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What It Takes to Give a Great Presentation

  • Carmine Gallo

effective communication presentation ppt

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

effective communication presentation ppt

  • Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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What Are Effective Presentation Skills (and How to Improve Them)

Presentation skills are essential for your personal and professional life. Learn about effective presentations and how to boost your presenting techniques.

[Featured Image]: The marketing manager, wearing a yellow top, is making a PowerPoint presentation.

At least seven out of 10 Americans agree that presentation skills are essential for a successful career [ 1 ]. Although it might be tempting to think that these are skills reserved for people interested in public speaking roles, they're critical in a diverse range of jobs. For example, you might need to brief your supervisor on research results.

Presentation skills are also essential in other scenarios, including working with a team and explaining your thought process, walking clients through project ideas and timelines, and highlighting your strengths and achievements to your manager during performance reviews.

Whatever the scenario, you have very little time to capture your audience’s attention and get your point across when presenting information—about three seconds, according to research [ 2 ]. Effective presentation skills help you get your point across and connect with the people you’re communicating with, which is why nearly every employer requires them.

Understanding what presentation skills are is only half the battle. Honing your presenting techniques is essential for mastering presentations of all kinds and in all settings.

What are presentation skills?

Presentation skills are the abilities and qualities necessary for creating and delivering a compelling presentation that effectively communicates information and ideas. They encompass what you say, how you structure it, and the materials you include to support what you say, such as slides, videos, or images.

You'll make presentations at various times in your life. Examples include:

Making speeches at a wedding, conference, or another event

Making a toast at a dinner or event

Explaining projects to a team 

Delivering results and findings to management teams

Teaching people specific methods or information

Proposing a vote at community group meetings

Pitching a new idea or business to potential partners or investors

Why are presentation skills important? 

Delivering effective presentations is critical in your professional and personal life. You’ll need to hone your presentation skills in various areas, such as when giving a speech, convincing your partner to make a substantial purchase, and talking to friends and family about an important situation.

No matter if you’re using them in a personal or professional setting, these are the skills that make it easier and more effective to convey your ideas, convince or persuade others, and experience success. A few of the benefits that often accompany improving your presentation skills include:

Enriched written and verbal communication skills

Enhanced confidence and self-image

Boosted critical thinking and problem-solving capabilities

Better motivational techniques

Increased leadership skills

Expanded time management, negotiation, and creativity

The better your presenting techniques, the more engaging your presentations will be. You could also have greater opportunities to make positive impacts in business and other areas of your life.

Effective presentation skills

Imagine yourself in the audience at a TED Talk or sitting with your coworkers at a big meeting held by your employer. What would you be looking for in how they deliver their message? What would make you feel engaged?

These are a few questions to ask yourself as you review this list of some of the most effective presentation skills.

Verbal communication

How you use language and deliver messages play essential roles in how your audience will receive your presentation. Speak clearly and confidently, projecting your voice enough to ensure everyone can hear. Think before you speak, pausing when necessary and tailoring the way you talk to resonate with your particular audience.

Body language

Body language combines various critical elements, including posture, gestures, eye contact, expressions, and position in front of the audience. Body language is one of the elements that can instantly transform a presentation that would otherwise be dull into one that's dynamic and interesting.

Voice projection

The ability to project your voice improves your presentation by allowing your audience to hear what you're saying. It also increases your confidence to help settle any lingering nerves while also making your message more engaging. To project your voice, stand comfortably with your shoulders back. Take deep breaths to power your speaking voice and ensure you enunciate every syllable you speak.

How you present yourself plays a role in your body language and ability to project your voice. It also sets the tone for the presentation. Avoid slouching or looking overly tense. Instead, remain open, upright, and adaptable while taking the formality of the occasion into account.

Storytelling

Incorporating storytelling into a presentation is an effective strategy used by many powerful public speakers. It has the power to bring your subject to life and pique the audience’s curiosity. Don’t be afraid to tell a personal story, slowly building up suspense or adding a dramatic moment. And, of course, be sure to end with a positive takeaway to drive your point home.

Active listening

Active listening is a valuable skill all on its own. When you understand and thoughtfully respond to what you hear—whether it's in a conversation or during a presentation—you’ll likely deepen your personal relationships and actively engage audiences during a presentation. As part of your presentation skill set, it helps catch and maintain the audience’s attention, helping them remain focused while minimizing passive response, ensuring the message is delivered correctly, and encouraging a call to action.

Stage presence

During a presentation, projecting confidence can help keep your audience engaged. Stage presence can help you connect with your audience and encourage them to want to watch you. To improve your presence, try amping up your normal demeanor by infusing it with a bit of enthusiasm. Project confidence and keep your information interesting.

Watch your audience as you’re presenting. If you’re holding their attention, it likely means you’re connecting well with them.

Self-awareness

Monitoring your own emotions and reactions will allow you to react well in various situations. It helps you remain personable throughout your presentation and handle feedback well. Self-awareness can help soothe nervousness during presentations, allowing you to perform more effectively.

Writing skills

Writing is a form of presentation. Sharp writing skills can help you master your presentation’s outline to ensure you stay on message and remain clear about your objectives from the beginning until the end. It’s also helpful to have strong writing abilities for creating compelling slides and other visual aids.

Understanding an audience

When you understand your audience's needs and interests, you can design your presentation around them. In turn, you'll deliver maximum value to them and enhance your ability to make your message easy to understand.

Learn more about presentation skills from industry experts at SAP:

How to improve presentation skills

There’s an art to public speaking. Just like any other type of art, this is one that requires practice. Improving your presentation skills will help reduce miscommunications, enhance your time management capabilities, and boost your leadership skills. Here are some ways you can improve these skills:

Work on self-confidence.

When you’re confident, you naturally speak more clearly and with more authority. Taking the time to prepare your presentation with a strong opening and compelling visual aids can help you feel more confident. Other ways to improve your self-confidence include practicing positive self-talk, surrounding yourself with positive people, and avoiding comparing yourself (or your presentation) to others.

Develop strategies for overcoming fear.

Many people are nervous or fearful before giving a presentation. A bad memory of a past performance or insufficient self-confidence can contribute to fear and anxiety. Having a few go-to strategies like deep breathing, practicing your presentation, and grounding can help you transform that fear into extra energy to put into your stage presence.

Learn grounding techniques.

Grounding is any type of technique that helps you steer your focus away from distressing thoughts and keeps you connected with your present self. To ground yourself, stand with your feet shoulder-width apart and imagine you’re a large, mature tree with roots extending deep into the earth—like the tree, you can become unshakable.

Learn how to use presentation tools.

Visual aids and other technical support can transform an otherwise good presentation into a wow-worthy one. A few popular presentation tools include:

Canva: Provides easy-to-design templates you can customize

Powtoon: Animation software that makes video creation fast and easy

PowerPoint: Microsoft's iconic program popular for dynamic marketing and sales presentations

Practice breathing techniques.

Breathing techniques can help quell anxiety, making it easier to shake off pre-presentation jitters and nerves. It also helps relax your muscles and get more oxygen to your brain.  For some pre-presentation calmness, you can take deep breaths, slowly inhaling through your nose and exhaling through your mouth.

While presenting, breathe in through your mouth with the back of your tongue relaxed so your audience doesn't hear a gasping sound. Speak on your exhalation, maintaining a smooth voice.

Gain experience.

The more you practice, the better you’ll become. The more you doanything, the more comfortable you’ll feel engaging in that activity. Presentations are no different. Repeatedly practicing your own presentation also offers the opportunity to get feedback from other people and tweak your style and content as needed.

Tips to help you ace your presentation

Your presentation isn’t about you; it’s about the material you’re presenting. Sometimes, reminding yourself of this ahead of taking center stage can help take you out of your head, allowing you to connect effectively with your audience. The following are some of the many actions you can take on the day of your presentation.

Arrive early.

Since you may have a bit of presentation-related anxiety, it’s important to avoid adding travel stress. Give yourself an abundance of time to arrive at your destination, and take into account heavy traffic and other unforeseen events. By arriving early, you also give yourself time to meet with any on-site technicians, test your equipment, and connect with people ahead of the presentation.

Become familiar with the layout of the room.

Arriving early also gives you time to assess the room and figure out where you want to stand. Experiment with the acoustics to determine how loudly you need to project your voice, and test your equipment to make sure everything connects and appears properly with the available setup. This is an excellent opportunity to work out any last-minute concerns and move around to familiarize yourself with the setting for improved stage presence.

Listen to presenters ahead of you.

When you watch others present, you'll get a feel for the room's acoustics and lighting. You can also listen for any data that’s relevant to your presentation and revisit it during your presentation—this can make the presentation more interactive and engaging.

Use note cards.

Writing yourself a script could provide you with more comfort. To prevent sounding too robotic or disengaged, only include talking points in your note cards in case you get off track. Using note cards can help keep your presentation organized while sounding more authentic to your audience.

Learn to deliver clear and confident presentations with Dynamic Public Speaking from the University of Washington. Build confidence, develop new delivery techniques, and practice strategies for crafting compelling presentations for different purposes, occasions, and audiences.

Article sources

Forbes. “ New Survey: 70% Say Presentation Skills are Critical for Career Success , https://www.forbes.com/sites/carminegallo/2014/09/25/new-survey-70-percent-say-presentation-skills-critical-for-career-success/?sh=619f3ff78890.” Accessed December 7, 2022.

Beautiful.ai. “ 15 Presentation and Public Speaking Stats You Need to Know , https://www.beautiful.ai/blog/15-presentation-and-public-speaking-stats-you-need-to-know. Accessed December 7, 2022.

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This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

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Elegant Effective Communication PPT And Google Slides

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Effective Communication PPT Presentation Slides

Enhance your communication proficiency with our thoughtfully designed "Effective Communication Skills PowerPoint Presentation." This versatile template is tailored for professionals aiming to excel in interpersonal interactions, serving as a comprehensive guide to articulating ideas, thoughts, and emotions with clarity and impact. It delves deep into the nuances of effective communication, encompassing essential aspects like active listening techniques, interpreting body language cues, and more, ultimately fostering good communication, excellent communication, and means for further enhancing communication proficiency, including improved communication. Ideal for professionals spanning various industries and educators, this template stands as an editable slide, unlocking the potential for confident and clear self-expression, enabling the forging of robust connections, and the attainment of personal and professional objectives. Offering complete customization, it provides a versatile toolkit to navigate diverse communication scenarios. As a presenter, you'll appreciate the seamless flow of information and engaging visuals, ensuring your audience remains engrossed throughout. Embrace this template and experience firsthand how it empowers you to communicate with excellence, leaving a remarkable and lasting impression. Through this invaluable resource, you can master the art of communication and create a substantial impact.

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Describe the attributes of the communication in an engaging way using our Communication Training PowerPoint Template . Communication is an essential business process that ensures the proper flow of information from stakeholders to all company employees. It connects the employees with the organization and encourages them to work for the company with complete dedication. Good executive communication is vital in establishing trust between the leaders and their team members. Communication can be of four types: verbal, non-verbal, visual, and written. Using different means of communication within the company makes the environment comfortable and helps businesses achieve their goals and objectives. 

We have created this template specially for project managers, human resources managers, and operational managers. They can make interactive presentations to promote effective communication in the company. Communication training PPT slides are also compatible with Keynote and Google Slides. This editable template comprises 11 slides with a professional design and color scheme. The template starts with a title slide where you can display the company name and logo. Next, we have provided a table of content slides. The professionals can present the following key points using our template:

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effective communication presentation ppt

effective communication presentation ppt

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Training Presentation/Powerpoint:

Effective communication.

Description  

Effective communication skills are a critical aspect in your career and personal lives. In today's flexible working model where employees work from home and the office, it is even more important to understand the communication process so that we can enhance the effectiveness of our messages to our supervisors, colleagues, external stakeholders, and including friends and relatives.

In the business environment, it is essential that we use a variety of communication techniques to both understand and be understood. However, messages are often distorted or misunderstood. The distortion of the message can happen at any of the stages in the communication process.

In this Effective Communication PPT training presentation, you will learn the key concept and principles of effective communication, understand the communication process and the key stages, learn how to practice active listening and other useful communication techniques, and finally make use of a simple 7-step process to ensure effective communication. The guidelines or practices presented are used by consultants in the top tier consulting firms.

Learning Objectives

1. Acquire knowledge on the key concept and principles of communication. 2. Describe the communication process and the elements. 3. Learn practical tips and approaches to enhance communication.

1. Key Concept & Principles of Communication

2. Communication Process & Key Elements

3. How to be a Good Communicator?

4. Active Listening Skills

5. Non-verbal Communication Skills

6. Giving & Receiving Feedback

7. Managing Conflict

8. 7 Steps to Effective Communication

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communication in the workplace

Communication in the Workplace

Sep 03, 2014

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Communication in the Workplace. Good communication is a key part of success in the workplace. Without communication skills we are unable to let others know what we think, feel, or want to accomplish. We are unable to build partnerships, motivate others, or resolve conflict. .

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Presentation Transcript

Good communication is a key part of success in the workplace.

Without communication skills we are unable to let others know what we think, feel, or want to accomplish. We are unable to build partnerships, motivate others, or resolve conflict. 

What is a workplace? Dictionary definition - A place, such as an office or factory, where people are employed. MLVR-OCTOBER 24, 2008

Administration office Accounting office Human Resources Office Bookstore Maintenance office Engineering office General Services Clinic Registrar Security Guard office Student Services Discipline office Campus Ministry office Others What is our workplace?

Communication • The exchange of thoughts, messages, or information, as by speech, signals, writing, or behavior. • The art and technique of using words effectively to impart information or ideas. • Acceptable communication differs from company to company, but many aspects are universal.

Tips to help us communicate effectively in the workplace Listen - When you listen to others attentively it makes them feel good. It also makes for a deeper and more positive connection with others. In turn, you form an understanding and they will listen to you when it’s your turn to speak. Poor listening happens often and resultsin misunderstandings andmiscommunications.

ACTIVITY • HOW GOOD A LISTENER ARE YOU?

     A well-liked college teacher had just completed making up the final examinations and had turned off the lights in the office.  Just then a tall, dark, broad figure appeared and demanded the examination.  The professor opened the drawer.   Everything in the drawer was picked up and the individual ran down the corridor.  The Dean was notified immediately.

Answer the Questions • 1.  The thief was tall, dark, and broad.                • 2.  The professor turned off the lights.           • 3.  A tall figure demanded the examination.          • 4.  The examination was picked up by someone           • 5.  The examination was picked up by the professor.     

Answer True or False • 6.   A tall, dark figure appeared after the professor • turned off the lights in the office.                           • 7.  The man who opened the drawer was the professor.     • 8.  The professor ran down the corridor.              • 9.  The drawer was never actually opened.          • 10. In this report three persons are referred to.

T T T T F 6. F 7. T 8. F 9. F 10. T ANSWERS

INTERPRETATION OF SCORES • 8PTS – 10 PTS - ACTIVE LISTENER • 5 PTS- 7 PTS – AVERAGE • BELOW 5 PTS – NEEDS TO BE MORE ATTENTIVE. • 1 POINT PER CORRECT ANSWER

WHAT IS YOUR PURPOSE? • Have Intention - Ask yourself what your intention is before starting a project, going to a meeting, or speaking to someone. • You can also ask others what their intentionsare in similar situations. Knowing your intention will help you be more conscious of what you’re doing or saying. • which means you’ll be able to be moreeffective and skillful.

Speak Clearly - Take a deepbreath and remain positive whentalking to people. Try to cut outthe “ums,” “uh-hmms” and “ahhs;”these make it difficult for peopleto understand what you’re tryingto communicate. Try to keep yourvoice steady and don’t talk tooquickly or too quietly. Be confident in what you’re sayingand others will feel yourconfidence too. SPEAK CLEARLY

BE GENUINE • Be Genuine - Being genuine can includespeaking honestly, expressing excitementor sadness when you feel like it, and beingfriendly. • There is nothing wrong withsaying, “no, I don’t really agree with that,”or “you know, I think you’ve changed mymind!” However, don’t be rude. “I wasjust being honest” is not a good excusefor being harsh. • Being genuine builds yourconfidence.

Be Receptive • Be open to whatothers are saying or offering. • Often, people restrict the flow ofideas or communication becausethey’re making too manyassumptions or are being too quickto judge and criticize.

CommunicationFlow

Downward communication, Upward communication, Lateral communication, and the Grapevine.

Downward Workplace Communication: Enabling • Let's focus first on downward communication in the workplace, and a couple of its important characteristics. Consider these common, downward forms of workplace communication: • A manager explains a task to an employee • A customer gives an order to a supplier • Shareholders instruct management.

Enabling • These forms have more than direction in common. Each one also provides enabling information in the workplace. When a manager instructs an employee, she enables the employee to do his job, and makes it possible for him to earn a living by doing something that has value for the employer. • Another example: senior management finds out from shareholders, or the board of directors, how owners want to apply the money they've invested.

And, as information moves downward in the workplace, it grows increasingly detailed. Make a Budget report Make a Budget report for the month to include the following Make sure the report includes the exact amount and the qty.

All organizations of more than one person must use workplace communication in one way or another. • One person must give another instructions before any activity can occur.

At each stage in the downward flow of communication, people in the organization receive information to help them do their jobs. And, at each stage the information become less abstract, more specific, and more detailed.

Upward Communication: Compliance • A second major flow of communication is upward, from employee to supervisor, supervisor to department head, department head to vice president, and so on.

Less detail • Now, turning to upward communication, we know that the staff at the registrar or accounting department will report back to the section head on their number of enrolees. • The college account, in turn, will report, in less detail, to the VPAA about enrollment figures. • Finally, VPAA will report to the President on how well the College is doing for SY 2008-2009.

Lateral communication: Coordination • Now, think of the information that flows back and forth between you and your peers, whether you're a front-line worker, a manager, or a member of the board of directors. This is lateral communication.

Characteristics • First, no superior/subordinate relationship exists here; it's strictly a case of two people with roughly equal amounts of power and prestige. That makes this form of communication voluntary and discretionary. • Yes, the boss may tell us to communicate with each other, but unless we both want to do it, we're not going to exchange much information of value.

That takes us to the second aspect, the idea of reciprocating. • The quality and quantity of information we provide to our peers generally reflects what we get back from them. I may provide good information to you when we start working together, but I won't continue to provide it unless you reciprocate in kind.

Team Communication • Team communication is a special form of lateral communication, and an essential one. • For teamwork in the workplace, members must not only communicate with each other, but will often need to communicate with peers outside their immediate group. • Leaders will need to keep these communication flows in mind, as well as the upward and downward flows that connect them directly to their co-employees. • Communication for team building and just plain teamwork and is many-faceted and requires consistent attention.

The Grapevine: Filling the Gaps • It’s Tuesday morning, and John down the hall just emptied out his desk and left the building. Apparently for good. • Everyone wants an answer to the same question: "Why?" If there's no official answer, and sometimes even if there is one, the people around him begin speculating about possible reasons. • This is a communication channel that no one owns and no one controls. And while we might complain about gossips and busybodies, we all use it sooner or later.

It has a function • Despite its many faults, though, the grapevine does have a place, a function, in all organizations. It fills in gaps left behind by conventional and official communication. • As I've said, downward communication delivers enabling information from superior to subordinate, while upward communication involves compliance information reported back to the superior by the subordinate. And, lateral communication takes place between peers, helping us coordinate with each other.

New tools • Traditionally, the grapevine revolved around mouth-to-mouth communication, with only occasional bits of information written down or put on paper. • But, new technologies mean change. The Internet opened up all kinds of new opportunities for unofficial communication. Email, it's true, may be monitored, but that's easily circumvented. For example, free, anonymous email accounts offered all over the Net.

Then, there are photocopiers and fax machines, both of which can be used to surreptitiously maintain the grapevine. And how about cell phones, which provide an alternate means of mouth-to-mouth communication, even when you're at the office. • While technologies enabling the grapevine may change, the same human traits continue to fuel this communication channel. They include our natural curiosity and our desire to influence the way others think and behave. Don't forget, either, about the need to get even or to belittle, which fuel many rumors that course through grapevines.

Speed • Where downward, upward, and lateral communication are structured and flow formally through specific channels, the grapevine goes through multiple channels and even multiple versions.

Communication Flow • downward, or enabling, communication that moves instructions and other directive information down or through a hierarchy • upward, or compliance, communication that provides feedback to the people who originate downward communication • lateral, or coordinating, communication that moves between peers to maintain or improve operational efficiency • the grapevine, which fills in gaps in official communication and provides answers to unaddressed questions.

Why is effective communication essential in the workplace? • Communication: we are constantly bombarded by it. It may be in the form of spoken or written words, pictures, gestures, symbols and (for an interesting few) telepathic messages from a variety of intriguing sources. But in the workplace, effective communication is essential to our progress and well being.

What is your communicating style? • Good communication skills require a high level of self-awareness. Understanding your personal style of communicating will go a long way toward helping you to create good and lasting impressions on others

By becoming more aware of how others perceive you, you can adapt more readily to their styles of communicating.

Three basic communication styles: • Aggressive • Passive • Assertive

Beliefs "Everyone should be like me." "I am never wrong." "I've got rights, but you don't." Communication Style Close minded Poor listener Has difficulty seeing the other person's point of view Interrupts Monopolizing Elements of the Aggressive Style

Characteristics Achieves goals, often at others' expense Domineering, bullying Patronizing Condescending, sarcastic Behavior Puts others down Doesn't ever think they are wrong Bossy Moves into people's space, overpowers Jumps on others, pushes people around Know-it-all attitude Doesn't show appreciation

Nonverbal Cues Points, shakes finger Frowns Squints eyes critically Glares Stares Rigid posture Critical, loud, yelling tone of voice Fast, clipped speech Verbal Cues "You must (should, ought better)." "Don't ask why. Just do it." Verbal abuse Confrontation and Problem Solving Must win arguments, threatens, attacks Operates from win/lose position

Feelings Felt Anger Hostility Frustration Impatience Effects Provokes counteraggression, alienation from others, ill health Wastes time and energy oversupervising others Pays high price in human relationships Fosters resistance, defiance, sabotaging, striking back, forming alliances, lying, covering up Forces compliance with resentment

Elements of the Passive Style • Beliefs • "Don't express your true feelings." • "Don't make waves." • "Don't disagree." • "Others have more rights than I do." • Communication Style • Indirect • Always agrees • Doesn't speak up - Hesitant

Characteristics • Apologetic, self-conscious • Trusts others, but not self • Doesn't express own wants and feelings • Allows others to make decisions for self • Doesn't get what he or she wants • Behaviors • Sighs a lot • Tries to sit on both sides of the fence to avoid conflict • Clams up when feeling treated unfairly • Asks permission unnecessarily • Complains instead of taking action • Lets others make choices • Has difficulty implementing plans • Self-effacing

Nonverbal Cues • Fidgets • Nods head often; comes across as pleading • Lack of facial animation • Smiles and nods in agreement • Downcast eyes • Slumped posture • Low volume, meek • Up talk • Fast, when anxious; slow, hesitant, when doubtful

Verbal Cues • "You should do it." • "You have more experience than I do." • "I can't......" • "This is probably wrong, but..." • "I'll try..." • Monotone, low energy

Confrontation and Problem Solving • Avoids, ignores, leaves, postpones • Withdraws, is sullen and silent • Agrees externally, while disagreeing internally • Expends energy to avoid conflicts that are anxiety provoking • Spends too much time asking for advice, supervision • Agrees too often

Feelings Felt • Powerlessness • Wonders why doesn't receive credit for good work • Chalks lack of recognition to others' inabilities • Effects • Gives up being him or herself • Builds dependency relationships • Doesn't know where he or she stands • Slowly loses self esteemPromotes others' causes • Is not well-liked

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