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Cover Letter for a Schengen Visa: Types, Format Samples & More

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Updated On Jan 22, 2024

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Cover Letter for a Schengen Visa: Types, Format Samples & More

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What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

Clearly articulate the purpose motivating your visit to a Schengen country.
Specify the exact dates for your intended entry and departure.
Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
Indicate your accommodation arrangements upon entering the Schengen region.
List all the countries included in your travel plans.
Provide information about your current employment status.
If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

Start with a formal salutation.
Provide your name, address, contact details, and nationality.
Clearly state your intention to apply for a Schengen visa.
Introduce yourself briefly, mentioning your nationality and current residence.
Specify the purpose of your visit (tourism, business, family visit, etc.).
Mention the planned dates of your stay in the Schengen area.
Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
Explain your financial plan for supporting yourself during the visit.
Confirm personal funding and attach supporting financial documents.
List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
Express gratitude and formally request the approval of your Schengen visa application.
Offer cooperation and assure compliance with regulations.
End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Subject: Application for Schengen Visa for [Your Name]

Dear Sir/Madam,

I am writing to apply for a Schengen visa to [Country or Countries you plan to visit] for [Specify the purpose, e.g., tourism, business, family visit] from [Start Date] to [End Date]. I am a citizen of [Your Country] and currently reside at [Your Address].

I am planning to visit [List of Schengen countries you plan to visit] during my stay. The primary purpose of my visit is [Provide details of your purpose, such as attending a conference, exploring tourist attractions, visiting family or friends, etc.]. I have attached the necessary documents to support my application, including my flight itinerary, hotel reservations, and a detailed travel itinerary.

During my stay in the Schengen area, I intend to [Briefly mention your planned activities and places you will visit]. I assure you that I will return to my home country before the expiration of the visa.

In terms of financial support, I will be personally funding my trip. To demonstrate my financial stability, I have attached [Include supporting documents such as bank statements, pay stubs, and any other financial documents].

I have also purchased travel insurance for the duration of my stay, covering medical expenses and repatriation, with a coverage amount of [Specify the coverage amount].

Enclosed, please find the following documents to support my visa application:

1. Completed visa application form.

2. Passport-sized photographs.

3. Passport and previous visas.

4. Flight itinerary.

5. Hotel reservations.

6. Travel insurance.

7. Proof of financial means (bank statements, pay stubs, etc.).

8. [Any additional documents relevant to your application].

I kindly request you to consider my application favorably and grant me the Schengen visa. I am committed to complying with all the rules and regulations of the Schengen area and ensuring my return to [Your Country] within the specified period.

Thank you for considering my application. I am available for an interview at your convenience.

Sincerely,

[Full Name]

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Dear Sir or Madam,

I am drafting this letter to formally request a Schengen Business Visa for [applicant’s full name] with passport number XXXX.

I wish to confirm that [applicant’s full name] is a valued employee at our esteemed company, [company’s name], holding the position of [job title or position]. [The applicant] has contributed to our company for a period of [X number of years] and is now required to travel to Germany to visit our esteemed partner, [partner company’s name], during the dates April 20 to April 30, 2019.

While at [partner company’s name] in Germany, [the applicant] will be actively involved in the following responsibilities:

[The applicant] will be accommodated at [hotel name/other accommodation], and all associated expenses will be covered by our company, if applicable.

Should you have any further queries, please feel free to contact me directly.

Thank you for your attention to this matter.

Best regards,

[Name of employer/supervisor along with signature]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Dear Sir or Madam,

I am submitting this letter to seek a Schengen visa for my upcoming trip to the Netherlands, scheduled from April 20 to May 10, 2019. I am an independent traveler, and my primary purpose for visiting the Netherlands is tourism.

My itinerary includes exploring renowned attractions like the Van Gogh Museum, Anne Frank's house, and the Keukenhof gardens to witness the captivating tulip display.

Additionally, I plan to visit Germany from April 29 to May 5 to spend time with my sister in Dusseldorf, where I will be staying at her residence. Afterward, I intend to return to the Netherlands to explore The Hague before concluding my trip.

Currently employed at [name of company/organization] with the role of [job position], I have accumulated X years of experience, boasting an annual salary of XX. Enclosed is the No Objection Certificate from my employer endorsing my travel plans.

I am financially self-sufficient for this trip, and I have included supporting documents validating my ability to cover all expenses during my stay.

Outlined below is a proposed itinerary for my activities:

April 20: Arrival at Amsterdam Airport Schiphol and stay at The Alfred Hotel in Amsterdam |

April 21: Private Tour at Van Gogh Museum |

April 22 – April 28: Exploring Amsterdam |

April 29:Train from Amsterdam to Dusseldorf with ICE International |

April 20 – May 4: Visit sister and explore Dusseldorf and surroundings in Germany |

May 5: Train from Dusseldorf to The Hague with Flixbus and stay at Stadsvilla Hotel |

May 10: Departure from the Netherlands via Amsterdam Airport Schiphol |

Enclosed with this letter are the required documents for my visa application:

I trust that the information provided is comprehensive for a favorable response to my application. Thank you for your time, and please feel free to contact me for any additional information.

Best regards,

[Traveler Name]

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
Medical History: Provide a concise medical history for context.
Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Dear Sir or Madam,

I am composing this letter to seek a Schengen Medical Treatment Visa for my patient, [applicant’s full name], holding passport number XXXX.

[Applicant’s name] has been diagnosed with [XYZ] and requires [XYZ] treatment at [medical facility name] in Germany.

[Provide detailed diagnosis]

[Include relevant medical history]

[Explain the nature and duration of the proposed treatment to be received in Germany]

I trust that the information provided in this letter is sufficient for the consideration of my patient's Schengen Visa application.

Should you have any further inquiries, please feel free to contact me.

Thank you for your attention.

Best regards,

[Name of the doctor along with signature]

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

Cover Letter for Visa Application Italy
Highlight your ties to your home country, such as family, employment, and studies.
Clearly state the purpose of your visit, outlining planned activities and dates.
Provide proof of funds to cover your travel expenses.
Cover Letter for Visa Application Austria
Specify the purpose of your visit, detailing the places and activities you'll engage in.
If applying for a multiple-entry visa, provide a valid reason.
Assure your return to your home country after the visa period.
Cover Letter for Visa Application France
Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
Indicate whether you have travel insurance for unforeseen medical expenses.
Align your visit with academic, professional, or personal goals.
Cover Letter for Visa Application Germany
In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
Provide evidence of funds to cover expenses like food, accommodation, and transportation.
List all intended destinations you plan to visit.
Cover Letter for Visa Application Finland
Detail arrangements for accommodation, food, and travel.
Describe your planned activities, trips, events, meetings during your stay.
Specify if you are seeking a multiple-entry visa and provide reasons.
Cover Letter for Visa Application Spain
Affirm that you have the financial means to support yourself during your stay.
Provide a comprehensive overview of your travel plans.
Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

Completed Schengen Visa Application Letter/Form
Valid passport with at least six months of validity
Passport-size photos adhering to Schengen visa photo guidelines
Flight itinerary or reservations
Schengen Visa Travel Health Insurance
Proof of accommodation within a Schengen country
No Objection Certificate from your employer/school
Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
Proof of paid Schengen Visa fees
Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

The Embassy or Consulate of the Schengen country you intend to visit.
The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

How Can I Avoid Schengen Visa Rejection? (Expert Tips)
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Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

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Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

If it’s for tourism, highlight some attractions or events you plan to attend.
For business, mention your business contacts and the essence of your visit.
If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

Also of Interest:

How to write an appeal letter for visa refusal 2 free samples, sample job offer letter for h-1b visa application.

Include your arrival and departure dates.
List the places you intend to visit, along with accommodation arrangements.
For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

Mention your employment status, job title, employer details, and the length of your employment.
If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

State your annual income or provide evidence of savings.
If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

Summarize the reasons why you should be granted a visa.
Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

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Cover Letter for Schengen Visa: The Easy Way – Get Samples

by admin | Feb 6, 2024 | cover letter

If you are a citizen of a country that needs a Schengen visa to visit Europe, then you are already aware of the requirement to submit a cover letter for a Schengen visa along with a travel itinerary (for tourist and business visa applicants). But how do you write one? What is the format of the perfect cover letter? . This post will show you how to get a cover letter for your visa processing

How do I get a cover letter for Schengen visa?

If you want to get a cover letter for Schengen visa that is properly structured and used by over 50,000 customers, then you can make one using the FlightGen app. All you need to do is answer questions related to your visa requirements, & your cover letter will be created for you in perfect format. You are free to edit your cover letter as many times as you wish in the future

Note: You can get any single document for just at $2 . FlightGen offers multiple visa documents, including cover letters, travel itineraries, flight itineraries, invitation letters, leave letters, and hotel bookings. Avail this offer as soon as possible!

The FlightGen App creates a hybrid cover letter that includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this is the exact format that we use for all our visa customers.

What is a Cover Letter for Schengen Visa Application?

One of the important document is cover letter for Schengen visa, which contains lists of all the important details of a visa application, like the reason for your visit, the travelling dates of your trip, and the documents and paperwork that were sent in to support the application for a Schengen visa.

Cover letters are the first thing a visa officer will read, so it should be at the top of any other documents you submit with your Schengen visa application. It is also one of the most significant since the visa officer may cancel your visa application if he discovers inconsistencies in your visa letter.

What does a cover letter for Schengen visa include?

According to Createcoverletter.com , a cover letter for a visa is a document addressing the consulate of the visa application with a brief on the applicant’s purpose of travel, work status, and the general day-wise travel plan he intends to pursue in making a case for the approval of his visa. A cover letter is also called as personal cover letter, or covering letter, or a letter to the embassy for a visa request. They all mean the same thing, this is also the only place where you can talk to the visa officer and make them clear why your visa needs to be approved so use this as an opportunity to provide more clarity to your application.

The cover letter format for Schengen visa will include the following sections in the same order:

Address of the consulate (If you are applying with Germany, then the german Consulate)
What type of visa you are applying for (tourist, business, visitor, student or other types.)
Purpose of your travel with a two-line description Example: I am going on a backpacking trip across Germany, Spain, and Portugal for 20 days. I will also be partaking in Oktoberfest, which has been a dream from a long time.)
The dates you intend to enter and leave.
A prepared travel itinerary for your activities in the Schengen Area.
Proof of your employment status (Are you working or self-employed?)
Once you enter the Schengen area, where are you going stay.
Mention all the planned Schengen countries that you are intend to visit
Documents were submitted for visa approval.

Your contact details if the consulate wants to get in touch with you if they have any doubts about your application. Email and phone numbers should be enough. Your signature is an attestation.

Is a covering letter required for Schengen visa applications?

Yes. A cover letter is a mandatory document when applying for Schengen visa. As per the VFS website you need to bring a cover letter during your Schengen visa appointment.

Why do I need cover letter for Schengen visa application?

When your Schengen visa application arrives at the desk of the visa officer, the first thing they will read is your cover letter. This is because it shows that you are serious about your trip and want to return to your home country. The visa officials can see where your application for a visa is missing or doesn’t make sense.

Or you might missed to submit all the necessary documents for which your visa to be approved. If this is the case, the visa officer may call you and ask for more information, which you could have included in your cover letter.

Is covering letter required for Schengen visa Application ?

Although many treat the cover letter and travel itinerary as two separate entities, the best way would be to create a common document for both requirements. The next section deals with travel itinerary.

Where do I submit the cover letter for Schengen visa?

Submitting your cover letter for Schengen visa is completely depend on which country you are applying from. Check out here that where to submit your cover letter:

Consulate or embassy of the particular Schengen country which you have planned to visit
If the country you want to visit doesn’t have a foreign mission in your home country, you can go to the Embassy or Consulate of another Schengen country.
Visa Application Center (VAC) : The Embassy or Consulate of the Schengen country which you are going to visit has given the it’s responsibility of applying for visas to this agency.

What are the documents needed in a cover letter for Schengen visa application?

This depends on the type of visa you are applying for as the documents you submit for tourist visa is different from a business visa. But there are a set of documents that is common for most of the visa types such as:

A passport with at-least 6 months of validity from the date of visa approval.
A completed visa form, or two visa forms in some cases.
Any flight bookings or flight itinerary for visa.
Proof of accommodation , such a hotel or resort bookings.
Proof of sustenance, such as bank statements, credit cards, or a sponsorship letter.
Photo as per visa specification
Proof of ties to your home country, such as your home, tax payments, or electricity bills.
Proof of work, such as an employment letter or certificate of incorporation for your company.
A travel itinerary with a day-wise breakup of your activity once your visa is approved.

What does the travel itinerary for a visa mean?

A travel itinerary for visa is a day-wise breakup of travel plan that you intend to pursue once your visa is approved. This is used by the visa consulate to determine two things.

What is the purpose of your travel? (Example: backpacking, honeymoon, visiting a friend or relative, for attending a trade fair or event.)
What should be the validity period of your visa, if approved? (If you are travelling for 20 days, then your visa will have a validity of 22 days from the trip start date.)
Should you get a single-entry or multiple-entry visa? (Example : If you plan to travel to London during your Europe trip, then you need to have a multiple entry visa; otherwise, you will not be allowed to re-enter Schengen area.)

So keep these things in mind. Please add a buffer of 2 days on your trip start and end dates.

Sample covering letter for Schengen visa Application

What we love about the FlightGen App is it provides you with the ability to add a travel itinerary in your cover letter itself. This is the cleanest way and takes care of both visa requirements in a single document.

Here is a sample template for a travel itinerary for Schengen visa applicants. In this example, the applicant is travelling for 20 days between September 10 and September 20, 2022

Sep 10, 2022: Depart from New York & land in Zurich.Check in to my hotel Sep 11, 2022 : Day trip to Swiss Villages in Interlaken & Grindelwald with a local friend Sep 12, 2022: Walk around Zurich touristic highlights. In the evening, go on Felsenegg CableCar and Ferry Ride Sep 13, 2022 : Take a train to Bern and checkin to my hotel (Hotel EinstienHaus) Sep 14, 2022: Take a day tour with a professional tour guide, and in the evening, enjoy cheese and fondue tasting. Sep 15, 2022 : Visit Einstein house and, in the evening, depart to Geneva Sep 16, 2022: Take the Geneva Hop-On Hop Offtour. Sep 17, 2022: Visit St. Pierre Cathedral and, in the evening, take a stroll around the city landmarks. Sep 18, 2022: Take a rental car from Geneva to Lake Como. Check-in to my hotel (Olendra Inn) Sep 19, 2022 : Enjoy the day around Lake Como Sep 20, 2022: Depart to Milan and visit Duomo.Check in to my hotel (Casa Dumo de Milano).

What is the right format for a cover letter for Schengen visa ?

The cover letter should be in English only and of A4 size in pdf format. A copy of this document must be placed on top of your visa application. The next section will provide you with a sample cover letter for each and every consulate type.

Cover letter for Austria Schengen visa

If you are applying for a S chengen visa with the Austrian consulate , then you can use the format of your cover letter using the FlightGen App. The changes that need to be made would be: Address of the Austrian Consulate in your Jurisdiction The type of Schengen Austria visa that you are applying for What is your purpose of traveling to Austria? Proof of financial means (are you working or self-employed?). Documents submitted for an Austrian visa. To know more about cover letter for Austria visa

Cover letter for Germany Schengen visa

Here is a sample cover letter you can use for Germany Schengen visa, to know in detail about cover letter for Germany Visa .

Cover letter created using FlightGen App Consulate of Germany House, 9th Floor, Hoechst, 193, Backbay Reclamation, Nariman Point, Mumbai, Maharashtra 400021 Sept 20 2022 Subject: Approval of my Schengen Tourist Visa with Germany Consulate

Dear Sir/Madam, I would like to visit Germany for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Spain & Portugal. Travel Purpose: I am visiting Germany for my vacations. I intend to backpack from Munich to Salzburg and Hallstatt. I will also be going to Barcelona and Lisbon As Sri Lankan citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa. Oct 6, 2022 : Land in Munich from Mumbai & check into my hotel Oct 7, 2022 : Visit BMW Weldt and take a stroll around the city. Oct 8, 2022 : Take a day tour to visit Bayern Munich stadium and take a tour to see all their trophies won. Travel to Vienna Oct 9, 2022 : visit Skywalk and visit some pubs in the night Oct 10, 2022 : back to Austria and visit Schonbrunn palace Oct 11, 2022 : Take a train from vienna to Lisbon Oct 12, 2022 : travel from Lisbon to Barcelona. Oct 13, 2022 : fly back toMumbai from Barcelona I am currently working at Swiggy as Delivery Agent. I am the bearer of all my travel expenses on this trip. I am following the requirements as mentioned on the German consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application:

Proof of the visa fee paid Original and copy of my passport with minimum 6-month validity Flight itinerary from an agent. The itinerary will be ticketed once the visa is approved. Bank statement from my sponsor for this trip. Travel Insurance for the duration of my stay as per visa specifications mentioned on the consulate site Duly filled visa application form My employment contract Travel Itinerary during my trip as mentioned above.

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.I look forward to hearing from you.

Sincerely, Date: Dec 1, 2022 ( James Matter ) Ph : +85134579449 Email: [email protected]

Cover letter for Spain Schengen visa

If you are applying for Spain Schengen visa , then keep in mind that you will not be applying with VFS but with BLSS Spain .Below is the sample cover letter if you were to apply for a Schengen visa to Spain. To know more about cover letter for Spain visa

Cover letter created using FlightGen App Consulate of Spain No. 6, Nimmo Rd, Santhoshi Nagar, Santhome, Mylapore, Chennai, Tamil Nadu 600004 Sept 23 2022 Subject: Approval of my Schengen Tourist Visa with Spain Consulate

Dear Sir/Madam, I would like to visit Spain for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Portugal & Austria. Travel Purpose: I am visiting Spain for my honeymoon along with my wife . As Sri Lankan citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa.

Oct 6, 2022 : Land in Munich from Mumbai & check into my hotel Oct 7, 2022 : Visit BMW Weldt and take a stroll around the city. Oct 8, 2022 : Take a day tour to visit Bayern Munich stadium and take a tour to see all their trophies won. Travel to Vienna Oct 9, 2022 : visit Skywalk and visit some pubs in the night Oct 10, 2022 : back to Austria and visit Schonbrunn palace Oct 11, 2022 : Take a train from vienna to Lisbon Oct 12, 2022 : travel from Lisbon to Barcelona. Oct 13, 2022 : fly back to Mumbai from Barcelona

I am currently working at Royal Syrian Bank as Branch Manager in Chennai. I am the bearer of all my travel expenses on this trip. I am following the requirements as mentioned on the Spanish consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Proof of visa fee paid. Original and copy of my passport with minimum 6 months validity Flight itinerary from an agent. The itinerary will be ticketed once visa is approved. Bank statement from my sponsorer for this trip. Travel Insurance for the duration of my stay as per visa specifications mentioned on the consulate site Duly filled visa application form My employment contract Travel Itinerary during my trip as mentioned above.

Sincerely, Date: Dec 1, 2022 ( Laura Merchant ) Ph : +85134579449 Email: [email protected]

Cover letter for Portugal Schengen visa

If you are applying for a Schengen visa with the Portugal consulate, then the below sample can be used as a template to create your cover letter. To know more about cover letter for Portugal visa

Cover letter created using FlightGen App Consulate of Portugal 3 Portland Pl, London W1B 1HR, United Kingdom Sept 27 2022

Subject: Approval of my Schengen Tourist Visa with Spain Consulate

Dear Sir/Madam, I would like to visit Portugal for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Belgium and Croatia. Hence I request you to issue me a multiple entry visa Travel Purpose: I am visiting Portugal to visit my aunt. She stays in Casandra and I will be visiting Gent and Split in my trip as well. As Australian citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa.

Oct 6, 2022 : Land in Lisbon from London & checkin with my aunt.
Oct 7, 2022 : Visit Belhem Tower & Time out Market.
Oct 8, 2022 : Take a day tour to Carmo convent along with LxFactory.
Oct 9, 2022 : Take a flight to Brussels & checkin to my hotel in Gent
Oct 10, 2022 : Walk around and Explore Genk and try famous Leffe beer.
Oct 11, 2022 : Take flight to Split
Oct 12, 2022 : Take a cruise from Split to Liverpool
Oct 13, 2022 : Return back to London from Liverpool

I am currently working at Chelsea Football Club as Matchday Steward. My aunt is the sponsorer of this trip. I am following the requirements as mentioned on the Portugese consulate website. Please find enclosed the following documents to support my Schengen Visitor Visa application

Proof of visa fee paid.
Original and copy of my passport with minimum 6 months validity
Flight itinerary from an agent. The itinerary will be ticketed once visa is approved.
Bank statement from my sponsorer for this trip.
Travel Insurance for the duration of my stay as per visa specifications mentioned on the
consulate site
Duly filled visa application form
My employment contract
Travel Itinerary during my trip as mentioned above.

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below. I look forward to hearing from you. Sincerely, Date: Dec 1, 2022 ( jenny rashford ) Ph : +85134579449 Email: [email protected]

Cover letter for Belgium Schengen visa

Below is a sample cover letter to be used if you want to apply for Belgium Schengen visa . The same was prepared using FlightGen app. To know more about cover letter for Belgium visa

Cover letter created using FlightGen App

Consulate of Belgium Trasacco Valley, Phase II Taricone East Legon P.O. Box CT 3890, Cantonments Accra ,Ghana

Sept 8 2022

Subject: Approval of my Schengen Tourist Visa with Belgium Consulate

Dear Sir/Madam, I would like to visit Belgium for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to London & Austria. Travel Purpose: I am visiting Belgium for 10 day vacation for 3 days in Genk and two days in Salzburg and spend the rest of the days in London.

As a Ghana citizen, I need to get a Schengen Tourist Visa for the same.I intend to pursue the below itinerary on my trip.

Oct 6, 2022 : Land in Brussels from Accra airport
Oct 7, 2022 : Visit Genk and take a walking tour around the town
Oct 10, 2022 : Fly to Salzburg and go to Fortress Hohensalzburg
Oct 11, 2022 : Take a tour around Mozart’s Birthplace and Hangar 7.
Oct 12, 2022 : Fly to London and stay with my friends for 2 days.
Oct 13, 2022 : fly back to Accra from London

I own a bakery in Accra for the past 20 years. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the Belgian consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Flight itinerary f rom an agent. The itinerary will be ticketed once visa is approved.

I trust you will find that everything is in order. If you need to contact me for further clarification or

additional details on my application my details are below.I look forward to hearing from you.

Sincerely, Date: Dec 1, 2022

( Gombele Saliba ) Ph : +85134579239 Email: [email protected]

Cover letter for France Schengen visa

If you are applying for a France Schengen visa , then the below cover letter format can be used. The same was prepared using FlightGen app. To know more about cover letter for France

Cover letter created using FlightGen App Consulate of France 4 Montgomery St #3400, San Francisco, CA 94104, USA August 8 2022 Subject: Approval of my Schengen Tourist Visa with France Consulate for Honeymoon

Dear Consulate, I would like to visit France for tourism between Oct 6, 2022 and Oct 13, 2022 Travel Purpose: I am visiting France for 7 days for my honeymoon along with my wife. As a Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

Oct 6, 2022 : Land in Paris and Check into our hotel in Gaare Du nord.
Oct 7, 2022 : Visit the Eiffel Tower and take a river cruise on Sienne.
Oct 8, 2022 : Take a hop on hop off City tour on Big Bus.
Oct 10, 2022 : A full day experience in Louvre Museum.
Oct 11, 2022 : Stroll around Montmarte.
Oct 12, 2022 : Watch a football match in PSG Stadium.
Oct 13, 2022 : Fly back to San Francisco from America.

I work as a lead Engineer in Facebook for the past 3 years. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the French consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

The same documents has been submitted for my wife

I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( Saravana Bhavana) Ph : +85134579239 Email: [email protected]

Cover letter for Switzerland Schengen visa

Switzerland is a dream destination for many. If you have applied for a Switzerland Schengen visa,although Switzerland is not part of the Schengen area you are allowed to visit Switzerland on a Schengen visa. You can use the below format for the cover letter that we created on FlightGen. To know more about cover letter for Switzerland

Cover letter created using FlightGen App Consulate of Switzerland Pier 17, Suite 600, San Francisco, CA 94111, United States Jan 18 2022 Subject: Approval of my Schengen Tourist Visa with Switzerland Consulate for Honeymoon

Dear Consulate, I would like to visit Switzerland for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Austria & Germany. Travel Purpose: A solo backpacking trip around Switzerland since I love train tours and eating chocolates As a Pakistan citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

Oct 6, 2022 : Land in Zurich and Check into my hotel in the same.
Oct 7, 2022 : A day tour around Zurich eating Chocolates and Foundue.
Oct 8, 2022 : Take a cruise on the Zurich lake and go up the mountain train.
Oct 9, 2022 : Day trip to Grinelwald.
Oct 10, 2022 : Visit Austria and go to the scenic village in Hallstatt.
Oct 11, 2022 : Take a day trip in train to Munich and attend Oktoberfest
Oct 12, 2022 : Munich city tour along with my friends.
Oct 13, 2022 : Fly back to San Francisco.

I work as the CEO of blinkvisa.com for the past 3 years. I am the bearer of all my travel expenses on this trip. I am following the requirements as mentioned on the French consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Proof of visa fee paid

I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( Mohammad Ghrewaty) Ph : +85134579239 Email: [email protected]

Cover letter for Czech Republic Schengen visa

Though not on top of everybody’s travel list, if you want to see a charming and a relaxed side of Europe then Czech republic is a great choice. Hence the cover letter format would be. You can use the below format for the cover letter that we created on FlightGen. To know more about cover letter for Czech Republic visa

Consulate of Czech Republic PF8F9+78F – Al Marina – Marina Village Abu Dhabi – United Arab Emirates

Jan 18 2022

Subject: Approval of my Schengen Tourist Visa with Czech Republic Consulate

Dear Consulate, I would like to visit Czech for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Austria & Germany. Travel Purpose: A solo backpacking trip around Czech & the bavarian region.

As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

Oct 6, 2022 : Land in Prague and Check into my hostel.
Oct 7, 2022 : A day tour around Prague enjoying Prague beer.
Oct 8, 2022 : Take tour around Prague Castle and Charles Bridge.
Oct 9, 2022 : Visit Vyšehrad and visit local pubs.
Oct 13, 2022 : Fly back to Abu Dhabi

I work as the Marketting Manager of Etislat telecom for the past 3 years. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the Czech consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

F light itinerary from an agent. The itinerary will be ticketed once visa is approved.

I trust you will find that everything is in order.

( Mohammad asani) Ph : +8513457000 Email: [email protected]

Cover letter for Denmark Schengen visa

If you have a penchant to experience Scandinavian regions, then Denmark is a wise choice. While there, you could also visit the Faroe Islands. The cover letter example for the Denmark Schengen visa format would be:. To know more about cover letter for Denmark

Cover letter created using FlightGen App Consulate of Denmark PF8F9+78F – Al Marina – Marina Village Abu Dhabi – United Arab Emirates Jan 18 2022 Subject: Approval of my Schengen Tourist Visa with Denmark Consulate

Dear Consulate, I would like to visit Denmark for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Norway & Iceland.. Travel Purpose: A trip with my friends to experience Scandinavian culture & enjoy Icelands unique architecture. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

Oct 6, 2022 : Land in Copenhagen and Check into my hostel.
Oct 7, 2022 : A day tour around Copenhagen and visit the Carlsberg park.
Oct 8, 2022 : Take a flight to Iceland and checkin to my hotel.
Oct 9, 2022 : Rent a car and take on the ring route
Oct 10, 2022 : Day tour to see the northern lights.
Oct 11, 2022 : Take a Flight to Oslo and check into my hotel.
Oct 12, 2022 : Visit the Fortress & The Vigeland Park
Oct 13, 2022 : Fly back to Abu Dhabhi

I work as the Marketting Manager of Burj Khalifa for the past 5 years. I am the bearer of all my travel expenses on this trip. I am following the requirements as mentioned on the Denmark consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( George Sunnyold) Ph : +85134237000 Email: [email protected]

Cover letter for Italy Schengen visa

Italy is one of the most popular tourist destinations in Europe, and if it is part of your plan, then you can use the sample cover letter below. To know more about how to create cover letter for Italy visa

Cover letter created using FlightGen App Consulate of Italy Kanchenjunga Building, 72, G.Deshmukh Marg, Cumballa Hill, Mumbai, Maharashtra 400026 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Italy Consulate

Dear Consulate, I would like to visit Italy for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Switzerland & France. Travel Purpose: I am going on a solo trip exploring the northern Italy region , lake como, Switzerland and a part of Paris. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

Oct 6, 2022 : Land in Milan and check into my hotel.
Oct 7, 2022 : Visit Duomo in Milan and enjoy pizza.
Oct 8, 2022 : Take a train to Lake como and checkin to my hotel
Oct 9, 2022 : Explore the castles and scenery around Lake como.
Oct 10, 2022 : Explore Matterhorn and JungFro mountains.
Oct 11, 2022 : Take a train to Paris from Zurich
Oct 12, 2022 : Walking tour around Paris
Oct 13, 2022 : Fly back to mumbai from Paris

I work as the Talent Acquisition head of Sony India or the past 8 years. I am the bearer of all my travel expenses on this trip.

I am following the requirements as mentioned on the Italy consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Cover letter for Greece Schengen visa

If you like to immerse yourself in Greek history and enjoy its magnificent islands, then you will need a Greece Schengen visa. In that case, you can make use of the sample cover letter below. To know more about how to c reate cover letter for Greece visa

Consulate of Greece 4th Floor Urmi Axis Building, West, behind Famous Studio, Mumbai, Maharashtra 400011

Aug 28 2022

Subject: Approval of my Schengen Tourist Visa with Greece Consulate

Oct 6, 2022 : Land in Athens from Mumbai and Checkin to our AirBNB.
Oct 7, 2022 : Visit Acropolis of Athens & the temple of Zeus.
Oct 8, 2022 : Take a day tour around Greece and settle among the streets for a sumptous meal.
Oct 9, 2022 : Dat tour in a cab to Plaka with my family.
Oct 10, 2022 : Take train to Budapest and enjoy the Buda market and bustling streets.
Oct 11, 2022 : Visit the Scandinavian cottages.
Oct 12, 2022 : Take a train to Prague and enjoy a day tour in the city.
Oct 13, 2022 : Fly back to mumbai from Prague

I work as the HR Head of Flipkart or the past 8 years. I am the bearer of all my travel expenses on this trip for myself and my family.

I am following the requirements as mentioned on the Greece consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

( George Sunnyold) Ph : +85134237000 Email: [email protected]

Cover letter for Netherlands Schengen visa

If you want to visit Amsterdam and enjoy the old charm of Zaanse Schans and maybe purchase a wooden shoe, then you will have to apply for a Netherlands Schengen visa . In that case, you can make use of the sample cover letter below. To know more about how to create cover letter for Netherlands visa

Cover letter created using FlightGen App Consulate of Netherlands 4th Floor Urmi Axis Building, West, behind Famous Studio, Mumbai, Maharashtra 400011 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Greece Consulate

Dear Consulate, I would like to visit Greece for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Hungary & Czech. Travel Purpose: To explore the islands and Mediterranean cuisine of Greece and explore parts of Hungary and Czech along with my wife and two kids. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

Cover letter for Norway Schengen visa

There is no place like Norway with its advancements, and a cruise on the Fjords is a dream for many. Also, the northern lights are a sight to behold. if you fancy Norway as your next destination, then you will have to apply for a Norway Schengen visa . In that case, you can make use of our sample Cover letter for Norway below To know about how to create cover letter for Norway visa

Cover letter created using FlightGen App Consulate of Norway 50-C, Shantipath, Chanakyapuri New Delhi – 110021 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Norway Consulate

Dear Consulate, I would like to visit Norway for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Finland in this trip. Travel Purpose: To spend my vacation of 10 days cruising on the Fjords and experience Northern lights firsthand and sit on Trolltunga and contemplate life. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

Oct 6, 2022 : Land in Oslo and Check into AirBNB.
Oct 7, 2022 : Take a tour Tromsø: Whale and Arctic Wildlife Cruise Safari by Catamaran
Oct 8, 2022 : From Tromsø: Northern Lights Guided Bus Chase
Oct 9, 2022 : Take a cruise From Bergen: Osterfjord, Mostraumen and Waterfall Cruise
Oct 10, 2022 : Tromsø: Self-Drive Husky Dog Sledding Adventure
Oct 12, 2022 : Take a train to Helsinki and enjoy a day tour in the city.
Oct 13, 2022 : Fly back to mumbai from Helsinki

I work as the Tech Lead Head of Amazon LLC or the past 4 years. I am the bearer of all my travel expenses on this trip for myself

I am following the requirements as mentioned on the Norway consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Sincerely, Date: Aug 6, 2022 ( George Sunnyold) Ph : +85134237000 Email: [email protected]

Cover letter for Poland Schengen visa

If you want to avoid the noisy Germany and Austria & indulge yourself in some cheap beer and World war history then Poland is the right place for you . If that is what you fancy, then you will need a Poland Schengen visa and the below cover letter will help you get it. To know more about how to create cover letter for Poland visa

Cover letter created using FlightGen App Consulate of Poland 42/2 8th Main Road, 5th Cross, RMV Extension, Bangalore – 560100 Aug 28 2022

Subject: Approval of my Schengen Tourist Visa with Poland Consulate

Dear Consulate, I would like to visit Poland for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Germany & Austria in this trip. Travel Purpose: To understand more about World war history since I am fascinated to know more about its struggles. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

Oct 6, 2022 : Fly to Krakow from Bangalore via Munich.
Oct 7, 2022 : Take a tour Krakow: Auschwitz-Birkenau Tour
Oct 8, 2022 : Tour Zakopane Tour with Thermal Pool
Oct 9, 2022 : Gdańsk: City Sights and History Guided Walking Tour
Oct 10, 2022 : visit Munich and Checkin to hotel
Oct 11, 2022 : Neuschwanstein & Linderhof Castle Full-Day Trip
Oct 12, 2022 : Rothenburg and Nördlinger Ries
Oct 13, 2022 : Fly back to Bangalore from Munich

I own a travel agency in Bangalore specialising in Germany or the past 4 years. I am the bearer of all my travel expenses on this trip for myself

I am following the requirements as mentioned on the Polish consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

I trust you will find that everything is in order. Sincerely, Date: Aug 6, 2022 ( Gnagadaga Sunnyold) Ph : +85134200 Email: [email protected]

What are the other Travel Visa Documents other than Cover Letter?

The important other visa documents other than cover letter are:

Invitation Letter for Visa

NOC letter for Visa

Dummy Ticket / Dummy Flight Ticket

Flight Itinerary

Travel Itinerary

Travel Insurance

Proof of Accommodation / Dummy Hotel Booking

How to write Personal Covering Letter For Schengen Visa

Last updated: May 29, 2024 - Written By: Schengen Travel - Filed Under: Schengen Visa , Visa Documentation -

What is a P ersonal Covering Letter for Schengen Visa ?

A personal covering letter for Schengen Visa is a mandatory document you need to attach to your visa application every time you apply for a Schengen visa. Having to write a personal covering letter for your Schengen Visa Application may feel like a daunting task, and many find it hard to begin writing it because they are unsure of what they need to include and how to write it.

At Schengen Visa Flight Reservation we offer authentic and cancellable flight itinerary and hotel reservations for your visa application, in addition to collecting information about the various visa processes and requirements, so that the entire visa application process will be as smooth as possible for our readers and clients.

In this article we will tell you exactly how you can write the best possible personal covering letter for Schengen Visa application .

The personal covering letter for your Schengen Visa Application is a way to explain your purpose for visiting Europe and the Schengen areas to your visa officer, and assure the governing officials that you will only good, touristy things. It also gives a quick break-down of your intended itinerary so that the embassy can see that you have a plan you intend to stick to.

If you DON’T want to make set plans, remember that you can make all of your flight and hotel bookings through Schengen Visa Flight Reservation that are authentic, but also fully cancellable (we will cancel your bookings unless you tell us to proceed with the booking) so that you can make a temporary itinerary that you are free to change later , after you have obtained your visa. You also can read why our itineraries are best as well as verifiable on airlines websites.

Personal Covering Letter For Schengen Visa

What to Include in Your Covering Letter for Schengen Visa :

Q: First things first; is the covering letter for the Schengen Visa Application necessary?

Answer: YES.

There is no getting around it, and your visa application will be rejected if you don’t add it.

So, with that little detail sorted out, the next step is to uncover what the covering letter needs to… cover ?

To make sure your covering letter is as kick ass as possible, it must contain two important things:

The purpose of your stay/trip to Europe
Your planned itinerary, in details

There are different ways to write your covering letter for Schengen Visa . In general we recommend KISS (Keep It Short and Simple). The visa officer is in no way interested in hearing the detailed story about how you met your current German boyfriend that you now want to visit, or the family history of your Dutch roots from 200 years back, that you now want to learn more about. Writing that you are going to visit your boyfriend or girlfriend, or to learn more about said country’s culture, is more than sufficient!

Different Ways to Write Your Covering Letter for Schengen Visa :

Luckily the internet is flooded with covering letter samples, that all have mostly the same layout.

The first paragraph and intro outlines your purpose of the visit, whereas the next part is a bullet point list explaining your detailed itinerary. Below are some samples of covering letters for Schengen visa:

Personal Covering Letter For Schengen Visa Sample 1

As you can see, the covering letters are straight and to the point, with no unnecessary information. They also include a list of all the attachments you are adding to your visa application, so make sure you do not miss anything here (see our articles on Schengen Visa Requirements for a complete checklist).

Let us know how you go in writing your covering letter for Schengen Visa!

Austria Visa Guide

A Comprehensive Guide To The Austria Visa

Austria, known for its breathtaking Alpine landscapes, classical music heritage, and rich historical architecture, has been a favorite destination for many travelers worldwide. When planning a visit to this beautiful country, one might need an Austria Visa, especially if they come from a non-Schengen country. This article delves deep into the intricacies of the Schengen Austria Visa, making your application process smoother.

Austria Visa: An Overview

The Austria Visa , much like other Schengen country visas, grants one the permission to travel to Austria and other Schengen countries. Falling under the broad umbrella of Schengen visas , it allows travelers to move freely within the Schengen Area for short stays, typically up to 90 days within a 180-day period.

Types of Austria Visa

There isn’t just one kind of Austria Visa. Depending on your purpose of visit, you might need to apply for a specific type of visa. It’s essential to understand these different categories to ensure a successful application. Here’s a glimpse of the various types of Schengen visas :

Tourist Visa : For those who wish to explore the scenic beauty and cultural richness of Austria.
Business Visa : For professionals attending business meetings, conferences, or seminars.
Visitor Visa : For individuals planning to visit friends or family residing in Austria.
Transit Visa : For travelers passing through Austria to reach another non-Schengen country.
Student Visa : Tailored for students aspiring to study in Austria. Dive deeper into its specifics here .

Austria Visa Requirements

Before you embark on the application process , it’s vital to gather all necessary documents:

Application Form : Fully completed, with accurate details.
Valid Passport : Ensure it has two empty pages and is valid for at least 3 months beyond your return date.
Two Recent Photos : Passport format, with a white background.
Travel Insurance : Confirm coverage of at least 30,000 Euros for any medical emergencies within Austria and the entire Schengen Area.
Flight Itinerary : Detailing your travel plans.
Proof of Accommodation : This could be a hotel booking or a letter from a host.
Proof of Financial Sustenance : Indicating you can cover your stay in Austria.
Cover Letter : Stating the purpose of your visit.

For specialized visas like the Student Schengen Visa, additional documentation, such as acceptance letters from educational institutions in Austria, may be required.

How to Apply for an Austria Visa

The process to apply for an Austria Visa largely mirrors the steps for acquiring any Schengen visa. For a detailed guide, you can refer to how to apply for a Schengen visa . Here’s a summarized version:

Determine Your Visa Type : Based on your travel purpose.
Start Early : At least 15 working days before your intended visit.
Complete the Application Form : Available online at the official Austria Visa website or here .
Gather Your Documents : Using the list provided above as a guide.
Book an Appointment : With the Austrian consulate or embassy in your country.
Attend the Visa Interview : Provide biometric data and answer the visa officer’s questions.
Pay the Visa Fee : Usually non-refundable, even if your application is denied.
Wait for a Decision : This can take up to 15 days but might be longer during peak seasons.

Austria Visa: Tips and Tricks

Plan Ahead: The earlier you start your application process, the better. This gives you ample time to correct any errors or gather additional documents if needed.
Use Trusted Sources : Always refer to the official website or trusted sources like VisaEnvoy for up-to-date information.
Seek Assistance : If the process seems overwhelming, consider consulting with a visa expert or agency.
Stay Updated on Rules : Visa regulations can change, so ensure you’re always updated with the most recent rules before applying.

Austria, with its rich tapestry of culture, history, and natural beauty, awaits your visit. Armed with the right information and a well-prepared application, securing your Austria Visa will be a breeze. Safe travels and enjoy your Austrian adventure!

Schengen Visa Information

We provide detailed information on Schengen Visa. Note: We’re not affiliated with Schengen authorities or entities.

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How to craft Sample Schengen Visa Cover Letter

Applying for a Schengen Visa can be a daunting task, with various documents to prepare and procedures to follow. Among these documents, one that holds significant importance is the cover letter. This letter is your chance to make a good impression on the consulate and explain your travel plans in detail. In this blog post, we will guide you through the process of writing an effective Schengen Visa cover letter, focusing on what to include, how to structure it, and providing a sample for reference.

Understanding the Importance of a Schengen Visa Cover Letter

A cover letter for a Schengen Visa is not just a formality; it is a crucial component of your visa application. This document accompanies your application form and other documents, providing a narrative of your travel purpose, itinerary, and intentions behind visiting the Schengen area. It’s your opportunity to communicate directly with the consulate officers and persuade them about the legitimacy and purpose of your visit.

Key Elements of a Schengen Visa Cover Letter

When drafting your cover letter, ensure it includes the following key elements:

Personal Information : Start with your full name, date of birth, and contact details. This should match the information provided in your visa application.
Travel Itinerary : Clearly outline your travel plans, including dates, destinations, and purpose of visit. Whether it’s for tourism, business, visiting family, or attending events, be specific.
Proof of Ties to Home Country : Explain your ties to your home country, like employment, family, or property, to assure the consulate of your intent to return.
Financial Means : Mention your financial status and how you plan to fund your trip. Include details about who is sponsoring your trip if applicable.
Accommodation Details : Provide information about where you will be staying during your visit. This could be hotel bookings or a letter from a host.
Closing Statement : Conclude with a polite statement, expressing your hope for a positive response and your commitment to abide by the visa regulations.

Sample Schengen Visa Cover Letter

Here’s a sample cover letter to help you get started:

[Your Full Name] [Your Address] [City, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Country Name] [Consulate Address] [City, Zip Code]

Dear Sir/Madam,

I am writing to apply for a Schengen Visa to travel to the Schengen area for tourism purposes. I plan to visit [Country Names] from [Start Date] to [End Date].

My itinerary includes visiting major tourist attractions in [Mention Cities or Areas], experiencing the local culture, and enjoying the culinary delights of the region. I have attached a detailed itinerary of my travel plans with this letter.

I am currently employed at [Your Employer’s Name] as a [Your Job Title], and I intend to return to my job following my vacation. Attached are my employment letter, approved leave application, and recent salary slips as proof of my employment and intention to return.

I will be funding my travel and stay. I have attached my bank statements and sponsorship letter (if applicable) to demonstrate my financial capability to support this trip.

During my stay, I will be residing at [Hotel Name/Host’s Name], and I have enclosed the hotel booking confirmation/host invitation letter for your reference.

I respectfully request you to consider my application and grant me a Schengen Visa. I assure you of my adherence to all the visa regulations during my stay.

Thank you for considering my visa application. I look forward to a favorable response.

Sincerely, [Your Full Name]

A well-crafted Schengen Visa cover letter can significantly impact the outcome of your visa application. It should be concise, clear, and comprehensive, covering all necessary details about your trip and intentions. Remember to tailor your cover letter to reflect your personal travel plans and circumstances.

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Applying for a visa

Table of content, general information.

Third‑country nationals subject to a passport requirement are generally subject to a visa requirement when entering Austria and throughout the duration of their stay. Exceptions may be agreed upon at EU level, for example by means of an Austrian federal law or an agreement between countries. Consult the → list of visa requirements on the website of the Federal Ministry of the Interior to check which third‑country nationals may enter the country without a visa.

More detailed information about the visa types can also be found at oesterreich.gv.at.

Requirements

General principles and requirements for the issue of visas:

visa application form
a travel document valid in Austria, with a validity period exceeding the duration of the visa by at least three months and with at least two empty pages, that was issued within the last ten years
a passport photo (portrait format, 35 x 45 mm ) in accordance with the specified passport photo criteria
presentation of an fully comprehensive travel health insurance policy for the planned duration of the stay (amount of cover: 30.000 Euro, valid for the entire Schengen area)
proof of sufficient means of subsistence for the duration of the intended stay and for the return journey to the country of origin or residence
other evidence requested by the relevant authorities (hotel reservations, invitations, booking confirmations, return flight ticket, proof of gainful employment etc. ) – as these are adapted to local standards and coordinated with other Schengen representations, the evidence to be provided may vary depending on location
absence of other grounds for refusal (residence prohibition, alert issued by a Schengen country)

Depending on the circumstances, additional documents may be requested. Please contact the Austrian representation (→ BMEIA ) in advance for more information.

Competent authority

Generally speaking, all visa types are issued by representation offices (→ BMEIA ) abroad or, in specific exceptional cases, by certain border control posts or, where extension of the visa is permitted, by the state police headquarters (Landespolizeidirektion).

Schengen visas must be issued by the representation office (→ BMEIA ) of the country in which the main travel destination of the visa applicant is located. If the applicant intends to spend an equal amount of time in several countries (for example, when touring), the competent representation office is that of the country in whose territory the main travel destination is located, on the basis of the length and purpose of the stay. If it is not possible to determine a main travel destination, the member country of first entry into the Schengen area is responsible for issuing the visa.

Territorial competence for applications for category A and C visas falls to the representation office in the consular district where the legal place of residence of the applicant is located. A representation office may claim exceptional competence for applications from third‑country nationals legally residing but not registered in their district if the applicant can provide justification as to why they had to submit their application to that particular consulate.

Type D visas, however, must be applied for at the competent Austrian representation. The provisions of Section 8 of the FPG apply to type D visas. In accordance with these provisions, the territorial competence for carrying out official actions in relation to visas is determined on the basis of the foreign national's the place of residence ( i.e. their centre of interest, verifiable by means of e.g. registration forms, residence permit, visa).

A list of all representation offices (addresses, telephone numbers, opening hours, special requirements for issuing visas etc. ) can be found on the website of the Federal Ministry of European and International Affairs (→ BMEIA ) .

Costs and fees

The consular fees can be found on the list of fees provided by the relevant Austrian representation (→ BMEIA ) .

Further information

Further links.

List of visa requirements ( → BMI )
Entry requirements for Austria ( → BMI )

More detailed information about the entry requirements for Austria can be found at www.bmi.gv.at/visa . Should you have any further questions, you can contact the Federal Ministry of the Interior, Department V/B/7, by telephone on +43 1 53126 / 3557 between 8 a.m. and 12 a.m.

A visa can only be extended when the applicant is in Austria in clearly defined exceptional cases.

Legal basis

Fremdenpolizeigesetz

Link to form

Schengen visa – application

Responsible for the content: Federal Ministry of the Interior

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Austria Tourist Visa Application: A Step-by-Step Guide

If you’re dreaming of exploring the charming cities, stunning landscapes, and rich cultural heritage of Austria, obtaining a tourist visa is the first step to turn your dream into reality. Navigating the visa application process can seem daunting, but with the right information and preparation, you can successfully secure a tourist visa for Austria. In this comprehensive guide, we’ll walk you through the process step by step, ensuring you have all the knowledge you need to embark on your Austrian adventure.

Austria Business Visa Requirements
Austria Permanent Residence by Investment
Austria Self-Employed Visa: Your Path to Entrepreneurial Success

Understanding the Tourist Visa for Austria

A tourist visa for Austria allows you to visit the country for leisure, sightseeing, and recreational purposes. It’s essential to familiarise yourself with the visa requirements and application process before you begin.

Determine Your Eligibility for Austria Tourist Visa

Embarking on a journey to Austria is an exciting prospect, and ensuring your eligibility for a tourist visa is the first step toward making it a reality. Here’s a comprehensive guide to help you assess and navigate the eligibility criteria:

Purpose of Visit: Identify the purpose of your visit. Tourist visas are typically granted for leisure, sightseeing, or visiting friends and family. Ensure your intentions align with the designated purpose.

Duration of Stay: Tourist visas have specific durations of stay. Confirm that your intended stay falls within the allowed timeframe. If you plan to stay longer, alternative visa options may be necessary.

Passport Validity: Check the validity of your passport. It should have at least six months of validity beyond your planned departure date from Austria.

Financial Capacity: Demonstrate your financial capacity to cover the costs of your stay. This includes accommodation, transportation, and daily expenses. Bank statements or sponsorship letters can support this requirement.

Travel Itinerary: Prepare a detailed travel itinerary, outlining your planned activities, accommodations, and destinations in Austria. This helps showcase the genuine nature of your visit.

Return Ticket: Provide proof of a return ticket to your home country or onward travel. This assures authorities that you have a plan to leave Austria within the permitted time frame.

Travel Insurance: Acquire travel insurance that meets the Austrian visa requirements. It should cover medical expenses, emergency repatriation, and potential trip cancellations.

Accommodation Arrangements: Confirm your accommodation arrangements. This could be hotel reservations, a letter of invitation from a host, or any other valid proof of where you’ll be staying.

Compliance with Immigration Laws: Ensure you are not in violation of any immigration laws. Previous visa violations or overstays in other countries may impact your eligibility.

Consular Jurisdiction: Apply for the visa from the consulate or embassy with jurisdiction over your place of residence. Submitting your application to the correct office streamlines the process.

Document Checklist

One of the key aspects of a successful visa application is having all the necessary documents in order. From a completed visa application form to proof of accommodation and financial statements, a comprehensive document checklist ensures you submit a thorough and convincing application.

Completing the Visa Application Form

Accuracy is paramount when filling out the visa application form. Each section must be completed truthfully and diligently, leaving no room for discrepancies. Providing detailed information about your travel plans, background, and financial status enhances the credibility of your application.

Scheduling an Appointment

Securing an appointment with the Austrian embassy or consulate is a crucial step in the application process. Applicants must carefully choose a date that aligns with their travel plans, considering factors such as the processing time and the urgency of their trip.

Attending the Appointment

The visa appointment is an opportunity for the authorities to review your application in person. Being well-prepared for possible interviews and having all required documents in order significantly increases your chances of a successful application.

Paying the Visa Fee

Understanding the visa fee structure and ensuring timely payment is another essential aspect of the application process. Different types of visas may have varying fee requirements, and it’s crucial to confirm the accepted methods of payment.

Visa Processing Time

Patience is key during the visa processing period. While the duration can vary, applying well in advance of your intended travel date is advisable. Keeping track of the processing time helps manage expectations and allows for better trip planning.

Receiving the Visa Decision

After the processing period, applicants will receive a notification regarding the visa decision. This could be an approval, rejection, or a request for additional information. Understanding the possible outcomes prepares applicants for the next steps.

Collecting the Visa

If your visa is approved, collecting the stamped visa from the embassy or consulate is the final step. Carefully reviewing all details on the visa, such as the correctness of your name and travel dates, ensures a smooth departure.

Planning Your Trip

With the approved visa in hand, it’s time to finalise your travel plans. Booking accommodations, confirming your itinerary, and ensuring you have all the necessary arrangements in place sets the stage for an unforgettable Austrian experience.

Frequently Asked Questions (FAQs)

Can i apply for an austrian tourist visa online.

In the era of digital convenience, applying online is often an option. However, it’s crucial to check the specific requirements and procedures outlined by the Austrian embassy or consulate in your region. Online applications can streamline the process, making it more accessible and efficient.

Is travel insurance mandatory for a tourist visa?

Yes, travel insurance is a common requirement for obtaining a tourist visa. It serves as a safety net, ensuring that you are covered for unexpected events like medical emergencies or trip cancellations. Always check the specific insurance criteria outlined by the Austrian authorities.

How long does it take to get a tourist visa?

The processing time for a tourist visa varies. It depends on factors such as the embassy’s workload, the completeness of your application, and the type of visa you are applying for. Generally, it’s advisable to apply well in advance of your planned travel dates to account for any unforeseen delays.

Can I extend my tourist visa while in Austria?

Extending your stay in Austria may be possible, but it’s subject to certain conditions. Typically, extensions are granted for valid reasons such as medical treatment, family emergencies, or unforeseen circumstances. Contact the local immigration authorities promptly if an extension is needed.

Can I work on a tourist visa in Austria?

Generally, a tourist visa is not designed for employment purposes. If you plan to work in Austria, a separate work visa or permit is usually required. Attempting to work on a tourist visa can lead to legal consequences. Always check and adhere to the specific visa regulations pertaining to employment.

In conclusion, securing a tourist visa for Austria is a key step to experiencing the country’s beauty and culture. By understanding the requirements, preparing thorough documentation, and following the application process meticulously, you can increase your chances of obtaining a visa approval. With your visa in hand, you’ll be ready to explore the enchanting cities, picturesque villages, and breathtaking landscapes that Austria has to offer.

Do you need a Tourist visa to Austria ?

Contact our team of skilled immigration lawyers to discuss your visa and immigration needs.

Call us on +234 812 5505 986 or WhatsApp us at +234 818 1547 085 for immediate assistance with your situation. We are available to assist you in person, over the phone, or online.

How to find a job
Working in Austria

Application tips when searching for a job in Austria

You want to work in Austria? Now it's time to impress your future employer with your application. The design of your application documents can sometimes be the deciding factor in whether you can introduce yourself to a company in person. According to an interview with Bartleby in The Economist, there are three important commonly acceptable rules to follow when applying for a job (Bartleby in The Economist, 30 May 2024 "How to write the perfect CV"):

1. You don't get a second chance to make a good first impression.

2. You don't have to wear a fur coat to stand out.

3. What you don't say counts just as much as what you do say.

Bear in mind that companies often have a very large number of applications to view and assess. Therefore, use clear words, no embellishments and draw attention to what is most important in your application documents. The application documents should be neat and organised.

In Austria, it is usually customary to include the following application documents:

Curriculum vitae
Application letter / Motivation letter
Samples of your work (if requested by the company)
Education certificates
Job references

If possible, the documents should be saved in PDF format. It is advisable to create a kind of digital "application folder" and combine the individual documents into one PDF file. This way, no documents get lost, and the design remains in its original form.

Curriculum Vitae

The curriculum vitae (CV) is probably the most important element of your application documents. In this document, you present your educational background, your work experience and your additional qualifications. In Austria, it is customary to write your CV in tabular form. If possible, the CV should not be longer than 2 pages.

You should include the following information in your CV:

First and family name, academic title if you have one
Address, telephone number, e-mail address
The different stages of your education, other advanced courses and seminars
Military or civilian service
Internships
Professional career path including specific positions, focus and scope of your work
Foreign language competencies (with the European framework of reference)
Special skills and interests
Date and signature (add a scanned handwritten signature to the digital CV)
Voluntary information: date and place of birth, marital status, nationality, children, driving license)
It is advisable to include a photo when applying in Austria

Here you can find a sample Europass curriculum vitae in German and a Europass curriculum vitae in English .

Take your time to write your CV. Avoid typos at all costs, have someone read over your documents again, it is easy to forget something.

A description in prose like a personal statement is not recommended. Instead, briefly and precisely describe your experience and responsibilities. It is also important to describe your studies, if you have completed any. What did you specialize in during your studies, what distinguishes you and sets you apart from other applicants?

Focus on your most recent work and training experience. Older experiences, e.g. from 10 years ago, can be described in less detail or omitted if they are not relevant for the future position. Don't be afraid if you have a few gaps in your CV where you may have been looking for work. It is understandable to a certain extent.

Adapt your CV to the job advertisement. It is important to mirror your own experience with the desired skills.

The application letter / motivation letter

The most important principle of an application is: it is not about you as a person, but about how well you fit into the job and the company. The cover letter gives you the chance to explain to the potential employer why you are suitable for the job and what motivated you to apply for it.

Even though many applications are now processed online, it is advisable to take the time to carefully design your cover letter and show your future employer you are capable to write in full sentences and know how to use the programmes effectively. The cover letter should be written in letter form if possible. A complete letter should include the following elements:

Your name, address, telephone number and e-mail address
Recipient and his/her address
Subject of the letter
Correct personal form of address

Adapt the content of the cover letter to the potential job. The text should not be a repetition of your CV. Argue why exactly you are the right person for the job. In Austria, it is customary to include your academic title. Use this in the address or salutation (e.g. Dear Ms Mag.a Sample). If possible, address the application to the correct contact person ("Dear Mr Mustermann"). If the contact person is not stated in the job advert, ask the company's HR department who you can contact.

Avoid spelling mistakes. Have a second person proofread.

Keep it short. The letter should not be longer than one A4 page.

Scan your signature at the end of the document.

In most cases, you will not fulfil all the requirements stated in the job advertisement. Nevertheless, have the confidence to send an application. Hardly anyone fulfils all the criteria listed in a job advertisement. You can also still train in the job and offer to continue your education if necessary.

In most cases you will not fulfil all the requirements listed in the job advertisement. Nevertheless, you should still trust in yourself enough and risk sending the application. There is hardly anyone who fulfils all the desired criteria included in the job advertisement. Moreover, you can still further develop your expertise and skills.

The job interview

The application documents have been received, and you have been invited to a job interview. Normally the job interview will take place on the premises of the potential employer.

If you apply from abroad, the job interview may be held online.

Prepare for the job interview by doing research about the company beforehand. In this way, you indicate your interest in the company. Think about the ways in which you fulfil the requirements well and why the responsible managers should decide in your favour.

Companies do not only present their products but also part of their corporate culture on the website and social media platforms. Look at photos of events. In this way you can draw some conclusions about the dress code in the company. Make sure you have a well-groomed appearance but remain authentic in your style of clothing. You will make the best impression if you feel comfortable with the clothes you wear.

If the job interview is held online via Skype, Zoom, etc., make sure that you have a stable Internet connection. Test your equipment ahead of time before the interview takes place. In this way you can avoid stress situations caused by technical problems and completely devote your attention to the personal interview.

One important point is to be punctual. It would be better for you to come a few minutes too early and wait than to rush and to begin the job interview when you are out of breath.

Prepare for the type of questions your counterpart is highly likely to ask you. For example, a typical question in personal interviews is to explain your strengths and weaknesses. Prepare your responses to show the potential employer that you would be of value to the company on the basis of your specific qualifications and character.

In any case, you should also prepare questions which you would like to ask the interviewer. In this way you will find out more about the position you are applying for, and also demonstrate your interest in the company.

It is normal to be excited during the job interview. But do not forget that you not only have to sell yourself, but the company has also shown its interest in you. For this reason, the interviewer should also strive to make a good impression on you.

After the job interview, always ask when you can expect an answer or a decision. In this way you know at what point in time you can follow up with the company.

Here you can find more information on application processes in Austria .

Are you still looking for a job in Austria?

Take a look at the ABA - Work in Austria job board.

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Create cover letter for Schengen visa application in 4 easy steps

February 7, 2024

When applying for a Schengen visa, you need to submit a cover letter as part of your visa documentation (see last point in the link) but the consulate does not make it clear how to write one or even what details to include in your visa letter.

A cover letter for visa is your visa letter to the immigration officer for help in approving your visa, that is why it is also called a personal cover letter. So by definition, each cover letter would be different.

This post will show you how to create (not type or write or copy) one for your own visa purpose using VisaLetter app , and samples for every possible scenario.

CreateCover Letter for visa in 5 minutes

Your cover letter is the first document that the consulate will read. Make a great first impression with FlightGen App.

Although the process is easy, this format has been used by over 50,000 visa applicants to get their visa approved so it is mighty effective .

What does a cover letter or visa letter mean ?

Simply put, a cover letter or visa application letter or Schengen visa application letter is a pdf document providing a brief of your purpose of travel, proof of sustenance (how is the trip funded ?), travel dates and your general day-wise plan (travel itinerary) that you intend to pursue (for tourist & business Schengen visas ) if your visa is approved.

Clearly, it is very important part of the visa process as it provides clarity to your visa officer.

In fact the visa letter goes on top of your Schengen visa application form and is the first document that the visa approval officer would read to understand your application.

What details to include in a cover letter for Schengen visa ?

A good cover letter for Schengen visa would have the following information in the given order:

Address of the General Schengen consulate (Find the address on google and add it.)
Subject describing the type of visa.
Travel start and end date along with duration of stay in days in the Schengen region.
Purpose or theme of your travel
Who or how are your paying for the trip ? (yourself, spouse, host or company)
Proof of accommodation (as part of the itinerary)
Day-wise travel itinerary, if business or a tourist visa , not necessary for a visitor visa
Your employment or business information.
Documents you will be submitting towards your Schengen visa.
Your contact information if the consulate wants to get in touch with you.

4 Steps to create cover letter for Schengen visa

In short, if you want to just generate your letter (and save 1 hour in doing so ) then just follow these 4 steps :

Watch the tutorial for FlightGen
Download the app ( For IOS , for Android )

Answer the questions in the Letter Wizard

Preview, Complete payment of $4.99 and download your pdf

Watch the tutorial

It takes just 5 minutes(with live demo) but make it super clear how you can use the app to make your own cover letter. No need to spend an hour in research and creating one from scratch.

Now that you have done that, it should be clear on how to make a cover letter for Schengen visa.

Download the App

Next download our app and create an account (recommended) . You can also use the app as guest but you will not be able to retrieve your cover letters if you change your phone or it gets damaged.

If ever you have doubt in any section of the app, all you need to do is tap on the (i) on the section and a tutorial will help you in understanding the field better.

Complete payment & download your cover letter

All that is left for you to do is check if your cover letter looks good and complete payment of $4.99 and download it & take a printout, sign at the bottom and submit.

Once paid, you are free to make unlimited edits & download without any further payment .

Important detail to know about cover letter

A cover letter is also known as personal covering letter because it is only applicable to you . Even if you are travelling with your wife/husband, their letter would be different and you cannot copy paste as it is.

Personal cover letter is a combination of : Purpose of travel(8 types)+employment status(6 types) + Schengen country of visa application (25 possible countries) So if you see there are a possible 1,200 combinations of cover letters !!

So it is highly unlikely to find a perfect visa letter format for your need, so the best option would be to generate your own cover letter using our VisaLetter app in under 5 minutes.

If you however want to write your own then use the below examples as a combination of purpose of travel (tourist visa, business visa, visitor visa etc ), your employment type (business owner, retired, employed) and the Schengen country you are visiting (Austria, Germany, Italy).

So take 3 cover letters and create the right one for you.

Sample visa cover letter for Schengen visa application

Using the app, you should have a perfectly formatted cover letter generated for you like this below example.

Download Sample Visa letter for Schengen visa application

However, if you do not want to use the app to create your letter , then below is sample visa request letter to the embassy . I am applying here for Spain tourist visa with the Spanish embassy.

To, Consulate of Spain

Minerva Mall, Kalasipalya Chennai. -56110

Nov 30, 2022

Subject: Approval of my Schengen Tourist Visa with Spanish Consulate

Dear Sir/Madam,

I would like to visit Spain for tourism between Dec 10, 2022 and Dec 20, 2022 I will also be travelling to Netherlands & Portugal . Travel Purpose: I am going to visit my aunt who lives in Barcelona & also watch a match in camp Nou since I am an ardent football fan. As Indian citizen, I need to get a Schengen Tourist Visa for the same.This would explain the details of my trip and make a case for the issuance of my visa.

Dec 10, 2022 : Land in Barcelona from Chennai
Dec 11, 2022 : Visit Gaudi Church in Barcelona
Dec 12, 2022 : Day tour around Barcelona
Dec 13, 2022 : Have lunch with friends in Ibiza
Dec 14, 2022 : Fly back to India

Myself self employed and I run an aquascape company in Bangalore. I am the bearer of all my travel expenses on this trip. I am following the requirements as mentioned on the German consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application :

Hotel bookings made for this trip.
ITR filed for the company upto the latest Financial year
My business license/ incorporation
Travel Itinerary during my trip as mentioned above.
Attested Bank Statement for the last 6 months
Proof ofInvitation from my host
Flight itinerary from an agent. The itinerary will be ticketed once visa is approved.
Duly filled visa application form

( Joseph J ) Ph : +9104083923 Email: [email protected]

Cover letter Sample based on visa types

There are 8 types of Schengen short-stay visas depending on your purpose of travel .

For instance, if you want to visit a friend family or relative, then you need to have a Schengen visitor visa, or if you are visiting Europe for business purposes, then you will be applying for Schengen business visa .

Therefore, the format of the cover letter would be different based on your visa type.

Schengen Tourist Visa

Tourist visa is one of the most common types of visa and the letter format would contain:

Travel Dates
Purpose of travel (Example : I am going on a honeymoon with my wife to )
Day wise itinerary
Who is bearing the expense?
Your work status

To know more about cover letter for Schengen tourist visa

sample visa letter for Schengen tourist visa

Schengen business visa.

If the main purpose of travel is business, then you need to add the purpose of travel ( is this for training, meeting or to conclude a business deal), who is funding your trip (the inviting company or your company ?) and a general day wise plan on what your travel agenda is. You may also add a bit of tourism in your cover letter if you intend to do so.

You can know more cover letter format for Schengen business visa with sample here.

Sample cover letter for Schengen business visa

Schengen visitor visa.

If your purpose of travelling to Europe is to visit a friend, family or relative, then you need to apply for Schengen visitor visa

For this type of visa, you need to also provide invitation letter for Schengen visa stating who handles the expenses of the trip and the address where you would be hosted. You may also need to submit a copy of the inviter’s passport or residence permit.

To know more about creating a cover letter for Schengen visitor visa

Cover letter for Schengen visitor visa

Schengen spouse visa.

If your husband or wife is staying in Europe, you will need to apply for a Spousal visa, then the cover letter documents submitted section must include, two application forms, marriage certificate, spouse passport or residence permit.

To know more about cover letter for Schengen Spouse visa

Sample cover letter for Schengen Spouse visa

For schengen student visa.

If the purpose of your traveling to Europe is to study, then you will need a Schengen student visa then you can use the below sample letter.

Sample Cover letter for student visa

To know more about creating a cover letter for Student visa

Schengen Transit visa

If you are traveling to a different country and using any of Europe’s airports for transit (For ex Frankfurt airport is one of busiest airports in the world), then you will need to get a transit visa.

You can use the below sample to create your transit visa letter.

Sample Cover letter for Schengen Transit visa

To know more about cover letter for Schengen transit visa

Schengen Medical visa

It is a known fact that American medical bills are going through the roof and sometimes it is cheaper to visit Spain get your dental done and have a mini holiday and fly back to US.

If you want to undergo such adventures, then you will need a Schengen medical visa. The visa letter format for this would be.

Sample for Schengen Medical visa

To know more about cover letter for Schengen medical visa .

Schengen Work visa

If you want to engage in employment or already have an offer letter from a company in Europe, then you will need to get a Schengen work visa. The cover letter for that would mention a work contract and you will also need to submit 2 visa application forms instead of one.

Cover letter for Schengen Work visa

To know more about cover letter for Schengen Work visa

Schengen Sports, Culture visa

Fancy watching your favourite football team play ? Or want to visit the Vatican for cultural experience ? Then you need to apply for Schengen culture visa .

Visa letter for Culture visa

Schengen visa letter based on your work status.

As mentioned before, the details in your cover letter could change based on your work status, as the documents you submit for Schengen visa is different if you are an employee compared to a retired applicant.

Again you could use VisaLetter App, to create your own personalised cover letter for Schengen visa

For employed/professionals

If you are employed, then make sure that you add your designation as well as company name in your cover letter.

In addition, the requirements for employed visa applicants such as employment letter, bank statements of upto 6 months with salary credit & latest 3 ITR statements.

Schengen Cover letter Sample for employeed

For self-employed/business owners.

If you are self-employed or own a business, then your cover letter must have a brief description of your company and the nature of your work.

Examples would be :

I am a freelance mobile app developer for the last 4 years. I have worked with over 30 clients and currently working on 2 major projects. I own a pharmacy in Delhi, India for the last 20 years. I own framlands in Africa and using the agricultural proceeds from my farm to fund my trip. I am an entrepreneur who has published 20 apps on playstore.

One or 2 lines about your business would be ideal.

In addition, the schengen visa requirements for business needs you to provide copy of your incorporation certificate as well as latest 2 years ITR.

Schengen visa cover letter sample if self-employeed

For unemployed.

if unemployed, the main thing that needs to be proven is proof of sustenance (How are you paying for the trip ?).

So in this case you need to show that you do have sufficient funds to pay for the trip (via bank statements) or if someone else is sponsoring your trip, then you need to have a sponsorship letter.

Schengen cover letter if unemployeed

Yes. you need to provide a Schengen visa if you are a minor and by extension a cover letter for the same.

Also if you are providing any of the below documents add that in the cover letter too.

Family court order (in case parents are divorced)
Birth certificate
Application form signed by both the parents
ID proofs of both the parents
Notarised authorisation from both the parents to allow the child to travel (if travelling alone)

Schengen cover letter sample for minors

For retired.

If you are retired, then the important detail to add in your cover letter would be proof of sustenance such as bank statements, sponsorship letter or proof of pension or pension order.

Sample cover letter for Retired applicants

Cover letter samples for each schengen country.

Again there are 23 countries that are part of the Schengen Agreement, which means there are 23 types of cover letters possible. We have added a sample for each and every country below.

Cover letter for Austria Schengen visa

If the main theme of your travel is Austria, then you will need to apply for Austria Schengen visa so naturally your visa letter would be written addressing the Austrian embassy.

To know more about creating a cover letter for Austria visa, you can visit the below link. Here you will find samples for all visa types and work status

Cover letter for Germany Schengen visa

If you are applying for Germany visa, then you will need to craft your cover letter addressing the German consulate.

Therefore we have an article dedicated to visa applicants who are applying with Germany, you can read that.

FAQ on Cover Letter for Schengen visa application

Your cover letter and visa application paperwork must be brought to the visa appointment. This is usually done at the German consulate, or at a centre that facilitates visa issuance, such as VFS or BLSS.

For any visa application, particularly Schengen visas, a cover letter is essential. It serves two purposes. It provides clarity to the visa officer about your travel plans, and makes it easier to approve or (deny!) your visa application. First, your documentation will be checked to make sure it matches the information in your cover letter. Your visa approval will be easy if this is the case. This is the only place that you can communicate with the visa officer as a visa applicant. So it is your chance to make a case for your visa approval. A cover letter well-written can make or break your France visa application.

Sometimes, introduction letters are referred to as personal cover letters (also known as visa letters). It’s intended to give information to visa officers about your trip. They will then cross-refer it with your supporting documents. If all facts are confirmed, your application for visa approval will be processed quickly.

The fastest way to get your introductory letter is by downloading the FlightGen App and let the AI do the work for you !!. However if you want to write one on your own, then you can use the below example and create one for yourself. Sample introductory letter

Yes. For UK visitor visa, a cover letter is required. While this article is focused on cover letters for German Schengen visas, you can use the same for UK visitor visas by altering the address and documentation sections.

A cover letter that is well-written should not exceed 2 pages. This limit is the maximum length you can put in for your visa application. Avoid getting too personal with visa officers and keep your letter concise in all sections.

The main goal of letter of application is to provide clarity on why your visa must be approved to the visa officer. By reading your visa letter the visa officer must have all the important facts needed to understand your visa application.

It is better to structure a cover letter for your visa application than a complete essay. Simply answer 10 to 20 questions about your trip. The FlightGen App will automatically write your cover letter for you .

In your cover letter, you should mention the purpose of your travel, travel dates, day-wise travel plan, and documents submitted for German Schengen visa approbation.

It is necessary to list all documents you intend to submit for visa approval. If you have any additional documents, please mention them.

No. However, it is better to use a clear font that is concise and simple than fancy fonts. A maximum of 1 to 2 lines should be used, with proper formatting and line height. This should make it easy for the visa officer to read your visa letter.

The best cover letter contains all information about your travel in a simple format that is easy for the German officer to understand. FlightGen App produces the best cover letters in this regard.

Your cover letter should include the following: the purpose of travel, travel dates and day-wise travel plans. Also, please mention documents submitted to German Schengen visa approval. In case the consulate wishes to contact you, it is a good idea to include your contact information.

The most important thing to avoid when writing a cover letters is not being completely truthful or publishing false or fabricated material.

Business Schengen Visa Cover Letter Sample

When you apply for a Business Schengen Visa , you must submit a cover letter that outlines your reason for traveling to the specified country. You must describe your intended itinerary and the duration of your stay. You must also demonstrate your commitment to complying with Schengen visa regulations and returning to your home country after the trip.

How Do I Write a Business Visa Cover Letter?

Your business visa application cover letter should be concise and include the following information:

Your Personal Information:

Date of Birth.
Passport Details.
Current Address.
Email Address.
Phone Number.
Date of Writing.

Recipient's Information:

Embassy or Consulate Name.
Embassy or Consulate Address.

Introduction:

State the purpose of your trip clearly and concisely, e.g., business meetings, conferences, negotiations, and potential investments. Detail your reasons for needing a business visa as much as possible.
If you are meeting with a business partner (individual or company), state clearly who you are meeting with and the type of business you will be doing.

Travel Details:

Entry and Exit Dates
Detailed itinerary of your trip, including countries to be visited, accommodations, flights, meetings, etc.

Financial Capacity:

Briefly describe your financial capacity to cover trip expenses, including proof of sufficient funds or if you are being sponsored by another third party.
Express appreciation for considering your application.
Assure the recipient of your compliance with visa regulations and intention to abide by all rules during your stay.

Please note that if you are being invited for business purposes in Germany, your cover letter must be accompanied by an invitation letter written by the person/company who is inviting you.

Business Schengen Visa cover letter samples:

Sample 1 (attending a business conference):

Dear Sir or Madam,

I am writing to apply for a Schengen Business Visa to attend a tech expo in Berlin, Germany, from April 15, 2024, until April 30, 2024, for a total duration of 16 days.

As a Senior Technical Engineer at TechSolutions Inc., I have been invited to participate in the International Business Expo, a prestigious event in the technology industry. The conference will span 16 days and will be held at the Berlin Conference Center, 789 Summit Avenue, Berlin, Germany.

Additionally, I will attend a meeting with our business partner Global Connections GmbH, located at 123 Business Street, Berlin. I will be meeting with Mr. Thomas Müller, Managing Director of Global Connections GmbH to discuss potential new collaborations between our companies.

Below is my travel itinerary for your reference:

● Departure from Lagos on April 9th, 2024 at 10:00 AM

● Arrival at Berlin on April 10th, 2024 at 2:00 PM

● Flight Number: ABC123

● Airline: TechAir

● Departure from Berlin on April 14th, 2024 at 4:00 PM

● Arrival at Lagos on April 14th, 2024 at 9:00 PM

● Flight Number: XYZ456

● Airline: GlobalJet

During my stay, I will be accommodated at the Grand Hotel Berlin, located at 456 Business Avenue, Berlin, Germany. Furthermore, I would like to confirm that my company, TechSolutions Inc., will also provide full financial support as needed to ensure a smooth and successful participation in the conference.

I assure you of my intention to comply with all the requirements and regulations associated with the Schengen Business Visa. I am fully prepared to provide any additional documentation or information necessary to support my visa application, should it be required.

Please find enclosed all the required documents, including my passport details, travel itinerary, conference invitation letter, and proof of accommodation.

Should you require any further information or clarification, please do not hesitate to contact me at +234 XXX-XXX-XXXX or .

Thank you for considering my application,

Yours sincerely,

Sample 2 (written by your employer if requested by the embassy):

Dear Consul General,

I am writing to confirm the travel arrangements of Mr. Chinedu Okonkwo, a Technical Engineer at TechSolutions Inc. Mr. Okonkwo who has been an esteemed member of our organization since 2012. He will be traveling to Berlin, Germany, from April 15, 2024, until April 30, 2024, for a total duration of 16 days.

The purpose of Mr. Okonkwo’s visit to the Schengen Area is to participate in the International Business Expo scheduled to take place in Berlin during the aforementioned dates. Additionally, he will be visiting our partner company, Global Connections GmbH, located at 123 Business Street, Berlin. He will be meeting with Mr. Thomas Müller, Managing Director of Global Connections GmbH, to discuss important business matters.

Mr. Chinedu Okonkwo will be accommodated at the Grand Hotel Berlin, situated at 456 Business Avenue, Berlin, with a contact number of +49 XXX-XXX-XXXX, for the entire duration of his visit. We would like to point out that we and we ensure his dedication to complying with the Schengen visa rules.

Should you require any further information or documentation, please do not hesitate to contact me at +234 XXX-XXX-XXXX or .

Thank you for your prompt attention to this matter.

Sincerely,

pinayschengenvisa.com

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Jun, Fri, 2022

Schengen Visa Schengen Visa Visa Guides World

HOW TO APPLY FOR A TOURIST or A VISIT VISA TO AUSTRIA

Table of contents.

With its stunning Alpine peaks and placid crystal clear lakes, Austria is the epitome of idyllic . Positioned right in the middle of Europe, the German-speaking country boasts some of the most beautiful train journeys around, while its capital , Vienna , has been ranked as the most livable city on the planet.

When one talks about Austria, the movie “Sound of Music” will always be a remembrance of how the phenomenal scenes were made in the lush surroundings of Salzburg, Austria.

Not to mention, Austria is also the birthplace of great classical composers such as Franz Schubert, Wolfgang Amadeus Mozart, Joseph Haydn, and a whole lot more.

As with any country, there is much to learn about the people and culture before moving there and starting a new chapter.

An Overview of Schengen Visa for Short-term Stay in Austria

Austria is a part of the Schengen zone, composed of 26 European countries. To enter Austria (and any other countries in the Schengen zone), you must obtain a Schengen Visa first.

If you are from the Philippines, you do need a Schengen visa to be able to enter and stay in Austria that will allow you to stay up to 90 days within any 180-day period.

If you really want to visit one of the most livable countries in the world, here’s a guide on how to apply for a Schengen Visa to Austria with your Philippine Passport.

Who is Eligible to Apply for a Schengen Visa to Austria?

If you are a Philippine passport holder and you are planning to apply for a Schengen visa, you must fulfill any of these conditions:

Austria is your main destination . It means that you will visit Austria only and have no plans of visiting any other Schengen country ( sa Austria ka lang pupunta at mag-stay ); or
You will stay the longest in Austria . You have plans of traveling around the Schengen Area, but Austria is where you will be staying the longest. ( Pupunta ka pa sa ibang Schengen countries, pero sa Austria ang pinaka-mahabang stay mo ).
The main purpose of your travel is in Austria . You have plans of visiting other Schengen countries, but the focus of your travel is in Austria.
Austria is your port of entry . You have plans of visiting multiple Schengen countries for the same number of days, but Austria is your first point of entry.

Important Documents to Prepare

First things first—you need documents to support your visa application! For this, you will need to prepare these documents:

Note: Prepare two sets of each document—one original set and one photocopy.

1. A duly filled out and signed Schengen Visa Application Form for Austria . You may download the form by signing up here .

How to Apply for an Austria Schengen Visa with your Philippine Passport 01

2. Two current biometrical passport photos (35-45 mm width) – have your passport photo taken. The embassy is very strict on their photo specifications. Fortunately, they have a page on their official website dedicated to explaining this. Bring at least two copies or more, just in case. One photo should be glued to the application form. The second photo will be returned to you.

Taken with nothing covering the face, without sunglasses or contact lenses, or a head covering unless worn for religious or medical reasons.
The subject should have their mouth closed (no grinning, frowning or raised eyebrows).

After which, paste your photo on each of the electronic visa form that you completed online (1 original and 1 photocopy of the form).

3. Original Passport and a Photocopy of it as well as the Bio Page– The embassy requires that your passport is valid for at least another three months on the date the visa application is submitted. It also must have two empty pages for them to stamp your passport. If you have renewed your passport, bring your old one/s with you. These are needed especially if you have previous overseas trips.

Look: 33 Countries Where Philippine Passport Holders Can Visit Without a Visa

4. Travel plan indicating your destination (in this case, Austria) , route, proof of accommodation (hotel or apartment booking, etc.), and a round-trip flight reservation with dates and flight numbers showing the entry and exit from Austria.

Important reminders:

You do not need to pay for the flight ticket right away because you are only applying for a visa and have no guarantee that it will be approved. You’re essentially just showing them that a flight itinerary from the Philippines to Austria is available on your preferred travel date. We can assist you with a dummy ticket for your flight reservation requirement; get it here !

The embassy typically asks for a cover letter along with other documents ; the cover letter details the purpose of your journey to Austria plus your complete itinerary indicating all of the places you are planning to visit while you’re there. The cover letter is crucial to the success of your application; a well-thought-out and well-written cover letter gets you a higher chance of visa approval. Let us take care of your cover letter (and others such as sponsorship, invitation, and appeal), get our letter service here !

5. Proof of accommodation or Hotel reservations – you would need to show hotel bookings, but this does not mean that you must pay for your hotel reservations this early.

In the cover letter, explain your reason for visit , where you will stay ( did you get a hotel accommodation? Are you staying over at someone’s place? ), how you will fund the trip ( do you have enough in your savings to finance your travel? ), and your day-to-day itinerary. Outline every specific activity you are planning to take —places to go, tours to join, people to meet/visit, etc.

Also, through this cover letter, submit an informal declaration explaining your intention to return to the Philippines before your visa expires. Make sure you sign the cover letter.

Explain and submit proofs for your reason to return:

Do you have a young child in the Philippines you need to go back for and take care of? Submit the child’s birth certificate.
Do you have senior citizen parents who are counting on your return? Submit a copy of their senior citizen IDs.
Are you an employee or a student and must return for your job or schooling? Submit copies of employment or school documents. We will discuss more about proof of strong ties later in this article. As already stated above, you will also need to submit your flight reservation and proof of accommodation.

Do not forget the invitation letter from the host or your partner based in Austria. In this letter, the host or your partner must indicate the exact address where the host lives, as well as the purpose and full duration of your visit to your host’s country.

If you are visiting your immediate family member or a close relative , you have to provide a proof of the urgency of that visit . It could be a marriage celebration, birth of a child, serious health problem, or funeral.

Proof of strong ties or deep-rootedness is also extremely important. One of the most common reasons for visa denial is the lack of strong ties; make sure you provide a compelling reason to return to the Philippines.

7. Proof of vaccination – As most European countries have decided to welcome vaccinated travelers during the COVID-19 pandemic. To know more about the vaccines recognised for travel in Austria, you can read it here .

8. Proof of financial capacity to show that you (or your sponsor) can support your expenses for the whole duration of your travel.

For sponsored travel: Your host or sponsor declares that he or she will be solely responsible for all expenses incurred during your trip.
Bank statements – must show records of the past six months. A bank statement shows your transactions in your account at a specific period. It will show debits (withdrawals, payments, taxes, service fees) and credits (deposits, interest earned.) Bank Statements can also be seen online especially if you have a registered account. There is no signature for the manager or a bank officer.
Bank Certificate – it is a confirmation by the branch manager or a bank officer that you have an existing account in their bank. It shows the account number, the type, and other details such as the opening date of your account, your account balance as of the date of request, and your average daily balance.
Other proof of income (supporting documents) – although it is not really required, you can submit invoices and pay slip equivalent to prove that you earn enough to support this trip financially.

If you maintain a bank account for a long time, better maintain it . Kahit na may sponsor ka, of course, plus points pa din sa visa application mo if idadagdag mo din bank statements mo, payslips from our employer, and other proof na financially capable ka din and most importantly, it proves deep rootedness as well.

Sponsorship Letter which should state the fact that he/ she is inviting you to come over, your relationship with each other, and that he/ she is willing to sponsor you during your trip. Of course, it needs to have a documentary proof.

Original Affidavit of Support , legalized and notarized by a Notar and by a Landgericht at the municipality in Austria where the sponsor’s address is registered. Afterwhich, send the document to the Philippine Consulate in Austria to have it authenticated.

The sponsor’s copies of: passport including the biodata page and travel history (passport stamps) and ID Card or Resident ID card

Recent proof of income of the sponsor (3 last months’ salary slips, etc.)

Proof of relationship with the sponsor (pictures together, Birth or Marriage certificate, and screenshot of chat conversations)

To know more about additional requirements that you would need from your sponsor, check out my YouTube video below:

9. Proof of Civil Status – Birth Certificate, Marriage Certificate, Death Certificate of the spouse, etc. These documents must be issued on security paper (SECPA) by the Philippine Statistics Authority, see http://www.psaserbilis.com.ph .

Note: The birth certificate does not need to be authenticated by the Philippine Department of Foreign Affairs.

10. Evidence of your rootedness in the Philippines – Evidence of deep-rootedness a.k.a. strong family and social ties to your home country, is one of the most critical requirements when applying for a Schengen Visa . It is what the Consul will look for in your visa application. So how do you prove that you are firmly established in the Philippines and that you will go back to your home country?

You need to convince them that you will return to the Philippines. Insufficient evidence of deep-rootedness to your home country is also one of the chief reasons for visa denial.

Employment or Work contract and bank account statements or payslips showing the transfer of your last six-monthly salaries
Certificate of Employment which should include the employer’s full name, complete address, telephone number with area code, details regarding the position, income, and employment duration
Approved letter of approved leave signed by your employer (Leave of Absence letter)
Optional: Signed No Objection Certificate which states that your employer has no objection for you to travel to Austria and that they have approved your leave request
Most recent Income Tax Return 2316 (ITR)
Optional Supporting Documents: › Government Mandated Contributions – SSS, Pag-ibig, Philhealth Contributions › If with existing loan – SSS Loan or Pag-ibig Salary loan
DTI Business Name Registration Certificate
Barangay Business Clearance
Mayor’s Business Permit from your Municipality where the business address has been registered
Business activity of your company for the last 6 months – invoices and bank transactions
Most recent Income Tax Return 2316 (ITR)
Pension statement for the last 6 months
Retirement Certification
For Solo parents: › A copy of your birth certificate- PSA Authenticated › A copy of your child/children’s birth certificate- PSA Authenticated › Solo parent ID › Barangay Certification as Solo parent › Notarized Affidavit of Solo Parent with Undertaking › Money remittances to support your dependents
For those who are supporting or watching over the health/well-being of the family: › A copy of my parent’s birth certificates- PSA Authenticated › If parents are already Senior Citizens: a copy of their Senior Citizen ID and Barangay Certification as Senior Citizens › If parents have sickness/ illness: Medical history of parents (diabetes, hypertension, etc.)
Land titles
Car registration certificates
Deeds of Sale
Joint affidavit of both parents or legal guardians granting consent
Photocopies of the passports of both parents or legal guardians
Birth certificate of the minor. Must be recent, original, and issued by PSA.
DSWD Clearance , if the minor is not traveling with either parent or legal guardian
Recent certificate of enrollment from the school
Letter authorizing the student’s absence from school

Helpful tips: Additional document requirements for a minor : https://youtu.be/aVUq5nbmQig

Step-by-Step Guide on How to Apply for a Schengen Visa to Austria

STEP 1: Determine the type of Austrian Schengen visa you need to apply for and have a look at the checklist of requirements to gather all the documents that you need to submit. Each application must comply with the guidelines applicable for your visa category.

STEP 2: Complete the Schengen Visa Requirements stated above.

Some important notes .

The documents must be arranged in the same order as the list above. Even the photocopies of your stamps and visas must be in the same order as they appear on your passports.
Place all the requirements in a long brown envelope. Write your last name, first name and contact number in bold capital letters on the upper left corner of the envelope.
The original copies will be returned to you on the same day of application.

STEP 3: Book your appointment here and show up on that day together with all your requirements. Book an appointment at the Visa Application Center of your choice. There are two locations:

Visa Application Center – Manila Ground Flr., Ecoplaza Building 2305 Don Chino Roces Ave, Extension, Makati, Metro Manila

Austria Visa Application Center – Cebu Unit 503, 5th Floor, Keppel Center Samar Loop cor. Cardinal Rosales Avenue Cebu Business Park, Cebu City

STEP 4: On the day of the appointment, proceed to the VFS Application Center and submit the requirements in person . Personal appearance is mandatory. Failure to show up means forfeiture of your appointment slot. Note that applications with incomplete requirements will not be processed. Your biometrics will also be taken. Don’t forget to pay the Visa Fee and VFS Service fee

STEP 5: You can track your application status here .

STEP 6: Wait for the result and then pick up your passport —the visa center will let you know when your passport is ready for collection. You also have the option of paying an additional fee for the courier to have your passport mailed to you.

If your visa is approved, you will receive a sticker visa on one of your passport’s pages. Congratulations! If your visa is denied, a white paper enclosed in your passport will specify the reason for denial. You may either appeal or reapply, in this case.

Visa processing usually takes 15 days, but it can take less time in some cases. There were also times when it could take up to a month or more, especially if they requested additional documentation and verification. Consider this when submitting your application; to be safe, apply for the visa at least one month before your intended travel date; plan ahead of time.

Quick Facts

Validity of Visa : Short-stay Schengen visas allow people to stay in the Schengen area for up to 90 days every six-month period
Processing time: The average processing time is 2 weeks, but due to the Covid-19 pandemic, where visa staff work on a skeletal schedule, it may take between 2 to 4 weeks.
Where to lodge your application:
VFS Manila Ground Floor, Eco- Plaza Bldg., 2305 Don Chino Roces Ave. Ext., Makati, Metro Manila
VFS Cebu Unit 503, 5th Floor, Keppel Center, Samar Loop cor. Cardinal Rosales Avenue, Cebu Business Park, Cebu City 6000
Address: 8th floor, One Orion Building, 11th Avenue corner 38th Street, Bonifacio Global City, Taguig City
Telephone Number: (+63/2) 88179191

E-mail address: [email protected]

VFS Service Fee: PHP 1,647 for the logistics fee
Visa Fee: PHP 4,392 (EURO 80)
For 6-13 years: PHP 2,196 (EURO 40)

Common Reasons for Schengen Visa Rejection

Here are the common reasons a Schengen Visa application gets denied:

No clear travel purpose —a detailed cover letter is a must!
Lack of strong ties —reevaluate your application and prove why you must return to your home country!
Insufficient travel insurance coverage —make sure you get the right policy!
No proof of financial means —convince them that you can afford your trip! Provide bank or credit card statements, VUL, investment portfolio, etc.
Passport does not have 2 free pages —where will they attach the visa if your passport pages are already full? You should get a new passport before applying for a visa if there are no more available pages on your old one!
No proof of accommodation —you need to prove them that you have a place to stay in the Schengen Area.

Recap and Tips

So, just a recap and a reminder , please don’t forget these TIPS:

If you ever need help, you can avail my visa application bundle , and I will be glad to help you through the process!

Let Us Be Your Partner in Your Schengen Visa Journey

Applying for a Schengen Visa can be overwhelming, with all the paperwork involved and confusing information from different sources. We understand that—we’ve been there and have done that!

But through the years, we gained experience and knowledge on the ins and outs of the Schengen Visa application. We’ve helped countless satisfied clients ; we would like to invite you to be one of them!

With our Schengen Visa services personalized to your unique needs and circumstances, we will make your visa application less stressful and laborious and more promising. Contact us to schedule a consultation or for other inquiries.

Austria Business Visa

Austria Business visa requirements, application process and FAQs

Austria was rated as one of the 14 richest countries in the world in relation to GDP, making it one of the most sought out countries to conduct business in. However, you might need an Austria Business Visa in order to go to Austria.

Do I Need a Business Visa for Austria?

Residents from EEA/EU and Schengen countries as well as countries that have a visa-free agreement (US.A, New Zealand, Australia, Japan, Canada, etc.) won’t need a business visa for Austria, provided that they stay for 90 days within a six-month period.

You need an Austrian business visa only if you typically need a visa to visit Austria as a tourist .

Keep in mind : Currently, Austria is in lockdown and most embassies are not issuing Schengen visas, you have to contact a local embassy/consulate to get a correct answer.

Austria Business Visa Requirements

If you want to conduct business in Austria and you’re from a country that doesn’t have a visa agreement with Austria then you need to get ready to apply for a business visa. You will need several documents which include:

Visa Application Form . You have to print this form and fill it in with your personal info and then you attach the form to the rest of your papers.
Passport. You must have a valid traveling document. Your passport can’t be expired and it must be valid even during your stay in Austria. Make sure it won’t expire during your visit otherwise you won’t be issued a visa. Additionally, it must have two empty pages.
35x40mm size.
Taken within the last 6 months.
Taken with a white background.
Taken with ears and eyebrows must visible.
Taken with a neutral facial expression.
Previous Passports. If you have any previous passports that were issued sometime during the last 7 years you must provide copies of those too.
If employed: employment contract
If a student: school records
If self-employed: a copy of your business license.
If retired: proof of pension fund.
Letter of Invitation. You must provide a letter of invitation from the business company you’ll be doing business in Austria.
Bank Statements. Please make sure that your recent bank statements must also be a part of the documents. They shouldn’t be older than 6 months.
Schengen Visa Fee for an adult: €90
Schengen Visa Fee for citizens of Russian Federation, Ukraine, Albania, Bosnia and Herzegovina, Macedonia, Montenegro, Serbia, Moldova, and Georgia: 35€
Departure dates.
Return dates.
Flight number.
Visit plan.
Other countries you’ll visit in the Schengen Area (if applicable).
Confirmed Accommodation . Please make sure you have proof that you’ve secured lodging during your stay. This could be either hotel bookings, Airbnb agreements, private housing, or any other type of accommodation as long as you can provide evidence that you have a place to stay.
Schengen Travel Insurance. You won’t get a visa without having travel insurance that covers the Schengen Area . Please make sure that your insurance covers any type of emergencies up to 30,000€.
Copies of Previous Schengen Visa. This is obligatory only if you’ve had a Schengen visa before (no matter what country).
Cover Letter. You must provide a letter stating your reason for visiting.
Marriage Certificate/ Family Card. Applicable only in cases when a spouse/partner accompanies their spouse/partner for the business trip.

*Please note that all documents must be in English or German, if they are not you must have them translated by a certified translator.

Read more information about Austria visa requirements.

How to Apply for an Austria Business Visa?

Even though the business visa application process may seem a little daunting, it’s actually really easy as long as you’ve prepared all of your required documents:

Print Out the Visa Application Form. It’s really important you fill in the form as soon as you can when you want to apply for a visa. In the form, you’ll be asked to fill in some of the most important information that the embassy needs, and because of that it’s essential you fill it with the most up-to-date information.
Get All Your Other Documents Ready. Assemble every official document that you need for your business visa (see above). Please make sure to check with a local embassy/consulate to see if they might require anything else.
Schedule an Appointment . After you’ve assembled everything you have to contact the embassy/consulate and make a reservation to hand in your application. Please note that you must have a previous date set up for the hand-in otherwise simply walking in without a scheduled meeting won’t work.
Prepare for an Interview. You should get ready for an interview at the embassy. Don’t be nervous; they will ask you questions more about yourself and the nature of your trip.
Patiently Wait for News. After you’ve applied you will be notified by the embassy regarding your visa status. Make sure to check your email.

Where Do I Apply for an Austria Business Visa?

You have to apply at either an embassy, consulate, or an official representative authority of the Austrian government in your country. The embassies are in charge of issuing any type of Schengen visas. Check here to find your local office.

When Do I Apply for an Austria Business Visa?

It’s always best to apply for a business visa at least three weeks before your planned visit. Don’t apply three months prior as you will more likely not receive a positive answer.

Can I Go to Other Schengen Countries With an Austria Business Visa?

Yes, you can. The Schengen states have abolished their borders and their residents can move freely within those states. A person who possesses a valid Schengen visa may enter any country in the Schengen Area they wish.

But, please make sure to state within your application which countries you’re planning on visiting. You still have to apply at an Austrian representative authority no matter where you plan on going since Austria is your main destination.

How Long Can I Stay in Austria With a Business Visa?

A business visa is valid for 90 days within a six-month period. That means you can enter the Schengen Area within those six months and stay for a maximum of 90 days . When your 90 days period is over you must go back to your country.

What If I Need to Stay Longer?

You can apply for a visa extension if you need to stay longer. But, you should be aware that you probably won’t get a visa extension without a very good justification.

A Schengen Business Visa can be extended if:

The visitor is facing a force majeure. A force majeure could be anything that prevents you from going back to your country, it could be either a natural disaster or a political situation in your state.
The visitor has strong personal reasons. These reasons could be related to any type of unexpected personal situation that requires you to stay longer than 90 days.
The visitor entered Austria late. If you entered the country after your visa was valid you may ask for an extension for the same amount of time you missed.
The visitor has humanitarian reasons. You have to stay in order to help someone for various reasons.

Besides asking for an extension if you want to stay longer than 3 months you can apply for a long-term D visa. This national visa lets you stay for six months and in special cases up to a year. Moreover, with a D visa, you can also apply for a residence permit that lets you stay up to 5 years in Austria .

Can I Use a Tourist Visa for Business Purposes?

Schengen visas are uniform and with a Schengen Visa, you can stay for the same amount of time either for tourism purposes or business within any country in the Schengen Zone. However, you won’t be able to use a tourist visa for business.

This is due to the fact that the requirements differ when you apply for your visa based on the specific reason why you’re visiting.

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Austria Schengen Visa Experience

Basically want to share my experience for ny second Schengen visa in two years.

Applied through: Mumbai VFS

Applied for: Austria, Schengen Area, 15 Days

Applied on: 27th Dec 2023

Received Passport: 3rd Jan 2024

Thats 4 working days!!

Best part was, I got the visa for 3 months multi entry with 30 days stay! That was a welcome surprise.

Advice to folks applying: Just keep the documentation in line with the the checklist specific to the origin and visiting country.

VFS Experience: Used premium lounge - I was done in like 45 minutes end to end and I had gone before my scheduled time. Felt a bit cheated/misled when I had to pay so much extra for courier, sms etc. My total for 2, came around 24k INR. Last year for Switzerland (and different VFS centre in Mumbai), it had costed me around 20k.

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Austria Student Visa: Austria Study Visa Requirements, Cost, Processing Time

Last Updated On July 18, 2024
Published In General

Have you ever dreamed of studying abroad in the heart of Europe, surrounded by stunning mountains, rich history, and delicious Wiener Schnitzel (think Arnold Schwarzenegger in Lederhosen!)?

Table of Content

Austria offers just that, plus a world-class education! Join the many Indian students choosing Austria for its top-notch universities and unforgettable experiences.

You’ll be surprised to know that by 2023, over 87 thousand international students enrolled in top universities in Austria for higher students , a number that has been steadily increasing year after year.

Currently, the percentage of international students is 39%, far more than the average (23%). A recent report by Study in Austria indicates that this number is only growing, with over 500 Indian students choosing Austrian universities for their higher education.

Securing the right visa is crucial when planning to study in Austria. The acceptance rate for Austrian student visas is relatively high, reflecting Austria’s welcoming stance toward international students. There are two main types of visas: the Type C Visa for short-term courses up to 90 days and the Type D Visa for long-term study courses up to six months.

After arriving in Austria, you must apply for a Student Residence Permit for a stay longer than six months. The processing time for these visas typically ranges from 15 to 30 days, but it is advisable to apply well in advance to accommodate any potential delays.

So, if you’re ready to immerse yourself in this vibrant academic and cultural centre, the first step is securing your Austrian Student Visa. Here’s what you need to know about obtaining this visa and embarking on your incredible Austrian adventure.

Key Highlights

Here’s a sneak peek of everything you will learn in detail in this blog post on the Austria student visa.


Austria Student Visa Requirements for Indian Students	Austria student visa cost: Minimum bank balance required:
Duration of Austria Student Visa	Type D Visa: Type C Visa:
Visa Type
Scholarships and Financial Aid	(INR 4L – INR 12L) /year

Types of Austria Student Visa

Did you know Austria boasts some of Europe’s most affordable tuition fees, which are about 90% cheaper than those in the USA and around 85% cheaper than those in the UK? Combine that with top-notch education, and you have a recipe for an incredible study abroad experience!

Making this dream a reality starts with securing your Austrian Student Visa, which costs approximately INR 10K (EUR 120). This section will simplify the process so you can focus on the incredible Austrian adventure that awaits!

Austria has divided the student visa into the following two categories.


Type D Visa	For long-term study courses and programs that last	INR 10K (EUR 120)
Type C Visa	For short-term classes	INR 7K (EUR 80)

Did you know? The Austria student visa processing time is generally about 10 working days. However, it can extend to 45 working days if you must submit any additional documents.

The Austria student visa processing time may vary by embassy or consulate and time of year. You should submit your application as early as possible — you can apply up to six months before your expected departure date.

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Eligibility Criteria for Austria Student Visa

Did you know the approval rate for an Austria student visa is more than 94 %? A recent trend shows that Austria is tenth on the list with the maximum visa application approvals. What does it take to qualify for an Austria study visa?

In that case, you must know the Austria study visa requirements for Indian students to start planning your educational adventure there. Here are the crucial details.

Proof of admission: You must provide a confirmation letter from the Austrian university verifying your admission.
Proof of paid tuition fee: Submit a copy of the receipt or bank statement showing your university fee payment.
Educational records: Include records from any previous universities you have attended. For example, a Bachelor’s degree for postgraduate studies or a high school certificate for undergraduate programs.

Application Process for Austria Student Visa

Ready for your educational journey in Austria? Before you pack your bags, you’ll need to tackle the Austria student visa application process. Read through to ensure you have met all the Austria study visa requirements for Indian students to start this exciting new chapter in your life.

Here are all the steps.

Download the Visa Application Form

Begin by downloading the student visa application form from the official website of the Austrian embassy or consulate in your country. Ensure you get the latest version to avoid any discrepancies.

Fill it up and Sign

Please carefully complete the application form with accurate information. Double-check all entries to ensure there are no errors or omissions. Once completed, sign the form where required.

Austria student visa requirements for Indian students

Collect all necessary documents as specified in the application form. Here is the Austria student visa checklist you should keep in mind.

A valid passport with at least two blank pages.
Two recent passport-size photographs.
Proof of enrollment at an Austrian educational institution (acceptance letter).
Proof of sufficient financial means to cover living expenses during your stay. You must show evidence of at least INR 4.5L (EUR 6,630) for one year.
Health insurance that covers medical emergencies and repatriation. The typical cost of such health insurance is around INR 5.7K (EUR 69.13) per month.
Proof of accommodation in Austria.
Any other documents specified by the embassy or consulate.
Make an appointment with the Austrian embassy or consulate in India.
Visit the embassy or consulate on the appointed date with your completed application form and all required documents.
Ensure all documents are translated into German or English and adequately legalised if necessary.
Provide Your Biometrics

During your visit to the embassy or consulate, you must provide biometric data, such as fingerprints and photographs. This step is crucial for the processing of your visa application.

Pay the Student Visa Cost

Pay the applicable Austrian student visa fee, which is as follows:

Type D Visa : INR 10,080 (EUR 120).
Type C Visa : INR 6,720 (EUR 80).

How to Convert an Austria Student Visa to a Student Residence Permit?

Your Austria student visa is valid for 180 days. Therefore, if your study course lasts longer than six months, you must apply for a student residence permit after entering Austria. Be sure to register at the registration office within three working days.

Here is a detailed but concise step-by-step guide to help you through the process.

All foreign residents must register their residence at the local registration office (Meldeamt) within three working days of arriving in Austria.

Gather Required Documents

Collect all necessary documents required for the residence permit application. These typically include:

2-3 Passport-size photographs (according to ICAO standards).
Proof of admission from your Austrian educational institution.
Proof of adequate financial means to cover living expenses (bank statements, scholarships, etc.).
Proof of health insurance covering all risks.
Completed and signed the application form for the residence permit.
Submit Your Application

Submit your application for the Student Residence Permit at the competent residence authority in Austria. This can be done at the local Immigration Office (MA 35 in Vienna) or other designated regional offices.

Some applicants may be required to attend an interview as part of the residence permit application process.
Be prepared to explain your reasons for studying in Austria and provide additional details about your plans and future intentions.
Wait for the Permit to be Processed

The processing time for the Student Residence Permit can vary, but it generally takes several weeks. It is advisable to apply well before your Type D visa expires to avoid any gaps in your legal residency status.

Collect Your Residence Permit

Once your application is approved, you will be notified to collect your Student Residence Permit. Bring your passport and any other required documentationwhen you pick up the permit.

Renewal of the Student Residence Permit

Austria Student Visa: Austria Study Visa Requirements, Cost, Processing Time

When your residence permit runs out, you can easily apply for a renewal by submitting updated documents and awaiting processing. The details are explained below.

Start the renewal process at least three months before your current permit expires.
Gather updated versions of all the documents required for the initial application, such as proof of continued enrollment, updated financial statements, and current health insurance.
Submit your renewal application at the same residence authority where you initially applied.
Ensure that all documents are up-to-date and meet the current requirements.
Await Processing

The processing time for renewal applications can also take several weeks. It is important to apply early to ensure continuous legal residency.

Collect the Renewed Permit

Once your renewal is approved, collect your updated Student Residence Permit from the residence authority. Make sure to bring your current permit and passport.

Top 5 Universities in Austria

Imagine the legacy of the top Austria universities with Erwin Schrödinger, the Nobel Prize-winning physicist known for his groundbreaking work in quantum theory, an alum of the University of Vienna.

Similarly , Sigmund Freud , the pioneering neurologist, graduated from the University of Vienna. These illustrious alumni highlight the exceptional education and opportunities you could access by studying in Austria.

Gaining admission to universities in Austria can lead to fantastic job opportunities post-graduation.

Below are Austria’s top universities, their 2025 QS rankings, and average annual tuition fees.


University of Vienna	137	INR 1.3L (€ 1.5K)
Technische Universität Wien	190	INR 1.3L (€ 1.5K)
Universität Innsbruck	309	INR 1.3L (€ 1.5K)
Graz University of Technology	413	INR 1.3L (€ 1.5K)
Johannes Kepler University Linz	472	INR 1.3L (€ 1.5K)

Also Read: Study in Austria for Indian Students

Main Study Intakes in Austria

Understanding the timing of study intakes is crucial for planning your educational journey. Knowing when these intakes occur will help you prepare your Austria student visa application and ensure you meet all the deadlines.

Remember, deadlines can differ depending on the university and your selected program. Verify directly with the university.

Here’s an overview of two significant intakes at universities in Austria.


Winter	October (Primary)	January
Summer	March (Secondary)	April

Cost of Living in Austria for Indian Students

The cost of living in Austria can vary based on the city and individual lifestyle. Still, on average, students should budget around INR 9L to INR 12L per year (EUR 9,231 – EUR 13,168) for expenses such as accommodation, food, transportation, and other living costs.

Here is a detailed table outlining the estimated annual costs for various expenses while studying in Austria.


	INR 3L – INR 5L (EUR 3,292 – EUR 5,487)
	INR 2L – INR 3L (EUR 2,195 – EUR 3,292)
	INR 50,000 (EUR 549)
	INR 2L (EUR 2,195)

Scholarships to Study at Top Universities in Austria

Living expenses can add up quickly, especially if you’re an international student from India. But there’s good news — scholarships are available to help lighten your financial load. There are plenty of options to support you financially while you pursue your education in Austria.

These scholarships award generous amounts of around INR 12L (around €13K) annually. They can significantly help finance your studies in Austria, covering your tuition fees, living expenses, and travel costs.

The universities, private organisations, or even the Austrian government can offer them.

OeAD Scholarships and University Scholarships

The Austrian Agency for International Cooperation in Education and Research (OeAD) offers scholarships specifically for international students, including those from India.

In addition to the Austrian Agency for International Cooperation in Education and Research (OeAD) scholarships, universities in Austria offer financial aid programs and scholarships specifically for international students. However, it depends on your academic achievements, financial need, or chosen field.

You can check out some of the scholarships offered by OeAD and Universities below.


OeAD Scholarships for Master’s and PhD Programs	Up to €13K (INR 12L) /year
OeAD Regional Partnerships Scholarships	Up to €13K (INR 12L)/year
University of Vienna Scholarships	Up to €12K (INR 11L) /year
Bertha von Suttner Scholarships	Up to €4K (INR 4L) per year

Part-Time Jobs in Austria

Austria offers a vibrant student lifestyle, but it’s essential to understand the costs involved. The excellent news is Austria allows international students to work part-time to help manage their living expenses. With an Austria study visa, you can typically work up t o 20 hours per week during the semester and full-time during breaks.

The good news is that many top universities in Austria offer student assistant positions, and part-time job opportunities exist in various sectors like hospitality, retail, and customer service.

The average hourly wage for part-time jobs ranges from INR 900 to INR 1.3K (€10 to €15).

Here’s a table showcasing popular part-time jobs in Austria and their average hourly wages.


	INR 1,300 (EUR 15)
	INR 1,040 (EUR 12)
	INR 1,560 (EUR 18)
	INR 1,560 (EUR 18)
	INR 1,300 (EUR 15)
	INR 1,040 (EUR 12)
	INR 1,300 (EUR 15)
	INR 1,300 (EUR 15)
	INR 1,040 (EUR 12)
	INR 1,040 (EUR 12)

To Conclude

Getting an Austrian student visa might seem daunting. However, with proper planning and attention to detail, you can succeed. All you need to do is follow the Austrian authorities’ requirements.

To obtain an Austrian study visa, you must submit the required documents, pay the visa fees, and provide your biometric details. Since the Austrian student visa is only valid for 180 days, you must apply for a residence permit to extend your stay.

Securing an Austrian student visa is crucial in starting your academic journey. Austria has a high acceptance rate for student visas, making it a welcoming destination for international students. For a successful application, ensure proof of sufficient funds— INR 4.5L (EUR 6,630) for one year.

You also need health insurance that covers medical emergencies and repatriation, typically costing around INR 5.7K (EUR 69.13) per month. Apply for the correct type of visa: Type C for short-term courses (up to 90 days) or Type D for long-term classes (up to six months). The visa process usually takes 15 to 30 days. Following these steps, you can begin your studies in Austria, known for its excellent education and rich culture!

Frequently Asked Questions

Q. can i work in austria with a student visa.

If you wish to work while studying in Austria, you must apply for a unique C or D student visa to obtain a work permit. With this specific visa, you can work during your studies. If your visa allows you to work, you can work between 10 to 20 hours per week, depending on the visa regulations. Remember, your employer must apply for your work permit through the Public Employment Service (AMS).

Q. How do I apply for a student visa in Austria?

A. To apply for a student visa, start the process at least three to six months before departure. You’ll require documents such as your passport, an acceptance letter from an Austrian university, proof of sufficient financial resources, and health insurance. The visa application process involves submitting these documents to your home country’s Austrian embassy or consulate. To minimise your chances of rejection, carry all documents mentioned in the Austria student visa checklist given in the blog.

Q. Can I work while studying at top universities in Austria?

A. As an international student in Austria, you can work part-time for up to 20 hours per week during the academic semester and full-time for up to 40 hours during semester breaks. This opportunity can help you manage living expenses and gain valuable work experience. However, depending on your nationality, you might need to obtain a work permit alongside your student visa.

Q. Are there scholarships available for Indian students in Austria?

A. Numerous scholarships are available for Indian students in Austria. The Austrian government, universities, and private organisations offer these scholarships. For instance, the Austrian Agency for International Cooperation in Education and Research (OeAD) provides scholarships that cover tuition fees, living expenses, and travel costs .

Q. What is a valid proof of personal income to finance my stay in Austria that I can show the embassy?

A. You can provide proof of financial means in different ways, such as your savings book or deposits in a bank (the account has to be accessible from Austria), proof of purchase of traveller’s cheques, or a letter of guarantee from a person living in Austria or an institution domiciled in Austria. You may also have to provide proof of the origin of your funding.

Q. What financial proof do I need for an Austria study visa?

A. When applying for an Austria study visa, you must show proof of funds to cover your stay in Austria. This typically involves providing bank statements or other financial documents demonstrating that you have at least INR 12L available. It ensures you can financially support yourself during your studies throughout your stay in Austria.

Q. How safe is Austria for Indian students?

A. Austria is the fifth safest country in the world, providing a welcoming and secure environment for international students. With its impressively low crime rate, you can feel confident and at ease as you navigate your new surroundings. Austrian cities, such as Vienna and Graz, have a high quality of life. This strong foundation allows you to focus on your education without the distractions of safety concerns.

Q. How should I apply for an Austria study visa?

A. To apply for an Austria study visa, start the process at least three to six months before departure. You’ll require d ocuments such as your passport, an acceptance letter from an Austria university, proof of sufficient financial resources, and health insurance. The visa application process involves submitting these documents to your home country’s Austria embassy or consulate.

Q. What is the rejection rate for an Austria student visa?

A. The visa rejection rate is approximately 6% or lower, indicating a relatively low refusal rate. Recent trends highlight that Austria ranks tenth globally for the highest number of visa application approvals. This favourable ranking underscores Austria’s reputation for being accessible and welcoming to international applicants, reflecting a streamlined and applicant-friendly visa process.

Q. What category is a student visa in Austria?

A . Two visa options are available if you plan to stay in Austria. You can apply for a Visa C if your stay is up to ninety days . Alternatively, apply for a Visa D if your stay will be between 91 days and six months . You can contact your home country’s Austrian representative authority to give detailed information and guide you through the application process. It helps you avoid potential issues.

Q. Do I Need to Renew My Residence Permit Annually, and When Should I Do This?

A. If your study program in Austria lasts longer than one year, you must renew your residence permit yearly. This annual renewal is essential to maintain your legal status in the country. It can avoid any disruptions in your stay. You can submit your renewal application three months before your current residence permit expires. Starting the process beforehand gives you ample time to gather and complete all requirements. Planning and staying organised will help you manage the renewal process effectively and remain focused on your studies without unnecessary stress.

Q. Does the study gap affect Austria student visa?

A. Austria is renowned for its welcoming atmosphere, creating a perfect environment for international students like you. One of the standout features of Austria’s education system is its flexible policies regarding study gaps. If you’ve taken a break from your studies, don’t worry; Austria understands and accommodates your academic journey. You must submit a strong application highlighting your dedication and passion for your chosen field. Austria’s supportive approach will help your commitment to education shine through.

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Study in Austria 2024|1st Step Verification Appointment|Right time to apply In Austrian Universities

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Cover letter for Austria Schengen visa
What does a cover letter for an Austria Schengen visa mean? A cover letter for Austria visa is an additional document that is required along with your visa application when you are applying Austria Schengen visa, to enter the Schengen Area.. It is intended to provide brief information about yourself, your purpose of travel or any other relevant information that may help the immigration officer ...
Cover Letter for a Schengen Visa: Types, Format & Samples
This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance. Introduction. Start with a formal salutation. Provide your name, address, contact details, and nationality.
Visa Application Cover Letter
Your Schengen tourist visa application cover letter should include the information listed below: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter.
Sample Cover Letters for Schengen Visa Application
Bangalore, India. March 24, 2023. Embassy of Germany. 45 MG Road. Bangalore, India. Dear Sir/Madam, I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.
Cover Letter for Schengen Visa Application
Sample Cover Letter for Tourist Schengen Visa. March 20, 2019New Delhi, India. Netherlands Embassy in New Delhi. 6/50 F, Shantipath. Chanakyapuri. New Delhi - 110021. Dear Sir or Madam, I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019.
Austria Tourist Visa
When you want to apply for a Schengen Tourist Visa you'll follow a few simple steps: Download the visa application form. The first thing you should do is fill in the form and make sure it's ready to go. Gather all your documents. Make sure all the above-mentioned documents are ready and up to date. Make an appointment.
Cover Letter for Schengen Visa: The Easy Way
Here is a sample cover letter you can use for Germany Schengen visa, to know in detail about cover letter for Germany Visa. Cover letter created using FlightGen App. Consulate of Germany. House, 9th Floor, Hoechst, 193, Backbay Reclamation, Nariman Point, Mumbai, Maharashtra 400021. Sept 20 2022.
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To make sure your covering letter is as kick ass as possible, it must contain two important things: The purpose of your stay/trip to Europe. Your planned itinerary, in details. There are different ways to write your covering letter for Schengen Visa. In general we recommend KISS (Keep It Short and Simple).
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A Comprehensive Guide to the Austria Visa
The Austria Visa, much like other Schengen country visas, grants one the permission to travel to Austria and other Schengen countries. Falling under the broad umbrella of Schengen visas, it allows travelers to move freely within the Schengen Area for short stays, typically up to 90 days within a 180-day period. Types of Austria Visa. There isn ...
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In order to apply for an Austria visa, there are a few documents you need to prepare. Austria visa requirements depend on several factors, such as your visa type, the profile of the visitor, whether you have an invitation or not. ... You must provide a cover letter for a visa application. Please keep in mind that the writing needs to be formal ...
How to craft Sample Schengen Visa Cover Letter
Here's a sample cover letter to help you get started: [Your Full Name] [Your Address] [City, Zip Code] [Email Address] [Phone Number] [Date] Consulate General of [Country Name] [Consulate Address] [City, Zip Code] Dear Sir/Madam, I am writing to apply for a Schengen Visa to travel to the Schengen area for tourism purposes.
Applying for a visa
General principles and requirements for the issue of visas: visa application form. a travel document valid in Austria, with a validity period exceeding the duration of the visa by at least three months and with at least two empty pages, that was issued within the last ten years. a passport photo (portrait format, 35 x 45 mm) in accordance with ...
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Austria Visa
To apply for an Austria Schengen visa, you need to follow these steps: Check if you need a visa. Understand the type of visa you need. Determine where to lodge your visa application. Complete and download the visa application form. Schedule your Austrian visa appointment. Prepare the required documents.
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Here is a perfectly formatted cover letter for the purpose of Austria Tourist visa. This was created using FlightGen App. Consulate of Austria. 31 E 69th St, New York, NY 10021, United States. Dec 1, 2022. Subject: Approval of my Schengen Tourist Visa with Austrian Consulate. Dear Sir/Madam,
Application tips when searching for a job in Austria
Subject of the letter; Date; Correct personal form of address; Signature; Adapt the content of the cover letter to the potential job. The text should not be a repetition of your CV. Argue why exactly you are the right person for the job. In Austria, it is customary to include your academic title. Use this in the address or salutation (e.g.
Create cover letter for Schengen visa application in 4 easy steps
Cover letter for Austria Schengen visa. If the main theme of your travel is Austria, then you will need to apply for Austria Schengen visa so naturally your visa letter would be written addressing the Austrian embassy. To know more about creating a cover letter for Austria visa, you can visit the below link. Here you will find samples for all ...
Business Schengen Visa Cover Letter Sample
Business Schengen Visa cover letter samples: Sample 1 (attending a business conference): I am writing to apply for a Schengen Business Visa to attend a tech expo in Berlin, Germany, from April 15, 2024, until April 30, 2024, for a total duration of 16 days. As a Senior Technical Engineer at TechSolutions Inc.,
Visa Information
In order to apply for Austria visa applicants needs to provide an online visa application form (VAF).(The application form cannot be hand filled) ... Accommodation provided by family/friends in Austria: applicant's host's recent (not older than 1 month) cover letter (signed, dated and confirming both travel period and address of stay) ,copy ...
HOW TO APPLY FOR A TOURIST or A VISIT VISA TO AUSTRIA
The cover letter is crucial to the success of your application; a well-thought-out and well-written cover letter gets you a higher chance of visa approval. Let us take care of your cover letter (and others such as sponsorship, ... Austria Visa Application Center - Cebu Unit 503, 5th Floor, Keppel Center Samar Loop cor. Cardinal Rosales Avenue
Austria Business Visa
Bank Statements. Please make sure that your recent bank statements must also be a part of the documents. They shouldn't be older than 6 months. Visa Fee. Before you apply for your visa you must pay a fee, and attach the receipt to your application. The fee changes accordingly: Schengen Visa Fee for an adult: €90.
Austria Schengen Visa Experience : r/SchengenVisa
Applied for: Austria, Schengen Area, 15 Days. Applied on: 27th Dec 2023. Received Passport: 3rd Jan 2024. Thats 4 working days!! Best part was, I got the visa for 3 months multi entry with 30 days stay! That was a welcome surprise. Advice to folks applying: Just keep the documentation in line with the the checklist specific to the origin and ...
Austria Student Visa: Austria Study Visa Requirements ...
Austria Student Visa Requirements for Indian Students: Austria student visa cost: Approximately INR 14K (€150) Minimum bank balance required: INR 1.2L (€13,323) Duration of Austria Student Visa: Type D Visa: Valid for 6 Months Type C Visa: Valid for 90 Days : Visa Type: Type DType C: Scholarships and Financial Aid

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Sample Cover Letters for Schengen Visa Application

How to Write a Decent Cover Letter for Schengen Visa Application

Step 1: Start With Basic Formatting

Step 2: Introduction

Step 3: State the Purpose of Your Visit

Step 4: Provide Your Travel Itinerary

Also of Interest:

Step 5: Explain Your Ties to Your Home Country

Step 6: Detail Your Financial Means

Step 7: Closing Statement

Step 8: Attach Supporting Documents

Step 9: Sign off Formally

Additional Tips:

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Cover Letter for Schengen Visa: The Easy Way – Get Samples

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Sample covering letter for Schengen visa Application

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