how to record video presentation

How to video record yourself presenting a PowerPoint

What type of content do you primarily create?

Recording yourself presenting a PowerPoint can be challenging, especially getting the technical aspects right. You need to capture your screen, webcam, and audio seamlessly while delivering your content naturally and avoiding awkward transitions between slides.

Finding a tool that integrates all these components can seem daunting. However, recording yourself presenting a PowerPoint doesn't have to be reserved for the tech-savvy or professional speakers.

Whether you're a teacher creating online lessons, a marketer producing a product demo, or someone looking to improve their presentation skills, this guide will walk you through user-friendly tools and strategies that will teach you how to video record yourself presenting a PowerPoint.

• Recording yourself presenting a PowerPoint can be challenging, but it doesn't have to be reserved for experts.
• Video recording offers unlimited reach, repurposing opportunities, and a more engaging experience.
• Use PowerPoint's built-in recording feature or tools like Descript for a polished presentation.
• Other tools like Zoom, Loom, OBS Studio, Clipchamp, and Quick Time Player can also be used for recording.
• Tips include practicing your script, using slide notes, ensuring high-quality audio and lighting, and incorporating storytelling techniques.

Why video record yourself presenting a PowerPoint? 

Video recording your PowerPoint presentations offers several advantages:

• Unlimited reach : Unlike in-person presentations confined to a specific time and location, recorded videos allow your message to reach audiences globally at their convenience.
• Repurposing opportunities: Recorded presentations can be repurposed as evergreen content across multiple platforms, such as social media, online courses, webinars, and internal training materials, maximizing their value.
• Personal and engaging : Recording yourself narrating a presentation adds a personal touch and dynamic element that static slides alone cannot replicate. Your viewers can see and hear you deliver the content, creating a more immersive and engaging experience.

How to record your presentation with the PowerPoint app

Built-in recording feature in powerpoint.

1. Open the PowerPoint slide you want to record. 

2. Click on the Record tab of the top toolbar.

3. Click on the Record button and choose from any of the following options:

• From Current Slide
• From Beginning

4. You'll see the PowerPoint screen recording window.

5. Select the microphone and camera from the icon on the top-right.

6. Click the Stop and Replay buttons to end or replay your recording.

7. To export your presentation's recording, click Export to Video within the Recording tab.

Benefits : Easy to use, no external tools needed

Limitations : Limited editing capabilities.

How to make a more polished recording of your presentation with Descript 

While PowerPoint's built-in recording features are helpful, they may not produce the refined result you want for your presentation. That's where Descript comes in handy. 

It’s a whole production studio at your fingertips, with video recording, transcription, and editing capabilities, ready to transform dull PowerPoint slides into an engaging experience for your audience. Descript also has a built-in screen recorder.

You can use Descript on Windows, Mac, or even straight from your web browser. 

Here's step-by-step guide to recording your PowerPoint presentation with Descript.

Set up your screen recording

1. Install and open Descript. At the top of the editor, click and open the Record panel. 

2. Select Screen.

3. Set Recorder settings:

Adjust the default recording settings to your liking, including the transcription language, the maximum recording resolution, and more. 

4. Set recording options. Choose which audio and video sources to record (e.g., microphone, computer audio, camera). Remember to turn the camera on to capture your talking head video alongside your PowerPoint presentation.

5. Click the Additional Settings icon for

• Studio Sound (Optional): Enhance audio quality with noise reduction and background removal
• Transcription (Optional): Enable automatic transcription for easier editing
• Recording separate audio tracks

6. Add (optional) Speaker labels for each audio track (e.g., "Narrator," "Expert") by typing them in the text box next to your audio inputs. 

Capture your screen recording

1. Select the right recording option:

• Recording into script : Choose this if you haven’t recorded anything yet.
• Replace selection : Choose this if you already have a script and want to replace a specific section with a new recording.
• Record new layer : Pick this for recording your video as a new layer on top of an existing recording.

2. Click Record at the bottom of the Record panel.

3. Drag over the area of your screen you wish to record. Click Start Recording. Press Space to start recording the full screen.

4. Click Stop to finish recording

Bonus: Descript creates separate tracks for camera, microphone, and computer audio. You can edit each track individually for more precise control.

• Do a short test recording to ensure everything is set up correctly.
• Set your recording to transibe for easier editing.

Editing and polishing your PowerPoint recording in Descript

Descript's AI video editing tool makes it a breeze to trim, cut, and splice your video footage, ensuring a seamless flow from start to finish. You can add smooth transitions and other visual effects to make your presentation pop.

Here’s a glimpse of how to edit and polish your PowerPoint recording in Descript:

Edit your recording like a doc

Did you make a mistake during a slide transition? No problem. Just delete those sections in the text transcript (created automatically by Descript) and the video will adjust to match.

Remove filler words

Sound smoother and more confident by easily removing filler words like "um" and "uh" from the transcript.

Fix voiceover mistakes by typing

Didn't nail your delivery on a specific slide? No need to start from scratch! Descript's Overdub feature lets you simply type in the correct narration and replace the audio on that slide with AI voice cloning.

Boost video quality and engagement : 

• Crisp up audio quality by reducing background noise and room reverb with the AI-powered Studio Sound feature.
• ‎Replace your background completely with the Green Screen Video Editor —look like you're presenting in a sleek studio or broadcasting from a beach.
• Enable Eye Contact simulation with AI, so it appears you're making direct eye contact with viewers, even if you’re looking or reading something off-camera.

Other ways to video record yourself presenting a PowerPoint 

Use Zoom’s meeting recording feature to record yourself giving a PowerPoint presentation. Start a Zoom meeting with yourself, share your PowerPoint window, and enable recording

Loom is a handy screen recording tool that also offers a webcam overlay. Launch the Loom app or Chrome extension and set it to record your screen and webcam. Expect high-quality recordings but no advanced editing features. The free plan offers only five minutes of recording at a stretch.

3. OBS Studio

OBS Studio is a free, open-source screen recorder/streaming software with a steeper learning curve. It’s popular among advanced or tech-savvy users who need granular customization and control.

To record your presentation, add a "Screen Capture" source to capture your PowerPoint window and a "Video Capture Device" source for your webcam. 

4. Clipchamp: Recording natively in Windows

You can use Microsoft’s Clipchamp , the built-in screen recorder and video editor for Windows, to simultaneously capture your computer screen, webcam, and audio for recording your PowerPoint presentation. It’s also available as a browser-based app. You can record up to 30 minutes on screen and webcam recordings.

Users can also adjust the screen and webcam recordings in the editing timeline separately. 

5. Quick Time Player Recording natively in Mac

Use Mac’s Quick Time Player to record your PowerPoint presentation. It’s not as straightforward as the other options on this list, so here’s a quick guide to help you out:

• Launch Quick Time Player.
• Select File and go to New Movie Recording.
• You'll be recording your entire screen in addition to recording your face, so adjust the size and location of the recording window so that it's in a nonintrusive corner of your PowerPoint.
• Go to View and select Float on Top .
• Next, go to File and select New Screen Recording.
• On the menu that appears, select Record Selected Portion and drag a border around your PowerPoint and the webcam recording window.
• Press Record and start presenting.
• You can adjust the video quality and the audio source in the webcam recording window.

How to turn your PowerPoint presentation slides into a video 

Did you know PowerPoint lets you save your presentation as a video, too? 

Here's a breakdown of the two ways you can do so—keeping all the presentation elements (narration, animation, pointer movements, timings, and so on) intact in the presentation itself.  

Save your PowerPoint presentation as a video

This creates a separate video file (MP4 or WMV) that anyone can play, even without PowerPoint. 

Follow these steps:

• Save your presentation
• Go to File > Export > Create a Video
• Ultra HD (4K): Best for large screens (if you have Windows 10+)
• Full HD (1080p): Great for computers and TVs
• HD (720p): Good for streaming online or on DVDs
• Standard (480p): Smallest size, good for phones

4. Decide on narration

• If you haven't recorded yourself talking, choose "Don't Use Recorded Timings and Narrations" from the dropdown menu
• If you have a recording, choose "Use Recorded Timings and Narrations." You can also set how long each slide shows for (default is 5 seconds)

5. Click Create Video

6. Name your video, pick a folder to save it in, and choose a file type (MPEG-4 or Windows Media Video)

Creating the video might take a while, especially for longer presentations. You can even leave it running overnight. Once done, find your video in the chosen folder and double-click to play it.

Save your PowerPoint presentation as a slideshow

This saves your presentation as a special file (PPSX) that starts playing automatically on full screen when opened. It only works with PowerPoint.

Here’s how it works:

• Make sure your presentation is saved (regular PowerPoint file)
• Go to File > Save As .
• Pick a folder to save the slideshow in.
• Under Save as type, choose PowerPoint Show (*.ppsx) .
• Click Save .

Now when someone opens the file, it will automatically play the slideshow.

Pro tips for making better video PowerPoint presentations 

Practice your script.

Recording a flawless PowerPoint video rarely happens in one take. The key is practice.

Record practice run-throughs and watch them back. Make notes on areas that need improvement or parts lacking clarity. The more you drill your script, the more confident and natural you'll sound in the final recording.

Take advantage of PowerPoint's built-in Speaker Coach . The feature shows you whether your pace is too fast or slow, your use of filler words like "um," and suggestions to improve your voice modulation.

Use slide notes for coherent delivery

Wouldn’t a personal teleprompter make presentations so much easier? That’s what slide notes are for.

Having your thoughts and talking points organized within your PowerPoint file lets you have all crucial information and prompts readily available when recording.

Go ahead and add detailed notes or even a full script for each slide. This will help you stay on track and provide a handy transcript reference if you need to do any editing or voiceover work in post-production.

Use high-quality audio equipment or turn on Studio Sound

Poor audio recording quality is a surefire way to make even the most visually polished video feel amateurish. Do your presentation justice by investing in a decent external or Bluetooth microphone and audio interface to capture clear voiceover audio.

If you must use a built-in mic, record in a quiet environment to minimize background noise pickup. Or better yet, pair up with an AI-powered audio enhancement tool like Descript's Studio Sound , which reduces background noise , reverb, and other artifacts.

Ensure a clean background and even lighting

Ditch cluttered backgrounds. You want people to focus on the content of your PowerPoint and not be distracted by the funny shapes and colors in your video. 

Your video lighting and framing matters, too. Position yourself facing a natural light source or bring supplemental video lighting to eliminate weird shadows and squinting-level glare.

Look directly into the camera or turn on Eye Contact

Looking directly into the camera is essential to create a sense of connection with the audience. Position your webcam or camera at eye level and imagine you're talking to a friend. If you're using Descript, enable the Eye Contact feature to auto-adjust your gaze towards the camera.

• Dress professionally and maintain a good posture to project confidence and authority.
• Use visuals, animations, and multimedia elements to enhance your presentation and keep your audience engaged.
• Consider adding closed captions or subtitles to your video for better accessibility and engagement, especially for those watching without sound.
• Speak clearly and at a moderate pace, using vocal variety to emphasize key points and maintain interest.
• Incorporate storytelling techniques, real-life examples, or personal anecdotes to make your video presentation more relatable and memorable .

Take your PowerPoint presentations from amateur to amazing 

Recording yourself virtually presenting a PowerPoint allows you to distribute your message using the most engaging type of content: video. And there are many screen recording tools out there that can capture your screen and web camera footage with just a few clicks. 

But how do you stand out?

By focusing on the presentation's depth, your delivery, and the video's quality. The first two are the bare minimum to communicate your message effectively. 

But the right screen capture software and all-in-one video creation tool like Descript can help you with third. Use the tool to improve the quality of your recorded PPT presentations. 

With Descript, it's easier than ever to record your screen, polish up the audio, and create stunning visuals all in one place. So why wait? 

Sign up for Descript today and simplify your workflow while creating a PowerPoint presentation video that sticks with your audience in the long term.

How do you make a presentation video with your face?

To create a presentation video with your face, follow these steps:

• Open your presentation in PowerPoint.
• Go to the Slide Show tab.
• Click on Record and choose From Current Slide or From Beginning .
• Choose your microphone and camera by clicking on a sound icon on the top-right.
• Start recording by clicking on the record button.
• Speak into your microphone to narrate the presentation.
• Your webcam will capture your face during the recording.
• Click Stop when you finish recording.
• Export your recorded presentation by clicking on File> Export>Create a video.

How do you present yourself in PowerPoint?

To present yourself effectively in PowerPoint, follow these steps:

• Determine the key information to include in your presentation.
• Design and prepare your PowerPoint slides with a cohesive theme.
• Craft a compelling introduction to engage your audience.
• Tailor your presentation to different time constraints for flexibility.
• Capture the audience's attention before you begin speaking.

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How to video record yourself presenting a PowerPoint

Heads up! This content is relevant for Clipchamp for personal accounts. Try this link If you're looking for information about Clipchamp for work accounts.

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Method 1: How to record your webcam in PowerPoint

Method 2: how to record your webcam and powerpoint in clipchamp, resize your video presentation for any platform, tips to setup your video presentation recordings, editing tips to make your video presentations better.

Creating an engaging and professional video presentation requires more than just delivering information—it's about connecting with your audience. Whether you're crafting a presentation for a business, sales, school, or onboarding , adding a video of yourself can transform your PowerPoint slides into a dynamic (and personal!) storytelling tool.

This guide covers two ways to video record yourself into a PowerPoint: recording your presentation directly in PowerPoint and using the free online video editor, Clipchamp , to elevate your videos. Learn how to elevate your video presentations in this step-by-step guide.

Step 1. Open Microsoft PowerPoint and navigate to the record tab

Head over to the PowerPoint application to start your webcam recording in PowerPoint. Next, click on the record tab to launch recording options.

Step 2. Select the cameo option to enable your webcam

Click the cameo button on the record toolbar.

A blue placeholder circle will appear to preview the placement of your webcam recording overlay. If desired, you can customize the shape and add a border to your webcam recording. If you haven’t used the cameo feature before, make sure to enable the webcam and microphone permissions and select your mic and camera source.

Step 3. Record your presentation video

Click on the record button in the top right corner to start recording. Here, you will record your PowerPoint presentation slides, teleprompter, and webcam. A three-second countdown will appear. To stop recording, click on the stop recording button. You can preview your video before saving it.

Step 4. Save and share your presentation video

Preview your PowerPoint video before saving. When you’re done recording, click on the export button then click on export video.

For more help, take a look at the record a presentation help article .

Now that you've mastered the basics, so let's move on to another workflow that will make your PowerPoint presentations even more compelling.

To level up your presentation, we'll explore how to video record yourself presenting a PowerPoint with Microsoft Clipchamp and edit your video with beginner-friendly features. Using the screen and camera recorder, you can record your webcam and PowerPoint presentation without leaving your browser. Your webcam recording automatically saves as a picture-in-picture overlay , making your video easy to edit and customize to your liking.

Follow the steps below to learn how to record your webcam and video presentation in Clipchamp .

Click on the record & create tab on the toolbar.

Click on the screen and camera option .

Select a camera and mic to use.

Click on the record button to select a tab, window, or entire screen with your PowerPoint presentation shown.

Save your recording when you’re finished presenting.

Trim away mistakes or excess footage on the timeline with the trim tool .

Save your video presentation in 1080p video resolution.

For more help, check out the screen and camera tutorial . You can also save your PowerPoint presentation as an MP4 or MOV file , then import your video onto the timeline to start editing.

If you’re sharing your video presentation to multiple different platforms, such as YouTube or Stream , it might require different aspect ratios for video posts. Instead of creating a new video for each platform, just resize your PowerPoint video using the aspect ratio presets .

Follow the steps below to resize your presentation video using the presets quickly.

Import and add your video to the timeline.

Click on the 16:9 aspect ratio button .

Hover over each preset to preview the aspect ratio.

Click on a new aspect ratio that suits your platform to resize your video.

Use the fit or fill buttons in the floating toolbar to remove black borders or bars .

Save your video by clicking on the export button and selecting 1080p video resolution.

In order to produce high-quality recordings, it's important to pay attention to a few key factors: a stable internet connection, a quiet recording environment, and good lighting. Once these are sorted, consider setting up your technical tools correctly.

Here's how to configure your recording setup when using PowerPoint or Clipchamp.

How to setup PowerPoint’s recording features

As mentioned above, PowerPoint allows you to record your slides as well as your camera. Take a look at some considerations to record without errors.

Video source setup : Navigate to the recording tab in PowerPoint. Here, you can select your video source—usually your computer’s built-in webcam or an external camera connected to your computer. Ensure the camera is correctly selected and positioned.

Audio source setup : Select your audio input source in the same recording tab. This could be your laptop’s internal microphone, an external microphone, or another connected audio device. Choose the best-quality microphone available and record audio to check for clarity and volume. Adjust the microphone settings to reduce background noise and ensure your voice is clear and audible.

Preview and testing : Before starting the actual recording, do a test run to see and hear how you appear and sound in the recording. This test will help you adjust the camera position, audio settings, and move to another location if the lighting or background noise are distracting.

How to setup screen and webcam recording in Clipchamp

Configure your recording settings in Clipchamp to optimize video and audio quality.

Choose a presentation size: A standard 16:9 aspect ratio is suitable for most presentations.

Set up your screen and camera recording permissions : Go to the record & create tab on the toolbar. Next, click on the screen tool or screen and camera tool. A popup window will appear requesting permissions. Allow Clipchamp access to your camera and microphone if you haven't used our webcam recorder before. Click allow when ready to proceed.

Choose screen source : Either record your browser tab, window, or entire screen through the popup window.

Choose webcam and audio source: Select your microphone source, camera source and select speaker coach if desired through the popup window.

Trim away mistakes

Use the intuitive trimming tool in Clipchamp to remove unnecessary segments of your screen recording, webcam video or audio voiceover in a few clicks. This helps maintain the engagement in your presentation. Learn how in this tutorial video .

Use captions to create accessible videos

Generate real-time captions for your video presentation to make it easier to understand on mute with the autocaptions feature . Just turn on autocaptions to automatically create a video transcript which consists of an index of timestamps to help you navigate your video better.

Add annotation stickers to enhance messages

Draw attention to specific elements within your PowerPoint presentation by overlaying sticker annotations. In the content library tab on the toolbar, search through an endless range of shapes and annotations like arrows, squares, circles, stars, graphics, and more.

Speed up and slow down videos

If your presentation is too slow or too fast, easily edit your video’s speed with the beginner friendly speed selector . Just remember to make your presentation speed easy to understand and not too fast.

Add text animations for clarity

This can help reinforce your messages and ensure they resonate with your audience. Provide more context for viewers with text animations . Choose from a wide range of professional titles like multiline, lower third, bouncing, mirror and more. Customize titles to suit your presentation theme with different fonts, colors, sizes, and positions .

Use ASL stickers to enhance videos

Make your PowerPoint videos more accessible for work, school, or social media with the help of popular American Sign Language video stickers . Just place an ASL sticker side by side with your video content or as a standalone clip to convey meaning to the deaf and hard of hearing community.

Adjust your webcam footage

Make your webcam videos appear more vibrant and professional-looking with the color correction tools . These tools allow you to adjust brightness, contrast, and saturation simply.

Learn more about recording a presentation video using Windows 10 and explore how to create engaging video presentations .

Edit videos today with Clipchamp for free or download the Clipchamp Windows app .  

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How to Create Pro-level PowerPoint Videos with Audio

Senior Marketing Manager at Loom

The power of a presentation lies in its ability to educate and inspire.

But why limit access to inspiring ideas because of the time slot in which they were presented? Microsoft PowerPoint, Google Slides, and Keynote slides have become the go-to formats for delivering supporting content to help audiences from classrooms to boardrooms engage with ideas. But once the content is complete, what happens to it? 

Getting used to the sound of your own voice can take some time, but the benefits of using Loom to record PowerPoint presentations are worth it.

Depending on the content and intended audience, a few will be published, stored, or made available on a marketplace. However, many will be lost, all your hard work never to be seen again. PowerPoint slides that aren't accompanied by a presentation are incomplete and don't do a sufficient job of expressing the author's ideas.

If you want to get ahead of the curve and preserve the integrity of your hard work, learn how to record a presentation by recording your screen .

Loom is one of the most popular choices for recording a video presentation—and for a good reason. The user interface is straightforward and easy to use. Mastering it requires little effort.

The benefits of presenting a PowerPoint in video

There are several reasons someone would want to learn how to record a PowerPoint presentation. Whether they’re explaining the quarterly statistics in a sales meeting , creating a webinar as a marketing tool , or recording training sessions for onboarding new hires, communicating ideas clearly and succinctly via video becomes more crucial every day. 

With Loom, you can engage directly with your audience, allowing you to interact with a large group of people in a small, intimate environment. Let's look at some advantages of knowing how to record slide show presentations and the procedure for doing so.

Scheduled attendance is not guaranteed

Unless your presentation is a mandatory work meeting or you're teaching a paid course, many individuals will drop out before or during the presentation. However, by providing a presentation recording for them, you can still interact with those people, and they’ll feel supported by your accessibility.

Provides on-demand access to your presentation

Using Loom's video recording capabilities, you provide access to your material long after you've presented it. Giving your audience access to resources is one of the best ways to build trust and support. 

Enhances your search engine optimization (SEO)

If you don't want to make your recorded presentations available on-demand but want to reap the benefits of SEO-driven traffic, you may post all or part of it on YouTube as a free resource in the future to attract new prospects. 

Practice makes perfect

Another reason to learn how to record a presentation is that you can review your work before showing it to a live audience. By recording yourself before a meeting or lecture, you can review the footage to ensure you cover every aspect of the topic, make improvements, and eliminate those pre-performance jitters. 

Tips for video recording yourself presenting a PowerPoint

While technology and practice are your two best allies in confidently presenting PowerPoint video presentations, a few extra tips can make yours even more effective and professional. Consider following these best practices:

Choose the right equipment

Video communications technology has flourished in the last few years. There are more options than ever to record presentations and deliver them digitally to a worldwide audience. A tool like Loom makes it easy to record webcam videos, screen captures, and recorded narration quickly and easily. This lets you present your PowerPoint or any other content to a digital audience without extensive and time-consuming video editing.

Include direct-to-camera (DTC) content

Personalization is the heart of every good video—nothing builds a personalized experience like a friendly face. Use a simultaneous webcam and screen capture to record yourself explaining the slides and information on the screen. Adding picture-in-picture DTC elements creates rapport and trust with your audience and ensures they stay engaged with your presentation.

Slide text: Less is more

Text is great for outlining the major themes of a presentation and adding context to discussions, but with a PowerPoint presentation, treat text as the seasoning in a recipe. Use what you need to enhance the experience, but don’t overwhelm. 

Build your slides as an outline for each discussion topic and a home for visual elements like charts, infographics, and embedded video clips. But you, as the presenter, should do most of the talking. Building your presentation this way keeps viewers focused and engaged instead of hurrying to keep up with the reading. 

Structure your presentation

Well-structured content is vital to the flow and digestibility of your presentation. When building your slides and video script, organize your information similarly to a blog post or an ebook. Start with an introduction to share your personal info and a general topical overview. Create segments that logically lay out each point or step in the process. Wrap things up with a conclusion and (if needed) a call to action that invites the viewer to take the next step—booking a call, downloading a resource, or signing up for a service.

Keep videos concise and skimmable

Digital fatigue is real. With so many videos and messages competing for our attention, creating a streamlined presentation results in longer view duration . The average view duration of a YouTube video may be as short as 40 seconds, with the median watch time averaging just over a minute and a half . 

Another trick to increase viewability is to make it easy for viewers to skim. A well-structured presentation offers natural segments to help viewers zero in on the information they need. YouTube offers a Chapters feature that lets you insert a linkable outline so viewers can easily skip to specific timestamps. 

Basic recording in PowerPoint

Microsoft offers basic tools to start recording your PowerPoint presentation. Here’s a quick step-by-step guide to recording a simple presentation:

Step 1: From PowerPoint, open the slide with which you want to start your presentation. 

Step 2: Select Record from the upper right hand corner of the PowerPoint window.

Step 3: Make sure your recording and voice settings are set properly, then click the round Record button. Begin your presentation.

Step 4: Click through your slide presentation and record your audio. Be sure to pause during slide transitions, as PowerPoint will not record audio during slide changes.

Step 5: Save your finished PowerPoint video to your local device and share it through email or upload it to sharing platforms like Vimeo, YouTube, etc. 

An important note: PowerPoint’s native recording features offer some editing and highlight features. You’ll need a screen recorder app like Loom to film direct-to-camera or make substantial edits. 

How to use Loom’s presentation recording software

It's simple to record yourself and your screen presentation side-by-side using only your laptop, a built-in camera, a mic, and Loom. Using Loom to record presentations on a computer is a fantastic way to save time and guarantee that your presentation goes precisely as planned. Loom's basic version is free to use and provides users with different options to meet their unique needs best. You may record the material on your screen and even take a video of yourself presenting alongside your screen capture.

Loom is available as a PC screen recorder , Mac screen recorder , iOS screen recorder , and Android screen recorder . The two primary methods are through the Desktop Client or the Chrome Screen Recorder . The desktop versions offer a higher recording resolution (4k compared to 1080p in the Chrome extension) and additional features like camera frames and backgrounds.

In either case, learning to record a presentation is simple with Loom’s easy-to-use presentation recorder. Here’s some information to help you get started. 

You can create a Loom account using a variety of methods. Users may log in with their Google account information, or connect their Slack account information, email address, password, and name. You must first complete the registration process to have access to the program.

What is the Loom desktop client, and how can I use it?

Search for Loom in the Windows search box or click the red pinwheel Loom logo to launch the Loom Desktop Client. After you've opened it, choose the type of video recording you wish to make. Cam Only, Screen Only, and Screen + Cam are the three possibilities for the basic Loom version. As their names suggest, Cam Only and Screen Only allow you to record the material on your screen or yourself through a camera. Screen + Cam will enable you to make a presentation recording with both yourself and the information in real time, allowing others to watch your reactions to the material and connect with you as the presenter.

If you wish to record your screen, the presentation recorder has three options for defining the parameters of your video: Full Screen, Window, and Custom Size. 

Full Screen captures everything on your monitor or display, allowing others to watch and follow along. 

You may use the Window option to record a single computer application if you want to construct a more restricted lesson without interruptions. 

Custom Size is exclusively available to Pro account holders, allowing users to build custom windows to capture particular areas of their screen.

To record your Loom videos, use the built-in webcam and microphone on your smartphone or computer or additional devices as needed. Loom recommends using high-quality microphones for better audio.

Using the Loom Google Chrome Extension to capture videos

First, download and install the Loom Google Chrome Extension from the Chrome Web Store. Then launch the extension's user interface by clicking on the red pinwheel Loom logo in the browser's top right corner. You can choose Cam Only, Screen Only, and Screen + Cam, the same as the desktop client. Unfortunately, users of the Google Chrome Extension can only record their entire screen or the contents of a single tab.

The Video Control menu differs from the desktop extension, appearing in the bottom left corner of the browser window. Users may only utilize three buttons: Start/End Recording, Pause Recording, and Delete Recording.

Using the Loom desktop client to record videos

Each option lets you use Loom's camera bubble , which allows you to see and record yourself as well as a video. There is no set limit on the duration of the video, but Loom will provide you alerts to ensure you don't keep recording by accident. Once you've decided on your selections, go to the four-button Video Control menu on the left side of your screen. To start your video, press the Recording button at the top of the menu. This button has two purposes: When the button is red, it indicates that you’re currently recording, and it stops the recording when clicked a second time.

The Pause button is located beneath the Recording button and is used to pause your video. However, depending on your computer, you may alternatively use Alt + Shift + P or Option + Shift + P . The Delete option is represented by a garbage can icon, which pauses the recording and completely deletes the video once you confirm your decision via a dialog box.

How to use the speaker notes feature

Loom makes presentations easier with speaker notes , an on-screen cue card feature visible only to you. Speaker notes are bullet points or full scripts written by you and activated during recording. These prompts allow you to deliver your message with confidence, without the need to remember your whole script or utilize physical note cards. 

From the desktop app, open Loom and click Speaker Notes. Use the pop-up window to type in your notes, then resize the notes window to suit your needs before recording. Speaker notes are always presented on top, so there’s no need to switch windows during your presentation.  

How AI-generated chapters work

Want your viewers to be able to skip to the most useful portion of a presentation? The AI-generated chapter feature allows viewers to select important topics within your presentation and navigate to them easily. These time-stamped chapters also allow users to link and respond to content. 

How to use the drawing tool

Finally, the drawing tool , symbolized by a pen icon and available with the Pro subscription, can assist you in focusing on certain facts and numbers. Using this button, which includes picking a preset color, lets you make graphics that will draw your viewer's attention to key information.

Preserve your ideas with Loom’s Presentation Recorder

If you’re just starting out, learning to record a presentation with Loom is an excellent tool for creating quality content. As the world continues to move towards remote work environments, the ability to give an online presentation (and record it for posterity) becomes more essential every day.

Loom is free, so don’t wait to see how you can enhance your video presentation with video capture software.

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How to Record a Video Presentation With Google Slides

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Google Slides now lets you record a presentation with inset video from your webcam. Each recording may be a maximum of 30 minutes long. No longer do you need to turn to a third-party tool or web meeting app, such as Google Meet , to record a presentation. Instead, you can start and finish the task with nothing more than Google Slides on a laptop.

As of March 2024, slide recordings may be made by customers who use Google Workspace Business Standard or Plus; Enterprise Starter, Essentials, Essentials Plus, Standard or Plus; and Education Plus editions.

How to make a basic slide recording in Google Slides

To create a slide recording, you’ll need to use Google Chrome on a computer that has a camera and microphone.

• Go to Google Slides and open your presentation.
• Select the Rec button in the upper right area, then select the Record new video button ( Figure A ).

The system will switch to the screen recording interface, with recording controls displayed below your slides. By default, the system will display your inset (picture-in-picture) video in medium size in the lower right corner of a slide, since this portion of a slide is often empty.

• Optionally, before you start recording, you might adjust three settings:

• Modify the size of the inset video frame. Select the size icon, found to the right of the video inset location icon, then choose either a small, medium or large video frame size.
• Open speaker notes with the button found to the immediate left of the back slide (<) icon. This will display speaker notes for your reference while recording. (Ideally, you would not need to refer to speaker notes, so that you could instead look directly at the camera as you record.)
• When you are ready to record, select the large red button at the bottom of the screen.
• If prompted, you may need to allow access ( Figure C ) to the tab, along with the camera and microphone. For example, when recording on a Chromebook, you may be prompted to “Allow docs.google.com to see this tab?” and “Also allow tab audio.” Select Allow, if prompted.

In a few cases, you may need to visit the following links in Chrome to adjust permissions for:

• Camera: chrome://settings/content/camera.
• Microphone: chrome://settings/content/microphone.
• A brief countdown should display (i.e., 3, 2, 1), then your recording will begin. Record your video, advancing your slides as desired.

• To pause recording, press the large red button at the bottom of the screen.
• Once paused, you may select from two options ( Figure D ):

After you select Save to Drive, wait a bit until the system indicates the file has been saved. If you leave or close the tab too soon, you may lose your recording.

How to select inset video shapes and sizes

On any slide, you may use the Insert | Speaker spotlight option ( Figure E ), then select a shaped video frame. This inserts a frame where the speaker video will display on that slide. You may reposition or resize the frame: Select the shape, and then drag-and-drop it to move it to a different place on your slide, or select a corner and drag it to resize it.

When you insert a speaker spotlight shape, that supplants the position and size you might have selected on a basic recording. In other words, the speaker’s video will display in one of the corners or the center, and in the small, medium or large shape chosen with the settings — unless you’ve inserted a speaker spotlight shape on a page ( Figure F ). Use the speaker spotlight option to convey the most polished professional effect, since it allows precise control over the shape, size and location of a video frame.

How to play, share and manage slide recordings

You may access slide recordings within Google Slides on a computer. However, unlike recording, which requires you to use Google Chrome, you may access and play existing recordings within Google Slides on a variety of modern browsers. For example, the following steps all work when you use Google Slides within either Google Chrome or Apple’s Safari browser.

To access recordings associated with a Google Slides presentation, follow these steps.

• Select the Rec button in the upper right area. The recordings you’ve made of the presentations will display. Importantly, the system shows both the date and duration of each recording.
• To view, share or download a recording, click anywhere on the playback icon or title of the recording ( Figure G ). It should open in a new tab. Within this tab, you might:
• Select the Play icon in the center of the video image to play the recording.
• Select the Share button in the upper right corner of the screen to modify access settings and give other people access to the file.
• Select the Download icon in the down arrow above a tray icon in the upper right area of the screen to download the file.

• Select the three dot menu to the right of a listed recording to:
• Rename a file something other than the default recording title.
• Remove a previously made recording you no longer need.
• Copy link and obtain the Google Drive URL for the recorded file.

All Google Slides recordings are stored in a Slides recordings folder on Google Drive. The recordings are saved as .webm files, which is a widely supported web video format. You may easily open and play .webm files on both Apple and Android mobile phones. Any recordings you make using Google Slides should be easy to view on almost any device.

Does the ability to record a presentation within Google Slides streamline your workflow? What sorts of video presentations will you create with this new capability? Mention or message me on X ( @awolber ) to let me know how you use screen recording within Google Slides.

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How to Record A PowerPoint Presentation [2022 User Guide]

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If knowing how to record a PowerPoint presentation wasn’t necessary a decade ago, this isn’t how things stand today. The pandemic taught us a valuable lesson – if we don’t catch up with technology, we will fall short.

Fortunately, Microsoft’s app is the global leader in presentation software and provides you with all the required tools to create an excellent presentation you can show in front of your audience. But how to record a presentation on PowerPoint, and is it easy to do so?

Article overview: 1. What are the benefits of recording PowerPoint presentations? 2. How to record a PowerPoint presentation? 3. How to live stream a PowerPoint presentation? 4. Frequently asked questions

1. What are the benefits of recording PowerPoint presentations?

I am are pretty sure that if recording presentations weren’t helpful, PowerPoint wouldn’t offer it to its users. Well, we all know that’s not the case. Recording your PowerPoint slides can bring a ton of benefits. Let’s see which they are:

• Save time  – regardless if you’re a lecturer or present in front of colleagues, having a video of your recording will save you many hours. Imagine speaking in front of your marketing team, but 2 members are on summer holidays. It’s fine. They’ll catch up later when they watch your PowerPoint recording.
• Focus on the presentation  – usually, if you’re presenting in front of an audience, it’s typical to get asked many questions that you need to answer promptly. But that is a good reason to get distracted from your core information. Thus, it makes sense to record your presentation beforehand.
• Practice before presenting – the best way to carry out a great presentation is to spend some time at home, focusing on key details. When you record your PowerPoint slides, you can find areas of improvement and work on them.

2. How to record a PowerPoint presentation?

There are many tools that you can use to record a PowerPoint presentation. From Loom and Panopto, and even Apple’s basic Quicktime and Windows’ own recording tool. But here we will discuss none of the other options. Why? The answer is simple: PowerPoint has its own in-built, robust recording tool.

Unlike other options, PowerPoint’s recording feature enables you to record slide by slide. This effectively means you can create as many recordings as you like, until you like the playback version, and move on to the next slide.

Pro tip : PowerPoint doesn’t record slide transitions. You need to start recording each slide when it is opened and finish the recording before you move on to the next one.

Let’s see how to record a PowerPoint presentation with video and audio in just a few steps.

Step #1: Open your PowerPoint presentation

The first step is to open the PowerPoint presentation you wish to record. Ensure you have all the necessary slides and information on them. While this seems logical, there aren’t one or two cases when presenters have recorded wrong or unfinished slides, which leads to a disappointing outcome.

Step #2: Prepare your video and audio devices

Before you start the recording, you should check your camera and microphone. Try to make a sound check and see if your camera works properly.

Step #3: Select the slides you wish to record

PowerPoint gives you the option to record a presentation right from the beginning, or from a specifically selected slide.

• Pick “ From Beginning ” (1) from the Record tab of the Ribbon if you wish to start from the first slide.
• Pick “ From Current Slide ” (2) from the same tab in case you would like to start from a selected slide (which isn’t the first one).
• Click the Record button (3) which is positioned in the top right corner, between the Comments  and Share buttons. It starts the recording from the slide you have currently selected.

Step #4: Start the recording

Once you click on one of the options, you are ready to start narrating your PowerPoint presentation. You will see a countdown timer, after which you can start narrating slides.

Step #5: Manage your PowerPoint recording

You have probably seen a couple of other options aside from the recording one. Let’s see which they are:

• Timer with a grey/red light – if you are recording your narration, you will see a timer and a small circle with a red light that indicates you are recording. If you pause, the small circle indicator will become grey again and the timer will stop counting.
• Refresh icon – right next to the timer there is a refresh-like icon but it serves a different purpose – to re-take the recording. You have the option to record again the current slide or all slides.
• Start/Stop button  – the big red button serves as a start/stop button for your recordings. Only stop the recording when you want to move on to the next slide.
• Pause button – if you would like to stop the slide recording, in order to drink some water or read your speaker notes, you can use the Pause button, and then resume the recording. Bear in mind you cannot pause and move to the next slide. You have to stop the recording, to indicate you have finished with the current slide.
• Camera button  – clicking the camera button will work as a toggle on/off.
• Microphone Button – clicking the microphone button will work as a toggle on/off.
• Ellipsis – this is the place where you can select camera and microphone settings, as well as erase recordings from the current slide or all slides.

Step #6: Export your PowerPoint video recording

The last button from the menu is the Export setting. You can export your narration as an mp4 file in Full HD size by default. However, you can customize your export and get your narration in 4 sizes – 480p, 720p (HD), 1080p (Full HD – standard), and 4K. We don’t recommend Ultra HD exports.

Pro Tip : Exporting 4K PowerPoint presentation recordings doesn’t necessarily mean you will get better quality (unless you have 4K resources within your presentation) but it does guarantee a significantly larger file size – up to 4 times more than on standard Full HD recordings.

3. How to live stream a PowerPoint presentation?

If you have already honed your skills and would like to stream your PowerPoint slides directly to your audience, there are many ways to do so. We are going to cover two of them.

3.1. How to stream a PowerPoint presentation from OneDrive?

Microsoft has invested a lot of resources to make OneDrive a powerful cloud service, and so far they have been quite successful. Let’s see how to record a PowerPoint presentation in front of live audiences.

Step 1 – save your PowerPoint presentation in OneDrive.

Step 2 – open your PowerPoint slides from PowerPoint online.

Step 3 – go to Present Live  from the Slideshow Ribbon tab.

Step 4 – share a  live link with your audience.

3.2. Stream your PowerPoint presentation in Zoom

Zoom is one of the most popular conference call apps which has plenty of tools, including live streaming presentations. Since PowerPoint is the leading presentation program in the world, Zoom developers have created some amazing things, like PowerPoint presentation recording with a web camera on a transparent background. If you’re interested, you can check our guide on how to record a Zoom presentation .

Does PowerPoint have a screen recording?

PowerPoint has a screen recording window and you can select the area you would like to be recorded. Go to Record  (from the Ribbon), then select Screen Recording , choose the area and start recording.

Can I view speaker notes while recording narration?

You are able to access your speaker notes if you have created them beforehand. To insert speaker notes, you have to go to View -> Notes Page  and you will have a text box that you can utilize for speaker notes.

What format does PowerPoint use for video?

PowerPoint records videos in mp4 format. The default resolution is 1080p (Full HD).

Recording your PowerPoint presentations can make the difference between a successful and smooth speech and a bad narration. Being able to record each slide means you can get the best narration possible for your whole presentation.

And if you would like to stream your presentation live, there are more than enough options to do so – both via the online version of PowerPoint or via third-party apps like Zoom.

If you found this article helpful, you can also check some of our other PowerPoint tutorials:

• Add Audio to PowerPoint: The Quick Step-by-Step Guide
• Insert GIFs into PowerPoint – a 2022 Pocket Guide
• How to Convert Your PowerPoint Presentation into Google Slides ?

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How to Record a PowerPoint Presentation on Zoom (Audio & Video)

In recent years, we’ve seen the rise of virtual meetings. It’s now possible to connect with a global team from anywhere! When you learn how to video record yourself presenting a PowerPoint on Zoom , your content is accessible to all.

Sometimes, not everyone can attend a Zoom meeting in real-time. This is especially true if your team works across the globe. Luckily, there’s an easy solution! Let's learn how to record a PowerPoint presentation in Zoom.

Why You Should Learn To Record PowerPoint Presentations With Audio and Video

Work has changed. More than ever, you need ways to connect for meetings regardless of your team's location. Zoom is one of the most popular tools to do this.

Zoom is video-conferencing software used by millions. It’s popular because it's got a free tier, with options to upgrade to more robust plans. Zoom supports audio and video sharing, allowing you to virtually meet others face-to-face.

You can also share your screen, to show slide decks, text, video, and more. It’s a top option to share PowerPoint presentations with anyone. Learn how to record PowerPoint presentations with audio and video to pair it with Zoom.

With distributed teams, it's not always possible to coordinate a start time that everyone can agree on. Plus, it’s handy to review a meeting later. Perhaps attendees want to listen to what you said again. Luckily, there’s an easy solution! You need to know how to record a PowerPoint presentation in Zoom.

In moments, you've got an MP4 video file ready for sharing. To record PowerPoint with video in Zoom takes only a few quick steps. Let’s dive in.

Build the Perfect PowerPoint for Sharing

Before you learn how to record a PowerPoint presentation with video, you need a slide deck to share. Premium templates are your best option. These offer styling and features that you won’t get with a free option that you might find online. 

Envato Elements is a great option for this. At Elements, you’ll find thousands of PPT templates that you can share on Zoom. As a member, you've got unlimited download access. That means that you’re able to download and use as many of those templates as you want. 

For this tutorial, I’ll be using the beautiful Virtually PowerPoint template from Envato Elements. It’s a creative modern design with over 50 slides inside.

With your template open, you can start building a slide deck for sharing. As you work, know that PowerPoint slides meant for sharing online should be special. Keep the following design tips in mind to help ensure success:

• Don’t crowd slides. When you’re sharing to record PowerPoint with video, slides will look smaller to your audience.
• Use larger fonts. Fine print is hard to read on a screen, and even more so in a later video playback. Opt for large, readable text styles.
• Illustrate! Photos, charts, and infographics keep things interesting. You need your slide deck to be clear, concise, and engaging.

With these ideas in mind, you’re ready to learn how to record yourself presenting a PowerPoint on Zoom. Learn more about the art of narration in PPT below:

Prepare Your Zoom Meeting

To record PowerPoint presentations with audio and video slides, you need to open Zoom. You can use the Zoom desktop app, which is available for download. Or you can log into your Zoom account inside your favorite web browser.

If you already have a single meeting scheduled, you’ll see a thumbnail for it on the Home tab inside of Zoom. But if you've got many scheduled calls and invites, you’ll want to navigate to the Meetings tab. Here, you’ll find a complete list of Zoom meetings that you’re invited to. 

As you can see above, I've got a meeting scheduled for today at 9:30 PM. The invite has been shared with others, and I'll be the host of the meeting. Imagine in this example that we want to share a PowerPoint deck and record it for others.

To make a good first impression with your audience, it’s helpful to prep your slide deck in advance. This helps you be ready to share when the time comes. You won’t have to scramble around for your files in front of viewers. I like to open my PowerPoint, then minimize it, before starting a meeting. This way, it’s ready to roll when it’s time to share. 

To begin the meeting, click Start. You’ll see the Join Audio menu appear. This lets you choose the audio source that you want to use to capture your narration. In this case, choose Join with Computer Audio. 

Optionally, you’ll have the option to test your speakers and microphone. If you’re working with a new setup, this is a great way to ensure that you’re capturing clear audio.

Now, you’re in your meeting. Watch as other participants appear. You’re ready to get started!

Learn more about PowerPoint Sharing on Zoom below:

Begin Recording

With your meeting underway, your next step is to begin recording it. Optionally, you can start sharing slides before you begin recording. But I prefer to start the recording first. It’s easy to forget to turn on the recording once you've got slides displayed. And there’s nothing worse than reaching the end of a meeting and realizing that you’ve forgotten to record!

To begin a recording of a PowerPoint presentation, move your cursor over the menu bar in Zoom. It’s the series of options and buttons at the bottom of the app’s screen. First, make sure that your microphone isn’t muted. This setting is controlled by the Mute button, found on the left side of the menu bar. 

To record your PowerPoint in Zoom, click Record . From this point on, anything you share on-screen or say aloud will be captured in your recording.

This is also true of other attendees. If they speak or ask questions, their voices will be captured in the PPT meeting recording. You also have the option of sharing video from your webcam. This way, viewers can watch you speak as you share your PowerPoint. This can be captured in your recording too. 

It's a good idea to mention to attendees if you're recording the meeting. This ensures they're able to consent to the recording. Plus, it lets them know that you'll have a copy available for review later. Do this at the beginning of your meeting so that all are aware of the recording process. 

Share Slides on Zoom

With your recording underway, it’s time to share your PowerPoint slide deck in Zoom. Once again, return to the menu bar at the bottom of the screen. This time, you’ll want to choose Share Screen . It’s easy to find, highlighted in green in the center of the menu.

Click on Share Screen, and a settings window opens. On its Basic tab, you’ll see several thumbnail buttons. These control the source that you want to share from. Usually, there will be tabs for every app open on your computer. Plus, there are options for a whiteboard, to connect an iPad, and more.

To see how to video record yourself presenting a PowerPoint on Zoom, click on the Microsoft PowerPoint thumbnail. Then, click Share.

PowerPoint appears on your screen. You can navigate through your slides as usual. You’ll see that a green box has appeared around the border of the PowerPoint window. This signifies that this area of the screen is being actively recorded. Anything outside of the green boundary won't be captured in your recording. 

As you can see, it’s easy to learn how to record a PowerPoint presentation in Zoom. It’s a useful way to share and preserve slide presentations for others in the future! 

For best results, keep the following tips in mind:

• Narrate clearly and concisely. Remember, you’re being recorded! Speak clearly, at a cadence that’s easy to follow. Talk too fast and your words will be hard to understand.
• Control sources of audio. Try and eliminate background noise from your environment. This keeps extra sounds from appearing in your recording. And be sure to ask other attendees to mute their mics, unless they've got a question. 
• Use a clean, readable template. Premium templates like the Virtually PowerPoint deck have neatly-arranged slide layouts. These are easy for your audience to read. 

By embracing these ideas, you’re sure to make a winning impression. They help you build useful, enjoyable recordings for meeting participants to watch later. 

Save and Share the Finished Recording

When you’re finished presenting, it’s time to end the meeting and ready your recording for sharing. This is easy to do, and only takes a moment.

You’ll first want to stop sharing your PowerPoint slides when you’re finished. To do so, click Stop Sharing . This is highlighted in red on the menu bar. (It’s only visible when you're actively sharing). 

Then, end your meeting when you're ready. Click End , then End Meeting for All. Once you end a Zoom meeting, the app saves any recordings that you made during your meeting. For longer meetings, this may take a few moments. You can monitor the progress on the bar shown in the Conversion popup.

When the conversion process is complete, a Finder window opens. Inside it, you’ll see an MP4 video file. This is your converted meeting PowerPoint! You can watch it on your computer or mobile device. And it’s ready for sharing with others. 

You’ve learned how to video record yourself presenting a PowerPoint on Zoom. As you can see, it’s amazingly easy to do! It’s the perfect way to ensure that everyone can hear and enjoy what you've got to share. It only takes a few clicks.

The Top Source for Shareable PowerPoint Templates in 2022 (With Unlimited Use)

As we’ve seen, premium templates are the best PowerPoint decks to share on Zoom. With expertly-built layouts and cool designs, they’re sure to help you succeed. The best source for these templates is Envato Elements .

Elements has a powerful offer: unlimited downloads. For a flat monthly rate, you can download and use as many PowerPoint templates as you want.

With a vast library of thousands of custom PPT templates , you’re sure to find one that’s just right for you. 

Plus, Elements offers countless other creative assets. Among them, you’ll find custom fonts, stock photos, music, and more. As a PowerPoint presenter, you can make use of all of these. Together, they help you create stunning slide decks ready for sharing.

Explore PowerPoint Templates

Consider the top advantages of Envato Elements:

• Creative flexibility. Each template is fully editable by you. This lets you tailor each slide to your needs.
• Time savings. Instead of building layouts from scratch, you’re simply filling in blanks. This gives you more time to focus on refining your message and preparing to present it.
• Professional designs . Audiences will appreciate the stylish slides in your presentation. You’ll enjoy them as well, finding inspiring layouts in every template.

Envato Elements is the creative offer that you can’t afford to miss. Join today  and start exploring the vast library!

Now You Know How to Record PowerPoint Presentations With Audio and Video

You just learned how to record PowerPoint with video. This is a crucial skill for successful online meetings. 

Here's a challenge: before you schedule an in-person meeting, convert it to an online meeting instead. Now that you know how to record a PowerPoint presentation with audio and video, you can skip in-person meetings!

How to Create & Record Video Presentations | Ultimate Guide

Knowing how to create and record video presentations is a vital skill. It can help you grow your business, engage viewers and expand your follower base. 

You may be a member of a company wanting to share your vision, or a student making a presentation for class. Whatever your situation, knowing the steps for a successful video presentation is essential.

That’s why we’ve broken down every stage of creating a video presentation. By following the steps below, you can easily record like a pro. You’ll be able to impress your audience with a sleek, eye-catching video presentation. We’ve even covered different video presentation software and how to use it. 

To get started, all you need to do is read on.

What is a video presentation?

Typically, a video presentation involves a series of slides accompanied by audio narration. The narrator talks the viewer through the on-screen information and adds further details. There can also be diagrams, photographs, and animations during the presentation. These help the audience engage with the video and reveal more information.

The message of a  video presentation depends on the purpose of the presentation. The presentation may be for entertainment, training employees, educating, pitching to investors, or many other reasons.

Why should you use video presentations?

All kinds of people find that video presentations are ideal for achieving their goals. From startup companies pitching for investments to tutors teaching their students, the uses of video presentations are almost limitless.

Not only this, but video presentations are a great way to make content more memorable. Instead of simply giving a speech, using a visual aid helps your audience engage with and absorb information. In fact, one study found that a visual presentation increased long-term information retention by up to 50%.

You should use video presentations to convey information in an entertaining and engaging way. Imagine you’re in a meeting room for training. Instead of sitting and reading a handout or listening to your boss talk, a video presentation can better capture your attention.

Video presentations include both audio and video together in one streamlined presentation. This helps prevent boredom and get viewers invested in your message. 

How to create video presentations successfully: A Step-by-step

Creating a sleek, informative, eye-catching video presentation might sound like a challenge. The reality is anyone can do it. All you need are the right tools and steps to follow. We’ve got you covered with this step-by-step guide, which takes you from an idea to the final product. 

Following this plan, you can make your next video presentation one to remember.

Step 1: Plan your presentation 

Every great project begins with an idea. Before you can go any further, you’ll need to decide what your presentation will be about. You might be teaching new clients about your company or creating a presentation about your worldwide travels.

Whatever the topic, break it down into its key components. Which sections do you want to cover? What order should they go in? Remember not to lose sight of your overall message when planning. Stay on-topic and focus on the goals you want to achieve, such as brand awareness.

Step 2: Create a slideshow 

Creating a slideshow involves adding content to individual slides in a program such as PowerPoint. This content could include bullet points, photographs, video clips, animations, links, etc.

The most important thing is to get your slides in the correct order with the right amount of information per slide. It’s a good idea to follow the 5/5/5 rule when it comes to making slideshows. The 5/5/5 rule means the following:

• 5 words per line
• 5 lines of text per slide
• 5 slides in a row that follow these rules

Remember, you don’t need to include all the information on the slides. You will record yourself speaking while presenting, so you can go into much more detail and explain the slides. Instead, focus on writing the most important information on each slide. This includes words and phrases you want the audience to remember.

Step 3: Write a script

Now that your slideshow is ready, it’s time to think about what you will say. As you narrate your presentation, you can give further information about each slide as you narrate your presentation. You can also add personal accounts and recollections to make your speech more engaging. What you don’t want is a long stream of rambling speech with too many ums and ahs. This can make your audience lose interest.

Creating a script is a good way to keep yourself on track. You can write or type your script into a Word document. It’s helpful to mark the places in the script where you will move onto the next slide. Be sure to repeat important phrases and stick to your main message.

Step 4: Choose a recording platform

A recording platform is a place where you can capture audio or video footage. You can use this platform to record yourself and your slideshow as you give your presentation. This will preserve the presentation, ready for you to show others or share online.

Your recording platform may be the same one you created your slides on. For example, both PowerPoint and Google Slides have recording capabilities. 

Another way to capture your content is to use a recording platform like Riverside. With the Presentation Recorder , you can record a video of yourself at the same time as recording your slideshow. You can also record a presentation with multiple people, as you can invite remote guests to join your recording. This is a handy tool for collaborative webinars or a co-led course.

Consider which of these options appeals most to you. If you do decide to use a recording platform, take a look at the choices available.

Step 5: Record your video presentation

How to record your presentation will depend on which platform you use. It may be as simple as clicking the Record button on PowerPoint. You might need to set up an account for other recording platforms first.

If you will record a video of yourself, ensure you are in an uncluttered space. Choose a place without a distracting background or lots of noise nearby. Dress in a way that reflects the tone of your video, like a suit and tie for a company training presentation.

Record your audio using a microphone. Consider investing in a high-quality mic to capture crisp and clear sound. Recording uncompressed WAV audio can help you achieve a higher-quality end result.

How to record video presentations: Video Presentation Software to Try

Video presentation software refers to platforms for creating and recording your presentations. This type of software is ideal for finding useful tools to create content easily and professionally.

Whichever software you choose, you can streamline your workflow and save precious time by knowing exactly how to use it. That’s why we’ve laid out step-by-step guides for creating video presentations with both PowerPoint and Riverside. You’ll find all the details below so you can get started.

Microsoft PowerPoint is one of the most popular programs for creating slideshow presentations. You can access PowerPoint as long as you have a Microsoft account. Within PowerPoint, there are tools for making a slideshow, including animation, design, and transition options. You can add text, images and videos to slides and format them in a variety of ways. There are also video and audio recording tools, perfect for capturing your video presentation.

How to record video presentations with PowerPoint

Step 1:  Open PowerPoint and select ‘ New’ , then choose to create a ‘Blank Presentation ’ or select one of the templates for a premade design

Step 2: To start creating slides:

• Go to ‘Home’ > ’Slides’ and click on ‘ New Slides’ to choose the layout for each new slide you add.
• Add text to each slide by typing in the text boxes
• Add pictures and shapes by going to the Insert tab and choosing the picture source with the Insert Picture From tool

Step 3: Add speaker notes to your slide. These notes will only be visible to you during a presentation, and you can use them to record your presentation script. 

• Click on any slide you want to add notes to. 
• Select Notes in the bottom right-hand corner.
• Type out your notes in the window that pops up.

Step 4: When you finish creating your slideshow, select the ‘Record’ button in the upper right-hand corner. You will now see a recording button at the top of your screen and your presentation below it.

Step 5: Turn on your camera by clicking on the camera icon and make sure your microphone is on as well.

Step 6: Use PowerPoint’s default Teleprompter view to read your speaker notes while presenting your slideshow. 

Step 7: Select Views in the bottom right-hand corner to change from a Presenter to a Slide View

Step 8: Press the red record button when you’re ready to begin your presentation

Step 9: To continue recording on your next slide, go to it. (Keep in mind Powerpoint stops recording audio during slide transitions, so finish all your transitions before speaking again.)

Select stop when you finish recording.

Step 10: Click the Play button to review your recording

Step 11: Press Export to download and share your video when you finish. 

Riverside is a high-quality remote recording platform with professional features for brands, businesses, and individuals. The platform Presentation Recorder , available with the Business Plan, streamlines your video presentation recordings. Manage and record your presentation from the same place while also being able to see other guests in the recording. You can even take some of the stress out of recording by assigning a guest to control your presentation remotely.

This online software uses local recording, so your video is recorded directly onto your computer and doesn’t rely on the internet to achieve a high quality. So, even if your internet connection dips, you’ll still be able to achieve impressive resolution on your video presentation. You’ll get an end result with higher quality than a screen share. 

Riverside also offers top-quality 4K video recordings and up to 48kHz audio recordings You’ll receive separate audio, video and presentation tracks giving you more post-production control.

Key Features:

• Presentation recorder to easily upload a Powerpoint (PPT or PPTX), Keynote (KEY), or PDF file, ready for presenting in your recording studio 
• Up to 4K video resolution with sharp, clear 48kHz WAV audio 
• Remote guests capabilities where you can invite up to 7 other participants to join your presentation recording
• Separate, in-sync audio, video, and screen share tracks for all participants, ideal for postproduction
• Producer mod e so you can invite someone specifically as a producer to manage guests, adjust audio, screen share, and more during the recording
• AI Transcriptions with unmatched accuracy perfect for SEO content or creating subtitles with 
• Text-based editing , making it quick and easy to edit your video by changing your Riverside-generated transcription
• Magic Clips creator so you can effortlessly repurpose one recording into multiple short form videos, all in one click

How to record video presentations in top-quality with Riverside

Step 1: Create and log into your account at Riverside.fm

Step 2: Click + Create new to make a new recording studio. Give your studio a name, select your recording type and transcription language. Then click Enter studio.

Step 3: You’ll now enter the lobby. Choose your equipment from the drop-down menu. Type in your name, select whether you’re using headphones, then click Join Studio.

Step 4: Invite remote guests to join your recording by copying the link in your Studio and sharing it with them

Step 5: In the studio, click on the Share button at the bottom of your screen, then select Presentation.

Upload your PowerPoint, Keynote, or PDF.

Step 6: When your file finishes uploading, click on it to present. All your guests and participants will see the slides in high-quality 16X9 format

Step 7:  Navigate through your slideshow by hovering over slides with your mouse or clicking the left and right arrows on your keyboard.

Step 8: Give a guest control of your presentation at any point during your recording. Allow yourself to focus on the content while someone else controls the slides. 

Simply click the plus icon at the top and select Give Control. Then choose which participant you want to put in charge of the slides.

Step 9: When you finish presenting, click on the + button on the top right of your slides, then select Stop Presenting.

Click on View recordings from your studio to find your separate video and presentation tracks ready to download in high quality. Just wait a few moments for the files to upload.

Step 10: Use Riverside’s Editor for text-based editing, clip creation, video trimming and more

Best practices for creating effective video presentations

Creating a stand-out video presentation is all about the methods you use. Following these best practices, you can create more professional, sleek, engaging content. If you’re unsure about making your first presentation or just want to pick up a few ideas on how to nail it, check out this list of tips.

• Practice. It can be nerve-wracking to give your first presentation. You can improve your confidence and speaking skills by practicing your presentation before the recording.
• Speak clearly without too many pauses and tangents. This will help your audience stay focussed on your presentation. It’s easier to stay on-topic by writing a script beforehand.
• Have a remote guest on-hand to help. Having someone working behind the scenes, monitoring audio levels or helping with guest management is very useful. With Riverside, you can easily invite someone to join in Producer mode, or assign a remote guest to control your slides for you.
• Don’t crowd your presentation slides. Follow the 5/5/5 rule to express information clearly in digestible portions.
• Give examples . This is a great way to explain your presentation's ideas and ensure the audience understands.
• Refer to your audience. Listeners like to know they are acknowledged, and it’s a great way to keep their attention levels up. You could ask the viewer to think about an aspect of their life or a rhetorical question.
• Use images and graphics. Visual content that isn’t text can be much more eye-catching. Some people are visual rather than auditory learners. This means they can learn more from Venn diagrams and graphs than simply listening to narration.

FAQS on Video Presentations

How do you make a video presentation entertaining?

There are a lot of things you can do to make an entertaining video presentation. On the visual side of things, try to vary your slideshow with different types of media. Break up text with images and videos. Add animations and transitions to give the sense that your presentation is moving along. 

As the narrator, using a confident tone of voice can capture attention. Adding in jokes and questions from time to time is also a great way to surprise the viewer.

What should a video presentation have?

A good video presentation consists of a few key things. A slideshow, audio narration, video footage of the narrator and a message. You should tie the message to the aim of your video. It might be a message to spread brand awareness or inform people on a certain topic. 

Oftentimes a video presentation needs a script too. This will keep things running smoothly, as the narrator will know exactly what to say. You can add contact information or further resources at the end of your presentation, so that viewers have a place to find out more. 

What are the different types of video presentations?

There are many different types of video presentations. By getting creative, you can make a presentation on almost any topic. Some of the most popular types of presentation include: 

• employee training
• investor pitching
• educational, and 
• informational.

Presentations can also have different purposes. They can be made to persuade, spread awareness, or teach new skills to viewers. Knowing your purpose is essential for creating an effective video presentation.  

Kendall Breitman

leads Riverside's community. She has over ten years of experience in television and video production for places like NBC and Bloomberg News. You’ll find Kendall on our webinar, where she shares her expert insights on content production, branding, and more.

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The Best Way To Record A PowerPoint Presentation

Approximately 35 million PowerPoint presentations are given every day.

From classrooms to boardrooms, PowerPoint slides are the go-to medium for sharing supporting content that helps audiences absorb and connect with the concepts and ideas shared in a presentation. Different types of presentations include:

• Business and sales presentations
• Executive communications
• Training and tutorials
• Product demos
• Educational lectures
• Student assignments

But what happens to all of those PowerPoint slides after they are presented? A handful will get shared or archived, either privately on SharePoint or publicly on SlideShare depending on the content and intended audience.

In most cases, PowerPoint slides on their own — without the corresponding presentation —  are incomplete and don’t do the best job of communicating the concepts from the actual presentation. Those ahead of the curve share and archive recordings of their full presentations.

So, what’s the best way to record your PowerPoint presentation?

If you’ve ever experimented with recording a presentation, you’ve likely tried one of the following:

• Recorded narration over your PowerPoint presentation in PowerPoint itself
• Used a screen recorder to capture your slides and a voice over
• Used Google Hangouts or another video chat tool to record your slides as you present them

While each of these presentation recording methods will undoubtedly produce a resource that is a step above lifeless PowerPoint slides, they all share one glaring shortfall: They still can’t engage your viewers the same way you could if you were presenting right in front of them.

Experienced business professionals and educators will be the first to tell you that the most effective online presentations show both your PowerPoint slides and you presenting . From eye contact to body language, showing the full presentation makes the viewer feel like they are in the room — it will grab your viewer’s attention and improve comprehension and retention of your key points.

When it comes to employee training, class lectures, or any other communication that’s enhanced through show-and-tell, a multi-stream video of you delivering your PowerPoint presentation is ultimately the best way to share information.

How To Record A PowerPoint Presentation With Audio And Video

With Panopto Express , the most advanced free video and screen recorder available today, it’s easy to record yourself and your PowerPoint slides side-by-side with just your laptop and its built-in webcam and microphone. Just open Panopto Express in your web browser, select the media you want to record, press the red button and present!

Click here to start recording with Panopto Express — you can follow along through each step below to record your own PowerPoint presentation.

Step 1: Prepare Your PowerPoint Slides and Talking Points

As you prep your slides and structure your presentation, think strategically about how your PowerPoint slides will visually engage your audience and support your talking points, without duplicating you plan to say. And we’ll let you in on the single greatest secret to delivering a perfect presentation: record yourself practicing .

Step 2: Select Your Audio and Video Sources

Panopto will automatically detect any connected audio and video feeds, whether you’re using your computer’s built-in devices or an external webcam or microphone that you’ve plugged into your USB ports. Simply toggle the automatically detected audio and video sources to chose the media inputs you want to capture. Be sure to test the audio and video quality before you deliver your full presentation.

You can find more tips for making your webcam recordings look good here .

Step 3: Open Your PowerPoint Slides and Capture the Screen

Open your PowerPoint presentation and put it in “Slide Show” mode. With Panopto Express, you’ll have two options for recording your slides: You can either record your slides by recording your screen or by recording the slides within the PowerPoint application. Click the screen capture icon and make your selection from the dialog window that appears in your browser.

Capture your PowerPoint slides directly from PowerPoint or by recording your screen.

You’ll notice that you can add multiple video sources and capture multiple screens with Panopto Express, which means you have a lot of flexibility to record more than just you and your slides. You can share your screen to show a live walk-through or demonstration along with your slides in another screen, and you can even capture multiple video feeds at the same time. Panopto syncs all of your media in the cloud so you can capture every element of your presentation, no matter the complexity.

Additional recording settings: Click the gear icon in the lower right of your screen to configure additional settings for your recording. Here you can:

• Turn on r ecording in Ultra HD (4k)
• Enable virtual background blur and replacement
• Change the arrangement of your video streams from picture-in-picture to side-by-side
• Activate Smart Camera , which tracks your movement and keeps you perfectly positioned within the frame as you move around

Step 4: Press Record And Start Presenting

After selecting your media inputs in Panopto Express, you’re ready to press the record button and start presenting.  

Now that you’ve finished your recording, you’re ready to share it. Panopto gives you several options for sharing.

Share your video privately with Panopto o r upload your video directly to YouTube or to Google Classroom .

Watch A PowerPoint Presentation Recorded With Panopto

Presenting in a Live Video Conference? You Can Record That Too!

Today, many more presentations are given remotely via video conferencing applications, like Zoom or Webex Meetings , than are delivered in-person. You can also use Panopto Express to record and share a live presentation you’re giving in a video conference.

You’ll find step-by-step instructions in our latest blog:

How To Screen Record ANY Online Meeting >

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Powerful Online PowerPoint Recorder

Make your presentations look professional using VEED’s online PowerPoint recorder. It’s fast, easy to use, and gives you access to video editing tools to make your presentation stand out. You can upload your slides or record your screen while you are presenting. Add yourself to the scene by recording your webcam and audio as well.

No need to install software. Open your browser and start recording! Choose from different layouts and customize your video after you record. You can also edit your recording using our professional video editor.

How to Record Your PowerPoint Presentation:

Upload slides and select a layout

Select from our list of layouts (you may need to click to ‘Allow’ permission to access your screen, camera, or microphone). You can record just your screen, your webcam, or both at the same time! You can either upload your slides or record while you’re presenting.

Start recording

Click the red button to start recording! You'll see a countdown before the recording starts. Don't worry if you mess up. You have unlimited time and unlimited retakes. You can navigate to other pages, and don't worry, you are still recording.

Review, edit, and export

You can playback your recording to review it, click ‘Share’ to share with friends and colleagues, or ‘Edit’ to edit your video (perfect for adding text, subtitles, and professional touches to your screen recording)

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Highly customizable PPT recording software

VEED lets you easily customize your Microsoft PowerPoint presentation recordings. Select from different layouts and backgrounds. You can record your screen, webcam, audio, and upload your PowerPoint slides to present while recording. If you choose to record your entire desktop, you can easily switch the view between your presentation slides and other windows. When you’re finished, edit your video using our free video editor, where you can also add royalty-free music from our Stock Library.

All the things you need in a screen recorder

Our video capture software is packed with features that will help you create professional-looking recordings. When you press record, the countdown timer will appear to prompt you when your recording starts. To make sure that your audio is being picked up, check the little microphone icon on the bottom of your screen. It should be animated to indicate that your audio is being recorded. It only takes a few clicks. It’s the best app to record your Microsoft PowerPoint presentations.

Fast, free, and easy-to-use screen recorder software

Our screen recorder and video editor are free to use and beginner-friendly. However, if you need to record longer videos, you may need to subscribe to our premium plans. Check out our Pricing Page to see which plan suits your needs. It is super easy to use. It only takes a few clicks!

Does PowerPoint have a recording feature?

Microsoft does allow you to record your presentation as well as your voice or audio. But you might be limited because you can’t switch screens. Use VEED to record your entire desktop and switch between windows.

Is there a way to record audio on PowerPoint?

With VEED, you can record your audio, webcam, screen, and presentation slides all at the same time!

How do you record yourself while presenting a PowerPoint?

To add yourself or your camera to the recording, select the layout that includes “webcam.” Choose the size and positioning of your camera feed and start recording!

What is the best video recorder for PC?

Although there are many screen recorders out there, VEED is your best choice when it comes to recording your PC screen! It’s free and online. No need to install software. Plus you can use our free video editor to enhance your recording even more.

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Educircles.org

This tutorial will show you how to teach lessons online by recording a Google slides lesson with audio and video.

Recording your Google Slides presentation is something you might want to do if you have to teach using distance learning and you want to create some digital resources for your students.

So, in this tutorial, I will show you

• How to record a video of you teaching a lesson using Google Slides.
• Some free software that you can use to record screencasts.
• How to upload the video to Google Drive
• How to get a link to share with your students (if you’re a teacher.)

NOTE: This video is also good if you’re a student:

• Instead of teaching a lesson, you’re probably recording a presentation for your teacher.
• At the end, you can use the link to share your video with your teacher to hand in your homework.

Resources you need for this tutorial

A couple of things to know before we start…

• You need a microphone. Maybe your laptop has a microphone, or maybe you want to wear a headset.
• The free software to record the screencast (I’ll show you how to get it in a second) and
• of course you need a Google account.

You do not need a webcam because we’re not doing any video of ourselves. So you can record in your pyjamas or with bed head, and no one will be the wiser.

What software can I use to record a Google Slides presentation (screencast)?

Free screencast software option #1: apowersoft free screen recorder.

I use something called Apowersoft Free Screen Recorder and I use the version from CNET – it’s a very specific download that I use.

I like it because…

• it’s free (it’s not a trial version.)
• There is no time limit to how long of a Google Slideshow video that you can record.
• There’s no watermark.

Of course, because it’s free, it’s a basic version with zero editing features.

(This means you have to record everything in one cut… or use another program or the premium version to edit together your video.)

PRO TEACHER TIP:

• If you record short teacher videos, it’s easier for you to record and maybe less intimidating for your students to watch (i.e. it’s not too long.)
• Also, shorter videos with good titles might make it easier for students to find what they’re looking for later on if they want to review a lesson.

Free Screencast Software Option #2: FlashBack Express

I’m going to show you how to get the Apowersoft download from CNET but of course I’m also recording this screencast of me doing a tutorial of a screencast, so the second screen recorder I’m exploring right now is called FlashBack Express.

SIDE NOTE: It seems like it’s a little easier to trim the beginning and end of a video using FlashBack express, but I find it takes longer to save the video, and I have to go in and set the resolution of the recording myself or the video looks kind of pixelated.)

Video Tutorial:

How to record a google slide presentation for distance learning.

Click here to watch the tutorial on YouTube

Okay so let’s go to Google. If I Google Apowersoft Free screen recorder, I get a couple of options.

The first few are from the official website – they’ve updated the software, which is great, but now this version is a free trial version and so it doesn’t have all of the features that the old version used to have.

I want to go to this CNET link which has an old version of the software, and I know this is the one I want because it has a blue camera icon with a red dot. I just click download here to get it from CNET.

I have already installed this, so I’m going to do a demo screencast of this slideshow about critical thinking.

When the software opens up, it’s going to right away show me a region that I can record. I probably want to record just my screen, so present the slideshow and change the bounding area (the recording area) so it just records the size of the slides in my Google slides.

A couple of things:

You want to wait for your Google slides to completely load. There is a loading bar at the bottom of the screens. You can start your slideshow before the loading bar is completely done, but your animations and transitions may look a little bit choppy. I recommend waiting until the Google slides was completely loaded so that your animations look great.

This is the recording toolbar from the screenshot software I’m using.

• I could go fullscreen and record everything or
• I can just record a region.

There’s an option for video – you can choose between your WebCam or your screen.

There’s an option for audio – right now I’m just recording my microphone.

You may want to choose the system sound and microphone setting if you have a video playing on your computer (in your lesson) and you want to record the sound from the video and your lesson.

Just be aware, the system sound also includes things like “bing” sound effects – like when your windows open.

Couple of other things on the side here.

• I have options and I could turn off the recording toolbar once I start recording if I don’t want it in. If you leave it on the screen, it will be part of your slideshow. (Unless you drag it to the side offscreen.)
• If I click on record (I can see there is) no watermark and the microphone is on.
• I’m going to click okay and so it counts down and then I can start my lesson.
• Once it starts recording, I’m going to make sure that I click on the window with the slideshow to make sure that I’m in the slideshow and then I can use the right and left cursor buttons on my keyboard so that I can slide through the slideshow and that way I don’t have to worry about accidentally moving my mouse when I click on the screen to move forwards.

When I stop recording on this video…

• it will automatically start playing back what it recorded.
• There’s a save button here.
• Even though there’s an option here to change and trim out the beginning and the end to get the exact section I want to record, I find that this older version of the software is a little bit glitchy, and sometimes I’ll set it to record a certain part and then it won’t actually record that part it. (It won’t actually trim to that spot.)
• So, I find it’s best in this free software just to start a presentation right away and then at the end leave a few seconds (of silence) as I end it.

So I’m going to close this – I’m not going to say that version.

I can see my slideshow here. My Google slides is here and the toolbar here is ready to record so I’m gonna hit record and then I’m going to move the toolbar out of the way and I’m gonna start this lesson.

Am I ready yes move that all the way…

SAMPLE LESSON ON CRITICAL THINKING:

Okay, today we’re going to start a unit on critical thinking and before we can talk about critical thinking , I’m just going to ask you a few questions to get your minds on and ready for this lesson.

So, the first “minds on” question is this: What is thinking and what does it mean to think?

So I’m going to get you to pause the video and I’m going to have you jot down on paper or in a Google Docs, what is thinking what does it mean to think?

So, pause the video and jot down some ideas.

Okay, we’re back. So, I’m going to ask you a second “minds on” question and it’s this:

What is critical thinking, and how is critical thinking different from regular thinking?

So, on your jot notes page, jot down a few ideas and pause the video. How is critical thinking, different from regular thinking? Pause the video.

Here is the third, final “minds on” question: How is critical thinking different from being critical of someone else’s ideas?

So, sometimes you might say, oh, that person is criticizing someone. Well, what’s the difference between critical thinking and being critical of someone or someone else’s ideas?

Pause the video and jot down some ideas about how is critical thinking different from criticizing someone.

Pause the video.

Okay, so now that you’ve had a chance to think about critical thinking, I’m going to have you write a paragraph response and I’m going to give you two options.

The first paragraph question is this: Why do we need to think critically?

So, if you choose this option, you look at your jot notes and you write a paragraph. Why do we need to think critically?

Or, option number two: What might happen when we don’t think critically?

So, if you choose the second option, you look at your jot notes from the previous “minds on” questions and you write a paragraph. What might happen when we don’t think critically?

To recap… You’re going to write a paragraph to one of these two questions:

• Option #1. Why do we need to think critically?
• Option #2. What might happen when we don’t think critically?

Once you write your paragraph, hand it in and tomorrow in our next lesson, we’re going to be looking at critical thinking.

So I paused this video. Apowersoft is automatically playing back what I had.

I can see that the lesson started around seven seconds.

If I move this scrubber to seven seconds, I can see the time at the beginning.

So if I move my mouse over the blue triangle – It changes into a white line with two arrows. That’s how I know I can move it backwards and forwards.

If I jump to the end of the video – I can see that even though I jumped forwards, the software is a little bit glitchy and it got rid of my blue timeline area.

So what I do is, on a separate piece of paper, I just write down when I want the video lesson to end (in this case at 242)

I know that because at the bottom here in white, it says 242 in the timeline.

At the beginning, I think I want to start around seven seconds. Maybe, I will start it at five.

Click and drag from around five seconds to three minutes.

(It automatically starts playing back my voice so just pause it.)

I’m just going to move my mouse – hover over the blue triangle

I’m gonna move it to around seven seconds to begin with and then at the other and I’m to move it to around 242 (and I know this because I watched the video and then I just wrote down sometimes.)

So now I have this blue area where I’m going to save.

I’m going to hit the save button… save as a video …file and I can play the video

(I’m not entirely sure that cropped any sounds – and I’ve found, sometimes in the past, this software is not great at trimming at the beginning.)

I’m just going to go to the end of the video…

Okay, so that looks pretty good. I’m pretty happy with that.

… If I open the folder to see where it saved it. It shows me this place where it saves all the videos.

It automatically records

• the first file was just a trial that we had
• the second one is once it records, it saves the file right away.
• this top file here – This is the one I want to upload.

So, I’m just going to rename the file. I’m going to call it Minds On Critical Thinking.

I’m going to play it just to double check this is the video I want.

If I go back to the recording software, I have to click done. If I click anywhere else, it will just beep at me. But, if I click done, there’s a couple of options here:

• this one is to save the file to the cloud. I’m not going to use it. It uploads it to a service that they have here ShowMore. That’s what they’re using. I don’t want to use.
• I could click this button over here that says share. But, I find I don’t actually use these options. It just opens up the Google Drive and I can do that manually myself.

Okay, so I’m going to hit cancel. So I have saved this. I’m going to close the recording. it automatically goes back to recorder. I’m going to close that software.

I’m going to go to my Google drive.

This is the folder where I want to upload my video.

What I’m gonna do is just drag the video file from the folder where it was saved into Google Drive.

Now it is uploading the file into Google Drive.

I find initially, it may take a few minutes for Google to process the video.

So, if I try to watch it right now, I’ll get this message that says, “hey, we’re processing the video. Check it out later” and later on, it will be fine.

I’m going to just escape and get out of that.

But now that it’s up here in my Google folder, I can get the link to share with somebody.

So if I right–click here on the file name, I can click on share and I can choose some options.

I can get a shareable link up here.

• I might change it so that only the people in my school can see it.
• I might change it so that anyone can see it.

If I click on more, I have…

•  the option to make the video link either public on the Internet or
• I can make it so that anyone who has the the specific link can find it.

If I choose the top two versions, it means they don’t have to sign in. They can just watch it and that might be what works for you.

Or, you may choose it so that only people at your school or organization can view this.

Or, you might decide, hey, I don’t want that it all. I don’t want to link share and what I can do is then type in people’s names directly and share the video like a normal Google doc.

I’m going to copy this link. And now if I open a new window, if I pasted the link in here, the video will show.

This was the link that I would share with my students or with my teacher.

So that was a tutorial on how to record a Google slide presentation that includes audio and video.

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With Prezi Video, you have the unique ability to show your content next to you on screen, helping you to maintain a human connection with your audience, even when you’re discussing dense material. Use visual cues, like graphs, images, text, and even video-in-video to help your audience pick up on more information.

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How do i record a video of a presentation.

Select any presentation in your Prezi library to open it in the editor and click “Record video.” Record yourself delivering the presentation. You can pause the recording at any time and trim the beginning and end after you’re done. Save your video and choose how to share it.

Can I use my existing PowerPoint or Google Slides?

Yes! Upload an existing presentation from PowerPoint or Google Slides to Prezi to convert it to a Prezi presentation. In order to use a Keynote presentation, you’ll need to export it as a PDF and import that.

Do I need a separate camera or microphone to record?

Nope. All you need is your desktop’s built-in camera and microphone to record a video on Prezi. However, you can always use your own equipment to improve the quality of your video. Check out our article on setting up a home studio for tips.

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How to Video Record Yourself Presenting a PowerPoint?

Praburam Srinivasan

Growth Marketing Manager

June 7, 2024

PowerPoint presentations are an effective means to communicate with your remote team members, pitch investors or clients, and share learning material with employees or students. 

However, a PowerPoint presentation can be boring, even after you add animations or images. 

One way to make them more engaging and personalized is to add videos. You can also demonstrate processes and explain complex concepts better through video presentations.

So, it’s time to move from traditional static decks, project presentations, or sales pitches and create interactive video presentations with PowerPoint or other video recording software.

This blog will walk you through the steps to record yourself while giving a PowerPoint presentation. 

How to Record Your Presentation in PowerPoint?

How to insert a youtube video or other multimedia resources:, tips for effective use of advanced features:, preparing your slides and talking points:, importance of rehearsal, making the content engaging and effective, limitations of recording powerpoint presentations within powerpoint, recording presentations in clickup, record clips anywhere on clickup, benefits of recording in clickup.

Before you start the recording process, ensure your presentation is polished and ready to go. Resolve any errors, formatting issues, or misplaced elements.

Now, let’s see how to video record yourself in a PowerPoint presentation.

1. Open PowerPoint

Launch the PowerPoint app and open the presentation you want to record.

2. Navigate to the ‘Record’ tab

Click on the ‘Record’ tab in the ribbon at the top of the screen to record a PowerPoint presentation.

3. Select ‘Record’ dropdown

In the ‘Record’ tab, click on the dropdown arrow.

4. Choose recording options:

You will see the following two options:

• Start recording from the beginning: Choose this option to record a presentation from the beginning
• Start recording from the current slide: Select this option to record the slide that you’re currently on

Click on the option that suits you and go to the recording section.

5. Record your presentation

After selecting your preferred option, PowerPoint will direct you to the recording section. 

Go to the buttons on the lower-right corner of your screen to switch on the camera and microphone and add video narrations.

Once you are good to go, start recording. Select the ‘Record’ button to begin a three-second countdown, after which the screen recording will start.

Speak clearly and confidently as you navigate through your PowerPoint slides. You can also use the onscreen laser, colored pens, or highlighters in the tray below markup slides to explain ideas visually during the presentation.

Navigate through the next or previous slides by clicking on the arrows appearing on the side of the slide.

6. Pause or stop recording

If you need to take a break, pause the video recording by simply clicking on the ‘Pause’ button in the recording toolbar. To stop recording the presentation altogether, click on ‘Stop’.

7. Review your recording

After recording, review your video presentation to ensure everything looks and sounds as intended. You should also play your video recording back to check for any errors or issues using the ‘replay’ button.

8. Save your presentation

Once you’re satisfied with your presentation recording, save it to preserve your changes. Click on the ‘Export Video’ button to export the deck.

Using Slideshow timings and narrations

Let’s discuss Microsoft PowerPoint’s key features—the timings and narrations. 

• Slideshow timing:  Set specific times for each slide while rehearsing, and the slides will automatically advance at the set time, ensuring your presentation flows smoothly. When recording, Microsoft PowerPoint slides automatically save these times, making it easier to synchronize your narration with your slides. Slideshow timing is for personal timekeeping to ensure that you can explain each slide.
• Narrations: Adding narrations to your presentation can enhance engagement and understanding for your audience. You can record the presentation in your voice, providing context, explanations, and insights that complement your slides. Narrations are a more engaging way to provide information to your audience instead of blandly making them read all the PowerPoint slides.

Making Use of Advanced Features

With PowerPoint, you can easily integrate multimedia resources into your presentation to make your content more interesting and impactful. For example, you can embed a YouTube video in the presentation and play it live while recording.

Let’s see the advanced presentation recording features—writing, drawing, and annotating during the presentation

• Inking tools: Write or draw directly on your slides during a presentation by accessing inking tools in the ’Draw’ tab in the ribbon
• Pen and highlighter: Choose from different pen colors and thicknesses to emphasize critical points or underline important information
• Eraser: Correct mistakes or remove annotations quickly with the ‘Eraser’ tool
• Laser pointer: Use the laser pointer feature to draw attention to particular areas of your slide, guiding your audience’s focus and enhancing clarity
• Navigate to the slide: Select the slide where you want to insert the video or multimedia resource
• Insert tab: At the top of the screen, click the ‘Insert’ option in the ribbon.
• Video or audio: Depending on your multimedia resources, choose ‘Video’ or ‘Audio’ from the toolbar
• Select ‘Online Video’
• A dialog box will pop up, prompting you to enter the URL of the YouTube video you want to insert
• Paste the URL of the YouTube video and click ‘Insert’
• PowerPoint will embed the video into your slide
• If you have a video or audio file saved on your computer, choose ‘Video’ or ‘Audio’ and then select ‘Video on My PC’ or ‘Audio on My PC,’ respectively.
• Navigate to the file location, select the video or audio file, and click ‘Insert’
• After inserting, you can resize and reposition the multimedia resource on your slide.  In the ‘Playback’ tab, you can customize the playback options to play the video or audio during your presentation

To effectively use advanced features in your PowerPoint presentation, remember to:

• Practice: Familiarize yourself with the advanced features before the presentation to ensure smooth execution
• Use sparingly: Avoid overusing advanced features as they may distract from your message
• Test compatibility: Test multimedia resources to ensure they play seamlessly on the presentation computer before presenting

Tips for a Successful PowerPoint Presentation

Creating a successful PowerPoint presentation requires careful planning, preparation, and execution. Here are some tips to ensure your PowerPoint slides captivate your audience and effectively deliver your message:

• Keep it simple: Avoid cluttering slides by keeping minimal text. Use concise bullet points and visuals to convey the key ideas effectively
• Ensure consistency: Maintain a uniform presentation theme by using consistent fonts, colors, and slide layouts
• Focus on key points: Use slides as visual aids to highlight the main points and reinforce your message. The slides should complement your verbal presentation, not overshadow it.

Pro tip: Use the ClickUp Presentation Template to create effective PowerPoint presentations in less time. It helps you design the presentation outline to quickly arrange and format the slides. Moreover, the customized tasks, statuses, and views let you visualize the presentation and track the progress of each slide.

• Practice, practice, practice: Rehearse your presentation multiple times to become familiar with the content and flow. Keep notes handy for presentation and refer to them to maintain proper flow
• Time yourself: Time your rehearsal to ensure your presentation fits the allotted time frame. Adjust your pacing as needed to avoid rushing or dragging out certain sections
• Anticipate questions: Anticipate potential questions from your audience and add a short FAQ or summary towards the end for a quick recap of the essential details
• Tell a story: Structure your presentation like a narrative, with a clear beginning, middle, and end. Engage your audience by including examples and case studies in your presentation 
• Use visuals wisely: Incorporate relevant infographics such as charts, graphs, images, and videos to enhance understanding and retention. Break text-heavy slides into different sections to explain complex information 
• Inject energy: Maintain a lively and enthusiastic delivery throughout your presentation. Use formal hand gestures to keep your audience engaged and attentive
• Know your audience:  Consider your audience’s knowledge level and interests to tailor your content and delivery style

These tips will help you create and deliver an informative, well-structured, engaging, and impactful PowerPoint presentation. Remember to stay confident, adaptable, and responsive to your audience’s needs throughout the presentation.

Recording a PowerPoint presentation is convenient and straightforward. However, there are certain limitations you should be aware of:

• Limited editing capabilities: PowerPoint does not support advanced editing. So you will have to re-record the presentation if you need a lot of changes 
• Inability to incorporate advanced multimedia features: PowerPoint supports basic multimedia insertion, such as videos and audio files. However, it’s challenging to add advanced multimedia features while recording
• File size and compatibility issues: PowerPoint presentations have large file sizes, especially if they contain embedded multimedia elements. Sharing the presentation via email or other platforms is difficult because of file size limitations. You may also face compatibility issues while sharing recorded presentations with others with different PowerPoint versions or alternative presentation software
• Limited customization options: PowerPoint offers limited control over video resolution, audio quality, and playback settings. It restricts the ability to tailor the recording to specific audience preferences or technical requirements
• Limited interactivity: PowerPoint presentations offer limited interactive elements, which reduces the effectiveness of the presentation, especially for training or educational purposes

How to Video Record PowerPoint Presentations in ClickUp

Creating presentations on PowerPoint and then recording, editing, and sharing them takes a lot of time. 

Instead, you can use quick video and screen recording tools on platforms like ClickUp for effective communication. ClickUp is a versatile tool that enables seamless project management, collaboration, and documentation. With ClickUp Clips , you can instantly record and send a screen recording to give feedback, share ideas, or collaborate with your team. You can also convert Clips into tasks.

Go to ClickUp Brain to transcribe your Clips and find information from them.

Here’s how you can record presentations on ClickUp:

• Go to any task that you want to record
• Head to the comment for which you want to record the video and click on the video icon

• Choose your mic from the given options to record audio

• Select the presentation tab that you want to record and start presenting

• Once you are done recording, your clip is automatically added to the comment so you can send it to the team in one go.
• You can download the video file for future use

You can also record Clips anywhere on Clickup by following the below steps:

1. Click on the global action tool of video recording on your ClickUp page

2. Once you have recorded a video, you can easily access it in your Clips Hub

• Transparent communication: Streamline collaboration and share quick feedback with your team 
• Efficiency and productivity: Eliminate the need for external meeting minutes software, saving time and eliminating endless comment threads 
• AI-powered transcription: Send videos automatically transcribed using ClickUp Brain to provide clear context to the viewers and enable quick search

Level up Your Interactive Communication with ClickUp

Skip the traditional and boring ways of pitching your ideas and ensure interactive communication with modern tools like ClickUp. It also eliminates the need for multiple software to create, present, record, or take meeting minutes.  Sign Up for free on CickUp to get an all-in-one app for all your presentation needs.

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How to Video Record Yourself Presenting a PowerPoint (Step-by-Step)

Are you aiming to create impactful presentations? Discover the ultimate guide to recording yourself while presenting PowerPoint slides. Uncover solutions to common challenges and unlock the potential of captivating video presentations.

#1. How to Video Record Yourself Presenting in Microsoft PowerPoint

Here are the steps on how to video record yourself presenting in Microsoft PowerPoint:

Before recording, make sure your webcam and microphone are properly connected and configured. Clear audio and video quality are crucial for a professional presentation video.

Step 1. Open the PowerPoint presentation that you want to record.

Step 2. Go to the Slide Show tab and click on Record Slide Show.

Step 3. In the Record Slide Show dialog box, select the Record Narration option.

Step 4. If you want to record your webcam video, make sure that your webcam is connected and selected in the Record Audio and Video section.

Step 5. Click on the Record button to start recording.

Step 6. Present your PowerPoint presentation as you normally would. Your narration and webcam video will be recorded.

Step 7. When you are finished presenting, click on the Stop button.

Step 8. Your PowerPoint presentation will be saved as a video file.

Whether you're a student, professional, or educator, recording yourself presenting in PowerPoint opens up new possibilities for sharing your ideas, lessons, or insights with a broader audience. Get ready to engage and captivate your viewers with compelling video presentations.

#2. How to Record Yourself Presenting in WPS Presentation

WPS Presentation is a free and open-source presentation software that is compatible with Microsoft PowerPoint. It offers many of the same features as PowerPoint, including the ability to create and edit presentations, insert images, videos, and tables, and give presentations.

Advantages of WPS Presentation

Free to download and use. WPS Presentation is completely free to download and use, even for commercial purposes.

Compatible with Microsoft PowerPoint. WPS Presentation can open and save PowerPoint presentations, making it easy to share your presentations with others.

Packed with features. WPS Presentation offers many of the same features as PowerPoint, including the ability to create and edit presentations, insert images, videos, and tables, and give presentations.

Easy to use. WPS Presentation is easy to use, even for beginners.

How to Record Yourself Presenting in WPS Presentation

To record yourself presenting in WPS Presentation, you will need to use the screen recorder function.

Step 1. Open the WPS Presentation presentation that you want to record.

Step 2. Go to the Tools tab and click on Screen Recorder.

Step 3. A selection box will appear. Choose the area of your screen you want to record by clicking and dragging.

Step 4. If you want to record your webcam video, click on the Webcam button and select your webcam.

Step 6. Present your WPS Presentation presentation as you normally would. Your screen and webcam video will be recorded.

Step 8. Your WPS Presentation presentation will be saved as a video file.

Note: The webcam function in WPS Presentation is paid, but the price is fair and users will also unlock many practical and useful functions in terms of video editing and in all WPS Office software.

Here are some additional tips for recording yourself presenting in WPS Presentation:

Practice your presentation ahead of time so that you are comfortable with the content and flow of your presentation.

Make sure that your WPS Presentation presentation is well-designed and easy to follow.

Dress professionally for your video recording.

Speak clearly and slowly so that your viewers can understand you.

Make eye contact with the camera as you present.

Use gestures and facial expressions to engage your viewers.

#3. How to Turn Your PowerPoint into a Video in WPS Presentation

Here are the steps on how to turn your PowerPoint into a video in WPS Presentation:

Step 1. Open the WPS Presentation presentation that you want to convert to a video.

Step 2. Go to the Tools tab and click on Video Exporting.

Step 3. In the Video Exporting dialog box, select the Convert to Video option.

Step 4. In the Video Format drop-down list, select the video format that you want to export your presentation to.

Step 5. In the Frame Rate drop-down list, select the frame rate that you want to use for your video.

Step 6. In the Video Quality drop-down list, select the video quality that you want to use for your video.

Step 7. Click on the Save button to start converting your presentation to a video.

Step 8. Your presentation will be converted to a video and saved in the location that you specified.

Elevate your presentations by adding a visual dimension that captures the attention of your audience. Transform static slides into dynamic video content, allowing you to convey your message in a more impactful and memorable way. WPS Presentation empowers you to create videos that stand out and leave a lasting impression.

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1. How Do I Add Speaker Notes to My PowerPoint Presentation?

Step 1. Open PowerPoint: Launch PowerPoint and open your presentation.

Step 2. Access Notes: Go to the bottom of the window and click "Click to add notes" in the Notes Pane.

Step 3. Enter Notes: Type your key points, reminders, or explanations in the Notes Pane.

Step 4. Format: Use formatting options like bold and bullet points to make notes clear.

Step 5. Move to Next Slide: As you move to the next slide, notes switch automatically.

Step 6. During Presentation: Use Presenter View to see notes while showing slides.

Step 7. Practice: Rehearse using notes for smooth delivery.

Step 8. Edit as Needed: Modify notes for clarity and detail.

Enhance your presentations with speaker notes for confident and engaging delivery.

2. Can I Record Audio in PowerPoint and Export It as an MP4?

Yes, you can record audio in PowerPoint and export it as an MP4:

Step 1. Record: Insert audio on a slide, record your narration.

Step 2. Place: Drag audio icon to where you want on slide.

Step 3. Set Timing: Adjust when audio plays (auto/on click).

Step 4. Export: Go to "File," choose "Export," create a video (MP4).

Result: Engaging presentations with synced audio, saved as MP4 video.

3. How to Add PowerPoint Presentation Video Background?

Step 1. Open Presentation: Launch PowerPoint.

Step 2. Insert Video: Go to "Insert" > "Video" > "Video on My PC."

Step 3. Choose File: Select your video (MP4 format recommended).

Step 4. Adjust Size: Resize to cover slide.

Step 5. Play in Background: "Playback" > "Play in Background."

Step 6. Enhance Presentation: Create dynamic and engaging visuals.

Result: Captivating video background in your PowerPoint presentation.

This article offers essential insights into optimizing your presentations with WPS Office. It guides you through recording engaging PowerPoint talks, converting presentations into videos using WPS Presentation, and enhancing your delivery with speaker notes and audio recordings. Master these techniques to captivate your audience and emphasize the power of WPS Office in creating impactful presentations.

• 1. How to View Notes in PowerPoint While Presenting on Zoom? (In Easy Methods)
• 2. Practical Tips for Presenting Powerpoint in Class with WPS Office
• 3. Practical Tips for Presenting Powerpoint for Teacher Using WPS Office
• 4. How to Record PowerPoint as a Video (Easy Steps)
• 5. How to Record PowerPoint Presentation with Audio & Video on Mac
• 6. How to Record Audio on PowerPoint in WPS Office [Step-by-Step]

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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The Complete Guide to Remote Communication

Danielle Ezell

Marketing Content Specialist at TechSmith

Table of contents

What is remote communication, types of remote communication, signs of poor remote team communication, ways to improve remote communication, remote communication faqs, subscribe to techsmith’s newsletter.

There’s no denying that remote and hybrid working has become the new normal. While this trend was already growing in popularity before COVID-19, the pandemic forced companies to adopt remote working models and there’s no going back.

This isn’t necessarily a bad thing as the vast majority of employees are enjoying the new work-life balance that has come as a result of the shift. In fact, in a survey by Flexjobs , 65% of remote workers said they don’t want to return to the office. 

While we’d argue that what’s good for people is good for business, the disruption and uncertainty caused by the rapid and widespread adoption of remote working hasn’t gone unnoticed. One of the biggest challenges of this new reality is being able to effectively communicate remotely with teams.

Communication is crucial for maintaining high levels of productivity and ensuring remote workers feel a sense of belonging within the company. For organizations that had a remote work system in place before the pandemic, this is nothing new, but now these issues are affecting everyone. 

That’s why in this guide, we’ll walk you through the current state of remote communication. We’ll also address some of the common misconceptions holding companies back when it comes to effectively communicating while working from home.

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So, what is remote communication? In a nutshell, remote communication refers to the use of online tools to communicate and collaborate with others. Some types of remote communication include, but aren’t limited to:

• Video Conferencing (Zoom, Skype, Google Meet)
• Asynchronous Video Messaging (via screencasts & webcam recordings)
• Instant Messaging (Slack, Microsoft Teams)
• Email (Outlook, Gmail)
• File-sharing platforms (Dropbox, Google Drive, OneDrive)

You’ve probably used some remote communication technology yourself, in which case you won’t be surprised to hear that remote communication is particularly important for companies that create virtual teams. 

What’s a virtual team? Well, rather than working in a shared office space, virtual teams communicate and collaborate online. This allows companies to tap into a wider pool of talent, regardless of location. It also allows team members to work anywhere, whether that’s from home, a co-working space, or a coffee shop. 

So, whether you manage remote workers or are part of a virtual team, effective remote communication is a vital ingredient to success.

Although we’ve already looked at some remote communication examples, it’s worth knowing that there are two types of remote communication: synchronous and asynchronous – these are big words with simple meanings: 

• Synchronous communication = Takes place in real-time.
• Asynchronous communication = Doesn’t require everyone to participate all at once.

With that in mind, let’s take a closer look at how different types of remote communication fit into each category:

Common types of remote synchronous communication

• Zoom or other video calls
• Phone calls
• Virtual meetings
• SMS text messages
• Slack or Microsoft Teams conversations

Common types of remote asynchronous communication

• Project management apps
• Wiki or Sharepoint site
• Informational or instructional videos
• Quick-reference guides
• Screenshots with markup
• Slack or Microsoft Teams chats

Difference between remote-first and remote-friendly

As well as there being different types of remote communication, there are also two primary subtypes of remote companies. 

It probably goes without saying, but just in case: A remote company is a business that operates primarily or entirely online, with a distributed team that works from various locations. This means that team members can work from anywhere with WiFi, rather than in a physical office. 

Because they rely so heavily on communication and collaboration tools to keep their team connected and productive, most remote companies are already masters at knowing how to communicate remotely. They simply have to be!

As for the subtypes, there are some companies that are ‘remote-first’ and others that are ‘remote-friendly’. Let’s talk a little more about what that means…

Remote-first

A remote-first company is a business for which remote work is the primary mode of operation – that means it’s not just an option, it’s the default. This usually means that the standard mode of communication for employees is through video conferencing and messaging apps, rather than in-person meetings.

Remote-first companies have digital infrastructures to support their setup, including cloud-based collaboration tools and software for project management. While some remote-first companies may have physical offices or co-working spaces available, they are only used on rare occasions, or by those who prefer working in the office.

In a remote-first company, employees often have greater control over their schedules and the flexibility to choose when they start and finish work. This modern attitude to work prioritizes achieving objectives, rather than strictly managing the hours staff are sat at their desks. 

This type of remote work culture can lead to improved work-life balance, increased productivity, and higher job satisfaction for employees. That’s a win-win-win! 

Remote-friendly

On the other hand, a remote-friendly company is a business that has the flexibility to accommodate remote work, but doesn’t necessarily prioritize it as the default mode of operation. Remote-friendly companies may have a physical office or headquarters where employees can work, but also have the capability to support remote work for some, or all, employees.

In a remote-friendly company, employees have the option to work from remote locations and communication is often a mix of in-person meetings and remote tools such as video conferencing and messaging apps.

Remote-friendly companies may not have a fully developed digital infrastructure specifically tailored to remote work, but they typically have systems in place to support remote employees. This can include tools for project management, document sharing, and other collaborative processes.

Overall, a remote-friendly company provides more flexibility to employees, allowing them to balance their professional and personal lives.

In the age of remote work, effective communication is more important than ever. And yet many companies struggle with communicating remotely, despite the advanced digital tools they have access to.

In this section, we’ll explore some of the most common warning signs of poor remote communication. By recognizing and understanding these signs, you’ll be better equipped to address communication issues before they affect productivity and morale within the business.

Don’t worry, it’s not all doom and gloom. As we talk about each symptom we’ll also look at ways to remedy poor communication with easy and effective remote communication strategies. With the right approach, your team can develop stronger communication skills and work more effectively together, no matter where they’re working from.

Too many meetings

At TechSmith, we’re big believers in quality-over-quantity when it comes to meetings. 

While meetings can be great for discussing, collaborating, and brainstorming, they’ve become the default method of communication for many companies. This has resulted in everyone having way too many meetings, and it’s costing companies a lot of money !

The key is recognizing when a meeting is and isn’t needed. If the purpose of a meeting is to have a discussion and receive input from multiple people all at once, then it’s probably a meeting worth having. 

According to this TechSmith report , 3 out of 5 respondents believed meetings to be valuable, but there’s a catch: they have to be productive.

However if a meeting will mostly be a one-way transfer of information (eg. a presentation or basic training) instead of a collaborative effort, then ask yourself: Is there a better way to share this information?

Spoiler alert: Yes there is! 

With remote communication methods and tools, sharing and distributing information among teams is quick, easy, and doesn’t drain company resources. Taking steps to regulate the number of meetings will allow remote workers to focus on the work they need to do. 

The next time you need to show someone how to complete a task, or give feedback on a project, try recording a quick video message instead. You’ll be surprised how much easier it is to create an internal communication video , than to find an opening on someone’s calendar.

For example, software like TechSmith’s Snagit makes it easy to record quick and informal videos that are shared with just the click of a button. So next time you need to show someone how to complete a task, or give feedback on a project, try using Snagit to create an internal communication video .

Lack of meeting structure

Even for companies that don’t suffer from too many meetings, there’s still a chance they’re dealing with meetings that are poorly structured and disorganized. 

Unstructured meetings can lead to people talking over each other, and people not knowing who’s responsible for what. This can make it particularly hard for remote workers to know how to participate and when to speak up.

That’s why it’s really important for remote teams to establish a clear structure that outlines the meeting’s objectives, the agenda, and how much time will be allocated to each item. This way, remote team members will have a better understanding of what’s expected of them and what they need to prepare beforehand. 

Without such structure, confusion is born and time is wasted, which can even lead to severe (and unnecessary!) misunderstandings. Fancy guessing how such misunderstandings are usually rectified? You got it, more meetings! 

By establishing a clear structure, remote teams can ensure that everyone is on the same page and working towards the same goals, leading to more productive and successful meetings. Alternatively, you replace meetings in favour of async videos , which promotes better idea sharing. It’s important to remember that not everyone feels comfortable speaking up in a meeting, and others may feel like they need to absorb the information before being able to contribute. Even the best planned meetings can’t always cater for everyone, but async videos give everybody more time and flexibility to share their ideas.

Lack of regular check-ins

Once you’ve cut down on the number of meetings in your schedule, it becomes more important to maintain regular communication with remote team members. 

A lack of regular check-ins could leave remote workers feeling isolated and out of the loop when they don’t get updates or feedback on projects and tasks. This can lead to them feeling unmotivated and less engaged. 

These check-ins don’t have to be formal or too frequent, but taking the time to have a quick catch-up call, or a “virtual coffee break” can go a long way in making remote workers feel connected and involved. 

The key here is to create a regular cadence and establish a routine that encourages team members to check in with each other on a regular basis. This way, everyone can share their progress, ask for help, and discuss the issues and obstacles that may be affecting their work. Such check-ins will also build stronger relationships between team members and foster a sense of community within the remote team.

Too much communication

Now, quickly flipping to the other side of the same coin, you’ve got to be careful not to communicate too much. While a lack of communication is certainly a problem for remote teams, it’s worth noting that too much communication can also be a sign of poor communication. 

This might seem counterintuitive, but it’s important to recognize that not all communication is created equal.

A survey by TechSmith reveals that 50% of respondents find the number of meetings, emails, and messages during a typical workday makes them less productive.

For starters, while it can be overwhelmingly tempting to micro-manage remote workers, people need to be given the space and time to do their job. And most importantly, they need to feel trusted. 

As well as the effect on morale, when people are constantly interrupted by messages and notifications , it becomes harder for them to focus and get their work done. Plus, when there’s an overwhelming amount of communication, the messages that are important can get lost, leading to misunderstandings and mistakes.

To combat this, it’s important for remote teams to establish clear guidelines around communication. This might involve setting expectations around response times, creating designated communication channels for different types of messages, and even implementing “quiet hours” when team members can focus without distractions. 

By taking steps to balance communication, remote teams can avoid the pitfalls of both too little and too much communication.

High staff turnover

High staff turnover is a very common sign of companies with poor remote communication. Employees who feel isolated or disconnected from their team may feel undervalued, underutilized, or that their hard work isn’t recognized. So what do they do? They find a new job. 

When people leave an organization, not only does the company lose their knowledge and expertise, but it has to devote time and resources to recruiting and training their replacements. Having staff come and go on a regular basis can also have a considerable impact on morale, productivity, and profitability. 

In remote teams, managers need to make an extra effort to build and maintain strong relationships with team members. It’s important to ensure that every employee feels valued, included, and supported – and that their efforts are recognized. 

Regular check-ins, one-on-one meetings, and team-building activities are all essential ways to build and strengthen remote team communication. When remote employees feel like they’re part of a cohesive team, it’s much less likely that they’ll look for work elsewhere. In turn, this will reduce staff turnover and help the company to retain its most talented staff.

Following the advice we’ve already covered is a great way to improve remote communication, but there are still a few strategies we’re yet to discuss.

While there’s no denying that effective communication is the backbone of a successful team, this is even more important for remote teams. In an environment where team members are dispersed across different locations and time zones, communication is nothing short of critical. We really can’t stress just how important it is! 

However, remote communication isn’t always easy. That’s why organizations need strategies in place that prioritize communication and keep remote teams feeling connected to maintain productivity.

In this section, we’ll discuss some tips and strategies that organizations can employ to improve remote communication.  Whether you’re running a remote-first or remote-friendly company, or simply want to optimize communication between your remote staff, these tips can help you overcome common remote communication challenges .

Reduce affinity distance

There are three types of distance that remote workers are likely to feel at one point or another, including physical (place and time), operational (team size and skill levels), and affinity (values, trust, and interdependency).

“Affinity distance” refers to the psychological and emotional distance that can exist between people who work remotely. This can make it more difficult to build rapport, trust, and a sense of camaraderie. Reducing the affinity distance between team members goes hand-in-hand with improving remote communication. 

To do this, it’s important to create opportunities for team members to get to know each other on a personal level. This can involve things like virtual team-building exercises, casual virtual “watercooler” chats, and encouraging team members to share more about themselves during meetings and in dedicated chat channels. 

By fostering a sense of familiarity and shared experience among employees, you can help bridge the gap created by physical distance and promote more effective communication.

Choose channels carefully

Choosing the wrong communication channels can lead to confusion, miscommunication, and delays in getting work done. However, with so many platforms available, it can be hard to know which is the best tool to use and when to use it. 

This is why understanding the different types of communication, and knowing which tool is most suitable in a particular scenario is key to optimizing remote communication. For example, some messages may be better suited for instant messaging, while others might require a video call or an email. 

While instant messaging is great for quick questions and updates, video calls can be  better for discussions that require depth and nuance. Of course, async videos offer the best of both worlds, as they can be created quickly, sent easily and convey a little extra more context than text alone. Emails, on the other hand, are best for more formal or complex communications that need documentation or input from multiple parties. 

Another important consideration when choosing communication channels is accessibility. When not everyone has access to the same tools, it’s essential to choose channels that everyone can use. It’s also important to consider people’s time zones and schedules to ensure that everyone has an opportunity to participate in important discussions.

Choosing the right channel can also help avoid information overload and reduce the risk of important messages getting lost in a sea of notifications.

Set up one-on-one meetings

In a physical office, managers are more likely to have regular one-on-one catchups with members of their team – as they should! But when it comes to remote environments, proximity bias comes into play and it’s easy to adopt an “out of sight (or site), out of mind” mentality, usually by accident. 

However, one-on-one meetings are crucial to remote communication because they provide a dedicated space for open dialogue and an opportunity for both parties to ask questions, provide feedback, and share their thoughts.

One-on-one meetings also provide a space for getting to know each other on a more personal level, which can promote a stronger team culture. These meetings also provide an opportunity for managers to provide individual support and guidance to team members, which is essential for employee development and growth.

As with so many of the communication strategies we’ve discussed, striking the perfect balance between communicating enough, but not too much is essential. Not everything needs to be a meeting, but meetings do need to take place. 

Perhaps one of the easiest ways to find that balance is to ask for feedback on the styles and frequency of communication. Everyone is different, and there’s a good chance that some people will want to speak more often than others, and over different mediums. 

Understanding the needs of each team member, and the team as a whole, will take your team’s communication to a whole new level.

Set guidelines for communication

Guidelines help to establish clear expectations for communication within a remote team, making it easier for team members to know how and when to communicate with each other effectively.

To set communication guidelines, start by identifying the most common types of communication that take place within your team. This may include email, instant messaging, video conferencing, and project management tools. 

Once you’ve identified the most common platforms, establish guidelines for how and when each channel should be used. For example, email might be reserved for formal communication such as in-depth project updates, while instant messaging might be used for quick questions.

Guidelines should also establish expectations for response times, tone, and etiquette. For instance, if a team member sends an email, when should the be expected to reply? Should responses be formal or casual? What should be included in the email, and what should be left out? 

To help you put together your own set of communication guidelines, here’s a checklist of some of the things you might want to include: 

• Define expectations: Set clear expectations for communication frequency, tone, and response times.
• Choose appropriate channels: Outline the right communication channels for different types of messages.
• Be mindful of time zones: Note the time differences between teams to help people schedule meetings and communicate with colleagues.
• Respect boundaries: Be mindful of people’s schedules and availability. You might even set rules about sending non-urgent messages outside of working hours.
• Language: Encourage people to be clear and concise while avoiding ambiguous or overly complex language.
• Listen actively: Remind staff to listen to their colleagues and be present during conversations to foster better communication.
• Provide regular updates: Provide guidance for giving regular progress updates on projects.
• Give and receive feedback: Support open and honest feedback, both positive and constructive.
• Foster a positive company culture: Encourage camaraderie through team-building activities and regular check-ins.

While it’s up to every to establish their own set of guidelines, providing clear guidance on these topics can help to reduce misunderstandings and make communication more effective in remote teams.

Use the right tools

It’s important to choose tools that are easy to use and accessible to everyone on the team. The right tools will help streamline communication and ensure that everyone is on the same page.

Some essential tools for remote communication include video conferencing software, messaging apps, and project management tools. Video conferencing software is especially important for remote teams because it allows for face-to-face communication, which is crucial for building relationships and promoting understanding. 

Messaging apps like Slack or Microsoft Teams are also essential for remote teams because they enable quick, real-time communication that mimics the feel of an office environment. Project management tools like ClickUp or Asana help keep everyone organized and on track, which is especially important when working remotely.

It’s also important to choose tools that integrate with one another to enable seamless collaboration across different platforms. For example, if your team uses Zoom for video conferencing and ClickUp for project management, it’s important to choose a messaging app that integrates with both tools, so everyone can stay in sync. 

Going back to one of our earlier points, it’s also important you’re using tools in the best possible way to optimize communication, increase comprehension and cut down on unnecessary meetings – this is where visual communication comes in . 

Snagit is great for taking screenshots, screen recordings, and creating screencasts. These are fantastic mediums for providing information that an email or message can’t quite convey, but for which a meeting would be too much. 

98% of people who use video at work say it improves the effectiveness of their message, according to a survey by TechSmith .

For example, if you need to run someone through a process, provide feedback, or simply give some visual context to your message, either with an image or via video , Snagit is the perfect tool to do exactly that.  Tools that make it easy to communicate visually —like Snagit — are likely to become indispensable for remote teams as research suggests that a lack of visual communication could jeopardize productivity and engagement in organizations .

Virtual team leaders can ensure effective communication with remote workers by regularly checking in and setting clear expectations for communication and response times. It’s also important to encourage virtual team building that will help remote colleagues get to know each other on a personal level.

Optimizing remote communication relies on finding the right tools, establishing clear guidelines for communication, and prioritizing regular check-ins and one-on-one meetings.

Remote communication refers to any communication that takes place between individuals or teams who are located in different locations, typically using digital tools and platforms to connect and collaborate.

Additional Resources

How to create process documentation in just a few clicks, the best way to quickly take a scrolling screenshot, synchronous vs. asynchronous communication: a guide.

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Share sound from your computer in Microsoft Teams meetings or live events

You can include audio from your device while you're sharing content in a meeting. You'll want to do this if you're playing a video as part of a presentation, for example. Read on to learn how.

Include computer sound

To share sound from your computer:

Turn on the Include sound toggle.

When you share, all audio from your computer, including notifications, will be heard by participants in the meeting.

Note:  Teams and your computer need to be set to the same speaker. Adjust your computer’s audio output in your system settings, and your Teams audio output in your device settings in Teams.

On a Mac, you'll need to install a driver the first time you include computer audio in a Teams meeting. Just follow the simple wizard and select  Install  or Update.  It takes about 10 seconds for the installation to complete.

Include computer sound in a room with a Teams device

Teams devices allow you to share content using cables connected to the room console. Unfortunately, we don't yet support sharing computer sound this way.

If you want to share computer sound when you’re in a meeting room with a Teams device in it:

Join the meeting from your personal device by selecting Audio off when you join the meeting, which will automatically mute not only your microphone but also any audio playing from the Teams meeting to prevent echo.

To avoid echo, remember to keep only one device’s mic and speaker on in a room.

Try to minimize the number of apps you run while you’re sharing your system audio. If your computer is running too many apps, your audio could suffer.

Troubleshooting

Poor audio quality.

If your computer is running a lot of applications, you may experience issues with sound quality, like lagging or cutting out. If this happens, closing other applications can help.

If you’re using Windows, other sounds from your device (like notifications and alerts) are reduced in volume when you join a Teams meeting. Most of the time, that’s probably what you want so you can focus on the meeting. But if you’re sharing computer sound, the same setting that quiets other system sounds will also quiet the audio you’re trying to share.

To fix this, go to your system's sound settings, find your Sound Control Panel , select  Communications and then  Do nothing . Finally, apply the changes so others will be able to hear your shared audio loud and clear.

Include audio from your mobile device

Turn on the Audio toggle.

Tap  Share screen  > Start Broadcast .

Everyone in the meeting will now hear the audio from your device, and you'll see a notification on your screen confirming it.

Note:  This feature is only available on devices running at least Android 10 or iOS 13.

Share audio from a web browser

To share your audio in a meeting on Teams for web:

If you choose:

Tab , turn on the Also share tab audio toggle. This will share the audio coming from the tab. Only the audio coming from the tab will be shared. Audio from the rest of the computer will not be shared.

Window , you won't be able to share audio. 

Entire Screen , turn on the Also share system audio toggle. All the audio coming from the entire computer will be shared.

Select Share .

Select Stop sharing when you're done sharing.

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