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N.B. Sometimes, there is no author mentioned. In such cases, we proceed in two ways:
(Graphic Mama, 2022) | |
Graphic Mama(2022, June 22). [PowerPoint slides]. Faculty of Design, Graphic Mama University of Design Varna. https://graphicmama.com/login |
What we have done is we have replaced the author’s name with the name of the organization that has published the report.
, 2022 | |
[PowerPoint slides] (2022, June 22). Faculty of Design, Graphic Mama University of Design Varna. https://graphicmama.com/login |
In case there’s an unknown author, we replace their name with the title.
In case your PowerPoint slide is inaccessible to readers, then you have the option to cite the source as personal communication. Let’s see how this happens.
During the presentation, Peterson made a prediction that low-fare airlines will become dominant by 2030 (personal communication, June 3, 2022).
You can add personal communication citations in parentheses somewhere in the text but not in the reference list, as the original source cannot be directly tracked.
Sometimes, a slide during a presentation makes a great impression and you want to add it to your sources. When this happens, it’s better to cite the original source, rather than the PowerPoint slide itself, because of the requirements we discussed in 3.1.1.
If you want to learn how to cite a picture in PowerPoint in APA format, then you should apply some different techniques. What you need to do first is to have a very detailed look at the terms and conditions of the original image. Some images require attribution while others don’t.
Once you insert the image, you need to then create a new text box, align it at the center and write the following:
Figure 1. Image Description. Adapted from SOURCE . Retrieved from SOURCE LINK. Copyright by COMPANY NAME COPYRIGHTS (located at the bottom).
Let’s see how it’s done in practice.
Figure 1. Carbon Footprint and Renewable Energy. Adapted from GraphicMama. Retrieved from https://graphicmama.com/design-bundle/infographic-template-collection#flat-tree-vector-ecology-infographic-template. Copyright by © 2022 GraphicMama.com
Learning how to cite a PowerPoint presentation correctly is crucial if you are submitting your thesis or working on a serious project. The APA style has specific rules that should be followed for your presentations or paper dissertations to look formatted and credible.
If you found our content useful, why don’t you check some of our other tutorials related to PowerPoint and presentations in general:
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For each type of source in this guide, both the general form and an example will be provided.
The following format will be used:
In-Text Citation (Paraphrase) - entry that appears in the body of your paper when you express the ideas of a researcher or author using your own words. For more tips on paraphrasing check out The OWL at Purdue .
In-Text Citation (Quotation) - entry that appears in the body of your paper after a direct quote.
References - entry that appears at the end of your paper.
Information on citing and several of the examples were drawn from the APA Manual (7th ed.) .
Note: Conference sessions, papers, and posters all follow the same citation style. The only change is in the brackets following the title of the contribution, denoting the format. Use the description provided by the conference, e.g. [Poster presentation], [Key-note address], [Conference session], etc.
General Format
In-Text Citation (Paraphrase):
(Presenter Surname, Year)
In-Text Citation (Quotation):
References:
Presenter Surname, First Initial. Second Initial. (Year, Month Day-Day). Presentation title [Format]. Conference Name, Location. DOI or URL of website.
Tip: Include the full run of the conference in the date section, not just the day of the presentation.
(Pearson, 2018)
Pearson, J. (2018, September 27-30). Fat talk and its effects on state-based body image in women [Poster presentation]. Australian Psychological Society Congress, Sydney, NSW, Australia. http://bit.ly/2XGSThP
Published on November 6, 2020 by Raimo Streefkerk . Revised on September 5, 2024.
The 7th edition of the APA Publication Manual provides guidelines for clear communication , citing sources , and formatting documents. This article focuses on paper formatting.
Throughout your paper, you need to apply the following APA format guidelines:
Our APA formatting experts can help you to format your paper according to APA guidelines. They can help you with:
How to set up apa format (with template), apa alphabetization guidelines, apa format template [free download], page header, headings and subheadings, reference page, tables and figures, frequently asked questions about apa format.
References are ordered alphabetically by the first author’s last name. If the author is unknown, order the reference entry by the first meaningful word of the title (ignoring articles: “the”, “a”, or “an”).
Why set up APA format from scratch if you can download Scribbr’s template for free?
Student papers and professional papers have slightly different guidelines regarding the title page, abstract, and running head. Our template is available in Word and Google Docs format for both versions.
In an APA Style paper, every page has a page header. For student papers, the page header usually consists of just a page number in the page’s top-right corner. For professional papers intended for publication, it also includes a running head .
A running head is simply the paper’s title in all capital letters. It is left-aligned and can be up to 50 characters in length. Longer titles are abbreviated .
The AI-powered APA Citation Checker points out every error, tells you exactly what’s wrong, and explains how to fix it. Say goodbye to losing marks on your assignment!
Get started!
APA headings have five possible levels. Heading level 1 is used for main sections such as “ Methods ” or “ Results ”. Heading levels 2 to 5 are used for subheadings. Each heading level is formatted differently.
Want to know how many heading levels you should use, when to use which heading level, and how to set up heading styles in Word or Google Docs? Then check out our in-depth article on APA headings .
The title page is the first page of an APA Style paper. There are different guidelines for student and professional papers.
Both versions include the paper title and author’s name and affiliation. The student version includes the course number and name, instructor name, and due date of the assignment. The professional version includes an author note and running head .
For more information on writing a striking title, crediting multiple authors (with different affiliations), and writing the author note, check out our in-depth article on the APA title page .
The abstract is a 150–250 word summary of your paper. An abstract is usually required in professional papers, but it’s rare to include one in student papers (except for longer texts like theses and dissertations).
The abstract is placed on a separate page after the title page . At the top of the page, write the section label “Abstract” (bold and centered). The contents of the abstract appear directly under the label. Unlike regular paragraphs, the first line is not indented. Abstracts are usually written as a single paragraph without headings or blank lines.
Directly below the abstract, you may list three to five relevant keywords . On a new line, write the label “Keywords:” (italicized and indented), followed by the keywords in lowercase letters, separated by commas.
APA Style does not provide guidelines for formatting the table of contents . It’s also not a required paper element in either professional or student papers. If your instructor wants you to include a table of contents, it’s best to follow the general guidelines.
Place the table of contents on a separate page between the abstract and introduction. Write the section label “Contents” at the top (bold and centered), press “Enter” once, and list the important headings with corresponding page numbers.
The APA reference page is placed after the main body of your paper but before any appendices . Here you list all sources that you’ve cited in your paper (through APA in-text citations ). APA provides guidelines for formatting the references as well as the page itself.
Play around with the Scribbr Citation Example Generator below to learn about the APA reference format of the most common source types or generate APA citations for free with Scribbr’s APA Citation Generator .
Write the section label “References” at the top of a new page (bold and centered). Place the reference entries directly under the label in alphabetical order.
Finally, apply a hanging indent , meaning the first line of each reference is left-aligned, and all subsequent lines are indented 0.5 inches.
Tables and figures are presented in a similar format. They’re preceded by a number and title and followed by explanatory notes (if necessary).
Use bold styling for the word “Table” or “Figure” and the number, and place the title on a separate line directly below it (in italics and title case). Try to keep tables clean; don’t use any vertical lines, use as few horizontal lines as possible, and keep row and column labels concise.
Keep the design of figures as simple as possible. Include labels and a legend if needed, and only use color when necessary (not to make it look more appealing).
Check out our in-depth article about table and figure notes to learn when to use notes and how to format them.
The easiest way to set up APA format in Word is to download Scribbr’s free APA format template for student papers or professional papers.
Alternatively, you can watch Scribbr’s 5-minute step-by-step tutorial or check out our APA format guide with examples.
APA Style papers should be written in a font that is legible and widely accessible. For example:
The same font and font size is used throughout the document, including the running head , page numbers, headings , and the reference page . Text in footnotes and figure images may be smaller and use single line spacing.
You need an APA in-text citation and reference entry . Each source type has its own format; for example, a webpage citation is different from a book citation .
Use Scribbr’s free APA Citation Generator to generate flawless citations in seconds or take a look at our APA citation examples .
Yes, page numbers are included on all pages, including the title page , table of contents , and reference page . Page numbers should be right-aligned in the page header.
To insert page numbers in Microsoft Word or Google Docs, click ‘Insert’ and then ‘Page number’.
APA format is widely used by professionals, researchers, and students in the social and behavioral sciences, including fields like education, psychology, and business.
Be sure to check the guidelines of your university or the journal you want to be published in to double-check which style you should be using.
If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.
Streefkerk, R. (2024, September 05). APA Formatting and Citation (7th Ed.) | Generator, Template, Examples. Scribbr. Retrieved September 12, 2024, from https://www.scribbr.com/apa-style/format/
Other students also liked, apa title page (7th edition) | template for students & professionals, creating apa reference entries, beginner's guide to apa in-text citation, "i thought ai proofreading was useless but..".
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Formatting rules, various examples.
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Presenter, A. A. & Presenter, B. B.
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Author, A. A. & Author, B. B.
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Adapted from American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed). https://doi.org/10.1037/0000165-000
Paper from published conference proceedings available online | Dahal, G. (2016). Paper presented at the 3 Teaching and Education Conference, Barcelona Spain. Retrieved from http://www.iises.net/proceedings/3rd-teaching-education-conference-barcelona/table-of-content/detail?article=education-policy-and-its-contribution-to-socioeconomic-development-of-nepal-with-reference-to-some-selected-as |
Paper from published conference proceedings available in print | Arem, G. L. (2006). The effects of teaching and playing experience on ability to diagnose a motor skill. In P. Brewer & Firmin, M. (Eds.), (pp.1-20). Newcastle, UK: Cambridge Scholars Press. |
Paper presentation | Zhang, H. & Llebot, C. (2019, April). [Paper presentation]. Association of College and Research Libraries meeting, Cleveland, OH. |
See Ch. 10 pp. 313-352 of APA Manual for more examples and formatting rules
Free microsoft 365 access, tutorials and workshop recording, paper format: microsoft 365 and google docs, in-text citation, references list, more about dois and urls.
APA citation requires two parts:
The APA Publication Manual is the official guide to APA format.
All Merced College students have access to Microsoft 365 (formerly branded as Office 365), which includes Word, through student email.
This interactive tutorial was created by Merced College Faculty Librarian Lindsay Davis and will guide you through:
The tutorial can be used as an assignment because there are quiz questions. Students can retake it as often as they wish, and after completing the tutorial, they can download a PDF certificate of completion with their name and score as a percentage.
The tutorial doesn't contain checks for understanding.
Paper format is covered in Chapter 2 of the APA Publication Manual
Office 365 was rebranded to Microsoft 365 in 2020. The following "...video walks you step-by-step through setting up an Office 365 Word document in APA 7th edition format" ( lsccyfairlibrary , 4:25).
"APA format is easy in Google Drive! This video is based on the student guidelines for APA 7th edition, which came out near the end of 2019" ( Amy Whitson , 3:32).
In-text citation is covered in Chapter 8 of the APA Publication Manual
Reference examples are covered in Chapter 10 of the APA Publication Manual
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Resources on using in-text citations in APA style
Resources on writing an APA style reference list, including citation formats
A reference list contains sources that specifically support the ideas, claims, and concepts in your paper. References provide the information necessary for readers to identify and retrieve each source.
Formatting Your Reference Page
APA Style includes the following guidelines on how to format the reference list of your paper.
A reference list entry generally has four elements: the author, date, title, and source.
See below for templates of commonly used reference types or the attached handout of examples.
Journal article with a DOI:
Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article. Title of Periodical , Volume number (Issue number), Page numbers. https://doi.org/xxxx
Example:
McCauley, S. M., & Christiansen, M. H. (2019). Language learning as language use: A cross-linguistic model of child language development. Psychological Review , 126 (1),1-51. https://doi.org/10.1037/rev0000126
Book:
Author, A. A. (Year). Title: Subtitle . Publisher Name.
Christian, B., & Griffiths, T. (2016). Algorithms to live by: The computer science of human decisions . Henry Holt and Co.
Chapter in Edited Book:
Author, A. A., & Author, B. B. (Year). Title of the book chapter. In A. A. Editor & B. B. Editor (Eds.), Title of the book (pp. #–#). Publisher. DOI or URL.
Zeleke, W. A., Hughes, T. L., & Drozda, N. (2020). Home–school collaboration to promote mind-body health. In C. Maykel & M. A. Bray (Eds.), Promoting mind–body health in schools: Interventions for mental health professionals (pp. 11–26). American Psychological Association. https://doi.org/10.1037/0000157-002
Web page:
Author, A. A. (Year). Title of work . Site Name. https://xxxxxx
Example:
Avramova, N. (2019). The secret to a long, happy, healthy life? Think age-positive . CNN. https://www.cnn.com/2019/01/03/health/respect-toward-elderly-leads-to-long-life-intl/index.html
Are you missing information for your source.
Use the below link for help creating references with missing information.
Check out our APA Legal Citation guide for more help on citing legal materials!
All types of visual displays other than tables are considered figures in APA Style. Common types of figures include line graphs, bar graphs, charts (e.g., flowcharts, pie charts), drawings, maps, plots (e.g., scatterplots), photographs, infographics, and other illustrations.
This page addresses the basics of figure setup, including figure components, principles of figure construction, and placement of figures in a paper. Note that tables and figures have the same overall setup.
View the sample figures to see these guidelines in action. Information is also available on how to use color to create accessible figures .
APA Style figures have these basic components:
This diagram illustrates the basic figure components.
Figures are covered in the seventh edition APA Style manuals in the Publication Manual Sections 7.22 to 7.36 and the Concise Guide Sections 7.22 to 7.32
The most important principle to follow when creating a figure is to present information in a way that is easy for readers to understand. Provide sufficient information in the figure itself so that readers do not need to read the text to understand it.
When creating a figure, ensure you meet the following standards:
Use graphics software to create figures in APA Style papers. For example, use the built-in graphics features of your word-processing program (e.g., Microsoft Word or Excel) or dedicated programs such as Photoshop or Inkscape.
There are two options for the placement of figures (and tables) in a paper. The first is to embed figures in the text after each is first mentioned (or “called out”); the second is to place each figure on a separate page after the reference list.
An embedded figure may take up an entire page; if the figure is short, however, text may appear on the same page as the figure. In that case, place the figure at either the top or bottom of the page rather than in the middle. Also add one blank double-spaced line between the figure and any text to improve the visual presentation.
View the sample figures for more information on figures.
COMMENTS
Cite your source automatically in APA. Media File: APA PowerPoint Slide Presentation. This resource is enhanced by a PowerPoint file. If you have a Microsoft Account, you can view this file with PowerPoint Online. Select the APA PowerPoint Presentation link above to download slides that provide a detailed review of the APA citation style.
To cite only the abstract of a conference presentation, include the word "abstract" as part of the bracketed description (e.g., "[Conference presentation abstract]"). Learn more Conference presentation references are covered in the seventh edition Publication Manual Section 10.5
You can also use our free APA Citation Generator to cite a PowerPoint presentation quickly and easily. APA format. Author name, Initials. (Year, Month Day). PowerPoint title [PowerPoint slides]. Department Name, University Name. URL. APA reference entry. Simonton, D. K. (2013).
Formatting a Powerpoint Presentation in APA 7th Style. The APA 7th Manual and the APA website do not provide any specific rules about using APA format or citation in PowerPoint slides. Here are some recommended guidelines: 1. Always follow any specific instructions given by your instructor. 2. You will need in-text citations on a PowerPoint ...
This page contains reference examples for PowerPoint slides or lecture notes, including the following: Use these formats to cite information obtained directly from slides. If the slides contain citations to information published elsewhere, and you want to cite that information as well, then it is best to find, read, and cite the original source ...
Note: Your own notes from a lecture are considered personal communications in APA style.They are cited within the text of your assignment, but do not get an entry on the Reference list.Put the citation right after a quote or paraphrased content from the class lecture.
Lecture. Important Note: This format would be used if you were citing a set of notes and/or documents from a lecture (e.g. PDF, Excel, Word document, or PowerPoint slides provided by your instructor). Tip: Cite information from your own personal notes from a lecture as personal communication and refer to it only in the body of your essay.
For quotes or material from other sources, include an in-text citation that links back to the original material (example - second paragraph). Images you create: If possible list your sources at the bottom or side of the image (example). Otherwise, include a list of citations alongside the image wherever it's uploaded (e.g. Flickr, Blackboard).
The APA manual does not have a section on how to format a PowerPoint presentation, but you can follow APA style guidelines within your PowerPoint. For example: Include the same information on your title slide that you would have on a title page. Include in-text citations for any quote, paraphrase, image, graph, table, data, audio or video file ...
APA 7th Referencing Style Guide. Referencing & APA style; In-text citation; Reference list. Elements of a reference ; Format & examples of a reference list ; Articles; Books; Conferences; Reports & grey literature; Figures (graphs and images) Tables; Theses and dissertations; Audiovisual media.
General Rules: Citing Lectures, Conference Presentations, or other Talks. In-text Citation: Information to Include. In-text citations and signal phrases can be woven into sentences and paragraphs in multiple ways, and what you emphasize depends on what information will be most relevant and/or persuasive to your reader. However, the following information should always be included:
In brackets after the title, disclose the presentation type as described by the conference. More Information: For more information about conference sessions and presentations, see Section 10.5 on page 332 of the APA Manual, 7th ed.
Elements of the reference: Author(s) - use & for multiple authors. (Year, Month Day). Title of slides or lecture topic - italicised [PowerPoint slides]. Site name. Web address
In other words, you are going to bend the rules of APA to what looks best in your presentation. For example, the initial slide of your PowerPoint should contain the same information as your title page. The formatting will probably be different as 10-12 point font (as required by papers) is probably too small to be easily read during a presentation.
UMGC Library: APA 7th Edition Citation Examples: PowerPoints
If you are citing a classroom presentation file you've viewed or accessed, use the following structure. Structure: Lecturer Last name, F. M. (Year, month date). Title of lecture [Description of file type]. Department name, university name. URL. Example: Prosser, M. (2021, October 18).
This guide contains examples of common types of APA Style references. Section numbers indicate where to find the examples in the Publication Manual of the American Psychological Association (7th ed.). More information on references and reference examples are in Chapters 9 and 10 of the Publication Manual as well as the Concise Guide to APA ...
presentation and assist in conveying the message. The images chosen for each slide ... Formatting for a PowerPoint reference page is the same as the formatting for an APA formatted essay. If you need assistance with formatting a reference page in APA, please visit the Lewis OWL resource HERE and view the last page in the document. Author:
In case there's an unknown author, we replace their name with the title. 3.2. Citing a PowerPoint in APA - Inaccessible Documents. In case your PowerPoint slide is inaccessible to readers, then you have the option to cite the source as personal communication. Let's see how this happens.
You need a References slide at the end of your presentation (or multiple slides, if you have many sources). Individual slides all need APA style in-text citations where appropriate (i.e. anywhere you've used information not original to you). Best practices for PowerPoint and other presentations still apply: this is not a paper pasted into a ...
Conference Sessions, Papers, and Posters. Note: Conference sessions, papers, and posters all follow the same citation style. The only change is in the brackets following the title of the contribution, denoting the format. Use the description provided by the conference, e.g. [Poster presentation], [Key-note address], [Conference session], etc.
Throughout your paper, you need to apply the following APA format guidelines: Set page margins to 1 inch on all sides. Double-space all text, including headings. Indent the first line of every paragraph 0.5 inches. Use an accessible font (e.g., Times New Roman 12pt., Arial 11pt., or Georgia 11pt.). Include a page number on every page.
Paper presentation. Zhang, H. & Llebot, C. (2019, April). Data sharing wizard: An active learning tool for students and researchers [Paper presentation]. Association of College and Research Libraries meeting, Cleveland, OH.
Merced College Psychology instructor Susie Williamson gives a workshop about APA 7 formatting every semester. The latest recording is from Spring 2024. The next APA workshop is on September 24, 2024 from 1-2pm in LRC 156 and by Zoom. All upcoming workshops and recordings can be found on the Study Central Workshops page.
Basic guidelines for formatting the reference list at the end of a standard APA research paper Author/Authors Rules for handling works by a single author or multiple authors that apply to all APA-style references in your reference list, regardless of the type of work (book, article, electronic resource, etc.)
Formatting Your Reference Page. APA Style includes the following guidelines on how to format the reference list of your paper. The reference list starts on a new page. The reference list is directly after the main body of text and before any supplemental information like tables and appendices.
The Self-presentation Motives for Physical Activity Questionnaire (SMPAQ; Howle et al., 2015) is a 2 by 2 instrument used to assess self-presentation motives in physical activity settings. The 16 items examine Acquisitive-Agentic (5 items), Acquisitive-Communal (4 items), Protective-Agentic (4 items), and Protective-Communal (3 items) self-presentation motives. Respondents answer the items (e ...
Figures are covered in the seventh edition APA Style manuals in the Publication Manual Sections 7.22 to 7.36 and the Concise ... Also add one blank double-spaced line between the figure and any text to improve the visual presentation. View the sample figures for more information on figures. Last updated: December 2021 Date created: September 2019.