seeker who is staying within their current industry and career path (e.g. moving from Software Engineer to Senior Software Engineer) and not needing to explain a lengthy work gap should aim to be on the lower end of the recommended cover letter word count mentioned above — somewhere between 70 and 150 words.

As an example, my favorite cover letter template from Harvard Business Review has only 76 words:

As you customize this cover letter, the word count will likely rise a bit, but it’ll remain much shorter than what most job seekers send. And that’s a good thing!

This type of letter is going to be very different than what most job seekers are sending and what you’ve seen recommended online, and that’s often a plus.

Coming up soon, I’ll explain why a shorter cover letter may improve your odds of hearing back on a job application.

How Many Paragraphs Should a Cover Letter Include?

The typical cover letter should contain three to six paragraphs. Each paragraph should be relatively short, containing two to four sentences. This is especially important in the first paragraph of your cover letter, where you want to entice the reader and encourage them to keep reading by providing a short, punchy opening.

In general, when writing to grab someone’s attention, focus heavily on making the first paragraph compelling, because this is your first impression or “elevator pitch,” for why they should keep reading.

Now that you know how long a cover letter should be, let’s look at some specific benefits of using this length, which is shorter than some people recommend.

Reasons to Consider a Shorter Cover Letter

Now that you know how many words a cover letter should be, let’s talk about why I recommend this as the ideal length, even though some career experts recommend your cover letter be longer.

There are four things that happen when you keep your cover letter relatively short…

1. You Stand Out by Being Different

Here’s an example of a typical full-page cover letter that many job seekers are sending:

If you’ve sent something like that in the past, it’s NOT your fault…

Almost every website with cover letter templates recommends this format, and it’s what you’re constantly told to send.

But that’s the beauty of limiting your cover letter to my ideal cover letter length of 75 to 250 words. It’s different than what everyone else is doing!

From the first glance, you’re showing the hiring manager that your cover letter is unique and worth reading closely . You show that you’re not going to bore them half to sleep with yet another generic letter containing info from a template or info that’s already on your resume.

Whereas, if you send a full-page cover letter like the image/example above, the hiring manager is thinking, “Okay, here’s another huge page of info to read through that’s probably based on a template.”

This happens to them over and over, all day.

That brings me to my next benefit…

2. You Get Your Cover Letter Read (Not Skimmed!)

Most job seekers send cover letters that so long-winded that nobody wants to read them. The hiring manager may read to the second or third paragraph, but they’re unlikely to through to the end.

Beyond that, job hunters send cover letters that repeat information from their resume, which doesn’t provide any value to the hiring manager or recruiter .

But because your cover letter is short, and ideally has small paragraphs, it’s inviting to read. Hiring managers open your email or letter and think, “Great, I can read this no problem.”

So they read your cover letter from start to finish without skipping a word!

This is why you should always send the hiring manager a short cover letter where each line has a purpose and message and does something to sell them on why you deserve the interview.

You don’t have to take my word for it, though. Test it! Send half of your cover letters in the standard, full-page style seen above, but with the other half, test what I’m suggesting here. Greatly reduce the word count, get right to the point, only offer info that’s not on your resume.

We’ve now looked at two reasons why the full-page cover letter is not the ideal length/approach. But I’ve got two more reasons for you…

3. You Draw Attention to Your Strongest Points/Skills

If you’re naming 20 different skills and qualifications in your cover letter, it’s hard for a recruiter or hiring manager to pick out the most important pieces.

Whereas, if you just name your three or four strongest arguments for why you’d be a great fit for their job description, those points will stand out (and get read, as mentioned above).

Sometimes less is more, and with cover letters, it’s often the case!

So this is another factor to consider when deciding how long your cover letter should be.

4. You Get Your “Call to Action” Read So You Win More Interviews

Finally, you should end each cover letter with a “Call to Action,” which I’ll explain in the next section.

This is where you ask for the interview, which is something many job seekers don’t do properly (or don’t do at all) in their cover letter.

And by keeping your letter brief, this closing paragraph comes relatively quickly… sometimes as the third or fourth paragraph… so it’s much more likely to get the reader’s full attention which means you’ll get more interviews.

Recommended Cover Letter Font Size

The best font size for your cover letter is 12 points, whether you’re sending a printed or an email cover letter. Avoid fancy fonts and choose a simple, easy-to-read font like Calibri or Arial. Include plenty of white space and small, punchy paragraphs. It’s better to have multiple, concise paragraphs in your cover letter than one or two very long paragraphs. This helps with readability.

How to End Your Cover Letter: Ask for the Interview

This is one other mistake a lot of job seekers make with their cover letters, along with repeating info on the resume and just being far too long-winded. They don’t ask for the interview in their closing paragraph!

The whole point of the cover letter is to win you job interviews . So after you’ve got the specific word count you want, make sure to finish up by actually asking the hiring manager to call you and set up a time to discuss in more detail!

Here’s an example of how you could conclude an email cover letter:

I’d love to discuss the position over the phone and provide a bit more context for how I can help you in this role. Are you available for a phone call later this week or early next week? My phone number is 555-218-4987.

Or, simply use the cover letter conclusion from the first example in this article, from Harvard Business Review:

I have attached my resume for your review and would welcome the chance to speak with you sometime.

However, I prefer a slightly stronger conclusion to a cover letter that really prompts the hiring manager to reply to a direct question. That should get you more responses from your cover letter, no matter your cover letter length!

Conclusion: How Many Words Should a Cover Letter Be?

To reiterate how long a cover letter should be, I recommend sticking to 250 words or less and never exceeding one page.

It’s beneficial to keep your letter short and concise for both a printed cover letter and a cover letter sent by email.

The shorter format allows you to focus on your strongest points and grab the hiring manager’s attention without overwhelming them with too much text or info. This will help you get more interviews and separate you from other job seekers who send long, generic, cut-and-paste cover letters with their applications.

However, as mentioned earlier, the length of your cover letter will vary depending on the industry (in a very formal, traditional industry, you may want to go for a slightly longer word count).

If you have an unusual scenario to explain, then your ideal cover letter length may be longer, too.

So don’t take the advice above as a hard-and-fast rule, but just a general guideline on how long a typical cover letter should be to win more job interviews.

As a final step, make sure to proofread everything! Sending a cover letter with a typo or mistake can cost you the job interview even if you have great qualifications and writing style.

More cover letter resources:

• Do you need to send a cover letter?
• How to write a cover letter with no experience
• 3 steps to writing a cover letter that stands out

About the Author

Read more articles by Biron Clark

Continue Reading

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How Long Should a Cover Letter Be in 2023? (+Examples)

Do you want to know what the perfect length of a cover letter is? What is the ideal number of words that a cover letter should have? And how many paragraphs should you include?  If you are looking for answers to these and more cover letter questions, you are in the right place.

The quick answer is that a cover letter should never be longer than a page, 400 words, or six paragraphs.

However, if you want to dive deeper into the cover letter nuances and become a real expert, you are in the right place. So, if you want to learn in detail how to write the perfect cover letter of a perfect length, just keep reading.

For more general information about cover letters , go and have a look at the first article from our series Cover Letter Guide: What is the Cover Letter. There, you will find a definition of what a cover letter is, what makes it different from a letter of motivation, and a short guide on how to write a great cover letter.

Find out your resume score!

What is the ideal cover letter length for 2023?

When it comes to cover letters,  the longer, the better  does not apply.  Even if you have years of expertise and you worked extremely hard on gathering professional skills and experiences  — and now you want to show it off all in detail on four pages — don’t.

Sometimes, less is more. This is the case for a good cover letter. It is crucial to highlight the experiences that are truly relevant to the advertised position. Don’t worry, there will be plenty of time to talk about your skills and achievements in more detail once you get the interview.

Rather, think of a cover letter as a tasteful, comprehensive, short advertisement. You want to catch the attention of a hiring manager and make it clear that you are a highly experienced professional fit for the role. Yet, at the same time, you don’t want to bore and overwhelm the person who is making the selection in the first round of the hiring process.

It is important to realize that in large companies, the hiring manager and the HR department have a very short time to go through your application.  On average, per one vacancy, there  are  up to 250 applicants. This means you must make your cover letter stand out from the crowd – but also be easy to read.

What follows are the tips on how to do it!

Read the instructions

Always make sure you read the employers’ instructions properly.  In many vacancy announcements, there is a clear list of what is required from an applicant. Often, these also indicate the expected length and form of a cover letter.

If specific regulations are not included, don’t worry. In this case, you can go for the standardized version of a cover letter.

Junior vs Senior

If you are at the start of your career  and are applying for a junior position   where it is expected to have a lack of practical experience, writing around 200 words is perfectly acceptable. A cover letter for an internship can be equally long. If you don’t have prior experience, you can focus on your inner motivation, education, and extra-curricular activities.

For an experienced candidate , the word count can be doubled. However, it really shouldn’t exceed 400 words in any scenario – unless specifically requested. At the same time,  a cover letter should never exceed 1 page.  If you do so, you completely disobey all the rules of this genre, and it won't work to your advantage.

While this length may sound too short, and you may feel tempted to write more about many of your professional accomplishments, it may eliminate you from the selection process. Being selective and cutting straight to the point makes you a better candidate as opposed to one who writes their whole life story.

Career vs Academic cover letter

The rules listed in the previous paragraph are almost universally true when we speak of a career cover letter.

However, an academic cover letter is conventionally longer. If you are wondering how long an academic cover letter should be, know that  the standard length is one page and a half . On the other hand, it is never longer than two pages.

Cover letter heading length

The same cover letter rules apply here, too. A short, simple, and catchy heading will get you far.

Do not exceed two sentences; one is advisable. Either use your full name or a catchphrase, such as: “ Why am I the best for the role of XY ”. However, do this only when you are sure that the company and the position that you are interested in aren't too formal.

How long should the first paragraph be

This paragraph is to capture the attention of the reader.  It does not have to be longer than two or three sentences.  State who you are, where and how you found the opportunity, and why you are interested in it. Do this in a catchy way, though! If you heard about the position from a person in common, do not hesitate to mention their name.

Remember, the first paragraph is short – do not waste words. Make yourself an attractive candidate right from the beginning, and mention your biggest assets right here – such as the length of experience or quality of your education.

How long should the second paragraph be

Arguably the most important part of your cover letter. Therefore,  you should make the second paragraph the most extensive and longest part of your cover letter.  Write about your accomplishments and past work experiences in detail. Explain why you are the best candidate for the role and what your skills are that no one else has.

On the other hand, remember —  you still must write at least one more paragraph in the body of the cover letter, as well as the closing paragraph. Therefore, don’t go overboard with the length.

The best thing to do is to initially write freely and more. Then, you can cut the number of words down later during later stages of editing. This way, you won’t limit your creativity from the start by being too focused on the correct word count.

How many words/paragraphs should a cover letter be

• As we've already stressed, your cover letter shouldn’t be too long. Keep it under one page. However, sometimes only half a page may not be long enough. Find the right balance.
• When it comes to the number of words, never exceed 400 words. 250-300 words are the ideal length of an average cover letter.
• The perfect number of paragraphs in a cover letter ranges from three to four.  The maximum number of paragraphs that are acceptable is six.

Cover letter examples by length

If you want to see the instructions applied in real life, have a look at the cover letter examples of various lengths examples below. All three of these people managed to land the job by using the kickresume cover letter template ! 

Cover letter example 1: Short version: Half a page

Cover letter example 2: Medium version: Between half a page and a page

Cover letter example 3: Long version: A page

If you liked these  cover letter samples  and you want your cover letter to look the same, use  one of our  cover letter templates!  You can go for the free or the premium version. It is super easy to use, so you’re just a click away from the cover letter of your dreams!

Cover letter formatting

Not only length but also the way you format the cover letter matters. Your goal is to  make it very easy to read.  You will achieve this by keeping your cover letter structured, nicely designed, and well-formatted. Here are the tips on how to achieve this:

• When it comes to the font of a cover letter,  try to imagine being a busy hiring manager. You want to make their job as easy as possible – so go for a font that is easy to read. At the same time, you want to create a professional impression. In other words, the best font for your cover letter would be the classic  Times New Roman, Arial , or  Calibri . However, if you are confident enough to experiment and you want to make your cover letter stand out from the crowd with a more eye-catching design, go for it. But forget to ensure that the text should be easy to navigate and read – that is the priority. 
• The letter size  matters, too. Anything between 10.5 and 12 is good. You don’t want to make the letters too small, so they would be hard to read, or too large, so you don’t exceed one page.
• The margins  of a cover letter are conventionally 1.5 or 1.
• A cover letter should never be   double-spaced. You want to fit all the information on one page — with double spacing, you wouldn’t be able to.

How long should an email cover letter be? 

Today, unless specifically instructed to do otherwise, the cover letter is conventionally sent as an email attachment.

Just like with the cover letter itself, sending a short and precise email is better than a long and overly complicated one.

In your email you must include:

• a relevant subject:  if the subject title is not included in the vacancy instructions, use the name of the position for which you are applying;
• a polite greeting:  address the person by their full name/if not available, Dear Sir/Madam will do
• refer to your attached cover letter and resume;
• express hopes for the future , consider attaching a phone number where they can reach you;
• close with best regards/best wishes and your full name and surname;

Email cover letter length examples

Email cover letter example 1.

Email cover letter example 2

Email cover letter example 3

And that’s about it. There is no need to make it too elaborate – all the important information is in the attachment.

Now hit that send sign and wait for the response. After listening to all the advice, we have no doubts you will receive positive news. The Kickresume team wishes you the best of luck!

Now, when you have that cover letter in your pocket, we are sure you also want an amazing-looking resume. The good news is that you are just a click away from our Kickresume CV templates!  You can even easily  turn your LinkedIn profile into a great resume .

FAQ: How long should a cover letter be in 2023

What is the ideal word length of a cover letter.

Your cover letter should be between 250 to 400 words long.

A cover letter isn't required – should I still send it?

Yes, this is your chance to stand out from the crowd of applicants and make it clear that you’re willing to put in the effort.

Is a 1000-word cover letter too long?

Yes, it is. It's never advised to exceed 400, max. 500 words.

Is it ok to have a cover letter that is two pages long?

No, you should always limit your cover letter to only one page. Recruiters don't have time to read long essays. They also like familiarity and known formats.

Kaja Jurčišinová

Kaja Jurcisinova is a fresh graduate and a junior copywriter at Kickresume. Kaja completed her undergraduate degree in Art History at the University of St Andrews in 2018 and graduated with a Master’s in Arts and Culture from the University of Groningen in 2021. She was an intern at multiple cultural institutions across Europe, including the Dutch Museum Association in Amsterdam, the Matter of Art Biennale in Prague, and the European Cultural Centre in Venice. At the moment, she resides in Visby on the Swedish island of Gotland.

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• Civil Engineer
• Computer Engineer
• Electrical Engineer
• Mechanical Engineer
• Robotics Engineer
• Software Engineer
• Dental Assistant
• Healthcare Administrator
• Occupational Therapist
• Physical Therapist
• Veterinarian
• Crime Scene Investigator
• Forensic Scientist
• Addictions Counselor
• Forensic Psychologist
• Marriage & Family Therapist
• Mental Health Counselor
• Psychologist
• School Counselor
• Social Worker

How Long Should a Cover Letter Be? (Ideal Length)

Are you applying for a new job? Whether you are a first-time job seeker or a seasoned professional, it is likely you will want to write and submit a cover letter with your application materials. An applicant’s resume and accompanying cover letter are, in essence, the first interview with a potential employer. Both components should be taken seriously and constructed with great care. While just over half of employers feel that a cover letter is necessary, the majority of hiring managers prefer brevity; most expect cover letters to be half a page or less or, at maximum, one full page in length.

Tools to Help You Get the Job

• Ideal Length
• Email Cover Letter
• Do's and Don’ts

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Is a Cover Letter Ever Really Optional?

It is important to realize that some organizations believe that cover letters are no longer absolutely necessary. According to one study, only 53% of employers feel that cover letters are essential and almost 30% said that they had no preference. This trend is probably most frequently seen during online application processes, as some of these hiring systems do not allow candidates to submit additional materials.

As a general rule, however, applicants should plan to submit cover letters if any of the following statements apply:

• The job description or application directions require it
• The employer, hiring manager, or recruiter requests one
• The applicant is applying directly to an individual and knows his or her name
• The applicant was referred by someone for the position

Cover Letter Structure

Cover letters generally include the following:

• Contact information (name, physical address, phone number, and email address)
• Employer contact information

It is worth noting that employer contact information is usually only necessary when sending a formal, hard copy letter to a physical mailing address. Applications sent to an email address or submitted through an online system do not require the employer’s physical address, phone number, or email address.

Writing a standard cover letter is similar to writing an educational essay. In most cases, it should consist of three to four paragraphs and be limited to a single page. The content provided is usually divided into three distinct sections: introduction, body, and conclusion.

Introduction

Cover letter introductions should state the position sought, as well as how the applicant learned about the opening. The goal is to express interest and provide a brief list of relevant qualifications including, but not limited to, education, experience, certification, and job-related skills.

Cover letter bodies should highlight the most important applicant qualities pertinent to the position. Resumes provide specific work history details, while this section attempts to grab a potential employer’s attention. Specific examples of key skills and qualifications are also appropriate.

Cover letter conclusions should summarize a candidate’s interest and qualifications. Applicants may also request an interview or indicate an intent to follow up at a later date. Additionally, letters are best closed by expressing appreciation for the employer’s time and consideration.

Job-seekers should consider researching their specific field prior to writing and submitting cover letters. Not all industries have the same requirements and preferences. Viewing example letters specific to a certain field can influence formatting decisions.

What is the Ideal Length?

The length of a cover letter is important. Not writing enough can seem unprofessional, while writing too much may be off-putting for hiring managers. Best practice shows that letters should rarely be more than a single page. Most employers, though, seem to prefer short, concise letters.

According to one study, 68% of employers want applicants to submit cover letters that are half a page or less in length. The same study shows 20% of employers have no preference regarding and only 12% want full-page cover letters. While this study was regional, the general consensus leans toward “the shorter, the better.”

Again, however, job-seekers should consider researching field-specific standards prior to writing and submitting cover letters. Industry mentors may also be able to provide advice regarding unique requirements and preferences in the field.

What About an Email Cover Letter?

While print cover letters and email cover letters often consist of the same information, there are some distinct differences job-seekers should be aware of. Online formatting is often simpler and shorter, even if employers are expected to print the letter later. Hiring managers expect emails to be brief, with only the most pertinent information included.

Generally, the content can be limited to:

• Position title
• How the posting was found
• Subtle call-to-action (interview request, etc.)
• Full name and contact information

Applicants may also want to include information regarding an upcoming move or interview availability. It is appropriate to mention a referring colleague as well.

Dos and Don’ts for Cover Letters

Knowing what to do and not do when writing a cover letter is essential. Even a seemingly small mistake can result in elimination from the candidate pool, especially in high-demand jobs with numerous applicants.

Job-seekers should keep the following tips in mind:

• Research the employer first
• Use standard margins and fonts (Times New Roman, Arial, or Calibri)
• Size font at 10 or 12
• Include space between paragraphs
• Utilize same resume letterhead
• Double-check subject lines in emails
• Personalize content for every company and position
• Include the hiring manager’s name (when able)
• Identify the position sought
• Proofread for typos and grammatical errors
• Ask for a second option regarding content, formatting, and grammar
• End with a statement of intent
• Keep content concise
• Use simple language and uncomplicated sentence structure
• Highlight experiences relevant to the position
• Choose strong action verbs to describe experiences
• Utilize bullets when appropriate
• Provide relevant examples
• Show enthusiasm
• Incorporate keywords from the job posting
• Speak to the job requirements
• Send the final document as a PDF
• Take initiative and follow up
• Write more than a single page
• Use a generic salutation (i.e. To Whom It May Concern)
• Try to include humor
• Repeat information from a resume verbatim
• Include cliché or trite phrases
• Be negative about previous work experiences
• Forget to include a personal signature
• Provide false information or exaggerate
• Confess weaknesses
• Make excuses for a lack of certain skills
• Copy and paste generic content from a template
• Write in passive voice
• Start the first paragraph with a name
• Use jargon or emoji

Exceptions to the Rules

While there are many rules to keep in mind when writing a cover letter, it is important to realize there are always exceptions.

For example, candidates applying for high-level management positions can write cover letters that exceed the one-page standard length. This is generally only appropriate for professionals with extensive expertise and many relevant job-related examples to share. Exceeding two pages is still highly discouraged.

Again, this highlights the importance of researching specific fields and positions prior to submitting the application materials. Becoming familiar with job-specific standards and regulations will ensure the cover letter can be completed accurately and in a manner that will draw attention from hiring managers.

Additionally, job-seekers should pay close attention to special requests made by employers in job postings . Some hiring managers will ask applicants to provide information that may otherwise be frowned upon. Examples of this include school metrics, facts unrelated to the position, or information already provided in a resume.

Cover Letter Builders

Technological advancements make it easier than ever to write an impressive cover letter. Cover Letter Builders are programs that guide job-seekers step-by-step through the creation process. Many builders are available online and can even generate industry-specific, personalized cover letters for applicants.

Those who use a Cover Letter Builder are usually asked to choose between several cover letter templates. They then answer a variety of simple, work-related questions, which the program will use to fill the template. Afterward, applicants can personalize the document to look and feel the way they want it to. This process may be particularly beneficial to individuals with limited writing skills, insufficient work experience, or little time before the application materials are due.

Some of the most popular Cover Letter Builders include:

• ResumeGenius – Creates perfectly tailored cover letters in just 15 minutes
• LiveCareer – Builds a professional cover letter in three simple steps
• Zety – Fast, easy, and effective cover letter generator
• Many job search websites will have cover letter and resume builder resources for you to utilize.

How long should a cover letter be?

A cover letter is your opportunity to go beyond your resume and show how your skills, experience, and personal traits make you the ideal candidate for the job you’re applying for. Jobseeker offers guidance to help you decode employer preferences and guidelines so you can ensure that you get the length and content just right.

General cover letter guidelines

The length of a cover letter can vary by role and industry. For example, if a job description criteria or your lengthy list of experience and accomplishments warrant it, your cover letter may stretch to two pages.

However, as a general rule, you should aim to keep your cover letter to one page. This means your document should be concise and contain no more information than is necessary to meet company requirements and convey how your skills and experience make you a great fit.

One way to achieve a concise cover letter structure is to avoid rambling about yourself or what you’ve done. Instead, show a hiring manager your true value and impact by quantifying your accomplishments with numbers and figures. This can be as simple as stating the number of sales you’ve closed or how many customers you serve daily.

What do recruiters and employers prefer?

Knowing what recruiters and employers prefer when it comes to cover letter length is critical to making a good impression.

While cover letter articles can provide some general guidelines, it’s important to read the job posting thoroughly and note any employer-specific requirements for the cover letter, such as including testimonials or recommendations.

Doing this will help you choose the right cover letter length. It also has the added benefit of helping you articulate exactly how your skills and experience align with what the hiring manager is looking for.

It’s also a good idea to research the company to see if you can pick up on any specific preferences regarding cover letter length. For example, if you know any professional forums where current or former employees post, search for threads that mention what the company expects in an application package. 

You can also research the company’s values to see if they hint at an ideal cover letter length. For example, an employer that prioritizes efficiency may not appreciate a lengthy cover letter.

If you’re unable to obtain clear guidelines using these methods, you can always call or email the hiring manager or recruiter and ask for clarification. This is always a better option than just guessing about the ideal cover letter length.

Expert Tip:

If you have any LinkedIn connections who are current or former employees at the company, reach out to them and ask how long their cover letters were. Their applications have already landed them a position, so it may be wise to mimic what they did to achieve success.

Differentiate your cover letter from your resume

Word count is not the only important aspect of a good cover letter. You must also make it a point to include relevant and useful content in all your application materials.

In order to do that, it’s critical that you differentiate your cover letter from your resume . Rather than simply rehashing what you’ve told the hiring manager about yourself in your resume, you should use your cover letter to talk about how your past job history has prepared you for the role you’re applying for. 

You’ll also want to answer any questions a potential employer may have. This might include explaining why there’s a gap in your employment or why you want to make a career switch.

At the same time, you want to avoid making the mistake of only discussing how much you want the position and ensure that you make it clear how your skills and experience can provide value for the company.

The idea is to convey to the hiring manager what you bring to the table and how it will take the business to the next level. What impact will you have on the company if you’re hired? This is the question your cover letter should ultimately answer.

" Your document should be concise and contain no more information than is necessary to meet company requirements and convey how your skills and experience make you a great fit."

Always tailor your cover letter

One of the most important cover letter tips is to tailor your letter for the specific job you’re applying for.

Doing so will make it easier to adhere to all length guidelines and content requests in the job description. It also shows consideration for the hiring manager by signaling that you read the job posting thoroughly and cared enough to follow the directions it provided.

Moreover, tailoring your cover letter templates also helps you avoid redundancy. When you submit the same cover letter for every job, you don’t get the chance to list the reasons you would be a great fit for a particular company. As a result, you may come across as unenthusiastic or disinterested in the position.

It’s much more impactful to write about specific accomplishments and traits that relate to the job posting than it is to speak about yourself in a generalized way.

Finally, a customized cover letter better supports your resume, provided you’ve also tailored it for the position. You can take the opportunity to make critical connections for the hiring manager, addressing how your qualifications are a good match for the job description.

Make your letter visually striking

When it comes to making your cover letter stand out, don’t forget the visual aspect. Many people submit cover letters and resumes that are little more than words on a page. However, it doesn’t have to be this way.

You can make your cover letter visually interesting by choosing a well-designed template. If you decide to go this route, make sure the templates you use match the resume examples you went with. Even if you don’t use the exact same design, they should complement each other.

Matching your cover letter to your resume goes a long way toward capturing the attention of hiring managers and recruiters, as most people won’t put in the extra effort to do this.

As a bonus, choosing the right cover letter design and template will make your document easier to read. This is because your letter won’t appear as one big wall of text, which can cause the reader’s attention to waver.

Proofread and edit

Always read through your cover letter carefully before sharing or submitting it to catch potential typos, errors, or awkward constructions.

If you used any cover letter or resume templates , make sure you’ve customized all sections with your personal information. By doing so, you’ll come across as polished and avoid looking like you don’t care about professionalism.

If you have trouble editing your own work, consider asking a friend to read through your letter and note any errors or issues that jump out at them. They can also provide a fresh perspective on the length and tone of your letter to ensure that you’re portraying the image you want a potential employer to see.

The right cover letter length is essential for job-hunting success

How long should a cover letter be? The answer is as long as it takes to meet job description requirements, employer preferences, and professional norms. Sometimes, you might need two pages to check all these boxes. In most cases, however, you should limit it to one page.

Don't forget about your content while trying to find the right length. Make sure what you write is relevant to the specific job you’re applying for. Quantifying your achievements, proofreading prior to submission, and adding visual elements will also ensure that you come across as poised and impactful.

If you need help writing a great cover letter, consider using a template. Solid cover letter examples can help point you in the right direction regarding the ideal length. They’ll also give you a starting point from which you can craft a professional letter that will garner the right kind of attention from potential employers and recruiters.

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How Long Should a Cover Letter Be? Ideal Length and Elements

The ideal cover letter length should be between half a page and one page, which equates to 250–400 words spread over three to five paragraphs.

‍ Thirty-six percent of hiring managers spend less than 30 seconds reading a cover letter. It’s a strong indicator that they’re not interested in long cover letters that don't quickly communicate the value you can bring to a role. 

But what do hiring managers have to say about this, and what can you do to optimize your cover letter? We’ll answer these questions, examine the key elements every cover letter should include, and take a look at tips to keep your cover letter short and sweet. Let’s get to it.

Do Hiring Managers Prefer Long or Short Cover Letters?

Seventy percent of surveyed recruiters prefer a shorter cover letter. The ideal cover letter length should be between half a page and one page, which equates to 250–400 words spread over three to five paragraphs. That means your cover letter needs to be concise. 

The goal of a cover letter is to provide more information on how your professional qualifications and experience make you a good fit for a specific role—so focus on emphasizing your value. 

Dr. Kyle Elliott , Founder and Tech Career Coach at Kyle Elliott Consulting advises the following practices when approaching a cover letter:

“Your cover letter doesn't need to summarize your resume, which is a common mistake many job seekers make. Rather, use it as an opportunity to highlight what sets you apart from the hundreds, or thousands, of people applying for the same role as you. Additionally, spend a sentence or two communicating what drew you to this specific company. Finally, include a clear call to action inviting the interviewer to meet with you to further discuss your candidacy.”

While it’s important to be mindful of length, that shouldn’t be your only focus. Use as many words as you need to communicate your value, without being wordy, repetitive, and going off course.  

Key Characteristics of a One-Page Cover Letter

Even though many recruiters skim cover letters, they’re still essential. As much as 65% of recruiters report that cover letters influence their decision on who to interview or hire. Plus, 81% said they value customized cover letters over generic ones. 

Your cover letter is your chance to set yourself apart, says Dr. Kylie Elliott : 

“While not all recruiters and hiring managers read cover letters, those who do choose to read them aren't looking for a mere summary of your resume. Instead, they want to learn more about you and what sets you apart from the other people who applied for the open position.” 

Here are some key features to prioritize to make sure you deliver a well-crafted cover letter.

First, as mentioned, your cover letter should be roughly half a page to a full page long and total 250–400 words. It should be divided into 3–5 paragraphs for easy scanning, and each paragraph should have a clear focus (we dive into the specifics of what to cover in each paragraph, below). 

You should also pay attention to your cover letter formatting. Messy formatting comes across as unprofessional and can hurt your application, say surveyed recruiters and hiring managers . Plus, formatting is key to making it through applicant tracking systems (ATS).  

• Font: Choose standard fonts such as Calibri and Georgia that are easy to read and scan, with a font size between 10 and 12. 
• Spacing and alignment: Your cover letter should have enough white space. It should also be aligned to the left with a standard 1-inch margin. This makes for a clean and uncluttered look. 
• Format: For easy identification and assessment, name your document properly and send it in PDF format. Pay attention to any recruitment criteria on how to name and format your cover letter. 

Cover Letter Outline and Word Count 

No matter the length of your cover letter, there are certain elements it absolutely must include. 

We’ll take a look at each, and give our advice on optimizing each section—so you’re delivering maximum value while keeping your cover letter at the correct length. 

This is the first part of your cover letter and contains your contact details: such as your full name, email address, phone number, and link to a professional profile. It may also include the receiver’s details like the recruiter’s professional title, company name, and address. 

This should be approximately 20 words.

This is where you address the recruiter or hiring manager. If you don’t know their name, your greeting can reference their role, i.e. “Dear hiring manager.” Preferably, address them by their full name as this shows you’ve taken the time to do your research. 

Opening statement

This is where you introduce yourself and briefly outline why you’re the best fit for the role. You can also place a core achievement here to capture the recruiter or hiring manager’s attention. 

This section should be roughly 50 to 70 words. Focus on information that’s specifically relevant to the role and will make your application stand out. 

This is the crux of the cover letter where you sell yourself by stating relevant experience, skills, and qualifications that make you the best fit for the role. The body of the cover letter is usually two to three paragraphs. 

In the first paragraph, include information on achievements from past roles and outline how you can replicate these results for this new company. 

In the second paragraph, include some of your key skills and match these against those outlined in the job description. Note how you applied them in past endeavors. 

The third paragraph should contain information on your professional qualifications, courses taken, and more. 

The cover letter body should be about 150–200 words to keep within our guidelines for cover letter length . 

Closing paragraph

The closing paragraph is where you’ll tie up everything written so far. You should thank the recruiter for their time and include a call to action (CTA), like: “I look forward to hearing from you and am available to discuss my skillset at your earliest convenience.” This should be about 50 words. 

Complimentary close 

The complimentary close includes a formal closing statement, such as “Warm regards,” “Sincerely,” or “Best.” 

How to Keep Your Cover Letter the Correct Length 

Here are some cover letter tips to help you make a great impression and boost your chances of getting interviewed. 

Tip 1: Break it into sections

An ideal cover letter contains an opening statement, a body, and a closing paragraph. 

The first section should contain information about you and your professional background. The next section should focus on your skills, relevant experiences, and how you intend to use them in this new role. The last section contains your closing statement and CTA. 

By breaking your cover letter into logically arranged sections that have set parameters, you’ll avoid repeating information.

Tip 2: Follow professional formatting

The formatting of your cover letter also determines its length. First, embrace whitespace. Single or 1.5 spacing is ideal. 

You should pick an easy-to-read and legible font, like Arial or Georgia, with a font size between 10 and 12. It’s also best to outline your skills in an essay format, where you outline their relevance, rather than bullet points that rehash your resume. 

Using a cover letter template—like those offered by Rezi —will ensure you get these formatting essentials right every time. 

Tip 3: Highlight only relevant skills and experiences

This is the meat of the cover letter that most hiring managers look out for. So, while it may be tempting to list all your skills and work achievements, focus on relevant information that directly relates to the job you’re applying for.

Try the STAR method, which stands for situation, task, action, and result. This helps you state how you applied your skills in a situation when carrying out certain tasks, which in turn leads to the desired result. This will demonstrate the link between your skills and experiences and highlight how you’ll add value to the team.  

Tip 4: Remove fluff

Cut any unnecessary words that don’t add further meaning to what you’re saying. Removing fluff makes your cover letter more concise and easy to read. 

Tip 5: Proofread and edit 

Before you press send, ensure you edit your cover letter or ask someone to do this for you. This helps you identify and correct any grammatical errors, improve the flow of your sentences, and remove redundancies. 

Tip 6: Check the employer’s requirements 

Finally, check the job ad for information on how long the cover letter should be, as some recruiters specify the number of words they’re looking for. Ignoring that instruction will reflect badly on your application. 

In situations where no word count is specified, stay within 250–400 words. 

Example of a One-Page Cover Letter That’ll Impress Managers

Here’s why you should adopt this cover letter template for your next job application: 

• It’s concise and straight to the point. 
• It communicates the applicant’s capabilities and core information and removes unnecessary details.
• It follows the correct format, with enough white space and a font style and size that’s appropriate for an ATS.
• It’s easily scannable with short paragraphs and core details presented first. 

Start Creating an Impressive Cover Letter with Rezi

A great cover letter considers both word count and the relevance of information. Don’t focus solely on how long the letter is, as this may force you to eliminate core details that make you stand out. 

The best way to approach writing your cover is by listing all the relevant information that showcases you as a great fit for a job, and then using a template to help you narrow your points down to the essentials. 

With the Rezi cover letter generator, you have myriad short cover letter samples to choose from—making your job application process that much easier. 

They are optimally formatted and can be tailored to the role and organization with just a few clicks. And you can tailor your application further by using our resume builder , and boost your chances of getting that dream job. 

Sign up to create your short cover letter.

1. Is a 500-word cover letter too long?

A 500-word cover letter may be too long if it includes unnecessary information that doesn’t highlight your value. However, this length is fine if it’s filled with core details that show the recruiter why you’re the best fit for the role. 

Generally, though, the rule of thumb is to write between half a page to one page, or around 250–400 words. 

2. Is it OK if my cover letter is two pages?

No matter how senior you are or how much work experience you have, a two-page cover letter is overboard. Most recruiters use cover letters as a supporting document when assessing your application, so they most likely won’t have the time and energy to read a two-page cover letter. 

Tech career coach Dr. Kyle Elliott has this to say:

“While a two-page cover letter may be needed in certain situations, such as when applying for an academic role or addressing specific questions requested by the prospective employer, a single-page cover letter will suffice in most cases.”

Also, the aim of your cover letter is not to rehash what’s already been stated in your resume but to emphasize key achievements that’ll make you stand out. You can do that in half a page to a full page.

Kels Styles

Kels is a career writer and editor with a background in entertainment, advertising, and startups. Kels aims to provide, reinforce, and organize authentic, digestible content that helps you take the next step in your career. 

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Why Include a Cover Letter

Email cover letter length, cover letter word count, use a concise subject line, how to format a cover letter.

Cover letters are an important part of the  job application process . You should  almost always send a cover letter  with a job application unless the hiring manager specifically asks you not to.

However, one thing that is less clear is how long your cover letter should be. If it is too short, employers might think you do not care much about the job. If it is too long, employers might not take the time to read your letter and may not consider you for an interview.

Read below for more advice on how long your cover letter should be, as well as additional advice on writing a strong cover letter.

Should you include a cover letter with your resume? Some employers  require cover letters , and you can find out if they do by reading the job posting. If a cover letter is required, the job advertisement will mention it.

Jobvite's Recruiter Nation Survey reports that only 27% of recruiters said that cover letters are important in their hiring decisions, up from 8% in 2017. A CareerBuilder survey reports that 40% of human resources managers responded that a cover letter would help an applicant get noticed.

Cover letter requirements vary between employers, industries, and the jobs the organization is filling. They also vary depending on whether you're sending an email cover letter, sending a printed letter attachment, or uploading your document.

Even when a cover letter isn't required, it can boost your chances of getting hired if you include one when you apply for a job.

Therefore, only leave out a cover letter when the employer specifically asks you not to send one.

How Long Should Your Cover Letter Be?

Should you keep your cover letter short, or should it be a full page or even longer? Your cover letter should be no longer than one page. If you're sending an email letter, it can be even shorter.

In fact, as far as how long your cover letter should be, shorter is better. The exception would be when an employer requests a letter that's a specific length or number of words.

• Your cover letter should be a maximum of one page, and shorter than that for an email cover letter.
• Some employers want even less. A Saddleback College survey reported that almost 70% of employers wanted a cover letter of a half page or shorter, 20% had no preference, and 12% expected a full page letter.

Your letter should concisely highlight your most relevant qualifications for the job and what you have to offer the employer.

When sending an  email cover letter , it's even more important to be concise. The first paragraph is what readers pay attention to when reading an email. The rest of the message is typically skimmed. Two paragraphs—one that serves as an introduction, and one that explains your qualification for the job—and then a closing is sufficient.

There is no specific word count you should aim for when writing a cover letter (unless the employer gives you a specific word count). Instead of focusing on the number of words, focus on making your cover letter one page or less, with a readable font and font size, and enough white space between paragraphs and in the margins.

Your goal is to  highlight your most relevant qualifications for the job , not to repeat everything that's on your resume.

However, if you use a 12-point font, a full page letter, not including the heading or signature, would be approximately 250 to 400 words.

You might want to hand a printed out version of your cover letter to a friend or family member and ask them if the letter seems too wordy, or too difficult to read.

You can also make your email cover letter stand out with a clear, concise email  subject line . Typically, you want to include the title of the position that you are applying for and your name. For example: Editorial Assistant-John Smith (try to keep it less than 30 characters).

This is about as much as people can see on their mobile devices, which is often how people check their email.

Just as important as the length of your cover letter is the  format . You will want to choose a  font  that is simple and legible (such as Arial, Calibri, Verdana, or Times New Roman) in a readable font size (typically 12 point).

Your  letter should include the following:

• Heading (hard copy letter)
• Introductory Paragraph
• Your Qualifications (one to three paragraphs or a list of bullet points)
• Signature (include your contact information in your signature when sending an email letter)

Your  margins  should be 1-inch all around, with the text aligned to the left.

You also want to leave space between paragraphs in your cover letter , as well as between your salutation and the text (and between your text and the signature), so that your letter is easy to read.

A good rule of thumb is that you always want a  good amount of white space on the paper . This will prevent your letter from looking too cluttered and difficult to read.

Jobvite. " Recruiter Nation Survey ," page 19. Accessed Jan. 3, 2022.

CareerBuilder. " How to Create a Cover Letter That Gets Attention ." Accessed Jan. 3, 2022.

CareerOneStop. " Write Effective Cover Letters ." Accessed Jan. 3, 2022.

Saddleback College. " Your Resume is Your 1st Interview ." Accessed Jan. 3, 2022.

Can a Cover Letter Be Longer Than a Page? [3 Examples]

Imagine you're applying for your dream job, and the application requests a cover letter. You have a wealth of experience and skills to share, but you've heard that cover letters should only be one page. Should you stick to this rule, or can a cover letter be longer than one page? Understanding when and how to write a longer cover letter can help job seekers make a stronger impression on potential employers.

In this article, we will explore the debate surrounding cover letter length, the importance of considering industry norms and specific job requirements, and the consequences of an overly long or poorly written cover letter. We will also delve into tips, tricks, and best practices for writing a compelling longer cover letter that will help you stand out in a competitive job market. Let's begin!

Why One Page is the Standard

One-page cover letters are preferred because they are concise, focused, and respect the hiring manager's time. Research indicates that hiring managers have limited time and attention spans, making it crucial for candidates to get to the point quickly and effectively. According to a Forbes article , clear and concise communication is essential for success in any professional environment.

By keeping a cover letter to one page, candidates can ensure that their key points stand out and that they demonstrate respect for the reader's time. A longer cover letter runs the risk of losing the reader's interest and diluting the impact of the candidate's most important qualifications.

When a Longer Cover Letter may be Acceptable

There are certain situations where a longer cover letter might be warranted, depending on the job requirements and the candidate's qualifications. Some possible scenarios include:

• Highly specialized or technical roles : Candidates applying for positions that require specific expertise may need more space to explain their qualifications and experiences.
• Extensive relevant experience : If a candidate has a long and impressive history of relevant accomplishments, they may need more than one page to adequately showcase their achievements.
• Multiple accomplishments to showcase : Similar to those with extensive experience, candidates with numerous accomplishments that are directly related to the job may require additional space to demonstrate their value.
• Addressing specific job requirements in detail : If the job description asks for detailed explanations of certain qualifications or experiences, a longer cover letter may be necessary to address these requirements thoroughly.
• Tailoring the cover letter to the employer's preferences : In some cases, the employer may request a more comprehensive cover letter, making it appropriate to exceed the one-page standard.

How to Decide if a Longer Cover Letter is Warranted

Before deciding to write a longer cover letter, job seekers should carefully assess their qualifications and the job requirements. This process may include:

• Analyzing the job description : Determine which qualifications and experiences are most important to the employer and consider how your background aligns with these requirements.
• Identifying key qualifications and accomplishments : Make a list of your most significant achievements and qualifications that are relevant to the job, and decide which ones are essential to include in your cover letter.
• Weighing the relevance of each point : Consider how important each qualification or accomplishment is to the job at hand, and whether it is worth extending your cover letter to include it.
• Considering the employer's preferences : If the employer has provided specific instructions or preferences regarding cover letter length, be sure to take these into account when deciding whether to go beyond one page.
• Balancing the need for detail with the risk of losing the reader's interest : Ultimately, you will need to weigh the benefits of providing additional detail against the potential drawbacks of a longer cover letter, such as losing the reader's interest or appearing unfocused.

Real-Life Examples of Successful Longer Cover Letters

Some job seekers have successfully used longer cover letters to stand out and secure interviews, but their success often depends on the quality of the content. Here are three real-life examples:

• Example 1: A candidate for a highly specialized role : This candidate was applying for a position that required in-depth knowledge of a specific technology. In their two-page cover letter, they provided a detailed explanation of their experience with this technology, including the projects they had worked on and the results they achieved. This level of detail demonstrated their expertise and helped them stand out from other applicants.

"In my previous role as a Senior Software Engineer at XYZ Company, I led the development of a cutting-edge machine learning algorithm that improved the efficiency of our data processing pipeline by 35%. This project required a deep understanding of the underlying technology, as well as the ability to coordinate with cross-functional teams and manage tight deadlines. My success in this project showcases my ability to excel in the specialized role for which I am applying, and I am confident that my unique skill set will make me a valuable asset to your organization."

• Example 2: A candidate with extensive experience and accomplishments : This candidate had a long and impressive career in their industry, with many relevant accomplishments that made them a strong fit for the position. In their two-page cover letter, they highlighted their most significant achievements, along with the skills and expertise they had developed over the years.

"Over the past 15 years, I have held various leadership roles within the marketing industry, consistently driving growth and innovation for the organizations I have served. I spearheaded a successful rebranding campaign for a major consumer goods company, which resulted in a 20% increase in sales and a 15% increase in brand recognition. Additionally, I played a pivotal role in the development and execution of a multi-channel marketing strategy that led to a 25% increase in customer engagement for a leading eCommerce retailer. These accomplishments, along with my extensive experience in the field, make me a strong candidate for the Director of Marketing position at your organization."

• Example 3: A candidate who addressed specific job requirements in detail : The job description for this position required candidates to explain in detail how they met certain qualifications. The candidate used their two-page cover letter to address these requirements, providing specific examples and explanations to demonstrate their fit for the role.

"As requested in the job description, I would like to provide detailed information on my experience with project management and team leadership. In my most recent role as a Project Manager at ABC Company, I successfully managed a team of 12 professionals to complete a complex software development project on time and within budget. I was responsible for overseeing all aspects of the project, including setting timelines, allocating resources, and ensuring effective communication among team members. Throughout the project, I consistently demonstrated my ability to manage competing priorities and deliver results under pressure. I am confident that my track record of success in this area makes me a strong candidate for the position at your organization."

The importance of high-quality content in longer cover letters cannot be overstated. In each of these examples, the candidates provided relevant, detailed information that showcased their qualifications and made them stand out from other applicants. When considering whether to write a longer cover letter, remember that the success of these examples was largely due to the quality and relevance of their content.

Following Instructions in the Job Description

It's crucial for job seekers to follow any instructions related to cover letter length provided in the job description. Adhering to employer preferences demonstrates attention to detail and a willingness to customize your application for each position. According to a ResumeEdge article , some companies use Applicant Tracking Software to exclude unsuitable cover letters and resumes before they reach hiring managers and recruiters.

Ignoring the employer's instructions can have negative consequences, such as being disqualified from the selection process or giving the impression that you're not a good fit for the company culture. By customizing your cover letter for each application and following any specific instructions provided, you show the employer that you're a serious candidate who is willing to go the extra mile to meet their expectations.

While the one-page cover letter is the standard, there are situations where a longer cover letter might be acceptable, provided that it is well-written and relevant to the job requirements. When deciding whether to write a longer cover letter, carefully assess the job requirements and your qualifications, and consider the importance of high-quality content in making your case.

In all cases, it's essential to follow any instructions provided in the job description regarding cover letter length to demonstrate your attention to detail and commitment to meeting the employer's expectations. By creating a tailored and effective cover letter that addresses the specific needs of the position, you increase your chances of standing out from the competition and securing that coveted interview.

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Can a Cover Letter Be Two Pages?

Learn recruiter-backed tips on the perfect cover letter length. Learn when to keep it brief and when more detail is beneficial for your career growth.

2 months ago   •   3 min read

We’ve all been there. Staring at the screen. Wondering whether our cover letter is too long. Or too short. Or just right. Crafting the perfect cover letter is a balancing act between thoroughness and brevity. We want to impress potential employers without overwhelming them. But how much information is too much? It’s a question that’s especially important in the competitive, fast-paced job market of 2024, where every word counts.

Here’s the short answer: A cover letter should generally be no longer than one page. Aim for a cover letter that fills up at least half a page. This length gives you enough space to articulate your value proposition without overwhelming the reader.

Let’s face it: Employers and managers are swamped. They don’t have time to mine through mountains of applications and meticulously review each one. Your cover letter is your first (and perhaps only) chance to grab their attention. So, a crisp, clear, and compelling cover letter can make all the difference.

Of course, like every rule, there are exceptions.

In this article, we’ll share some guidance that’ll help you choose the right length of your cover letter. By the end, you’ll know when a one-page cover letter is sufficient and when a longer letter is more appropriate.

Why the one-page maximum?

The one-page maximum isn’t just a random guideline; it’s about being direct and focused, ensuring your most important qualifications shine without getting buried within pages of text. The idea is simple: Your cover letter should be a teaser, a compelling snapshot of your professional story.

Think of it as your elevator pitch in written form. For instance, if you’re applying for a marketing position, start strong. Open with a statement about a particularly successful campaign you spearheaded. Highlight your role and the outcomes succinctly. This approach shows your capability without veering into verbosity.

Recruiters and hiring managers often view shorter cover letters favorably. They see conciseness as a sign of effective and efficient communication skills—a critical asset in any professional setting.

Focuses on specifics

A brief cover letter forces you to focus on the most relevant aspects of your experience. If your cover letter is longer than 1 page, you likely aren’t tailoring your message to the job’s specific requirements. If you’re eyeing a graphic design role, mention projects that align closely with the skills the employer is seeking. This alignment shows that you’re qualified and attentive to the job’s nuances.

Not diluting key messages

A succinct cover letter ensures that your key points are noticed immediately. When a cover letter extends beyond one page, it risks burying the most crucial information under a pile of irrelevant details. It’s better to share a concise, impactful story about a key professional achievement rather than listing every project or role you’ve been involved in.

Keeping the reader’s attention

The longer your cover letter, the higher the risk of losing the reader’s interest, particularly if it includes irrelevant details. Stay on point by ensuring your anecdotes and examples directly relate to the job requirements. For example, omit personal hobbies or unrelated work experiences that don’t contribute to your specific role candidacy.

A concise cover letter conveys your qualifications and demonstrates your respect for the reader’s time and ability to prioritize and organize information effectively. A well-structured, brief cover letter often leaves a stronger, more positive impression than a lengthy, rambling one.

When it’s ok to use a longer cover letter

In certain circumstances, a two-page cover letter might not only be acceptable but also advantageous.

Senior-level positions

A longer cover letter may be appropriate for roles requiring extensive experience, such as C-level positions. This extra space allows you to detail significant strategic initiatives and leadership experiences. For instance, a candidate with over 15 years of experience might use the additional page to elaborate on the major projects and innovations they led.

Career changes

Transitioning between industries or roles can be complex. You can use extra space in your cover letter to effectively articulate transferable skills and experiences. For example, a professional switching from teaching to corporate training might need extra space to explain how their educational expertise is applicable and valuable in a corporate context.

Complex projects or achievements

Detailed descriptions of specific, relevant projects or significant achievements can justify a longer cover letter. A research scientist, for instance, might expand on their role in a major publication or a groundbreaking project, which requires more than a single page.

Creative fields

In creative fields, a two-page cover letter can offer you the space to showcase your storytelling skills or writing ability. A candidate for a content writing position might use this space to craft a compelling narrative about their writing journey and experiences.

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Resume And Cover Letter Quiz Questions With Answers

Get ready for resume and cover letter quiz with informative questions with answers? Getting the job of your dream may be dependent on the first impression you make and this is not on the date of the interview. The first contact that one makes with a prospective employer is through their resume and cover letter, these two documents are almost enough for an organization to range your capabilities. How good are you at the resume and cover letter writing? Try playing this resume and cover letter quiz and assess your understanding of the key elements and formats of a cover Read more letter.

_____________ is a letter of introduction attached to, or accompanying another document such as a résumé or employment application; as a way of introducing themselves to potential employers and explaining their suitability for the desired position.

Résumé

Job Application

Cover Letter

Reference Letter

Rate this question:

It is important to remember that cover letters are ________ letters, and you are the product. Cover letters serve to introduce you to an employer, and resume tells about you.

Recommendation

Resignation

A cover letter serves to ________________________________.

Create a favorable first impression.

Introduce yourself.

Demonstrate your professionalism.

Illustrate your communication skills.

All of them

None of them

Cover letters are typically divided into _________ categories.

Cover letters are generally _____ page at most in length, divided into a header, introduction, body, and closing., the ___________ paragraph should create interest and explain why you are writing. it should state the type of position you are applying for, as well as how you heard about the company. also in your first paragraph, refer to your enclosed or attached resume..

Introduction

The ________ paragraph highlights or amplifies on the material in the resume or job application, and explains why the job seeker is interested in the job and would be of value to the employer.

In the __________ paragraph you request action, such as an appointment, an  interview, or some other definite action, what format do write a cover letter in.

Business Formal

Business Informal

___________ is a document used by individuals to present their background and skillsets.

Business letter

What is a very important tip you should do before submitting your résumé?

Spell Check

Have someone else read it

Make it all bold

None of these

In many contexts, a resumé is short (usually ______ to _____ pages), and directs a reader's attention to the aspects of a person's background that are directly relevant to a particular position.

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Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

• Current Version
• Mar 22, 2023 Quiz Edited by ProProfs Editorial Team
• Dec 12, 2011 Quiz Created by Dbanks1

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