thesis template indesign

Undergraduate Thesis

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Designing a Book with Nigel French

Creating a book in InDesign from Designing a Book by Nigel French

Foundations of Layout and Composition: Grids with Sean Adams

Welcome from Graphic Design Foundations: Layout and Composition by Sean Adams

Graphic Design Tutorial: Designing to a Grid

NewSchool recommends Adobe InDesign for designing your thesis book. Many free templates and tutorials are available online. Try starting with Blurb.com. 

The grid is your underlying structure which helps create visual hierarchy by sizing and positioning images and text to create a coherent design. The grid is the graphic expression of a set of assumptions about the permissible sizes and shapes of images and blocks of text. It enables you to achieve and sustain design consistency.

Your prime consideration for text should always be legibility. Text needs to be readable and perfectly clear. Don't allow it to compete with or obscure images; it should always work with them to explain and enhance them. Keep text clearly separate from images by spacing and/or maintaining a strong contrast between values of the images and values of the text blocks.

Familiarize yourself with type, it's legibility and emotional impact, by studying the typefaces used in books and magazines and on the web. Remember less is more--don't use more the three different fonts in any portfolio. Additionally, make sure all of the fonts are very different looking to create contrast.

Basics in Graphic Design

Remember, your thesis layout should follow graphic design standards. Here are recommended resources on design concepts including text, images, color, and white space.

See Examples of Attractive Layout Here

Ambrose / Harris. (2005).  Basics Design 02: Layout.  AVA Academia.

Linton, H. (2012).  Portfolio Design 4th ed.  W.W. Norton & Company.

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On Laying Out your Thesis in InDesign

Most students in the school of architecture are fairly well versed in the use of InDesign for laying out documents.  The thesis document that every master’s student needs to complete in order to acquire their degree is yet another one of these documents but with a few specific technical requirements that makes it a thesis book.  Some of you may already know about all these features in InDesign and have your own way of putting together a book, but I’d like to share some of my experiences and methods I’ve learned while laying out my own thesis.

On requirements from the University:

I’ll begin at the beginning, the following are my notes on the formatting requirements from the university.  It is advisable to take these into account early on so there are less formatting revisions required at the end for the submission to UWSpace.  See this University of Waterloo webpage  for the original information.

Typography:

• Font size – 10-12 (main) maybe smaller (footnotes/charts)
• Serif typeface (Times New Roman, Palatino etc.) – I kind of ignored this and it was ok
• Consistency in title, heading, footing.
• Each page should include a minimum 1 inch (72 points) margin at the top, bottom, and outer edge of each page. A minimum 1 1/8 inch (81 points) gutter margin should be included for printed copies. Wider margins, as part of an overall graphic design, are acceptable.
• Running headers may be placed outside the margins but not closer than 15mm from the outer edges of a page.
• Consistent British or American spelling

Organization:

• The page number is omitted from the Title page, although it is considered page i.
• Front matter pages are numbered with lower case Roman numerals, beginning with the Author’s Declaration (page ii) following the title page.
• Arabic numerals are used for all pages in the Text (main body) and Back matter.
• Each chapter/section must begin on a separate page.
• The text (main body) of the thesis begins with page number “1,” placed in the centre at the bottom . – this item is strict… must be centred bottom
• All pages in the Text (main body) and Back matter must be numbered consecutively.

Order of items

See this sample for details on formatting the title page

The Author’s Declaration page must appear as follows:

“I hereby declare that I am the sole author of this thesis. This is a true copy of the thesis, including any required final revisions, as accepted by my examiners. 
 I understand that my thesis may be made electronically available to the public.”

Sourcing/ Bibliographies:

• use RefWorks… see librarian for help with resource if necessary

On setting up an InDesign book:

If you anticipate a large file for your thesis, it may be advisable to make separate InDesign documents for each chapter and then combining them into an InDesign book.  This introduces a bit of complications but may be worth it if your computer starts to lag with the large file.

Making an InDesign book is fairly straightforward:

• When you create an InDesign document the first page is generally on the right hand side (an odd page), so when you combined the documents in a book using the “continue from previous page” option that right hand page may become a left hand page (an even page) and screw up the spread layout that you have designed
• Choosing either the “continue on next even/odd page” will allow the document to insert a blank page to the previous document if necessary to keep the spread layout in tact.

Note: you are able to sync all your paragraph and character styles to all your documents through the book control panel, you can set up all your styles in a designated master document and sync it to the rest.  Alternatively, you can create a style in any document and import it to the master then sync it to the rest.

On using paragraph and character styles:

Styles are great to setup not just for consistent formatting but also for simplifying the hassle of doing referencing and figure listing, table of contents too – if you want to go that far.

First thing to know about styles is when to create a paragraph style vs. a character style:

Sample paragraph styles

Sample character styles

*The following sections will describe how you use these paragraph styles to create endnotes and generate a figure list

Character styles override the appearance of text in the paragraph styles, choosing [none] in character styles would revert the text back to the default character style set by the paragraph style.  You can create paragraph and character styles as you see fit for your desired layout.  InDesign uses paragraph styles to generate a Table of Contents that updates automatically when you edit the text or when the page number changes.

I was too late in my game to implement this, but there is a program called WordsFlow that allows Word documents to be synced in InDesign.  This way, you can place the text, apply the formatting, edit the text and it will update on both Word and InDesign.  Unfortunately, since I never used the program, I can’t vouch for the success of the program.  However, if it does then you can simply use Word to do your endnotes and disregard the next section.

On doing endnotes with cross-references:

InDesign has the function to do footnotes under the “type” menu so I won’t go into that.  Following is the method I used to make my endnotes and hyperlink them.  There are probably other ways to accomplish this, I just found this the easiest.

Making endnotes*:

• Create a paragraph style called “endnotes”
• Place cursor where you want the endnote number to go in your text
• Repeat for other endnotes

* for a more detail guide, visit the following website .

On generating a figure list:

The figure list will inexplicably get pretty long and tedious to update.  Using cross-reference and paragraph styles, you could generate a list that updates according to the figure description.  This set up will also allow figure numbers to rearrange accordingly when you need to insert a new figure in-between two existing ones.

Making the figures:

• Create a paragraph style called “Figures”
• In “Number” type in ‘Figure’ in the field and edit the variables to your preference, you can use “Character Styles” to modify the appearance of the figure number
• Apply the paragraph style to text boxes that hold the descriptions and the figure numbers will appear in order
• There may be a better way to create this list, I still had to manually insert each cross reference but it saved the time of having to type each number and description out individually.
• I would still recommend doing this step closer to the end of the thesis as sometimes the update gets confused when the figure has shifted around a lot or removed.

*This step is important for the figure number to continue counting even when you create separate text frames,  for a more detailed explanation visit this website.

Note: if you have set up a book, the file holding the figure list would lag due to the cross references to other files, the solution is to simply have all the files open when you working on the figure list so the computer isn’t trying to open each of the files in the background to check if the references are updated.

Lastly, if you export your pdf with hyperlinks enabled, readers of the digital copy can use the hyperlinks to jump to chapters, endnotes and even figures depending on what links you’ve set up.

I learned most of these tips through Youtube and Indesignsecrets.com , there are lots of good tips to be found.  Hopefully this article is a nice comprehensive guide for starting to layout your thesis.  Happy thesis writing!

About Vikkie Chen

Vikkie is a graduate student at the Waterloo School of Architecture researching the practice of curation and architectural exhibitions as a method of development for the field of architecture.

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An in-depth Indesign tutorial for architecture presentation boards for thesis using Indesign, sharing my architecture designs, compositions, and architecture presentation layout tips. I am extremely passionate about architecture and everything architecture!

Template Link: https://drive.google.com/file/d/1y7lLn96j7qXBrwwsqzqwC0h7_v6x-vVg/view?usp=sharing

✅ Timestamps: 00:00 Welcome to the video 00:16 How to set up an InDesign Document 01:09 First Architecture Presentation Board (Site Analysis) 04:51 2nd Architecture Presentation Board (Masterplan) 06:16 3rd Architecture Presentation Board (Interior Design) 08:00 InDesign Tips Every Architect Must Know! 09:35 My Architecture Thesis Presentation Boards 10:03 Thank you for watching!

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Free Templates

For your green thesis, the ease of word, 1. interior layout.

We believe sustainable design and printing should become the new standard. That is why we do everything in our power to make this possible. GreenThesis offers you a free Word template for your thesis layout, when you let us design your cover. With this template, you can easily create a sleek and minimalist layout yourself without spending capital. If you still need help, we can provide it at a reasonable rate.

Indesign TEmplate

2. effortless cover .

We are happy to help you design a sustainable and/or vegan cover for your thesis. All our designs are made with the environment in mind. From a hand-painted design to a photo collage with digitally painted details, everything is possible. Feel free to contact  us to discuss the possibilities.

If you would like to make the cover file yourself, you can do so using the  free PhD thesis cover template  for Indesign. You then only have to change the spine thickness based on the number of pages in your thesis.

Save a tree, read it digitally

3. qr-postcards.

As a PhD student, you probably have a dozen or more PhD theses from former colleagues on your bookshelves that you’ve never read. As an eco-conscious company, we’d like to save all this needless paper and material. That’s why we also print QR postcards that can double as an invitation. People can simply scan the QR link and end up at your personal webpage on the GreenThesis site. Here, they will find a digital version of your thesis and all other necessary information regarding your defence. To design your QR-postcard yourself, simply use this  free QR-postcard Indesign template . Of course, if you don’t have the time or an Indesign license, we’d be happy to help you with the design.

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ORGANIZING CREATIVITY

How to generate, capture, and collect ideas to realize creative projects., another way to use indesign to layout your thesis (with some help from zotero and word).

2015-09-21 Daniel Doing Science , General Tips , Improving your Creativity , Learning to do Science , Other Programs , Realizing Creative Projects , Science , Scrivener , Tools , Writing 3

“There is only one real sin, and that is to persuade oneself that the second-best is anything but the second-best.” Doris Lessing

Tomek left a reader comment about his workflow when it comes to using InDesign for a Masters thesis in Architecture. Thank you 🙂 I found the comment helpful and to give it some more exposure, I copy-paste it into a posting of it’s own.

He writes :

I’ll be writing my Masters thesis in Architecture next year and doing it in anything other than InDesign seems nuts to me. I need to have full control over formatting and I need it to be reliable and consistent. Not qualities that Word is known for. However, Word has it’s uses. Here’s the workflow that I have used in the past and it seems to work quite well. – Use Zotero to create a database of your references. Zotero is free, excellent and has kickass support in Word. It makes inserting citations into our document a complete no brainer and also will create a bibliography/references page in whatever style. – Write the body of your thesis in Word. Be sure to set up some basic styles like a range of headers, etc. Name them something specific to your thesis, you could prefix style names with a few letters that are meaningful in the context of your thesis. For example, TP-Heading-1, TP-Heading-2, TP-Footnote, etc. (TP are my initials). – PLACE your Word document into a new InDesign file. Be sure to tick “Show Import Options”. This is where the magic happens. InDesign will import your word document with all the formatting AND it will automatically create all the styles you have created in Word (TP-Heading-1, etc). – Now all you have to do is place the pages and tweak the newly defined styles to achieve your desired look. So, use Word to write the words and us InDesign to format your document. Tomek

If I remember correctly how I did work with my own dissertation thesis, his way saves a lot of work regarding the formatting of headers and the like (I did it manually). And I think his way of working is especially suited for those working on Windows PCs, giving that, e.g., Papers (for literature management) is not available (love the cite-while-you-write shortcut feature). Zotero seems like a good choice (though personally, I would be careful which literature to add — if you go on a spree, you might end up with a lot of literature that clogs up the database that you never use. Sure, the database can handle it, but it might slow you down when you cite something and have to search and select the right paper).

Personally, I would still write in Scrivener and rather invest some more effort at formatting (either in the Word file or in InDesign) than write in Word. But that’s a personal choice.

And most importantly, it’s nice to have options — and know that you have them. 🙂

Like you, I’d pick Scrivener over Word. It’s a far better writing tool. I’d also prefer to bring in unformatted text rather than Word-formated documents. When I do layout for others, the Word import is always my biggest headache. Too much extraneous formatting appears and has to be cleaned out.

I generally write and edit in Scrivener until I decide the flow of the text isn’t going to change. Then I import it into InDesign for the serious editing and layout. I also export it to multiple platforms (i.e. epub on an iPad) for the proofing, The more different ways to view a document, the more likely you are to correct mistakes.

Hmmm, never thought about exporting it to ePub to find spelling and grammar mistakes … good idea. And yup, it’s really difficult to find errors when you’ve spend a lot of time working on the text. I find having it read out loud (if you have the time) to be really useful here. The computer is objective and reads what is there, not what you think is there.

Daniel, thanks for this post. I would just add that there is another option (and the best option I’ve found): Write in Markdown format in Scrivener (or any other text editor, but we all agree that Scrivener is the best, with amazing control of document organization, comments and footnotes, and much more). When you are ready to export to Adobe InDesign , “compile” the Scrivener document to a MultiMarkdown file. Then use the free document converter Pandoc to convert the Markdown file to a Microsoft Word file. (Pandoc’s Microsoft Word conversion is much cleaner than Scrivener’s, at least on a Mac.) Then import the Microsoft Word file into InDesign, showing the import options. Then it is easy to adjust styles in InDesign using the Paragraph Styles palette and GREP Styles.

But wait, “Why write in Markdown?” you ask. Markdown is a plain-text format that is platform independent, backwards compatible and future-proof. It allows you to focus on writing without the distractions of font styling. You can use Pandoc to convert it to any other format. Other writers have explained the virtues of Markdown for academic writing (most of them convert Markdown to LaTeX , but their arguments about the virtues of Markdown apply just as well to this Markdown-to-InDesign workflow), for example: Why (and How) I Wrote My Academic Book in Plain Text by W. Caleb McDaniel, Write Your Thesis in Plain Text! by Scott McPhee, Sustainable Authorship in Plain Text using Pandoc and Markdown by Dennis Tenen and Grant Wythoff, and Markdown for the Humanities by David Smith.

I’ll refrain from explaining how to handle scholarly citations in this Markdown-to-InDesign workflow, since there are multiple ways to do it depending on which reference management software you choose to use.

Comments are closed.

What’s Included: The Dissertation Template

If you’re preparing to write your dissertation, thesis or research project, our free dissertation template is the perfect starting point. In the template, we cover every section step by step, with clear, straightforward explanations and examples .

The template’s structure is based on the tried and trusted best-practice format for formal academic research projects such as dissertations and theses. The template structure reflects the overall research process, ensuring your dissertation or thesis will have a smooth, logical flow from chapter to chapter.

The dissertation template covers the following core sections:

• The title page/cover page
• Abstract (sometimes also called the executive summary)
• Table of contents
• List of figures /list of tables
• Chapter 1: Introduction  (also available: in-depth introduction template )
• Chapter 2: Literature review  (also available: in-depth LR template )
• Chapter 3: Methodology (also available: in-depth methodology template )
• Chapter 4: Research findings /results (also available: results template )
• Chapter 5: Discussion /analysis of findings (also available: discussion template )
• Chapter 6: Conclusion (also available: in-depth conclusion template )
• Reference list

Each section is explained in plain, straightforward language , followed by an overview of the key elements that you need to cover within each section. We’ve also included practical examples to help you understand exactly what’s required in each section.

The cleanly-formatted Google Doc can be downloaded as a fully editable MS Word Document (DOCX format), so you can use it as-is or convert it to LaTeX.

FAQs: Dissertation Template

What format is the template (doc, pdf, ppt, etc.).

The dissertation template is provided as a Google Doc. You can download it in MS Word format or make a copy to your Google Drive. You’re also welcome to convert it to whatever format works best for you, such as LaTeX or PDF.

What types of dissertations/theses can this template be used for?

The template follows the standard best-practice structure for formal academic research projects such as dissertations or theses, so it is suitable for the vast majority of degrees, particularly those within the sciences.

Some universities may have some additional requirements, but these are typically minor, with the core structure remaining the same. Therefore, it’s always a good idea to double-check your university’s requirements before you finalise your structure.

Will this work for a research paper?

A research paper follows a similar format, but there are a few differences. You can find our research paper template here .

Is this template for an undergrad, Masters or PhD-level thesis?

This template can be used for a dissertation, thesis or research project at any level of study. It may be slight overkill for an undergraduate-level study, but it certainly won’t be missing anything.

How long should my dissertation/thesis be?

This depends entirely on your university’s specific requirements, so it’s best to check with them. As a general ballpark, Masters-level projects are usually 15,000 – 20,000 words in length, while Doctoral-level projects are often in excess of 60,000 words.

What about the research proposal?

If you’re still working on your research proposal, we’ve got a template for that here .

We’ve also got loads of proposal-related guides and videos over on the Grad Coach blog .

How do I write a literature review?

We have a wealth of free resources on the Grad Coach Blog that unpack how to write a literature review from scratch. You can check out the literature review section of the blog here.

How do I create a research methodology?

We have a wealth of free resources on the Grad Coach Blog that unpack research methodology, both qualitative and quantitative. You can check out the methodology section of the blog here.

Can I share this dissertation template with my friends/colleagues?

Yes, you’re welcome to share this template. If you want to post about it on your blog or social media, all we ask is that you reference this page as your source.

Can Grad Coach help me with my dissertation/thesis?

Within the template, you’ll find plain-language explanations of each section, which should give you a fair amount of guidance. However, you’re also welcome to consider our dissertation and thesis coaching services .

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Thesis / dissertation formatting manual (2024).

• Filing Fees and Student Status
• Submission Process Overview
• Electronic Thesis Submission
• Paper Thesis Submission
• Formatting Overview
• Fonts/Typeface
• Pagination, Margins, Spacing
• Paper Thesis Formatting
• Preliminary Pages Overview
• Copyright Page
• Dedication Page
• Table of Contents
• List of Figures (etc.)
• Acknowledgements
• Text and References Overview
• Figures and Illustrations
• Using Your Own Previously Published Materials
• Using Copyrighted Materials by Another Author
• Open Access and Embargoes
• Copyright and Creative Commons
• Ordering Print (Bound) Copies
• Tutorials and Assistance
• FAQ This link opens in a new window

UCI Libraries maintains the following  templates to assist in formatting your graduate manuscript. If you are formatting your manuscript in Microsoft Word, feel free to download and use the template. If you would like to see what your manuscript should look like, PDFs have been provided. If you are formatting your manuscript using LaTex, UCI maintains a template on OverLeaf.

• Annotated Template (Dissertation) 2024 PDF of a template with annotations of what to look out for
• Word: Thesis Template 2024 Editable template of the Master's thesis formatting.
• PDF Thesis Template 2024
• Word: Dissertation Template 2024 Editable template of the PhD Dissertation formatting.
• PDF: Dissertation Template 2024
• Overleaf (LaTex) Template
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• Last Updated: May 31, 2024 9:34 AM
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Useful downloads

Would you like to take care of the layout of your thesis yourself, but could you use some help? We make it easy as possible for you with our handy templates and extra explanation.

Discover our downloads:

• Templates for creating the book interior using Microsoft Word;
• Templates for creating the book interior using InDesign;
• Template for the cover using InDesign;
• Explanation on how to create a PDF using InDesign.

Besides our downloads we offer a free information book as well. Filled with extra information and useful tips.

Download here a cover example. 

Do you have any other questions? Please do not hesitate to contact us!

Paperback Book Template

This free book template includes an easy-to-edit set of interior pages for a paperback or softcover. with masters, page numbers, margins and a bleed already included you can focus on simply getting your story onto the page. you’ll also find stylish chapter opening pages and a contents page, as well as professional typesetting already set up for body text..

Typesetting the pages for your own book can be a complicated and expensive exercise. This handy interior pages template for paperback books cuts out the tricky technical stage and allows you to create a professional-standard design which is stylish and a pleasure to read. It’s also easy to customize with your own choice of fonts and number of pages and chapters.

Unlimited Downloads: 1,000,000+ InDesign Templates, Mockups & Design Assets by

Before you go to print:  Remember to ask your printer in advance to advise you of the best number of pages to include in your book. These are usually done in multiples of four, and depending on the length of your book may be done in sections of 8, 16 or 32 pages. You may have to add extra blank pages to the start or end of your book to meet this.

Includes the 2 most common paperback book sizes:

(Need a slightly different size? Learn how to resize this template )

Download this Template

Download this template for free (your download will include an INDD file for InDesign CC and an IDML version for opening in InDesign CS4, CS5 or CS6):

Download Template (Free)

(Want a cover too? Click to go to the matching book cover template)

The font used in this template is not included in the download file. Follow the link below if you’d like to use the same free font in your design.

Crimson Text – Font Squirrel 

Help Working with InDesign Templates

We’ve put together a collection of helpful tips to make editing our InDesign templates super easy. If you’re a newbie to Adobe InDesign it’s worth checking these out before starting work on your design.

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How to open an indesign template.

Step 1. Download the file.

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Step 2. Our InDesign templates are packaged and saved as ZIP files. If you have a Windows computer Right Click > Extract All before opening the InDesign file.

Step 3. If you’re running InDesign CS6  open the INDD version of the file. If you’re working with InDesign CS4 , CS5 or CC  open the IDML version.

How to Work With Layers in Your Document

Our InDesign templates are organized into layers, which group similar elements together. The layers in your document can be controlled from the Layers panel  (Window > Layers) .

How to Add Your Own Text

Read more about prepping your designs for printing in InDesign.

How to Change the Fonts in a Document

Read more about editing Styles in InDesign.

Discover more advice for InDesign beginners on our Tutorials page . Or why not seek out inspiration about typography, layout design and much more right here .

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• Re: How do delete a template from an InDesign doc...

How do delete a template from an InDesign document?

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1 Correct answer

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