assignment declaration sample

I am submitting the assignment for:

I/We declare that: (i) the assignment here submitted is original except for source material explicitly acknowledged/all members of the group have read and checked that all parts of the piece of work, irrespective of whether they are contributed by individual members or all members as a group, here submitted are original except for source material explicitly acknowledged; (ii) the piece of work, or a part of the piece of work has not been submitted for more than one purpose (e.g. to satisfy the requirements in two different courses) without declaration; and (iii) the submitted soft copy with details listed in the <Submission Details> is identical to the hard copy(ies), if any, which has(have) been / is(are) going to be submitted. I/We also acknowledge that I am/we are aware of the University's policy and regulations on honesty in academic work, and of the disciplinary guidelines and procedures applicable to breaches of such policy and regulations, as contained in the University website http://www.cuhk.edu.hk/policy / academichonesty/ .

In the case of a group project, we are aware that all members of the group should be held responsible and liable to disciplinary actions, irrespective of whether he/she has signed the declaration and whether he/she has contributed, directly or indirectly, to the problematic contents.

I/we declare that I/we have not distributed/ shared/ copied any teaching materials without the consent of the course teacher(s) to gain unfair academic advantage in the assignment/ course.

I/we declare that I/we have read and understood the University’s policy on the use of AI for academic work.  I/we confirm that I/we have complied with the instructions given by my/our course teacher(s) regarding the use of AI tools for this assignment and consent to the use of AI content detection software to review my/our submission.

I/We also understand that assignments without a properly signed declaration by the student concerned and in the case of a group project, by all members of the group concerned, will not be graded by the teacher(s).

• How it works

How To Write An Effective Declaration Page For Your Thesis – Template

Published by Alvin Nicolas at March 13th, 2024 , Revised On April 5, 2024

A declaration page stands as a testament to the integrity and authenticity of a thesis. It is a succinct section at the beginning of the document and outlines key information and affirmations regarding the authorship and originality of the work. 

Essentially, it serves as a formal declaration of the author’s adherence to ethical standards and their acknowledgement of the contributions made towards the completion of the thesis. 

A declaration page acts as a cornerstone of academic integrity and helps reinforce the credibility of the research presented within the thesis or dissertation . 

By explicitly stating that the work is original and free from plagiarism, the author not only upholds the principles of honesty but also demonstrates their commitment to scholarly standards. 

Let’s explore this further. 

What Is A Thesis Declaration Page

The declaration page within a thesis serves as a foundational element, providing essential information and affirmations crucial for academic integrity. 

The declaration page, often positioned at the beginning of a thesis, is a formal section dedicated to asserting the authenticity, originality, and ethical adherence of the work presented within the document. It serves as a declaration of the author’s commitment to scholarly integrity and honesty.

This declaration is typically mandated by academic institutions as a requisite component of thesis submission, aimed at upholding rigorous standards of academic conduct.

Purpose Of A Dissertation Declaration

The primary purpose of the declaration page is twofold: to affirm the originality of the research and to acknowledge the contributions of individuals or sources that have assisted in the thesis’s completion. 

By formally declaring the work’s authenticity and adherence to ethical standards, the author establishes credibility and trustworthiness, essential qualities in academic discourse.

Moreover, the declaration page functions as a transparent record of the author’s involvement in the research process , delineating their contributions and attributions. 

It serves as a testament to the author’s accountability and responsibility for the content presented within the thesis, thus safeguarding against plagiarism and intellectual dishonesty.

Key Components To Include

Here are some of the key components to include in your declaration guide. 

Title Of The Thesis

The declaration page typically begins with the title of the thesis , serving as a concise identifier of the research topic or subject matter. The title should accurately reflect the scope and focus of the thesis, providing readers with a clear understanding of its contents.

Name Of The Author

Following the title, the declaration page includes the name of the author, affirming their authorship and responsibility for the research presented within the thesis.

The author’s name serves as a key identifier, linking them directly to the work and asserting their ownership of intellectual contributions.

Declaration Of Originality

Central to the declaration page is the declaration of originality, wherein the author asserts that the work presented within the thesis is their own original creation.

This declaration typically includes statements affirming that the research has not been plagiarised and that any sources or references utilised have been properly cited.

Statement Of Contributions

The statement of contributions provides an opportunity for the author to acknowledge the individuals or entities that have contributed to the completion of the thesis. This may include supervisors , advisors, collaborators, or funding agencies, among others. 

The statement should clearly delineate the specific contributions made by each party, highlighting their roles in the research process.

Acknowledgements (If Applicable)

In some cases, the declaration page may include a section for acknowledgements, wherein the author expresses gratitude to individuals or organisations who have provided support, guidance, or inspiration during the course of the research. 

Acknowledgements may include mentors, peers, family members, or institutions that have facilitated the author’s academic pursuits.

Date Of Submission

Finally, the declaration page concludes with the date of submission, indicating the date on which the thesis was formally submitted for evaluation or examination. 

The inclusion of the submission date serves as a record of the thesis’s completion and submission timeline, ensuring compliance with academic deadlines and requirements.

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How To Write A Declaration Page

Creating a declaration page that is both impactful and professional requires attention to detail and adherence to certain principles. 

Clear & Concise Language

One of the cardinal rules of crafting an effective declaration page is to use clear and concise language. Avoid ambiguity or verbosity, and strive for clarity in expressing your affirmations and acknowledgements. 

The declaration should be easily understandable to readers, conveying your commitment to academic integrity without unnecessary embellishment.

Formatting & Presentation Tips

Formatting plays a crucial role in the presentation of the declaration page. Ensure that the page layout is clean and organised, with consistent font styles and sizes. 

Use headings and subheadings to delineate different sections of the declaration, making it easier for readers to navigate. Additionally, pay attention to spacing and alignment to maintain a polished appearance.

Honesty & Integrity

Honesty and integrity are paramount when crafting a declaration page. It is essential to uphold the highest ethical standards and truthfully affirm the originality of your work. 

Avoid any misleading statements or exaggerations, as they can undermine the credibility of your thesis. Demonstrating integrity in your declaration not only reflects positively on your character but also reinforces the trustworthiness of your research.

Institutional Guidelines & Requirements

Every academic institution may have its own specific guidelines and requirements for declaration pages. Before crafting your declaration, familiarise yourself with these guidelines to ensure compliance. 

Pay attention to formatting specifications, word limits, and any specific language or statements that may be required. Adhering to institutional guidelines demonstrates your attention to detail and respect for academic conventions.

Writing The Declaration Of Originality

The declaration of originality is a crucial component of the declaration page, affirming the authenticity and uniqueness of your work. 

What Constitutes Original Work

Original work refers to content that is created by the author and has not been previously published or plagiarised from other sources. When writing the declaration of originality, it is important to understand what constitutes original work within the context of your field of study. 

This may include original research findings, innovative ideas, or creative interpretations of existing knowledge.

Avoiding Plagiarism

Plagiarism is a serious offence in academia and must be strictly avoided. When writing the declaration of originality, explicitly state that the work presented in your thesis is your own and properly acknowledge any sources or references used. 

Take care to cite all sources accurately and follow citation conventions prescribed by your institution. By demonstrating a commitment to academic honesty, you uphold the integrity of your research.

Declaration Template

I, [Your Name], hereby declare that this thesis entitled “[Title of Your Thesis]” is my own work and that, to the best of my knowledge and belief, it contains no material previously published or written by another person nor material which to a substantial extent has been accepted for the award of any other degree or diploma at any university or equivalent institution.

I also declare that the intellectual content of this thesis is the product of my own work, except to the extent that assistance from others in the project’s design and conception or in style, presentation, and linguistic expression is acknowledged. Where applicable, any part of this thesis containing materials prepared jointly with others has been explicitly identified.

Any views expressed in this thesis are those of the author and do not necessarily reflect the views of [University Name] or any other institution.

Signed: ____________________

Date: [Date]

Frequently Asked Questions

What is an example of a declaration in a thesis.

An example of a declaration in a thesis might state: “I hereby declare that this thesis is my original work, conducted under the supervision of [supervisor’s name], and all sources used have been properly cited and acknowledged.”

Where does the declaration go in a thesis?

The declaration typically appears as a preliminary page in a thesis, preceding the abstract and acknowledgements. It is usually located after the title page and before the table of contents, providing a formal statement from the author regarding the originality and integrity of their work.

What is an example of a declaration statement?

An example of a declaration statement in a thesis could be: “I solemnly declare that this thesis is the result of my own research endeavours, conducted under the guidance of [supervisor’s name]. All sources used have been duly acknowledged and referenced according to the conventions of academic integrity and citation.”

What is the declaration format for Phd thesis?

The declaration format for a PhD thesis typically includes a statement asserting the author’s originality of work, acknowledgement of sources, compliance with ethical standards, and declaration of any assistance received. It’s usually structured in a formal, concise manner and is placed at the beginning of the thesis document.

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• How It Works

Acknowledgement Letter

Get All Types Of Acknowledgement Samples.

Acknowledgement For Assignment

Post by Ruben Patel Leave a Comment

Are you looking for some of the best samples of acknowledgments for any assignment ? Or, are you confused about how to write an Acknowledgement for Assignment? If so, then this blog post is for you.

An acknowledgment is a crucial part of any assignment, as it is a brief section at the beginning or end of your paper where you express your gratitude to the people who helped you complete it.

Whether you are writing a math project, a biology project, an accounts project, a history project, or any project or research paper , it is important to include an acknowledgment. This is a way to show that you value the contributions of others and that you are aware of the effort that goes into creating a successful assignment.

We have provided more than 10+ assignment acknowledgment samples below. I hope you can find the perfect one for your assignment.

You can make your own acknowledgments for any assignment by using the samples below as a guide. Be sure to change the acknowledgment to fit your specific assignment and the people who helped you finish it.

Table of Contents

Acknowledgement Sample For Assignment

I wish to express my deepest gratitude to Mr./Ms ______ (Professor name), for providing me the chance to work on this assignment and for having faith in me. Thanks to their invaluable feedback and their unwavering encouragement, I was able to stay motivated and produce my best work.

I would also like to thank Mr./Mrs. _______ (Name) for their supervision and direction, which helped me to obtain many of the resources I needed to finish my project.

I would like to take this opportunity to express my gratitude to all of my friends & family members. The project would not have been successful without their help and ideas.

Short Acknowledgement For Assignment

I would like to express my sincere gratitude to all those who have contributed to the completion of this project. Also, I would like to thank my professor, ______ (Your professor name), for his valuable feedback and suggestions on this assignment.

I am also thankful for the encouragement from my friends and family who believed in me. This project would not have been possible without the collective effort and positive energy of everyone involved.

Acknowledgement For University Assignment

I would like to express my heartfelt gratitude to all those who have contributed to the completion of this assignment.

First and foremost, I extend my deepest appreciation to my professor, _______ (Your Professor’s Full Name), for their invaluable guidance and unwavering support throughout the duration of this project.

I am also grateful for the support and resources provided by ______ (Institution’s Name). The conducive academic environment has played a crucial role in the successful completion of this assignment.

Finally, I am grateful to my family members, classmates and friends for proofreading my work and catching several errors.

Student Acknowledgement For Assignment

I want to say a big thank you to my professor, _______ (Professor’s name), for helping me with this assignment. They gave me great advice, and their encouragement kept me going and helped me do my best.

Thanks also to my classmates. We always helped each other, and I appreciate their friendship and support.

And, of course, a special thanks to my family and friends. They loved and supported me through tough times and celebrated with me during the good times. I couldn’t have done this without them.

Acknowledgement For Group Assignment

We are grateful to have had the opportunity to work on this assignment with such a supportive and talented team. We would like to extend our sincere thanks to our teammates, ______ (teammate’s name), _______ (teammate’s name), and _______ (teammate’s name). Their contributions were invaluable, and we are grateful for their hard work and dedication.

We would also like to thank our professor, _______ (Professor’s name), for their guidance and support throughout the assignment. Their feedback was helpful and constructive, and their encouragement helped us to stay motivated and on track.

Finally, we would like to thank our families and friends for their support and encouragement. They helped us to get through the tough times and celebrate our successes. We could not have done this without them.

Acknowledgement For Individual Assignment

I want to express my deepest thanks to Professor Rina Gupta . She helped me a lot with this assignment about the environment. She knows so much about this stuff, and she taught me how to do my research and understand data better. Her advice really made my work way better, and I learned so much from her. I feel lucky to have had her guidance.

Next, I would like to express my sincere gratitude to all the professionals who helped me to gather information. Also, I would especially like to thank the senior students for their great support and ideas for this assignment.

Lastly, I would like to thank my parents and friends who always provided feedback about the project at all levels.

Acknowledgement Example For Assignment

I would like to express my sincere gratitude to my professor, ______ (Professor’s name), for their guidance and support throughout this assignment. Their feedback was invaluable, and their encouragement helped me to stay motivated and on track.

I would also like to thank ______ (Teaching assistant’s name), who was always available to answer my questions and provide assistance. I am grateful for their patience and kindness. I am grateful for the resources provided by my school and library, which made it possible to complete this assignment.

Finally, I would like to thank my friends and family for their support and encouragement. They helped me to get through the tough times and celebrate my successes. I could not have done this without them.

Acknowledgement For Assignment PDF

Conclusion – Assignment Acknowledgment Samples

In conclusion, acknowledgment is a brief section at the beginning or end of your assignment where you express your gratitude to the people who helped you complete it. It is also a good opportunity to reflect on your own learning and growth. When writing an acknowledgment, be specific about the ways that each person helped you. Be sincere and genuine in your expression of gratitude. Avoid using clichés or overused phrases. Proofread your acknowledgment carefully to catch any errors in grammar or spelling.

I hope this blog post & those acknowledgment samples have given you some ideas for writing your own assignment acknowledgments. Remember to be specific, sincere, and grateful. And don’t forget to proofread!

Here Are Some Other Acknowledgment Samples For Different Assignment/projects – 

• Acknowledgement For Project (20+ Examples)
• Acknowledgement For English Project (12+ samples)
• Acknowledgement For Maths Project (10+ Samples)
• Acknowledgement For Geography Project
• Acknowledgement For Computer Project
• Master Thesis Acknowledgement Sample

FAQs on Acknowledgement Samples For Assignment

What is an acknowledgment for an assignment?

An acknowledgment for an individual assignment is a brief statement that expresses gratitude to the people who helped you complete your assignment. This could include your professor, classmates, teaching assistants, librarians, mentors, family, and friends . For example, you could thank your professor for their feedback and guidance, your classmates for their collaboration and support, or your family and friends for their emotional support.

How do I write Acknowledgement for my assignment?

To write an acknowledgment for your assignment, thank your professor, classmates, and anyone who helped. Mention the support from the library staff, appreciate your family and friends, and acknowledge the authors who inspired you. Write a brief sentence or two acknowledging each person’s contribution. Keep it concise and sincere.

How long should an Acknowledgement for an assignment be?

The length of an acknowledgement for an assignment depends on the type of assignment and how many people helped you complete it. For a simple assignment, such as a short essay or presentation, a few sentences may be sufficient. For a more complex assignment, such as a research paper or thesis, you may want to write a longer acknowledgement, thanking everyone who played a significant role in helping you complete your work. Usually, the acknowledgment can be anywhere between 150-300 words .

Where should I put my acknowledgment in my assignment?

You can place your acknowledgment at the beginning or end of your assignment . However, most people place it at the beginning, after the introduction. If you are writing a thesis or dissertation, you may want to place your acknowledgment in a separate section after the introduction. If placed at the end, it follows the conclusion or recommendations section.

Do I need to write an acknowledgment if I’m working on a group assignment?

Yes , even in a group assignment, acknowledgments are relevant. This is a way to show your appreciation for the contributions of your team members, as well as any other people who helped you with the assignment.

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• Letter Writing
• Acknowledgement For Assignment

Acknowledgement for Assignment │How to Write with Samples

If you are a student, you will have to do a lot of assignments. An acknowledgement is a write-up that expresses gratitude to all the people who are directly or indirectly involved in helping you complete your assignment. Read through the article to learn how to write an acknowledgement for your assignment.

Table of Contents

How to write acknowledgement for assignment, acknowledgement for college assignment – individual assignment, acknowledgement sample for assignment – group assignment, acknowledgement for assignment example – individual school assignment, frequently asked questions on acknowledgement for assignment.

An acknowledgement is an essential part of every assignment or project. An acknowledgement is a short write-up that is written with the motive of thanking all of the people who played an instrumental role in helping you or your group overcome the difficulties and complete the assignment. It is always considered an act of good manners to express your gratitude to the people who have directly or indirectly been involved in the process of your assignment.

Before you start writing the acknowledgement for your assignment, you have to make sure that you have the following details in hand.

• Have a list of all the names of the people who have extended their support directly or indirectly and offered suggestions to help you finish the assignment.
• See that you mention the names of the people in a logical order by putting the names of the most important people in the beginning of the acknowledgement.
• Explain briefly how their support and encouragement have aided the completion of the assignment.
• Try not to use many high sounding words in the acknowledgement. Keep it as simple as possible so that it is easy to understand.
• Take care not to miss out on anyone who has been an integral part of the process, no matter how small a role they have played in helping you with the assignment. In case the list is long, you can thank all of them collectively.
• Most importantly, make sure the acknowledgement sounds formal and professional.

Check out Letter Writing for different types of letter writing, including formal letters and informal letters .

Sample Acknowledgements for Assignment

Have a look at the sample acknowledgements for the assignment to have an idea of how you can write an acknowledgement for your assignment.

I would like to thank my Professor-in-charge, Dr. Neelaveni for guiding me throughout the course of this assignment. She was there to help me every step of the way, and her motivation is what helped me complete this assignment successfully. I thank all the teachers who helped me by providing the equipment that was necessary and vital, without which I would not have been able to work effectively on this assignment.

I would also like to express my sincere gratitude to my friends and parents, who stood by me and encouraged me to work on this assignment.

First of all, we would like to thank our Class Teacher, Mrs. Lorraine, who was a constant source of inspiration. She encouraged us to think creatively and motivated us to work on this assignment without giving it a second thought. She expressed full support and provided us with the different teaching aids that were required to complete this assignment. She believed in us even when we could not believe that we could do it. We are also thankful to every member of this group. It was each and every individual’s contribution that made this assignment a success. We were always there to lift each other up, and that was what helped us stay together till the end.

We thank our parents for always trusting in us and teaching us to believe in our abilities and strengths and never give up until the goal is achieved. We are thankful to all our friends who extended their moral support, and above all, we are thankful to God for being with us and giving us the wisdom and ability to do this assignment.

First of all, I would like to thank God, who has always been my guidance and support all these years. I would like to thank my Class Teacher, Mrs. Sindhu Krishna, for giving me the opportunity to work on this assignment and for believing in me. I would like to thank my Science Teachers, Mrs. Agnes, Mrs. Antonette, Mrs. Usha and Ms. Latha, for helping me with the planning and working of this assignment. All of them were ever ready to clear my doubts and help me with all the necessary information and equipment. I would also like to thank my classmates who have extended their moral support throughout the course of this assignment.

My parents never ceased to believe in me. I thank them for encouraging me, guiding me and being there to strengthen me with confidence every time I felt weak or discouraged. I would also like to express my gratitude to all those who played a role directly and indirectly in the completion of this assignment.

What is an acknowledgement for an assignment?

An acknowledgement is usually a short or detailed write up that is written with the motive of expressing the individual’s/group’s gratitude to all those who played a part directly or indirectly in the completion of the said assignment. It is considered an essential and foremost part of an assignment.

What is an acknowledgement for an individual assignment?

I would like to thank my Professor-in-charge, Dr. Neelaveni for guiding me throughout the course of this assignment. She was there to help me every step of the way, and her motivation is what helped me complete this assignment successfully. I thank all the teachers who helped me by providing the equipment when necessary. I would also like to express my sincere gratitude to my friends and parents, who stood by me and encouraged me to work on this assignment.

How long should an acknowledgement for an assignment be?

The length of an acknowledgement for an assignment can be decided in accordance with the type of assignment. An acknowledgement for a simple school assignment can be anywhere between 200-400 words. For a more complex assignment, like a college project, the acknowledgement can be between 500-1000 words, and for a thesis, the acknowledgement can go on even for two pages.

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Home » Letters » Declaration Letter » Declaration for College Project – Sample Declaration Letter to the Principal for College Project

Declaration for College Project – Sample Declaration Letter to the Principal for College Project

Table of Contents:

• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample declaration letter to the principal for college project.

To, The Principal, _____________ (College Name), _____________ (College’s Address)

Date: __/__/____ (Date)

Subject: Declaration for project

Respected Sir/Madam,

I __________ (Name) a student of ____________ (Course/Department) do hereby solemnly affirm and declare as under:

• That ____________ (Project name) is done by me in guidance of _____________ (Supervisor’s Name).
• That I have created the project as per the College/ University’s rules and regulations.
• All information provided and work done is completely genuine and is not copied from any online or offline platform.
• That I or any of my known have not submitted this project to any other University or College.

Thanking You,

Yours Truly, _____________ (Name), _____________ (Roll Number)

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• Start Typing: Enter your letter content in the "Letter Input" textarea.
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The letter writing editor allows you to start with predefined templates for drafting your letters:

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• A declaration letter affirms the authenticity and originality of the project, ensuring compliance with academic integrity standards.
• A declaration letter should include details such as the project title, the supervisor's name, adherence to college/university regulations, and a statement asserting the originality of the work.
• Many educational institutions require a declaration letter alongside project submissions to verify the authenticity of the work.
• Failure to provide a declaration letter may lead to scrutiny over the authenticity of the project and potential penalties for academic misconduct.
• While formats may vary, a typical declaration letter includes the student's details, project information, declarations of authenticity, and expressions of gratitude to the college authority.

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• Patent Laws, Regulations, Policies & Procedures
• Manual of Patent Examining Procedure
• Chapter 0300
• Section 302

302 Recording of Assignment Documents [R-07.2015]

37 cfr 3.11  documents which will be recorded..

• (a) Assignments of applications, patents, and registrations, and other documents relating to interests in patent applications and patents, accompanied by completed cover sheets as specified in § 3.28 and § 3.31 , will be recorded in the Office. Other documents, accompanied by completed cover sheets as specified in § 3.28 and § 3.31 , affecting title to applications, patents, or registrations, will be recorded as provided in this part or at the discretion of the Director.
• (b) Executive Order 9424 of February 18, 1944 (9 FR 1959, 3 CFR 1943-1948 Comp., p. 303) requires the several departments and other executive agencies of the Government, including Government-owned or Government-controlled corporations, to forward promptly to the Director for recording all licenses, assignments, or other interests of the Government in or under patents or patent applications. Assignments and other documents affecting title to patents or patent applications and documents not affecting title to patents or patent applications required by Executive Order 9424 to be filed will be recorded as provided in this part.
• (c) A joint research agreement or an excerpt of a joint research agreement will also be recorded as provided in this part.

37 CFR 3.58  Governmental registers.

• (a) The Office will maintain a Departmental Register to record governmental interests required to be recorded by Executive Order 9424. This Departmental Register will not be open to public inspection but will be available for examination and inspection by duly authorized representatives of the Government. Governmental interests recorded on the Departmental Register will be available for public inspection as provided in § 1.12 .
• (b) The Office will maintain a Secret Register to record governmental interests required to be recorded by Executive Order 9424. Any instrument to be recorded will be placed on this Secret Register at the request of the department or agency submitting the same. No information will be given concerning any instrument in such record or register, and no examination or inspection thereof or of the index thereto will be permitted, except on the written authority of the head of the department or agency which submitted the instrument and requested secrecy, and the approval of such authority by the Director. No instrument or record other than the one specified may be examined, and the examination must take place in the presence of a designated official of the Patent and Trademark Office. When the department or agency which submitted an instrument no longer requires secrecy with respect to that instrument, it must be recorded anew in the Departmental Register.

37 CFR Part 3 sets forth Office rules on recording assignments and other documents relating to interests in patent applications and patents and the rights of an assignee.

37 CFR 3.11(c) provides that the Office will record a joint research agreement or an excerpt of a joint research agreement.

302.01 Assignment Document Must Be Copy for Recording [R-08.2012]

37 cfr 3.24  requirements for documents and cover sheets relating to patents and patent applications..

• (a) For electronic submissions: Either a copy of the original document or an extract of the original document may be submitted for recording. All documents must be submitted as digitized images in Tagged Image File Format (TIFF) or another form as prescribed by the Director. When printed to a paper size of either 21.6 by 27.9 cm (8 1/2 inches by 11 inches) or 21.0 by 29.7 cm (DIN size A4), the document must be legible and a 2.5 cm (one-inch) margin must be present on all sides.
• (b) For paper or facsimile submissions: Either a copy of the original document or an extract of the original document must be submitted for recording. Only one side of each page may be used. The paper size must be either 21.6 by 27.9 cm (8 1/2 inches by 11 inches) or 21.0 by 29.7 cm (DIN size A4), and in either case, a 2.5 cm (one-inch) margin must be present on all sides. For paper submissions, the paper used should be flexible, strong white, non-shiny, and durable. The Office will not return recorded documents, so original documents must not be submitted for recording.

The United States Patent and Trademark Office will accept and record only a copy of an original assignment or other document. See MPEP § 317 . The document submitted for recordation will not be returned to the submitter. If the copy submitted for recordation is illegible, the recorded document will be illegible. Accordingly, applicants and patent owners should ensure that only a legible copy is submitted for recordation.

302.02 Translation of Assignment Document [R-08.2012]

37 cfr 3.26  english language requirement..

The Office will accept and record non-English language documents only if accompanied by an English translation signed by the individual making the translation.

The assignment document, if not in the English language, will not be recorded unless accompanied by an English translation signed by the translator.

302.03 Identifying Patent or Application [R-07.2015]

37 cfr 3.21  identification of patents and patent applications..

An assignment relating to a patent must identify the patent by the patent number. An assignment relating to a national patent application must identify the national patent application by the application number (consisting of the series code and the serial number; e.g., 07/123,456). An assignment relating to an international patent application which designates the United States of America must identify the international application by the international application number; e.g., PCT/US2012/012345. An assignment relating to an international design application which designates the United States of America must identify the international design application by the international registration number or by the U.S. application number assigned to the international design application. If an assignment of a patent application filed under § 1.53(b) of this chapter is executed concurrently with, or subsequent to, the execution of the patent application, but before the patent application is filed, it must identify the patent application by the name of each inventor and the title of the invention so that there can be no mistake as to the patent application intended. If an assignment of a provisional application under § 1.53(c) of this chapter is executed before the provisional application is filed, it must identify the provisional application by the name of each inventor and the title of the invention so that there can be no mistake as to the provisional application intended.

The patent or patent application to which an assignment relates must be identified by patent number or application number unless the assignment is executed concurrently with or subsequent to the execution of the application but before the application is filed. Then, the application must be identified by the name(s) of the inventors, and the title of the invention. If an assignment of a provisional application is executed before the provisional application is filed, it must identify the provisional application by name(s) of the inventors and the title of the invention.

The Office makes every effort to provide applicants with the application numbers for newly filed patent applications as soon as possible. It is suggested, however, that an assignment be written to allow entry of the identifying number after the execution of the assignment. An example of acceptable wording is:

“I hereby authorize and request my attorney, (Insert name), of (Insert address), to insert here in parentheses (Application number , filed ) the filing date and application number of said application when known.”

302.04 Foreign Assignee May Designate Domestic Representative [R-10.2019]

35 u.s.c. 293   nonresident patentee; service and notice..

Every patentee not residing in the United States may file in the Patent and Trademark Office a written designation stating the name and address of a person residing within the United States on whom may be served process or notice of proceedings affecting the patent or rights thereunder. If the person designated cannot be found at the address given in the last designation, or if no person has been designated, the United States District Court for the Eastern District of Virginia shall have jurisdiction and summons shall be served by publication or otherwise as the court directs. The court shall have the same jurisdiction to take any action respecting the patent or rights thereunder that it would have if the patentee were personally within the jurisdiction of the court.

37 CFR 3.61  Domestic representative.

If the assignee of a patent, patent application, trademark application or trademark registration is not domiciled in the United States, the assignee may designate a domestic representative in a document filed in the United States Patent and Trademark Office. The designation should state the name and address of a person residing within the United States on whom may be served process or notice of proceedings affecting the application, patent or registration or rights thereunder.

An assignee of a patent or patent application who is not domiciled in the United States may, by written document signed by such assignee, designate a domestic representative. The designation of domestic representative should always be submitted to the Office as a paper separate from any assignment document. The designation of a domestic representative should be clearly labeled “Designation of Domestic Representative” and it will be entered into the record of the appropriate application or patent file. The designation must be signed in accordance with 37 CFR 1.33(b) .

302.05 Address of Assignee [R-08.2012]

The address of the assignee may be recited in the assignment document and must be given in the required cover sheet. See MPEP § 302.07 .

302.06 Fee for Recording [R-10.2019]

37 cfr 3.41  recording fees..

• (a) All requests to record documents must be accompanied by the appropriate fee. Except as provided in paragraph (b) of this section, a fee is required for each application, patent and registration against which the document is recorded as identified in the cover sheet. The recording fee is set in § 1.21(h) of this chapter for patents and in § 2.6(b)(6) of this chapter for trademarks.
• (1) The document does not affect title and is so identified in the cover sheet (see § 3.31(c)(2)); and
• (2) The document and cover sheet are either: Faxed or electronically submitted as prescribed by the Director, or mailed to the Office in compliance with § 3.27 .

The recording fee set in 37 CFR 1.21(h) is charged for each patent application and patent identified in the required cover sheet except as provided in 37 CFR 3.41(b) . If the request to record a document is submitted electronically, the fee is set forth in 37 CFR 1.21(h)(1) , currently at $0. If the request to record a document is not submitted electronically (i.e., is submitted on paper or via facsimile), the applicable fee is set forth in 37 CFR 1.21(h)(2) . Customers should check the current fee schedule on the Office website before submitting documents for recordation. See MPEP §§ 302.08 - 302.10 for additional information regarding the acceptable ways to submit documents for recordation.

302.07 Assignment Document Must Be Accompanied by a Cover Sheet  [R-10.2019]

37 cfr 3.28  requests for recording..

Each document submitted to the Office for recording must include a single cover sheet (as specified in § 3.31 ) referring either to those patent applications and patents, or to those trademark applications and registrations, against which the document is to be recorded. If a document to be recorded includes interests in, or transactions involving, both patents and trademarks, then separate patent and trademark cover sheets, each accompanied by a copy of the document to be recorded, must be submitted. If a document to be recorded is not accompanied by a completed cover sheet, the document and the incomplete cover sheet will be returned pursuant to § 3.51 for proper completion, in which case the document and a completed cover sheet should be resubmitted.

37 CFR 3.31  Cover sheet content.

• (1) The name of the party conveying the interest;
• (2) The name and address of the party receiving the interest;
• (3) A description of the interest conveyed or transaction to be recorded;
• (i) For trademark assignments and trademark name changes: Each trademark registration number and each trademark application number, if known, against which the Office is to record the document. If the trademark application number is not known, a copy of the application or a reproduction of the trademark must be submitted, along with an estimate of the date that the Office received the application; or
• (ii) For any other document affecting title to a trademark or patent application, registration or patent: Each trademark or patent application number or each trademark registration number or patent against which the document is to be recorded, or an indication that the document is filed together with a patent application;
• (5) The name and address of the party to whom correspondence concerning the request to record the document should be mailed;
• (6) The date the document was executed;
• (i) Place a symbol comprised of letters, numbers, and/or punctuation marks between forward slash marks ( e.g. /Thomas O’Malley III/) in the signature block on the electronic submission; or
• (ii) Sign the cover sheet using some other form of electronic signature specified by the Director.
• (8) For trademark assignments, the entity and citizenship of the party receiving the interest. In addition, if the party receiving the interest is a domestic partnership or domestic joint venture, the cover sheet must set forth the names, legal entities, and national citizenship (or the state or country of organization) of all general partners or active members that compose the partnership or joint venture.
• (b) A cover sheet should not refer to both patents and trademarks, since any information, including information about pending patent applications, submitted with a request for recordation of a document against a trademark application or trademark registration will become public record upon recordation.
• (1) Indicate that the document relates to a Government interest; and
• (2) Indicate, if applicable, that the document to be recorded is not a document affecting title (see §  3.41(b) ).
• (d) Each trademark cover sheet required by § 3.28 seeking to record a document against a trademark application or registration should include, in addition to the serial number or registration number of the trademark, identification of the trademark or a description of the trademark, against which the Office is to record the document.
• (e) Each patent or trademark cover sheet required by § 3.28 should contain the number of applications, patents or registrations identified in the cover sheet and the total fee.
• (f) Each trademark cover sheet should include the citizenship of the party conveying the interest.
• (1) Identify the document as a “joint research agreement” (in the space provided for the description of the interest conveyed or transaction to be recorded if using an Office-provided form);
• (2) Indicate the name of the owner of the application or patent (in the space provided for the name and address of the party receiving the interest if using an Office-provided form);
• (3) Indicate the name of each other party to the joint research agreement party (in the space provided for the name of the party conveying the interest if using an Office-provided form); and
• (4) Indicate the date the joint research agreement was executed.
• (h) The assignment cover sheet required by § 3.28 for a patent application or patent will be satisfied by the Patent Law Treaty Model International Request for Recordation of Change in Applicant or Owner Form, Patent Law Treaty Model International Request for Recordation of a License/ Cancellation of the Recordation of a License Form, Patent Law Treaty Model Certificate of Transfer Form or Patent Law Treaty Model International Request for Recordation of a Security Interest/ Cancellation of the Recordation of a Security Interest Form, as applicable, except where the assignment is also an oath or declaration under § 1.63 of this chapter. An assignment cover sheet required by § 3.28 must contain a conspicuous indication of an intent to utilize the assignment as an oath or declaration under § 1.63 of this chapter.

Each assignment document submitted to the Office for recording must be accompanied by a cover sheet as required by 37 CFR 3.28 . The cover sheet for patents or patent applications must contain:

• (A) The name of the party conveying the interest;
• (B) The name and address of the party receiving the interest;
• (C) A description of the interest conveyed or transaction to be recorded;
• (D) Each patent application number or patent number against which the document is to be recorded, or an indication that the document is filed together with a patent application;
• (E) The name and address of the party to whom correspondence concerning the request to record the document should be mailed;
• (F) The date the document was executed; and
• (G) The signature of the party submitting the document.

For applications filed on or after September 16, 2012, if the assignment document is also intended to serve as the required oath or declaration, the cover sheet must also contain a conspicuous indication of an intent to utilize the assignment as the required oath or declaration under 37 CFR 1.63 . See 37 CFR 3.31(h) .

If the document submitted for recordation is a joint research agreement or an excerpt of a joint research agreement, the cover sheet must clearly identify the document as a "joint research agreement" (in the space provided for the description of the interest conveyed if using Form PTO-1595). The date the joint research agreement was executed must also be identified. The cover sheet must also identify the name(s) of the owner(s) of the application or patent (in the space provided for the name and address of the party receiving the interest if using Form PTO-1595). The name(s) of every other party(ies) to the joint research agreement must also be identified (in the space provided for the name of the party conveying the interest if using Form PTO-1595).

Each patent cover sheet should contain the number of patent applications or patents identified in the cover sheet and the total fee.

Examples of the type of descriptions of the interest conveyed or transaction to be recorded that can be identified are:

• (A) assignment;
• (B) security agreement;
• (C) merger;
• (D) change of name;
• (E) license;
• (F) foreclosure;
• (H) contract; and
• (I) joint research agreement.

Cover sheets required by 37 CFR 3.28 seeking to record a governmental interest must also (1) indicate that the document relates to a governmental interest and (2) indicate, if applicable, that the document to be recorded is not a document affecting title.

A patent cover sheet may not refer to trademark applications or registrations.

Form PTO-1595, Recordation Form Cover Sheet, may be used as the cover sheet for recording documents relating to patent(s) and/or patent application(s) in the Office.

302.08 Mailing Address for Submitting Assignment Documents [R-08.2012]

37 cfr 3.27  mailing address for submitting documents to be recorded..

Documents and cover sheets submitted by mail for recordation should be addressed to Mail Stop Assignment Recordation Services, Director of the United States Patent and Trademark Office, P.O. Box 1450, Alexandria, Virginia 22313-1450, unless they are filed together with new applications.

37 CFR 3.27 sets out how documents submitted for recording should be addressed to the Office. In order to ensure prompt and proper processing, documents and their cover sheets should be addressed to the Mail Stop Assignment Recordation Services, Director of the U.S. Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450, unless they are filed together with new applications. Requests for recording documents which accompany new applications should be addressed to the Commissioner for Patents, P.O. Box 1450, Alexandria, VA 22313-1450.

302.09 Facsimile Submission of Assignment Documents [R-11.2013]

Assignments and other documents affecting title may be submitted to the Office via facsimile (fax). See the USPTO website or MPEP § 1730 for the facsimile number. This process allows customers to submit their documents directly into the automated Patent and Trademark Assignment System and receive the resulting recordation notice at their fax machine. The customer’s fax machine should be connected to a dedicated line because recordation notices will be returned automatically to the sending fax number through the Patent and Trademark Assignment System. If the Office system is unable to complete transmission of the recordation notice, the notice will be printed and mailed to the sender by U.S. Postal Service first class mail. Recorded documents will not be returned with the “Notice of Recordation.”

Any assignment-related document for patent matters submitted by facsimile must include:

• (A) an identified application or patent number;
• (B) one cover sheet to record a single transaction; and
• (C) payment of the recordation fee by a credit card (use of the Credit Card form, PTO-2038 (see MPEP § 509 ), is required for the credit card information to be kept separate from the assignment records) or a USPTO Deposit Account.

The following documents cannot be submitted via facsimile:

• (A) Assignments submitted concurrently with newly filed patent applications;
• (B) Documents with two or more cover sheets (e.g., a single document with one cover sheet to record an assignment, and a separate cover sheet to record separately a license relating to the same property); and
• (C) Requests for “at cost” recordation services.

The date of receipt accorded to an assignment document sent to the Office by facsimile transmission is the date the complete transmission is received in the Office. See MPEP § 502.01 . The benefits of a certificate of transmission under 37 CFR 1.8 are available.

If a document submitted by fax is determined not to be recordable, the entire document, with its associated cover sheet, and the Office “Notice of Non-Recordation” will be transmitted via fax back to the sender. Once corrections are made, the initial submission, amended, may then be resubmitted by mailing the corrected submission to the address set forth in 37 CFR 3.27 . Timely resubmission will provide the sender with the benefit of the initial receipt date as the recordation date in accordance with 37 CFR 3.51 .

The Patent and Trademark Assignment System assigns reel and frame numbers and superimposes recordation stampings on the processed and stored electronic images. Accordingly, copies of all recorded documents will have the reel and frame numbers and recordation stampings.

302.10 Electronic Submission of Assignment Documents [R-10.2019]

• (i) Place a symbol comprised of letters, numbers, and/or punctuation marks between forward slash marks ( e.g. /Thomas O’ Malley III/) in the signature block on the electronic submission; or

37 CFR 1.4  Nature of correspondence and signature requirements.

• (i) The S-signature must consist only of letters, or Arabic numerals, or both, with appropriate spaces and commas, periods, apostrophes, or hyphens for punctuation, and the person signing the correspondence must insert his or her own S-signature with a first single forward slash mark before, and a second single forward slash mark after, the S-signature ( e.g., /Dr. James T. Jones, Jr./); and
• (ii) A patent practitioner (§ 1.32(a)(1) ), signing pursuant to §§ 1.33(b)(1) or 1.33(b)(2) , must supply his/her registration number either as part of the S-signature, or immediately below or adjacent to the S-signature. The number (#) character may be used only as part of the S-signature when appearing before a practitioner’s registration number; otherwise the number character may not be used in an S-signature.
• (A) Presented in printed or typed form preferably immediately below or adjacent the S-signature, and
• (B) Reasonably specific enough so that the identity of the signer can be readily recognized.
• (3) Electronically submitted correspondence . Correspondence permitted via the Office electronic filing system may be signed by a graphic representation of a handwritten signature as provided for in paragraph (d)(1) of this section or a graphic representation of an S-signature as provided for in paragraph (d)(2) of this section when it is submitted via the Office electronic filing system.
• (i) Certification as to the paper presented. The presentation to the Office (whether by signing, filing, submitting, or later advocating) of any paper by a party, whether a practitioner or non-practitioner, constitutes a certification under § 11.18(b) of this subchapter. Violations of § 11.18(b)(2) of this subchapter by a party, whether a practitioner or non-practitioner, may result in the imposition of sanctions under § 11.18(c) of this subchapter. Any practitioner violating § 11.18(b) of this subchapter may also be subject to disciplinary action. See § 11.18(d) of this subchapter.
• (ii) Certification as to the signature. The person inserting a signature under paragraph (d)(2) or (d)(3) of this section in a document submitted to the Office certifies that the inserted signature appearing in the document is his or her own signature. A person submitting a document signed by another under paragraph (d)(2) or (d)(3) of this section is obligated to have a reasonable basis to believe that the person whose signature is present on the document was actually inserted by that person, and should retain evidence of authenticity of the signature. Violations of the certification as to the signature of another or a person’s own signature as set forth in this paragraph may result in the imposition of sanctions under § 11.18(c) and (d) of this chapter.
• (5) Forms. The Office provides forms for the public to use in certain situations to assist in the filing of correspondence for a certain purpose and to meet certain requirements for patent applications and proceedings. Use of the forms for purposes for which they were not designed is prohibited. No changes to certification statements on the Office forms ( e.g., oath or declaration forms, terminal disclaimer forms, petition forms, and nonpublication request forms) may be made. The existing text of a form, other than a certification statement, may be modified, deleted, or added to, if all text identifying the form as an Office form is removed. The presentation to the Office (whether by signing, filing, submitting, or later advocating) of any Office form with text identifying the form as an Office form by a party, whether a practitioner or non-practitioner, constitutes a certification under § 11.18(b) of this chapter that the existing text and any certification statements on the form have not been altered other than permitted by EFS-Web customization.

Assignments and other documents affecting title may be submitted to the Office via the Office’s Electronic Patent Assignment System (EPAS). See the USPTO website at http://epas.uspto.gov for additional information regarding EPAS.

Any assignment related document submitted by EPAS must include:

• (A) an identified application or patent number; and
• (B) one cover sheet to record a single transaction which cover sheet is to be completed on-line.

The fee set in 37 CFR 1.21(h)(1) for recording an electronically submitted document is currently $0. Customers should check the current fee schedule on the Office website before submitting documents for recordation. If a recordation fee is required, see MPEP § 509 for detailed information pertaining to the payment of fees.

For an assignment document filed electronically, the signature of the person who signs the cover sheet must comply with 37 CFR 3.31(a)(7) or 37 CFR 1.4(d)(2) .

The date of receipt accorded to an assignment document sent to the Office by EPAS is the date the complete transmission is received in the Office.

If a document submitted by EPAS is determined not to be recordable, the entire document, with its associated cover sheet, and the Office "Notice of Non-Recordation" will be transmitted via fax back to the sender if possible. Once corrections are made, the initial submission, as amended, may then be resubmitted by mailing the corrected submission to the address set forth in 37 CFR 3.27 . Timely submission will provide the sender with the benefit of the initial receipt date as the recordation date in accordance with 37 CFR 3.51 .

• 301.01-Accessibility of Assignment Records
• 302.01-Assignment Document Must Be Copy for Recording
• 302.02-Translation of Assignment Document
• 302.03-Identifying Patent or Application
• 302.04-Foreign Assignee May Designate Domestic Representative
• 302.05-Address of Assignee
• 302.06-Fee for Recording
• 302.07-Assignment Document Must Be Accompanied by a Cover Sheet 
• 302.08-Mailing Address for Submitting Assignment Documents
• 302.09-Facsimile Submission of Assignment Documents
• 302.10-Electronic Submission of Assignment Documents
• 303-Assignment Documents Not Endorsed on Pending Applications
• 304‑305-[Reserved]
• 306.01-Assignment of an Application Claiming the Benefits of a Provisional Application
• 307-Issue to Non-Applicant Assignee
• 308-Issue to Applicant
• 309-Restrictions Upon Employees of U.S. Patent and Trademark Office
• 310-Government License Rights to Contractor-Owned Inventions Made Under Federally Sponsored Research and Development
• 311-Filing of Notice of Arbitration Awards
• 312-[Reserved]
• 313-Recording of Licenses, Security Interests, and Documents Other Than Assignments
• 314-Certificates of Change of Name or of Merger
• 315-Indexing Against a Recorded Certificate
• 316-[Reserved]
• 317.01-Recording Date
• 317.02-Correction of Unrecorded Returned Documents and Cover Sheets
• 317.03-Effect of Recording
• 318-Documents Not to be Placed in Files
• 319-[Reserved]
• 320-Title Reports
• 321‑322-[Reserved]
• 323.01(a)-Typographical Errors in Cover Sheet
• 323.01(b)-Typographical Errors in Recorded Assignment Document
• 323.01(c)-Assignment or Change of Name Improperly Filed and Recorded by Another Person Against Owner’s Application or Patent
• 323.01(d)-Expungement of Assignment Records
• 324-Establishing Right of Assignee To Take Action in Application Filed Before September 16, 2012
• 325-Establishing Right of Assignee To Take Action in Application Filed On or After September 16, 2012

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Declaration Letter | How To Write Declaration Letter?, Samples, Format

February 9, 2024 by Prasanna

Declaration Letter: A declaration letter of a letter of the declaration is a formal acknowledgment, knowledge or a statement about a particular event or entity. It is widely used in business and also has legal implications. Most often, declaration letters are written if certain information cannot be accessed from an individual due to various factors. For example, an employer may ask a candidate to furnish a self declaration letter format if their previous employer is inaccessible or the business is now closed.

Declaration letters can also be used in various industries to disclose the associated risks involved. For instance, a movie stuntman or even an actor may be required to sign a letter of declaration, explicitly agreeing to the risks involved. Immigration procedures in certain countries also require declaration letters to be furnished – for example, a legal citizen of a country will formally acknowledge that they will be ready to receive a visitor and acknowledge the required conditions for doing so.

Get Other Types of  Letter Writing  like Formal, Informal and Different Types of Letter Writing Samples.

Declaration Letter Tips & Guidelines

The following are certain important guidelines to be followed for How To Write A Declaration Letter.

• From a legal perspective, declaration letters are required to be accurate to the best of the individual’s knowledge. This requires providing supporting documents or evidence
• The individual is also required to be very specific and detailed about the facts they wish to furnish.
• To make the letter legally binding, the individual is required to sign it.
• Proofread the letter for content accuracy, spelling and grammar before sending it in.

Declaration Letter Samples

The following are some common scenarios where a sample of declaration letter format may need to be furnished.

Sample 1 – Letter of Declaration From A Stuntman for A Film

Sample 2 – Letter of Declaration Format for Immigration Purposes

Sample 3 – Letter of Declaration for Supplier

FAQ’s on Declaration Letter

Question 1. What is a declaration letter?

Answer: Also called a letter of declaration, it is a formal acknowledgment or a statement about a particular event or entity.

Question 2. Where are declaration letters used?

Answer: Declaration letters are widely used in business. However, it can also be used in various other fields that require disclosure to certain terms and conditions – such as films, medical forms, and even for immigration purposes.

Question 3. How To Write Self Declaration Letter?

Answer: Declaration letters are required to be accurate and truthful. Hence, supporting documents or evidence need to be provided. Furthermore, the individual is also required to be very specific and detailed about the facts they wish to furnish. Lastly, the individual has to ensure that the letter is as simple as possible without omitting relevant information. End the letter by signing it – thereby making the letter a legally binding document.

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