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How to Create a Dissertation Timeline (With Examples + Tempate)

When it’s time to start thinking about writing your dissertation, it is vital to put together a dissertation timeline. This will help you map out the months you will be spending on your dissertation, and ensure that you’re staying on track. A specific and detailed dissertation timeline will serve as an outline to guide you, step by step, through what can be a long and challenging process. 

While we often refer to a dissertation in a way that makes it sound like a monolith, in reality, a dissertation consists of many moving parts. A dissertation timeline includes a series of milestones that leads up to the dissertation defense , revisions, and final submission of your dissertation. Constructing an outline of every step in the dissertation process , including rough estimates of how long each will take, will give you a realistic picture of where you are in the process at any given time. 

Before embarking on your dissertation, it is a good idea to meet with your dissertation advisor and sketch out a dissertation timeline that is realistic for the size and scope of your project and includes deadlines. This will provide you with much-needed structure and a sense of what will happen next. To get an idea of what a completed dissertation looks like and the components your program requires, ask to see samples from recent graduates in your department. 

These are a few frequently asked questions about crafting a dissertation timeline: 

• What does a dissertation timeline look like?
• What goes in a dissertation timeline? 
• How structured should a dissertation timeline be?
• What do you do with a dissertation timeline? 

What Does a Dissertation Timeline Look Like? 

One way to think about a dissertation timeline is as a kind of outline. While the outlining process is unique to each writer, there are commonalities shared by all of them. Likewise, when writing a dissertation timeline, you’ll want to include all of the basic elements of your dissertation as well as the amount of time you think you’ll need to execute them. 

The best dissertation timeline format is the one that works for you. Though I’ve reformed somewhat over the years, for a long time I wasn’t a fan of intensely detailed outlines. Many people don’t like outlines. And that’s okay! However, writing a dissertation is not the time to be flying by the seat of your pants. To get started, a simple, linear timeline that projects the amount of time you think you’ll need to write your dissertation will suffice. 

Example Dissertation Timeline

Below, you’ll find an example of a dissertation timeline, which you can view as an image in your browser or download as a spreadsheet. Feel free to use the spreadsheet as a template as you build your own dissertation timeline.

Or download the spreadsheet below:

Inclusion in a Dissertation Timeline

When constructing your dissertation timeline, include every element of the dissertation from the abstract to the conclusion. Keep in mind that you may not be writing your chapters in chronological order. For instance, after completing their first round of research and writing their research question, most graduate students will tackle their literature review next, even though it comes after the abstract and introduction in the final document. 

Depending on the field being studied, most dissertations will also include sections for methodology, results, and discussion. Many programs also require a detailed conclusion that alludes to future research possibilities. Every dissertation also has an extensive list of references (pro tip: write this as you’re writing your dissertation), as well as appendices for charts, graphs, and other ephemera. And don’t forget your acknowledgments! 

Dissertation Timeline Structure

The structure of your dissertation timeline will take shape once you’re engaged in the research process. While a road map may seem like an apt metaphor for a dissertation, once you get started you may notice a lot of starts and stops and circling back. After you’ve begun researching, you may realize that you need to allot more time for digging through the databases, or you may discover that you need to reformulate your research question entirely. 

I’ve seen many of my own graduate students use calendars to great effect, giving themselves hard and fast deadlines to meet. Many students also build out their dissertation timelines as they progress, attaching working drafts of their abstract, introduction, and literature review to their timeline within a giant spreadsheet that links to multiple documents and sources. All of these methods are valid. Devise one that works for you. 

Using a Dissertation Timeline

So once you have a thoughtful, soundly-constructed dissertation timeline, what do you do with it? First, and most importantly, try your best to adhere to it. Check in with your dissertation timeline regularly, and use it to keep yourself on track. Also, make adjustments to it as needed. If you find yourself breezing through your preliminary research but needing a bit more time for your literature review, consult your timeline and adjust accordingly. 

While meeting your deadlines is important, also construct your dissertation timeline with an understanding that many graduate students face delays once they start working on their dissertation. These can include hold-ups at the department or university level in the form of late IRB approval or limited lab space or grant funding that gets cut. Anything can happen, but having a dissertation timeline will help you get back on track as soon as the storm passes. 

In my own experience, I also found my dissertation timeline to be a great document to share and discuss with my dissertation chair and committee. Once I finished my comprehensive exams, I met with members of my dissertation committee and got feedback on my rough dissertation timeline to make sure my goals for submitting my dissertation and graduating were realistic. This also ensured that we were all on the same page. 

When writing a dissertation, timing is everything. Creating a dissertation timeline gives you definitive time limits for research and writing, and it also influences several other major decisions that you’ll need to make. These include preparation to go on the job market, which often coincides with writing your dissertation. There is no doubt that this will be a hectic time in your graduate school career, but having a well-organized dissertation timeline is a good way to keep everything in perspective. 

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Courtney Watson, Ph.D.

Courtney Watson, Ph.D. is an Associate Professor of English at Radford University Carilion, in Roanoke, Virginia. Her areas of expertise include undergraduate and graduate curriculum development for writing courses in the health sciences and American literature with a focus on literary travel, tourism, and heritage economies. Her writing and academic scholarship has been widely published in places that include  Studies in American Culture ,  Dialogue , and  The Virginia Quarterly Review . Her research on the integration of humanities into STEM education will be published by Routledge in an upcoming collection. Dr. Watson has also been nominated by the State Council for Higher Education of Virginia’s Outstanding Faculty Rising Star Award, and she is a past winner of the National Society of Arts & Letters Regional Short Story Prize, as well as institutional awards for scholarly research and excellence in teaching. Throughout her career in higher education, Dr. Watson has served in faculty governance and administration as a frequent committee chair and program chair. As a higher education consultant, she has served as a subject matter expert, an evaluator, and a contributor to white papers exploring program development, enrollment research, and educational mergers and acquisitions.

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How to Create a Research Timeline for Your Thesis

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• 21st May 2023

Beginning a dissertation can feel both thrilling and overwhelming. One of the best things you can do to prepare for the exciting journey of doing a dissertation is to design a comprehensive timeline as your guide. Here we will take you step by step through creating your thesis timeline and provide some example templates, so you’ll be well-prepared to begin your dissertation work.

Reasons for Creating a Timeline

There are many benefits to crafting a detailed dissertation timeline. In addition to helping with time management and meeting crucial deadlines, your timeline will also help you stay motivated by reviewing the tasks you have completed as you progress. A thorough timeline will be valuable during your dissertation proposal and useful if you are applying for grants or other additional funding.

Ste0ps for Creating a Timeline for Your Thesis:

• Research and record all requirements and deadlines.

Before you write out your timeline, ensure you know all of your program’s requirements and deadlines. Academic institutions often require you to complete your dissertation within a specified timeframe.

There are likely several recommended or mandatory deadlines for approval of certain items by your adviser (and possibly the rest of your committee members). Gather all these dates beforehand so you can allot an appropriate amount of time to meet your deadlines.

It will be beneficial to meet with your adviser to understand when you are expected to complete the major phases of your dissertation work and to confirm that there aren’t any other requirements or deadlines that you may not be aware of.

• List all of your tasks and bundle them into phases.

Now that you’ve assembled your dates, working backward from your deadlines is a good rule of thumb. List all of the required tasks that must be completed to meet each milestone, from coming up with your research questions to writing each chapter of your dissertation .

Even though your list will be unique to your research project, it can help to refer to a thesis checklist . It’s also helpful to assemble tasks into different phases (e.g., dissertation proposal, research recruitment). Grouping tasks into phases gives anyone looking at your timeline a quick overview of your research plan.

• Organize your tasks into a schedule and assign task deadlines.

Now it’s time to build your timeline. There are many different free templates available online, from straightforward lists of deliverables to colorful options with room for notes and customization.

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A popular organizational approach for thesis timelines is a Gantt chart , which is a type of bar chart often used in project management in which the length of the bar corresponds to the time the task will take. The best choice for you will depend on the specifics of your research study and personal preferences. Whichever option you select, make sure you can easily edit and revise it as need be.

Sanity-Saving Tips:

●  Pay attention to your work style. Some people are more productive when writing in short bursts, while others write better after taking time to get into the zone. Some people choose to start writing parts of their thesis while still conducting research, while others prefer to focus on one phase at a time. Set yourself up for success by reflecting on what type of schedule will help you create the best quality work.

●  Schedule breaks. Almost everyone will work better after a well-deserved break. Make sure to schedule regular breaks into your timeline, as well as provide enough time to sleep, eat well, and do anything else you need to do to safeguard your well-being. 

●  Always have a plan B. Your dissertation is an extensive endeavor with many moving parts. It’s impossible to anticipate and plan for every conceivable event, but it’s helpful to expect something may occur that will cause a deviation from your original timeline. Perhaps study recruitment takes longer than you expected, or one of your committee members gets sick and you have to postpone your dissertation proposal. After you draft your timeline, check that it is not so strict that any disruption will cause a total derailment of your plan. Aim to strike a balance between goals that will inspire you to progress steadfastly and have some leeway in your timeline for the inevitable curveball that life will throw at you somewhere along the way.

Following these three steps will help you draft a timeline to steer the course of your dissertation work: research and record all requirements and deadlines; work backward from your dissertation deadline and assemble your task lists; and organize your tasks into a timeline.

Don’t forget to include ample time for editing and proofreading your dissertation . And if you are interested in any help from us, you can try a sample of our services for free . Best of luck in writing your dissertation!

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Dissertation Planner: Plan & Research

• Getting Started
• Prepare & Propose
• Plan & Research
• Write & Edit
• Defense & Closure
• Help & Resources

Create a Work Plan

• Big Picture
• Little Picture
• Revise & Reward
• To Recap...

Researching and writing your dissertation is a huge, complex undertaking. Before beginning, check with your advisor and your department/college about specific dissertation research-and-writing conventions in your discipline. The instructions in this section are offered as general suggestions and not as definitive guidance for the University of Kentucky requirements.

In order to manage the dissertation writing process, you should CREATE A WORK PLAN . A work plan will help you:

• Break down the large, overwhelming process of writing a dissertation into manageable steps;
• Keep a "daily commitment" to your dissertation;
• Discover and take advantage of your most productive work habits;
• Set goals and reward yourself for achieving them; and
• Balance dissertation writing with the other aspects of your life.

To start your work plan, you should assess your own goals and work habits as well as those of your advisor, committee, and department. Think about questions like:

• When would you like to complete and defend your dissertation?
• To meet this deadline, how much will you need to work every day/week/month?

Start your work plan by setting a completion goal, the date by which you would like to have your dissertation complete.

Then, think about the "big picture" issues. Talk to your advisor about all of the steps and associated deadlines for your specific program. Completing a dissertation involves many smaller deadlines along the way to the final deadline. You need to have a complete understanding of what is expected of you throughout this process. Once you know all the smaller deadlines and steps you will need to complete, map them out along the timeline set by your completion goal.

Once you know all of the deadlines and requirements, think about the "little picture" issues. Most importantly, how will you manage your time? You should map out all of your absolutely unbreakable time commitments to identify what remaining time is available for you to use on your dissertation. Additionally, you should:

• Establish a regular work schedule;
• Figure out when and how you work best and try to maximize these advantages;
• Find productive and positive work spaces;
• Eliminate distractions while you work;
• Create "ready to write" rituals that help you get started every day;
• Base your daily goals and requirements on output instead of time worked; and
• Save your "mindless work" (such as formatting, transcribing, etc.) for when you are blocked so you can still make progress every day.

Check out this video for time management tips:

When you are first starting, set a specific amount of time (such as two weeks to a month) as a pilot test for your work plan. Stick to your plan during this pilot test, then evaluate and revise your plan. Additionally, make sure to evaluate and revise your plan each semester to account for changes in your schedule.

Dissertation writing is a long process and setbacks will happen. You should expect the unexpected and build in extra time to your schedule to account for unavoidable delays. Let missed deadlines and other lapses go, and remember to focus on what you can do today and tomorrow to reach your goals. Further, you need to make sure to reward yourself for completing work on or ahead of schedule.

The Writing Center at the University of North Carolina-Chapel Hill has created a handout about planning for dissertation writing. Additionally, the video below offers an overview of the planning process. 

Research-Related Considerations

• Human Subjects
• Organize Your Research
• Copyright Issues
• Research Data Management
• Professional Identity

Will your research require you to use human subjects in any capacity?  If so, you will need to get your research reviewed and approved by the Institutional Review Board (IRB). At the University of Kentucky, all IRB matters are handled by the Office of Research Integrity .

Additionally, these 10 simple rules for protecting research integrity may be of help. 

Keeping your research organized is key because it will help ensure your dissertation writing process remains efficient. A wide variety of tools are available to help you keep your research organized. The following is some of the most popular options.

• EndNote EndNote is a powerful software application used to manage personal databases of citations from sources such as journals, books, or websites. EndNote can input records from online bibliographic databases; organize references, images and PDFs; and be used to create bibliographies and figure lists.
• Zotero Includes the ability to store author, title, and publication fields and to export that information as formatted references, and the ability to organize, tag, and search in advanced ways.
• Mendeley Mendeley is a free reference manager and academic social network.
• Research Log Handout Don't like any of these software options? Create your own research log! This handout from the University of Manitoba will show you how to keep track of your research.

Copyright issues are prevalent in activities related to teaching, learning, and research.  For instance, researchers may wonder who owns the copyright of their publications .  At the same time, they may run into questions about whether they can lawfully use copyrighted materials in their publications. 

You as the author are by default the copyright holder of your dissertation and thus have exclusive rights over it.  Registering your copyright is optional.  However, registration will provide you with more protection in case somebody infringes upon your rights in the future. 

When deciding whether you can use somebody's work in your dissertation, you need to find out if the work concerned is already out of copyright protection.  The Copyright Slider can help you with that.  If the work is out of copyright, you can reuse it in whatever way you want without seeking permission. 

For materials that are still under copyright protection, you should think about whether your use is fair.  There are many online resources that help people determine what constitutes a fair use.  For example, the University of Minnesota Libraries provides detailed information about using copyrightable materials , understanding fair use , and thinking through the four factors of fair use .  Other libraries provide a checklist to help researchers make a decision on the matter of fair use. 

If you have questions about copyright, feel free to contact the University of Kentucky Libraries or refer to this Copyright Resource Center . 

It is likely that your scholarly endeavors will generate research data in different formats.  It is common nowadays that researchers are expected to take care of the collected data and later provide access to the processed dataset, especially if the research project is publicly funded.  Managing research data can help researchers develop commendable work habits and thus enable them to do their work more efficiently.  If you need help with research data management, refer to this guide or feel free to contact your academic liaison for suggestions and assistance.  There are also these 10 simple rules to help you with a data management plan. 

Below is a short video that shows the importance of research data management.  The second video provides a quick Introduction to the basics of research data.  

There is an international initiative that addresses problems related to confirming the identity of researchers with similar or the same name. It is ORCID , which issues unique identifiers to distinguish individual researchers. Different stakeholders in the research community, including funding agencies, higher education institutions, and publishers, plan to adopt the ORCID ID as a means to disambiguate the identity of researchers and to track their scholarly activities and contributions. More information about ORCID is available from the video below. 

Click here to register for an ORCID ID. Once you have created the ID, take some time to add information about yourself and your research outputs.  This will help build your professional online presence and reputation.  Last but not least, remember to add the ORCID ID to your CV, scholarly publications, grant applications, and academic profiles such as a personal Web page. This will help clarify your identity as a scholar among others who have names similar to or same as yours.

In the video below, a professor explains how a professional online presence can supplement a CV.  She also points out what to consider before putting together an online profile.  Additionally, these 10 simple rules show you how to build and maintain a scientific reputation. 

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Writing Your Dissertation: Setting a Daily Dissertation Schedule

Do not underestimate how much time it will take to write your dissertation. Many graduate students spend much of their valuable time researching and collecting data and put off the arduous task of writing about what they’ve done until the last minute. These students inevitably scramble to synthesize thoughts and ideas on paper, making (what is to most) the already stressful process of writing even more difficult than it has to be because of time constraints. You can avoid the last-minute pressures of writing your dissertation if you set realistic daily, weekly, monthly, and yearly deadlines for yourself in the form of a dissertation schedule. However, you will be the most prepared when it comes time to submit your dissertation to your committee if you commit to keep your dissertation plan in mind every day. The following are things to consider when setting a daily dissertation schedule:

Set a regular daily dissertation schedule for yourself, accounting for class time and personal time (i.e., going to dinner with friends, taking a nap, doing yoga, and relaxing in front of the TV), and stick to it. It may seem extreme to be so rigid with time, but every minute of the day counts when you are in graduate school and when you have so many responsibilities to balance. Amid all your responsibilities, choose a specific block of time for each day that you will dedicate specifically to writing your dissertation. When choosing your daily dissertation schedule, consider what time of day you are most productive (i.e., morning or evening). Also, remember to schedule occasional days off; this will help you recharge your writing battery and be better able to review what you have already written.

Choose a productive writing space. If you know that you cannot productively write from home because pets, children, other household members, or TV shows will distract you, then don’t work from home. Go anywhere—a coffee shop, a library, your dissertation buddy’s house—where you can find an electrical outlet, good internet connection, and anything else you deem is necessary to facilitate your daily writing. However, before you can definitively select a productive daily writing space, you must also consider how you like to write: Are you more productive when you sit and write for long continuous periods of time, or do you prefer to write a little and then move around and ponder? Do you like to work with background noise, or is absolute silence what you need to write your best? The ultimate goal is to select a location where you can consistently go to feel absolutely comfortable writing during your daily dissertation schedule.

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A Guide to Dissertation Planning: Tips, Tools and Templates

Dissertations are a defining piece of academic research and writing for all students. To complete such a large research project while maintaining a good work-life balance, planning and organisation is essential. In this article, we’ll outline three categories for dissertation planning including project management, note-taking and information management, alongside tools and templates for planning and researching effectively.

For both undergraduates and postgraduates, a dissertation is an important piece of academic research and writing. A large research project often has many moving parts from managing information, meetings, and data to completing a lengthy write-up with drafts and edits. Although this can feel daunting, getting ahead with effective planning and organisation will make this process easier. By implementing project management techniques and tools, you can define a research and writing workflow that allows you to work systematically. This will enable you to engage in critical thinking and deep work, rather than worrying about organisation and deadlines. 

To get prepared, you can do two things: First, start your preliminary readings and research to define a topic and methodology.  You can do this in summer or during the first few weeks of university but the sooner, the better. This gives you time to discuss things with your supervisor, and really choose a topic of interest. Second, begin preparing the tools and techniques you’ll be using for your research and writing workflow. You can use the preliminary research phase to test these out, and see what works for you. 

Below, we’ll cover three key aspects to consider when managing your dissertation, alongside some digital tools for planning, research and writing. 

The 3 Categories of Dissertation Planning

Project Management and Planning 

Your dissertation is a project that requires both long and short-term planning. For long-term planning, roadmaps are useful to break your work down into sections, chapters or stages. This will give you a clear outline of the steps you need to work through to complete your dissertation in a timely manner. 

Most likely, your roadmap will be a mixture of the stages in your research project and the sections of your write-up. For example, stage 1 might be defined as preliminary research and proposal writing. While stage 3 might be completing your literature review, while collecting data. 

This roadmap can be supplemented by a timeline of deadlines, this is when those stages or chapters need to be completed by. Your timeline will inform your short-term plans, and define the tasks that need completing on a daily, weekly or monthly basis. This approach, using a roadmap and timeline, allows you to capture all the moving parts of your dissertation, and focus on small sub-sections at a time. A clear plan can make it easy to manage setbacks, such as data collection issues, or needing more time for editing. 

Note-taking 

Whether you use a notebook, or digital tool, it’s ideal to have a dedicated research space for taking general notes. This might include meeting notes from supervision, important information from informational dissertation lectures, or key reminders, ideas and thoughts. It can be your go-to place for miscellaneous to-do lists, or to map out your thought processes. It’s good to have something on hand that is easy to access, and keeps your notes together in one place. 

Beyond this, you’ll also need a dedicated space or system for literature and research notes. These notes are important for avoiding plagiarism, communicating your ideas, and connecting key findings together. A proper system or space can make it easier to manage this information, and find the appropriate reference material when writing. Within this system, you might also include templates or checklists, for example, a list of critical reading questions to work through when assessing a paper. 

Information Management 

It’s important to consider how you plan to organise your literature, important documents, and written work. Note-taking is a part of this, however, this goes a step further to carefully organise all aspects of your dissertation. For example, it’s ideal to keep track of your literature searches, the papers you’ve read, and their citations but also, your reading progress. Being able to keep track of how many passes a paper has been through, how relevant it is, or where it fits within your themes, or ideas, will provide a good foundation for writing a well-thought out dissertation. 

Likewise, editing is an important part of the write-up process. You’ll have multiple drafts, revisions and feedback to consider. It’s good to have some way of keeping track of all this, to ensure all changes and edits have been completed. You might also have checklists or procedures to follow when collecting data, or working through your research. A good information management process can reduce stress, making everything easy to access and keep track of, which then allows you to focus on getting the actual work complete. 

Digital Project Management and Research Tools for Dissertation Planning 

Trello is a project management tool that uses boards, lists and cards to help you manage all your tasks. In a board, you can create lists, and place cards within these lists. Cards contain a range of information such as notes, checklists, and due dates. Cards and lists can be used to implement a digital kanban board system , allowing you to move cards into a ‘to-do’, ‘in progress’ or ‘complete’ list. This gives a visual representation of your progress.

This is a flexible, easy to use and versatile tool that can help with project management of your dissertation. For example, cards and lists can be used to track your literature, each card can represent a paper and lists could be 1st pass, 2nd pass, or be divided into themes. Likewise, you can use this approach to organise the various chapters or stages of your dissertation, and break down tasks in a visual way. Students have used Trello to manage academic literature reviews , daily life as an academic , and collaborate with their supervisors for feedback and revisions on their write-up. 

Notion is an all-in-one note-taking and project management tool that is highly customisable. Using content blocks, pages, and databases, this tool allows you to build a workspace tailored to your needs. Databases are a key feature of Notion, this function allows you to organise and define pages using a range of properties such as tags, dates, numbers, categories and more. This database can then be displayed in a multitude of ways using different views, and filters. 

For example, you can create a table with each entry being a page of meeting notes with your supervisor, you can assign a date, person, and tags to each page. You can then filter this information by date, or view it in a board format. Likewise, you can use the calendar to add deadlines, within these deadlines, you can expand the page to add information, and switch to ‘timeline’ view . This is perfect for implementing project management techniques when planning your dissertation. 

Although this may sound complicated, there are many templates and resources to get you started . Notion is an ideal tool for covering all three aspects of dissertation planning from project and information management to note-taking of all kinds. Students have used Notion for literature reviews , thesis writing , long-term PhD planning , thesis management , and academic writing . The best part, these students not only share their systems, but have also created free templates to help you build your own system for research. 

Asana is a project management and to-do list tool that uses boards, lists, timelines and calendars. If you’re someone who prefers using lists to organise your life and projects, Asana is ideal for you. You can use this tool to manage deadlines, reading progress, or break down your work into projects and sub-tasks. Asana can integrate with your calendar, which is perfect if you already use other calendar tools for organisation. If something like Notion is too overwhelming, using a mixture of tools with different purposes can be a more comfortable approach. 

Genei is an AI-powered research tool for note-taking and literature management. Your research and reading material can be imported, and organised using projects and folders. For each file, genei produces an AI-powered summary, document outline, keyword list and overview. This tool also extracts key information such as tables, figures, and all the references mentioned. You can read through documents 70% faster but also, collect related articles by clicking on the items in the reference list. Genei can generate citations, and be used alongside other popular reference management tools, such as Zotero and Mendeley . 

This tool is ideal for navigating information management and literature notes for your dissertation. You can compile notes across single documents or folders of documents using the AI-generated summaries. These notes remain linked to their original source, which removes the need for you to keep track of this information. If you find it hard to reword content, there’s also summarising and paraphrasing tools to help get you started. Genei is a great tool to use alongside project management solutions, such as Trello and Asana, and note-taking tools like Notion. You can define an efficient research and writing workflow using these range of tools, and make it easier to stay on top of your dissertation. 

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The Importance of Time Management When Writing a Thesis

A school year may seem like plenty of time to write your thesis, but without good time-management strategies, you may find yourself scrambling at the end. Learning time-management skills will help increase your productivity and efficiency. The key to managing your time effectively is prioritizing your goals when writing your thesis. So before you commit pen to paper or keystrokes to screen, here are a few time-management tips for thesis writing.

Plan a schedule.

Pick your deadlines for each phase of writing the thesis and stick to those deadlines. Compare your thesis calendar with the deadlines the graduate school is imposing. Plan accordingly.

Give yourself space to think.

Find a place where you can be productive in your research and writing. If you need some movement or white noise, a coffee shop and a laptop might be right for you. If you need silence, then the library is where you write.

Listen to your body.

Figure out when you’re most productive. If you’re a morning person, doing research and writing might suit you best at sunrise.

Cite as you go.

As you’re reading reference material for your thesis, keep track of your references for when you start writing. Formatting the reference or works cited page may seem mundane, but working on it as you go will save you time in the end when you’re doing final edits and revisions.

Take a break.

Factor in downtime in your thesis writing schedule. Allowing yourself a scheduled night off will ward off burnout.

Talk to your thesis adviser throughout.

This person has seen and experienced the pitfalls of unforeseen time issues that arise throughout the course of the thesis writing process.

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How to Manage Your PhD Timeline for Smoother Research Completion

It’s finally happening! The university has sent you an acceptance letter for the PhD program you had applied to. Getting into a doctoral program is not an easy task, and the speculations around it of being one of the toughest courses can’t be denied either. However, despite it being a daunting journey, one can smoothly sail through by managing the PhD timeline smartly. So sit back and read this article to plan your Ph.D. research timeline in an effective and hassle-free manner.

Table of Contents

Why Should You Draw a Ph.D. Timeline?

A PhD journey is laid with several milestones that come as you proceed. Thus, drawing a timeline preemptively helps researchers stay away from the last-minute terror of submissions, presentations, committee meetings, viva, etc. Furthermore, creating a timeline and adhering to it makes you a better learner and instills discipline in you.

How to Begin with the PhD Timeline Planning?

While creating a well-structured timeline, you must ask these questions to yourself and to your supervisor:

• What are the important steps of a PhD program?
• How many projects do you have to work on?
• What are the technical milestones for developing a protocol?
• What are the risks associated?

What to Do Before Creating Your PhD Timeline?

Obtaining a doctoral degree is a process of completing of required credits, passing the qualification test for submitting a doctoral thesis, writing and submitting a thesis, and final viva voce.

Follow these steps as you create your PhD Timeline :

• Attend the program orientation to understand specific graduation requirements
• Make a list of technical events such as conferences, committee meetings, PhD viva voce , presentations, qualification examination, etc.
• Manage your PhD timeline term-wise or month-wise
• Make a list of events on priority-basis

Step-wise Guide to Create Your PhD Timeline

Let’s take a detailed look at the steps required for a PhD. It is important to know what each step entails and what the deadline is for each of it. Generally, all universities have strict graduation requirements. A doctoral student is expected to complete a minimum number of credits to qualify as a PhD candidate. However, in some cases, a master’s degree is required for the doctoral program, and if you have obtained a master’s degree, you may be awarded a doctoral degree only through a research course without taking additional credits.

Here are 8 major milestones of a PhD program:

Milestone 1: Through consultation with your advisor, check whether there are any special graduation requirements other than the university and department that you may have to complete as part of your program.

Milestone 2: The supervisory committee must be formed within one year of the doctoral program and must have at least one meeting to plan the successful conclusion of a research project. In addition to the advisor, at least two other university professors are required to be members of this committee. Doctoral students must receive advice on how the doctoral program is progressing through regular meetings of the committee.

Milestone 3: In the second year of the doctoral program, you must pass a comprehensive exam which is known as the PhD qualifying examination . It is an oral presentation and oral exam of approximately 2 hours in front of 6-7 professors, essentially including one non-university professor, members of the Supervisory/Supervisory Board, and two other professors from your university and your advisors. Upon passing this exam, the PhD student’s status changes to PhD candidate. This makes him/her eligible to receive the doctoral degree.

Milestone 4: After that, by presenting the thesis and participating in conferences, the doctoral student must conduct his doctoral research in-depth and be recognized for it.

Milestone 5: When the curriculum requirements are met, the deadline for completing the doctoral thesis is determined through consultation with the advisor, and this is approved by the guidance committee.

Milestone 6: As a prerequisite before appearing for PhD viva, discuss the completed thesis with your advisor and select PhD external examiners related to the research field.

Milestone 7: Once the external expert/s reviews and approves the value, logic, and results of the doctoral thesis, the doctoral office allows the PhD candidate to take the thesis defense as the next course. In this defense, PhD candidates must pass a 2.5-3-hour oral examination based on their thesis in front of the doctoral examination panel.

Milestone 8: After receiving approval from the attending professors on the doctoral examination panel, submitting the final thesis, and applying for the doctoral degree, you will finally graduate with your PhD degree.

To download the PhD Timeline Template, click here !

Key takeaways.

Don’t get discouraged when someone shares their anecdotes of surviving a cumbersome PhD journey. Everyone applying for a doctoral program meets obstacles along the way; however, setting a proper timeline and following it diligently will only make your journey smoother than the rest. Do your best in accordance with your conscience, your mission as a learning scholar, and the regulations of your university. Wishing you a successful academic life with this PhD timeline . Let us know how you plan to soar through your PhD in the comments section below.

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How to develop an awesome PhD timeline step-by-step

A successful PhD journey begins with a solid plan that includes a PhD timeline . A thought-through and well-designed PhD timeline requires some time but can be accomplished in a few simple steps.

Why a clear PhD research timeline matters

Step 1: decide what to include in your phd timeline, step 2: discuss your provisional phd timeline with your supervisor/s, step 3: design your phd timeline, step 4: regularly update your phd timeline.

Doing a PhD means committing to a challenging project that spans several years. Therefore, it is no surprise that doing a PhD can feel quite overwhelming. How do you even begin to tackle such a huge project?

A PhD timeline breaks down the daunting task of doing a PhD into an actionable plan with tasks and milestones along the way.

Even if not everything will go as planned (which is normal and no problem!), a PhD timeline can give PhD students peace of mind. A good plan, worked out in a PhD timeline, helps them to structure their time, communicate their goals and work toward specific targets.

Some PhD students are required to create a PhD timeline as part of their programme. Yet, even if PhD students are not required to do so, it is highly recommended to create a PhD timeline!

PhD timelines should be as diverse as PhD research projects: What you decide to include in your timeline should fit to your situation, goals and your programmes’ requirements.

Common elements included in a PhD timeline are the following:

• Data collection : How, when and where are you collecting your research data?
• Fieldwork : Is your data collection spread out or are you spending several weeks doing fieldwork? If so, when is this scheduled and how can you avoid overlaps with other requirements, such as coursework?
• Experiments : Are you running experiments for your PhD research? If so, when? And how long do you estimate this will take you?
• Data analysis : Once you have your data, be it quantitative or qualitative data, when and how do you analyse it? How much time do you block for this task?
• Writing plan : When are you writing down your results? How can you break down writing into different parts, for instance, writing goals per chapter or article?
• Publications : Publication requirements differ from PhD programme to programme. Even if you write your PhD as a monograph (instead of a selection of articles) , you should try to publish something during your PhD. When would you have an opportunity to do so, and how much time does it require?
• Conferences : Every PhD student should present at a conference during their PhD trajectory. Which conferences are you interested in? When do they take place, and when would you have findings to share at a conference?
• Coursework : What are your PhD programme’s coursework requirements? What courses are you interested in, and when are they offered?
• Other activities : Are there any other activities that are crucial for your PhD project? Think, for instance, about an extensive dissemination campaign, collaboration with external partners, internships, online activities etcetera.

Make a draft plan, including dates and times. Then move to Step 2: Discussing it with your supervisor/s!

Proactively creating your PhD timeline is a good step as a PhD student. However, you should share your thoughts and ideas with your PhD supervisor/s and get their input.

If possible, set up a meeting with your supervisor/s that is entirely dedicated to your PhD timeline. During this meeting, you can share what you created so far.

Then, you should discuss the following questions:

• Is there anything missing in the PhD timeline?
• Is the PhD timeline realistic?
• Should anything be removed from the PhD timeline to prioritise other tasks?
• Does the PhD timeline meet all the formal requirements to graduate within the designated amount of time?
• Is there institutional support and sufficient financial resources for activities such as fieldwork, conference attendance, etcetera?

Make sure to take notes during the meeting, as you will need the answers to these questions to edit your provisional PhD timeline.

Not only will this discussion help you to finalise your PhD timeline. It will also help you to get clarity on your supervisor/s’ expectations!

You may also like: Planning your PhD research: A 3-year PhD timeline example

Following the input of your supervisor/s, your PhD timeline will reach a more final stage. Now it is time to think about designing your PhD timeline:

A well-designed PhD timeline is not just pretty for the eyes, but it makes it much easier to have a good overview of all plans and milestones ahead.

Yet, it would be wrong to argue that there is a one-size-fits all solution to designing a perfect PhD timeline.

Maybe you are a very visual person and would prefer your timeline to illustrate a broad overview of the upcoming years. Maybe you are encouraged by checking things off your to-do list. In that case, a more detailed PhD timeline with many different tasks and milestones may be more suitable for you.

A common way to design PhD timelines is via Gantt charts. If you want to learn more about Gantt charts for your PhD timeline, check out my post on how to design Gantt charts in Microsoft Excel, Power Point and Word.

A PhD timeline is there to keep you on track and to showcase the milestones that you reached in your journey so far. However, while it is good to have a solid plan, the future is impossible to predict.

Your PhD timeline should be a living document or chart. Update it regularly!

For instance, a conference may be cancelled. You may have a period of sick leave. An experiment may not work out as planned. Or writing a paper takes longer than expected.

Successful PhD students remain flexible and don’t panic as soon as something does not work out as planned.

So, use your PhD timeline to regularly reflect on your progress and your current situation. Update your PhD timeline when needed, to prioritise tasks and set more concrete and achievable goals for the upcoming months.

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Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Tips and Examples for Writing Thesis Statements

Welcome to the Purdue OWL

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Tips for Writing Your Thesis Statement

1. Determine what kind of paper you are writing:

• An analytical paper breaks down an issue or an idea into its component parts, evaluates the issue or idea, and presents this breakdown and evaluation to the audience.
• An expository (explanatory) paper explains something to the audience.
• An argumentative paper makes a claim about a topic and justifies this claim with specific evidence. The claim could be an opinion, a policy proposal, an evaluation, a cause-and-effect statement, or an interpretation. The goal of the argumentative paper is to convince the audience that the claim is true based on the evidence provided.

If you are writing a text that does not fall under these three categories (e.g., a narrative), a thesis statement somewhere in the first paragraph could still be helpful to your reader.

2. Your thesis statement should be specific—it should cover only what you will discuss in your paper and should be supported with specific evidence.

3. The thesis statement usually appears at the end of the first paragraph of a paper.

4. Your topic may change as you write, so you may need to revise your thesis statement to reflect exactly what you have discussed in the paper.

Thesis Statement Examples

Example of an analytical thesis statement:

The paper that follows should:

• Explain the analysis of the college admission process
• Explain the challenge facing admissions counselors

Example of an expository (explanatory) thesis statement:

• Explain how students spend their time studying, attending class, and socializing with peers

Example of an argumentative thesis statement:

• Present an argument and give evidence to support the claim that students should pursue community projects before entering college

• Wihi guide for students
• How to use Wihi
• Phase 1: Creating a topic proposal

Phase 2: Creating a thesis plan

• Phase 3: Making a thesis cooperation agreement
• Phase 4: Working on your thesis
• Phase 5: Finishing and evaluating a thesis

Once your topic proposal has been accepted and you have been assigned a thesis supervisor, you need to write a more detailed and expanded version of your topic proposal: a thesis plan. Instructions for a thesis plan can be found from the thesis manual . Send your thesis plan through Wihi to your thesis supervisor. The supervisor will accept your thesis plan, or ask that you make changes to it.

At all phases of the Wihi process, you can create different tasks and schedules for yourself in Wihi. The purpose of the assignments is to help you and your thesis supervisor to understand the process of your thesis. Tasks can include, for example, "acquiring a knowledge base," "making a survey," "contacting interviewees," etc. When the task is done, and you make a note of it in Wihi, your thesis supervisor also receives the information. Assignments can only be created and marked as done by the student, not the supervisor. Wihi also asks for timetables for completing the different stages (1/3-3/3). This, too, is important to outline, as the schedule helps the supervisor to outline the student’s thesis completion goals. The given schedules do not affect when the thesis will finally be completed, i.e., the final implementation schedule may deviate from them.

• << Previous: Phase 1: Creating a topic proposal
• Next: Phase 3: Making a thesis cooperation agreement >>
• Last Updated: Mar 19, 2024 2:11 PM
• URL: https://humak.libguides.com/c.php?g=686596

How to Prepare a PhD Research Plan/Schedule?

PhD research plan is a structured schedule for completing different objectives and milestones during a given timeframe. Scholars are usually unaware of it. Let us find out how to prepare it. 

Between March 2021 to 2022, I read almost 15 different research proposals from students (for their projects) and only a single one, I found, with a comprehensive research plan for 3 years. Which is still not, kind of practical, probably copied from other students. 

Such entities are not known to over 90% of students, if some know that because their university asked for but unfortunately, this basic procedure lacks penetration among students. I don’t know the exact reason, but students lack a basic understanding of the research process. 

Meaning, that they don’t know or perhaps don’t complete their course work needly. PhD research requires many documents, SOPs and write-ups, before even starting it. For example, a rough research plan, research proposal, initial interview, competence screening, grant proposal and so on. 

However, the requirement varies among universities and thus knowledge regarding basic procedures often also varies among students. So I’m not blaming students but certainly, it is the fault of the university side, as well.  

When you come up with a research proposal with a research schedule or entire plant, certainly it will create a positive image and good reputation. So it is important. But how to prepare it? 

Hey, there I’m Dr Tushar, a PhD tutor and coach. In this article, we will understand how we can prepare a structured plan for the PhD research and how to execute it. 

So let’s get started.  

How to prepare a PhD research plan/schedule?

A PhD research plan or schedule can be prepared using the GANTT chart which includes a month, semester or year-wise planning of the entire PhD research work. 

First, enlist goals and objectives.

It’s not about your research objective enlisted in your proposal. I’m talking about the objectives of your PhD. Take a look at some of the objectives.

Note that these are all the objectives that should be completed during the PhD, but not limited to a specific subject. Note you have to show how you can complete or achieve each objective during the entire tenure of your work. 

And that is what the plan/schedule is all about. Next, explain the time duration. The time required to complete each goal, roughly. For example, a semester or a year to complete the course work or 4 to 8 months for completion of ethical approval. 

Now two things must be known to you, at this point in time. 

• First, enlist the time required to complete each objective, as aforementioned. 
• Second, what goals would you complete during each semester?

For instance, course work takes a semester to complete, but during the period a scholar can also craft their PhD research title, research proposal, ethical approval and grant proposals. 

Now it is also crucial to know that there is no time bound to complete goals, but it should be completed as you explained. Let’s say you can plant it for 3 years, 4 or even 5 years depending on the weightage of your work. 

In summary, the answer to the question of how to prepare a research plan is, 

• Enlist your goals or objectives. 
• Decide the time required to complete each goal.
• Prepare a GANTT chart.  

Now you have prepared zero-date planning for your research but how to present it? The answer is a GANTT chart.   

GANTT chart for PhD research plan: 

GANTT chart is a task manager and graphical presentation of how and how many tasks are completed or should be completed against a given time duration. Take a look at the image below. 

How can you prepare one?

Open MS Excel (on Windows) or numbers (on Mac).

Enlist goals or objectives in a column. 

Enlist years (duration of PhD) in a row and bifurcate them into individual semesters. You can also prepare a month-wise plan, that’s totally up to you. In my opinion, semester-wise planning is good because research is a lengthy and time-consuming process. So monthly planning would not work. 

To make a chart more attractive and readable use colors, as I used. Now mark a ‘cell’ against a column and row showing the objective which you are going to complete in a semester. Take a look. 

After the end of this, your GANTT chart would look like this. 

You can prepare a month-wise planning, individual semester-wise planning and goal-wise planning etc. I will explain these things in upcoming articles on 5 different types of GANTT charts for PhD.  

Custom writing services: 

If you find difficulties in preparing a research plan, synopsis, proposal or GANTT chart. We can work on behalf of you. Our costume services are, 

• Synopsis writing 
• Project writing 
• Research proposal writing 
• Research planning and GANTT chart preparation. 

You can contact us at [email protected] or [email protected] to get more information. 

Wrapping up: 

Planning and executing a research schedule are two different things. Oftentimes, students just prepare as per the requirements and then do work as per their convenience. Then they are stuck in one place and just work around the time. 

Plan things. Make your own GANTT chart, put it on your work table or stick it on a wall so that you can see it daily. Try to achieve each goal in time. Trust me things will work and you will complete your PhD before anyone else.  

Dr. Tushar Chauhan is a Scientist, Blogger and Scientific-writer. He has completed PhD in Genetics. Dr. Chauhan is a PhD coach and tutor.

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Dr Tushar Chauhan

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RIT graduate pursues Ph.D. across time zones

Nastaran Nagshineh, center, defended her Ph.D. thesis at RIT in April. Faculty from RIT’s Rochester and Dubai campuses served on her thesis committee and include, from left to right, Kathleen Lamkin-Kennard, Steven Weinstein, Nathaniel Barlow, and David Kofke (a professor at the University at Buffalo). Mohamed Samaha participated remotely and appears on the video screen behind the group and alongside Nagshineh’s picture.

Nastaran Nagshineh is one of the first Ph.D. candidates to bridge RIT’s Rochester and Dubai campuses. Her accomplishment creates a path for future students at the university’s international campuses.

Nagshineh completed her Ph.D. in mathematical modeling while working full time as a mathematics lecturer at RIT Dubai in the United Arab Emirates, teaching as many as five classes a semester. She described her Ph.D. journey as “an exercise in perseverance” due to competing demands and long days. Rochester is eight hours behind Dubai, and the time difference meant many late-night classes and meetings.

“I saw this collaboration as an opportunity, rather than as a challenge, because my primary adviser, Dr. Steven Weinstein (RIT professor of chemical engineering), and my co-adviser, Dr. Mohamed Samaha (RIT Dubai associate professor of mechanical engineering), both have the same area of research interest,” she said. “They both worked toward my success.”

Nagshineh is one of 67 RIT Ph.D. students who defended their thesis this academic year and who will earn their doctorate. RIT awarded 63 Ph.D. degrees in 2023.

In 2020-2021, RIT’s Graduate School met and surpassed the university’s goal of conferring 50 Ph.D. degrees during an academic year. That number will continue to grow as students cycle through the seven new Ph.D. programs that RIT has added since 2017, said Diane Slusarski , dean of RIT’s Graduate School.

Meeting these goals puts RIT on a path toward achieving an “R1,” or research-intensive designation, from the Carnegie Classification of Institutions of Higher Learning. RIT is currently ranked as an R2 institution . Many factors go into changing a university’s status, including research investment and maintaining a three-year average of 70 Ph.D. degrees awarded per year, according to Slusarski.

“We have met the goals of the strategic plan, and now we look forward to contributing to the research innovation in the future,” Slusarski said. “We want to help the new programs thrive and win national research awards.”

RIT’s emphasis on high-level research is seen in Nagshineh’s Ph.D. work. She applies mathematical modeling to the field of fluid dynamics. Her research has been published in top-tier journals and has gained notice, said Weinstein, her thesis adviser.

Weinstein describes Nagshineh’s accomplishments as “a testament to a fantastic work ethic and commitment” and is inspirational to younger students at Rochester and Dubai.

“The collaboration between RIT Dubai/Rochester has continued,” he said. “Another paper was submitted a few weeks ago with Mohamed Samaha and Nate Barlow (RIT associate professor in the School of Mathematics and Statistics) as co-authors, as well as Cade Reinberger, a younger Ph.D. student in my research group.”

Mathematical modeling is one of RIT’s newer Ph.D. degree programs, and Nagshineh is among its earliest graduates. The program has doubled in size since it began accepting students in 2017, Slusarski said. This past fall, the mathematical modeling program had 35 students, with two graduating this year.

Altogether, RIT has 13 Ph.D. degree programs currently enrolling 438 students, with computing and information sciences accounting for the largest with 117 students. RIT’s other Ph.D. programs include astrophysical sciences and technology , biomedical and chemical engineering , business administration , color science , electrical and computer engineering, imaging science , mechanical and industrial engineering , microsystems engineering , and sustainability .

New programs in cognitive science and physics will launch in the fall.

The growth in RIT graduate education—with more than 3,000 master’s and doctoral students—reflects a demographic change in the student population, Slusarski said. “We have a higher percentage of women in the graduate programs than we have for RIT undergraduate programs.”

RIT’s graduate programs enroll 42 percent women, according to Christie Leone , assistant dean for the Graduate School.

Nagshineh, who also holds an MS in electrical engineering from RIT Dubai, welcomes her role as a mentor to other women students on both campuses.

“As a young woman in an Arabic country, the power of women is often underestimated and undervalued, and I hope to serve as a role model to female students, especially those that question their path,” Nagshineh said.

She plans to continue in her career as a professor and a researcher. “I would like to pursue a research program where I can advise my own students and teach them more deeply.”

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