covering letter with resume format

Cover Letter Templates

/ any level of experience

Choose a Matching Cover Letter Template

Looking to create a cover letter that will help you stand out from the crowd? Try one of our 16 professional cover letter templates, each created to match our resume and CV templates. Pick a cover letter template that suits your needs and impress the hiring manager with a flawless job application!

Skill-Based

Traditional

Professional

Learn More About Cover Letters

How to Write a Cover Letter in 2024 + Examples

Cover Letter Format (w/ Examples & Free Templates)

60+ Cover Letter Examples in 2024 [For All Professions]

Free Cover Letter Sample to Copy and Use

Subject Line: Cover Letter for [Position], [Candidate Name]

[Company Address]

[Company City, State]

[Hiring Manager Email]

Introduction:

Introduce yourself, give a brief professional summary, and optionally, a top achievement. E.g. “My name is [Name] and I’m a [Role] with over X years of experience in [Activity]. Over the past years, I’ve helped X companies achieve [Goals]”

Express your interest in joining their firm. E.g. “I’m looking to join [Company] as [Role] and I’m very excited to help you with [Activity]”

Optionally, if you were referred or you just know someone at the firm, you can mention this here. E.g. “I learned about [Company] from a friend that’s currently working there as [Role], [Friend’s name]. I really like everything I’ve heard about the company and I think I would make a good fit.”

This is where you talk about your work experience and achievements at length. Mention how you excelled at your previous roles, what your most important responsibilities were, and so on.

Look at this as an opportunity to expand on whatever you wrote in your resume, and give the reader a better picture of what kind of tasks you worked on, what you accomplished, and so on. E.g “At my previous jobs as [Role], my duties were [Major 3 duties], and I specifically excelled at [Top accomplishment]. This accomplishment helped the company [Results driven].”

Want to really impress the hiring manager? You can mention what you know about the company and its culture here. E.g. “I’ve read a lot about [Company] and I really think I’d enjoy your democratic leadership style.”

Optionally, you can include a bulleted list of your top 3 accomplishments. For example:

[Example Box]

Some of my top achievements in recent years include:

Launching a successful online ads marketing campaign, driving 100+ leads within 2 months.

Overhauled a client’s advertising account, improving conversion rates and driving 15% higher revenue.

Improved the agency’s framework for ad account audits and created new standard operating procedures.

Conclusion & Call to Action:

Re-affirm your desire to join the company, as well as how you can contribute. E.g. “I’d love to become a part of [Company] as a [Role]. I believe that my skills in [Field] can help the company with [Goals].”

Thank the hiring manager for reading the cover letter and then wrap it all up with a call to action. E.g. “Thank you for considering my application. I look forward to hearing back from you and learning more about the position. Sincerely, [Name].”

Match Your Resume & Cover Letter

Want your application to stand out?

Match your cover letter with your resume & catch the recruiter’s attention!

Why Novorésumé?

Matching Cover Letters

To keep your job application consistent and professional, our Cover Letter templates perfectly match the resume templates.

Creative & Standard Templates

Whether you apply for a conservative industry like banking or a hype start-up, you can tailor our cover letter templates to fit your exact needs.

Expert Reviews

Oana Vintila

Career Counselor

Cover Letters are usually synonymous with formal and bland rambling that you write down hoping for an invite to a job interview. I just love it how Novorésumé has enhanced that and is offering you a tool to build proper arguments and structured discourse about who YOU ARE and what YOU CAN DO.

A real confidence booster, I tell you, seeing your motivation eloquently written!

Gabriela Tardea

Career Strategist, Coach & Trainer

The best thing about this platform when creating a Cover Letter as an addition to your resume is that the documents will match each other's design and font, creating eye-catching documents that recruiters/hiring managers will love.

You will be initially judged based on your papers, so why not make a first great impression?

Cover Letters Resources

What is a cover letter.

A cover letter is a one-page document that you submit alongside your resume or CV for your job application.

The main purpose of your cover letter is to:

Show your motivation for working at the company

Bring special attention to the most important parts of your work history

Explain how your work experience fits whatever the company is looking for

What your cover letter is NOT about , is rehashing whatever you already mentioned in your resume. Sure, you should mention the most important bits, but it should NOT be a literal copy-paste.

Keep in mind that recruiters will usually read your cover letter after scanning your resume and deciding if you’re qualified for the position.

Our cover letter templates match both our resume templates and our CV templates ! Make sure to check them out, too.

Why Use a Cover Letter Template?

A cover letter can complement your resume and increase your chances of getting hired.

But that's only if it's done right.

If your cover letter isn't the right length, is structured the wrong way, or doesn't match the style of your resume, it might do the opposite and hurt your application.

By using a cover letter template, you get a pre-formatted, professional, and recruiter-friendly document that’s ready to go. All YOU have to do is fill in the contents, and you’re all set.

What to Include in Your Cover Letter?

Every good cover letter has the following sections:

Header . Start your cover letter by writing down your own contact information, as well as the recruiter’s (recruiter name, company name, company address, etc…).

Greeting . Preferably, you want to address the recruiter by their last name (e.g. Dear Mr. Brown) or their full name, in case you’re not sure what their pronouns are (e.g. Dear Alex Brown). formal greeting for the recruiter.

Opening paragraph . This is the introduction to your resume. Here, you summarize your background info (“a financial analyst with X+ years of experience”), state your intent (“looking for X position at Company Y”), and summarize your top achievements to get the recruiter hooked.

Second paragraph . In the second paragraph, you explain how you’re qualified for the position by mentioning your skills, awards, certifications, etc., and why the recruiter should pick YOU.

Third paragraph . You talk about why you’re a good match for the company. Do you share common values? Is the company working on projects you’re interested in? Has this position always been your dream role?

Formal closing . Finally, you end the cover letter with a quick summary and a call to action (“I’m super excited to work with Company X. Looking forward to hearing from you!”).

How to Write a Great Cover Letter?

There’s a lot that goes into writing a great cover letter. If you want to get the full picture, you can check out our guide on how to write a cover letter .

For a quick summary, though, here are our top 4 cover letter tips :

Avoid Fluff . You want to be as specific as possible with your cover letter. Avoid vague statements like “I’m a good fit for the company because I’m a good critical thinker!”

Do Your Research. Most companies don’t like people who “spray and pray” - applying for dozens of jobs without giving them much thought. What they ARE looking for is someone who’s passionate about their field, the position, and even the company. So, research the companies you apply for as much as you can and show off your knowledge in your cover letter.

Don’t Use a One-Fits-All Cover Letter . As much as you can, try to tailor your cover letter to the job you’re applying for. Even if it’s something small, like addressing the hiring manager by their last name instead of “Dear Sir/Madam,” or mentioning something specific about the role or the company that you’re passionate about, it can help you prove that you’re not using the same generic cover letter to apply to dozens of jobs.

Back-Up Your Achievements with Data . When possible, back up your experience with data. Instead of saying, “I improved company revenue”, say “I managed to hit and exceed sales KPIs for 5 months in a row.”

How Long Should a Cover Letter Be?

Most recruiters agree that a cover letter should be brief and concise .

Optimally, that’s about half a page to one full page, and between 250 to 400 words long.

How Can I Write a Student Cover Letter?

You should write a student cover letter pretty much the same way you’d write a regular cover letter, with one key difference.

To make up for your lack of work experience, you should talk about the following:

Why do you want to work for the company and the position you’re applying for.

How your educational background has prepared you for the job.

How your skill set can help you stand out and excel at the job.

You also want to mention anything else that’s relevant to the job and that can prove your abilities, such as any internships, awards, honors, and the like.

In case you’re writing a cover letter for an internship , make sure to check out our guide.

How Can I Write a Cover Letter With No Experience?

If you’re an entry-level candidate, writing a cover letter might seem super scary. If you don’t have any work experience and professional accomplishments, what are you supposed to talk about in your cover letter?

Here’s some good news—you can focus on these topics instead:

Education highlights

Relevant skills

Independent projects

Volunteering experience

Extracurricular activities

Passion to learn and grow as a candidate

For a complete guide on how to write an entry-level cover letter , check out our guide.

How to Format a Cover Letter?

Here’s what you need to know on how to format a cover letter the right way:

Choose the right cover letter template for your industry . The better fit the cover letter, the less you’ll have to play with the layout and format.

Use colors sparingly . Don’t go overboard with creativity unless you work in an industry where that’s valued (marketing, advertising, design, and the like).

Select professional font styles and sizes.

Set the margins to 1 inch on each side to make sure there is enough white space and the document doesn’t look crowded with text.

Get Inspired with Our Cover Letter Examples

Cover letter templates faq, do i need a different cover letter for every job.

While you don’t need to write a different cover letter from scratch for every single job you apply for, it’s good to tailor your cover letter contents as much as you can to the company and position you’re applying for.

Hiring managers will always go for an applicant who’s interested in their specific position over a candidate that’s sending the same application to dozens of roles.

If you tailor your cover letter to the position, even if it’s something small like addressing the hiring manager by their name or explaining how you possess the right skills for the specific job, your chances of getting hired are going to be much better!

How to Make a Simple Cover Letter for Your Resume?

Simply pick one of our 16 effective cover letter templates above to get started.

We’d recommend matching your cover letter template to the resume template you picked.

Not only will it make your application package look more sophisticated and professional, but it will also make you more memorable for the recruiter who’ll go over your application.

Who Created These Cover Letter Templates?

Novoresume cover letter templates were created in cooperation with professional recruiters and hiring managers.

This means they’re up to date with the latest industry trends and job market requirements. With a Novoresume cover letter template, you can rest assured that your cover letter will look professional and modern at the same time.

When Should I Email My Cover Letter Instead of Using a Template?

As a rule of thumb, it’s always better to use a cover letter template instead of including it in the body of your email as plain text. By using a well-designed and effective cover letter template, you’re guaranteed to look like a more serious and professional candidate.

So, you should only email your cover letter if the job ad specifically asks you to.

Should I Use a PDF or Word Cover Letter Template?

We recommend going for a PDF cover letter template instead of Word.

All types of Operating Systems and devices can open PDF formats without ruining the formatting, design, or layout.

The same, however, cannot be said for Word templates. If, for example, you’ve used a 2021 Word cover letter template and the hiring manager opens it using an MS Word 2016 software version, there’s a chance your formatting will get messed up, or that your font will be unreadable.

To err on the side of caution, we always advise using a PDF cover letter template.

What is the Best Cover Letter Template in 2024?

There’s no such thing as the “best cover letter template.”

After all, every single recruiter has their own personal taste. Some might like a shiny and flashy cover letter template, while others might think it’s tacky. As a rule of thumb, though, we usually recommend customizing each cover letter for the company you’re sending it to.

Do I Really Need a Cover Letter in 2024?

Yes, you definitely need to submit a cover letter with your resume in 2024.

Even if the hiring manager never reads your cover letter or if the job description doesn’t specifically ask for one, a cover letter can still help strengthen your application and make you look like a more serious and proactive candidate.

As such, it’s always a good idea to include a cover letter with your resume.

How to Make a Cover Letter With Novoresume?

To make a cover letter with Novoresume, simply scroll up and pick a template that you like best. Then, register or log in to your Novoresume account. From there, you can add your cover letter contents, as well as personalize and edit them as you see fit.

The Novoresume builder is very intuitive and user-friendly, allowing you to create your cover letter lightning-fast.

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Land the job with cover letter templates

Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

Download free cover letter templates

Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

Resume Worded

Proven cover letter samples, curated by recruiters [updated for 2024].

Most people write generic, weak cover letters and wonder why they don't get interviews. So to help you, we've handpicked thousands of effective cover letters that got people like you hired. Use them as inspiration to write your own.

Table of contents

Data & analytics roles.

• Data Engineer Cover Letter
• Business Analyst Cover Letter
• Data Scientist Cover Letter
• SQL Developer Cover Letter
• Supply Chain Planner Cover Letter
• Program Analyst Cover Letter
• Intelligence Analyst Cover Letter
• Director of Analytics Cover Letter
• Reporting Analyst Cover Letter
• Data Specialist Cover Letter

Manager Roles

• Program Manager Cover Letter
• Project Manager Cover Letter
• Product Manager Cover Letter
• Operations Manager Cover Letter
• Social Media Manager Cover Letter
• Creative Director Cover Letter
• Product Owner Cover Letter
• IT Manager Cover Letter
• Office Manager Cover Letter
• Production Manager Cover Letter
• Project Coordinator Cover Letter
• Brand Manager Cover Letter
• Construction Manager Cover Letter
• Chief of Staff Cover Letter
• Vice President of Operations Cover Letter
• Chief Digital Officer Cover Letter
• Project Leader Cover Letter
• Technology Director Cover Letter
• Director of Information Technology Cover Letter
• Director of Operations Cover Letter
• Director of Engineering Cover Letter

Engineering Roles

• Software Engineer Cover Letter
• Software Developer Cover Letter
• Web Developer Cover Letter
• Programmer Cover Letter
• Front End Developer Cover Letter
• Full Stack Developer Cover Letter
• Java Developer Cover Letter
• Python Developer Cover Letter
• Quality Assurance Tester Cover Letter
• Quality Engineer Cover Letter
• Electrical Engineer Cover Letter
• System Administrator Cover Letter
• Scrum Master Cover Letter
• Civil Engineer Cover Letter
• Network Administrator Cover Letter
• Mechanical Engineer Cover Letter
• Network Engineer Cover Letter
• Data Integration Architect Cover Letter
• Engineering Manager Cover Letter
• Service Technician Cover Letter
• Platform Engineer Cover Letter
• Automation Engineer Cover Letter
• Project Engineer Cover Letter
• Electronic Technician Cover Letter
• System Engineer Cover Letter
• IT Specialist Cover Letter
• Packaging Engineer Cover Letter
• Cloud Developer Cover Letter
• ETL Developer Cover Letter
• Sharepoint Developer Cover Letter
• Audio Engineer Cover Letter
• Industrial Engineer Cover Letter
• Maintenance Technician Cover Letter
• Solutions Architect Cover Letter
• Implementation Specialist Cover Letter
• Software Architect Cover Letter
• PHP Developer Cover Letter
• Biomedical Engineer Cover Letter
• Security Analyst Cover Letter
• IT Auditor Cover Letter
• Director of Software Engineering Cover Letter
• Environmental Engineer Cover Letter
• Materials Engineer Cover Letter
• UAT Tester Cover Letter

Finance Roles

• Bookkeeper Cover Letter
• Financial Analyst Cover Letter
• Accountant Cover Letter
• Financial Advisor Cover Letter
• Auditor Cover Letter
• Financial Controller Cover Letter
• Purchasing Manager Cover Letter
• Loan Processor Cover Letter
• Finance Director Cover Letter
• Credit Analyst Cover Letter
• Finance Executive Cover Letter
• VP of Finance Cover Letter
• Claims Adjuster Cover Letter
• Payroll Specialist Cover Letter
• Cost Analyst Cover Letter

Marketing Roles

• Marketing Manager Cover Letter
• Event Coordinator Cover Letter
• Content Creator Cover Letter
• Content Writer Cover Letter
• Video Editor Cover Letter
• Marketing Executive Cover Letter
• Digital Strategist Cover Letter
• Brand Ambassador Cover Letter
• Technical Writer Cover Letter
• Director of Marketing Cover Letter
• Brand Strategist Cover Letter
• Campaign Manager Cover Letter

Administrative Roles

• Virtual Assistant Cover Letter
• Administrative Assistant Cover Letter
• Executive Assistant Cover Letter
• Research Assistant Cover Letter
• Inventory Manager Cover Letter
• Warehouse Manager Cover Letter
• Administrative Coordinator Cover Letter
• Project Administrator Cover Letter

Sales Roles

• Account Manager Cover Letter
• Account Executive Cover Letter
• Sales Manager Cover Letter
• Sales Associate Cover Letter
• Real Estate Agent Cover Letter
• Sales Engineer Cover Letter
• Inside Sales Representative Cover Letter
• Copywriter Cover Letter
• Buyer Cover Letter
• Director of Sales Cover Letter
• Hotel Manager Cover Letter
• Sales Coordinator Cover Letter
• Engagement Manager Cover Letter
• Sales Executive Cover Letter
• Sales Leader Cover Letter
• Relationship Manager Cover Letter

Design Roles

• UX Designer (User Experience Designer) Cover Letter
• UX Researcher Cover Letter
• Architect / Architecture Cover Letter
• Graphic Designer Cover Letter
• Game Design Cover Letter
• Interior Designer Cover Letter
• Production Assistant Cover Letter
• Art Director Cover Letter
• Design Director Cover Letter

Legal Roles

• Attorney Cover Letter
• Lawyer Cover Letter
• Underwriter Cover Letter
• Contract Specialist Cover Letter

Other Roles

• Recruiter Cover Letter
• Demand Planning Manager Cover Letter
• Consultant Cover Letter
• Correctional Officer Cover Letter
• Production Planner Cover Letter
• Teacher Cover Letter
• Plant Manager Cover Letter
• Recruiting Coordinator Cover Letter
• Business Owner Cover Letter
• Site Manager Cover Letter
• Orientation Leader Cover Letter

Research & Science Roles

• Environmental Scientist Cover Letter

Medical Roles

• General Nurse Cover Letter
• Dental Assistant Cover Letter
• Case Manager Cover Letter
• Respiratory Therapist Cover Letter
• Therapist Cover Letter
• Care Coordinator Cover Letter
• Occupational Therapist Cover Letter
• Radiologic Technologist Cover Letter
• Pharmacy Technician Cover Letter
• Medical Technologist Cover Letter
• Microbiologist Cover Letter

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

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• Cover Letter Builder

Free online cover letter generator

Create the best cover letter now.

Our online cover letter instruments allow you to generate a detailed, passionate and informative appeal within minutes. No more agonizing over creative sentences, doubting your writing style or worrying about emotional perceptions. Powerful web tools and recruiter expertise are here to help!

Use our tech tools to write truly next-level cover letters and resumes . In a digital world, it’s important to stay competitive. Old-school methods have their place and charm, but if you want to land that dream job – it makes sense to get an edge over the other candidates.

Want to test out more beautiful designs? Quickly adjust the formatting? Easily generate multiple cover letters for several employers? This is now possible with our builder in record time and no technical knowledge required.

Our cover letter template designs and samples have been carefully crafted to maximize their visual and textual impact. You want recruiters to fall in love with your professional story before they even meet you. That’s what we aim to help you with.

Proven cover letter templates

Why our cover letter builder helps you getting the ideal job.

Finally, you don’t have to build anything from scratch. That’s always the most difficult part. And now it’s the part you can just skip. Our free cover letter templates are ready to use and fill in with minimal effort. The attention-grabbing beautiful designs and organized structure have been tested and vetted. All our cover letter templates have been approved by recruitment experts.

Recruiters and hiring managers still emphasize poor grammar and typos as a dominant reason for rejecting applications. Don’t be a part of that statistic. We’ve taken care of combining all the tools you need in one place - including a spell-checker. No need to use multiple software or online tools - the perfect cover letter build unites them all!

Go beyond just files and documents. Actually control and analyze your application process in one powerful dashboard. Our job tracker helps you monitor every stage of the job hunt. It provides a bird’s eye view of your successful tactics, as well as possible improvements. Add jobs to your shortlist to pursue later. Keep tabs on your offers. Stay on top of scheduled interviews, follow up on completed ones and more.

Reviewed by the community. Trusted by professionals

How to build a cover letter.

It used to be the case that you needed creative writing skills to build an amazing cover letter. And time. Lots of time. Now, all you need is the perfect online builder - and you’re good to go!

Go to our varied collection of beautifully designed cover letter templates and pick one that suits you! We have created templates and samples that align with jobs, industries and professional image goals. All you need to do is consider which one strikes your fancy and is appropriate for your potential employer.

Add your contact information, as well as any needed (and appropriate) personal data the employer requires. Our well-designed templates make sure your info won’t get overlooked and your documents don’t get lost due to boring visuals. After all, your cover letter is your ambassador.

Save tons of time, condensing the long journey of a convincing professional appeal to several minutes and keystrokes. You can use our free guiding samples that show mock-up cover letters, written by hiring professionals based on years of experience. With all the technical and guiding support - this won’t take long!

Tailor the design, structure and formatting of your cover letter in a couple of clicks. The template and other aspects of your document can be adjusted as you see fit. And what’s more, you can experiment as long as you want - our online and offline sync features mean you won’t lose any of your changes even if you lose your internet connection.

Whether your employer uses an Applicant Tracking System or prefers email, whether they use Mac or PC - we’ve got you covered. Make use of PDF files to perfectly preserve your beautiful cover letter formatting.

Land that dream job now!

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Reporting Analyst at Harvard University Resume Sample

Get inspiration for your own resume with this Techno-Functional Reporting Analyst resume sample that helped Elvi Caperonis get hired at Harvard University and Amazon. She has kindly allowed us to share her resume with the world so that you, too, can land your dream job more easily. Download it for free or edit it directly within Kickresume's resume builder.

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Reporting Analyst at Harvard University Resume Sample (Full Text Version)

Elvi caperonis, professional profile.

ScrumMaster® Certified Business Intelligence (BI) professional with over nine years of experience implementing advanced reporting and data warehousing solutions across multiple industries. Proven ability to analyze information's critical requirements successfully and identify deficiencies and potential opportunities for increasing business productivity and efficiency. Excellent interpersonal skills that help build strong customer relationships contribute to highly successful outcomes. Self-motivated professional committed to helping achieve the organization's objectives with conscientious work based on the principles of honesty, discretion, truth, loyalty, and sincerity.

Technical Skills

• IBM Cognos BI –  IBM Cognos 10 Report Studio, IBM Cognos BI 10 Framework Manager
• Database – Oracle 9i, 10G, SQL Server 2000, 2005, 2008,DB2
• Operating Systems - Windows XP, Vista, 7, Server 2003, Server 2008, VM 
• Programming Languages – SQL, HTML, JavaScript
• Data Warehousing: Star Schema Design & Modelling, Data Cleansing, OLAP Design.
• Reporting Tools: IBM Cognos 10 , Oracle Business Intelligence Enterprise Edition (OBIEE) 10G/11G, BI Publisher, Siebel Analytics 7.0, Business Objects XI, ClickView 7i, Microstrategy 8.0, Microsoft Visual Studio 2008.
• ETL: Informatica Power Center 7.5, Oracle Warehouse Builder 10G, SQL Server Integration Services (SSIS) 2008.
• OLAP: Hyperion Essbase 9, Analysis Services 2008.
• PeopleSoft 9.0 (Campus Solutions).

Work Experience

• Engaged as a techno-functional analyst to collaborate with business clients and internal teams to evaluate BI and reporting needs and incorporate them into a unified delivery framework
• Established a metrics-focused reporting environment by gathering and interpreting 10+ key performance indicators from senior leadership and stakeholders
• Utilized Agile methodology to devise and implement 100+ reporting solutions, such as standard reports, data source-to-target mappings, tables, views, and user interfaces
• Developed the semantic layer, 50+ metrics, reports, and dashboards
• Assisted 10+ internal teams, end users, and business owners in creating and delivering business intelligence content
• Played various roles with high proficiency throughout an IBM Cognos BI project lifecycle: Solution Architect, Resource Manager, Project Manager, Report Developer, Metadata Modeler, OLAP Developer, etc.
• Collaborated with Principal Consultants to prepare 5+ project estimates, timelines, and proposals. 
• Collaborated with Data Architects and ETL Developers to design or enhance data warehouse models for high-performance business analytics.
• Provided 10+ detailed documents and knowledge-transfer services to customers.
• Participated in 5+ software pre-sales activities, including developing customer proof-of-concept solutions and technical feature demonstrations.
• Spearheaded the development and implementation of a cutting-edge reporting platform in Microsoft BI Suite
• Successfully resolved performance management reporting challenges by integrating them into a cohesive solution.
• Analyzed and interpreted critical data to generate over 100 detailed reports
• Executed the development and deployment of more than 20 ETL processes utilizing SQL Server Integration Services (SSIS) for data extraction from diverse sources
• Thoroughly documented functional and technical specifications for future reference
• Played a key role in database design and data modeling
• Compiled comprehensive reports on application usage, incident tracking, and system performance metrics
• Strategically developed and implemented RDP design (OLAP Design) using the OBIEE Administration Tool
• Developed over 300 reports utilizing the OBIEE Presentation Layer
• Designed 5+ Interactive Dashboards and Front End interfaces using the OBIEE Presentation Layer
• Analyzed all business requirements and proposed solutions for approval
• Gathered customer requirements and provided constructive feedback
• Supported technical incidents using OBIEE
• Designed and developed over 500 reports utilizing Oracle Business Intelligence Presentation Layer, Interactive Dashboards, and Front-End interface
• Provided support to professionals during project execution
• Created 20 reports using Business Objects
• Developed 10+ Extraction, Transformation, and Load (ETL) processes from multiple systems using Informatica Power Center 7.5 to analyze lending portfolio
• Analyzed 5+ data models to ensure data quality

Certifications

Techno-functional reporting analyst.

A Techno-Functional Reporting Analyst combines technical and business skills to manage and optimize reporting systems. This role involves gathering and consolidating data, ensuring its accuracy, and using BI tools to create reports and dashboards. Key responsibilities include translating business requirements into technical specifications, generating standard and ad hoc reports, and automating reporting processes. They also provide training and support to end-users. Strong analytical abilities, communication skills, and expertise in data management are essential for this role.

Harvard University

Harvard University is a private Ivy League research university in Cambridge, Massachusetts. Founded in 1636 as Harvard College and named for its first benefactor, Puritan clergyman John Harvard, it is the oldest institution of higher learning in the United States. Its influence, wealth, and rankings have made it one of the most prestigious universities in the world

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Consulting Investor Startup Business Development Procurement Entrepreneur / Business Owner Account Manager

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Termination Letter

Table of Contents

What is a Termination Letter?

A termination letter is an official communication informing an employee that their employment is being terminated. It is given in cases of involuntary termination of employment and communicates the reason and conditions for termination.

A termination letter benefits both employers and employees by providing a clear record of the separation, outlining any severance or continued benefits, and aiding with potential legal issues.

A well-written termination letter, especially in difficult circumstances, can help maintain a company’s good image with the departing employee by demonstrating respect, clarity, and professionalism throughout the separation process.

How to Write a Termination Letter?

A termination letter must be written with care and sensitivity since it conveys largely negative news to employees. Here are a few tips to keep in mind.

• Start with basic information like date, employee name, and title.
• Use a clear and professional tone to inform the employee that their employment is being terminated.
• You may or may not choose to include the reason for termination, depending on your company policy and local laws. If you do include it, be factual and objective. Avoid going into excessive detail or using accusatory language.
• Specify how and when they will receive their final paycheck as well as the process to return company property.
• Briefly thank the employee for their contributions to the company and wish them well in their future endeavours.
• Carefully proofread the letter for any errors before sending it. Depending on your company’s policies, it might be wise to get approval from HR before issuing the final letter.

1. Termination Email Template with Reason

Subject: Employment Termination – [Employee Name]

Dear [Employee Name],

This email is to formally notify you that your employment with [Company Name] is being terminated, effective [Date of Termination].

The reason for this termination is [State the reason for termination clearly and objectively. Briefly explain the situation but avoid going into unnecessary detail]. We understand that this news may be difficult, and we appreciate your contributions to the company during your time here.

Severance Pay and Benefits:

• You will be eligible for severance pay of [Amount] in accordance with company policy.
• You will continue to receive health insurance coverage through [Date] (COBRA continuation options may be available after this date).
• Your final paycheck, including any accrued vacation or sick leave, will be directly deposited into your account on [Date].

Remaining Duties:

• Please return all company property, including your laptop, phone, and badge, to the HR department by [Date].
• Please complete the following tasks before your departure: [List any outstanding tasks or projects the employee needs to complete].

We understand that this may be a challenging time. However, we are happy to provide you with a letter of recommendation upon request.

We wish you all the best in your future endeavours.

[Your Name]

[Your Title]

2. Termination Email Template for Poor Performance

Subject: Performance Review and Employment Separation – [Employee Name]

This email follows up on our recent discussions regarding your performance in the [Job Title] role. As you know, we have been working together to improve your performance in [List 2-3 specific areas of concern].

We appreciate your efforts to improve your performance in this role, particularly with the support provided through [specific resources]. The [Job Title] role requires a specific skill set, and despite our efforts to support your development, we haven’t been able to bridge the gap to meet those demands.

Therefore, after careful consideration, we have decided to terminate your employment with [Company Name], effective [Date of Termination].

We understand this news may be disappointing, and we appreciate your efforts during your time here.

Next Steps:

• You will continue to receive health insurance coverage through [Date] (COBRA continuation options may be available after this date). Please refer to the HR department for details on your benefits continuation options.

We wish you all the best in finding a position that better aligns with your skills and goals.

Should you have any questions regarding your separation or benefits, please don’t hesitate to contact the HR department at [HR Contact Information].

3. Termination Letter Due to Company Closure

Subject: Important Notice – Closure of [Company Name] and Termination of Employment

This letter is to inform you of the difficult decision to close [Company Name]’s operations, effective [Date of Closure]. Due to [Briefly state the reason for closure, e.g., economic downturn, industry changes], we are no longer able to continue operating the business.

As a result of this closure, your employment with [Company Name] will be terminated, effective [Date of Termination]. We understand that this news may be unexpected and disruptive, and we sincerely apologize for any inconvenience this may cause.

We appreciate your contributions to the company during your time here.

• Severance Pay and Benefits: [If applicable, outline details of any severance pay or continuation of benefits, including the date of your final paycheck and how to access COBRA options for health insurance.]
• Final Paycheck: Your final paycheck, including any accrued vacation or sick leave, will be directly deposited into your account on [Date].
• Company Property: Please return all company property, including your laptop, phone, and badge, to the HR department by [Date].
• Outplacement Services: [If applicable, mention any outplacement services offered to assist with the job search.]

We understand this may be a challenging time. However, we wish you all the best in finding a new position that aligns with your skills and goals.

4. Termination Letter Due to Insubordination

Subject: Termination of Employment – [Employee Name]

This letter formally informs you that your employment with [Company Name] is being terminated, effective [Date of Termination]. This decision is based on repeated instances of insubordination, which constitute a violation of our company policies and expectations for professional conduct.

Specific examples of your insubordination include:

• [List specific instances of insubordination, including dates and details. Focus on objective behaviour, not personal opinions.]

These actions have created a disruptive work environment and undermined your ability to perform your job duties effectively. Despite previous warnings, including [Mention any prior warnings or discussions that took place], we haven’t seen the necessary improvement in your behaviour.

We understand that this news may be disappointing. However, we cannot tolerate continued insubordination that disrupts the workplace and jeopardizes the well-being of our employees.

Should you have any questions regarding your separation or final pay, please don’t hesitate to contact the HR department at [HR Contact Information].

5. Termination Letter Template Without Cause

This letter formally informs you that your employment with [Company Name] will be terminated, effective [Date of Termination]. We sincerely appreciate your contributions to the company during your time here.

We understand that this news may be unexpected, and we apologize for any inconvenience this may cause. We wish you all the best in your future endeavours.

6. Termination Letter Template for Probation

Subject: Termination of Employment During Probationary Period – [Employee Name]

This letter formally informs you that your employment with [Company Name] is being terminated, effective [Date of Termination]. This decision is based on a thorough assessment of your performance during your probationary period, which began on [Start Date of Probation] and ended on [End Date of Probation].

Unfortunately, your performance in the [Job Title] role did not meet the expectations outlined in the job description and your probationary agreement. Specifically, [Optionally, but carefully, mention 1-2 areas where expectations weren’t met. Focus on objective observations, not opinions].

While we appreciate your efforts during your time here, we haven’t witnessed the necessary progress to successfully transition beyond the probationary period.

7. Termination Letter Template for Prolonged Absence

This letter formally informs you that your employment with [Company Name] is being terminated, effective [Date of Termination]. This decision is based on your continued attendance issues, which have significantly impacted your ability to perform your job duties and disrupted the workplace environment.

Despite previous warnings and discussions regarding your attendance record on [Dates of previous discussions/warnings], we haven’t seen the necessary improvement. These discussions included [Mention the specific nature of the warnings or discussions, e.g., expectation for improvement, potential consequences of continued absences].

Specific instances of your attendance issues include:

• [List specific examples of absences, including dates and reasons (if provided by employee)].

These absences have made it difficult to maintain operational efficiency and have placed an undue burden on your colleagues.

• Final Paycheck: Your final paycheck, including any accrued vacation or sick leave (minus any time used without proper approval), will be directly deposited into your account on [Date].

We understand that this news may be disappointing. However, consistent attendance is essential for all employees, and unfortunately, your record has not met the required standards.

8. Termination Letter for Ethical Violations

This letter formally informs you that your employment with [Company Name] is being terminated, effective [Date of Termination]. This decision is based on a confirmed violation of our company’s ethics code, specifically [Mention the specific section(s) of the ethics code violated].

On [Date], it came to our attention that you engaged in [Briefly describe the ethical violation without excessive detail]. This behaviour is a serious breach of trust and directly contradicts the core values of honesty, integrity, and ethical conduct that we expect from all employees.

We take such violations very seriously, as they can have a detrimental impact on our company’s reputation and culture. Despite [Mention any attempts to address the violation, e.g., an opportunity to explain the situation], we cannot condone this behavior.

• Final Paycheck: Your final paycheck will be directly deposited into your account on [Date] (minus any outstanding deductions).

We understand that this news may be upsetting. However, maintaining a high ethical standard is paramount for our company, and this violation necessitates your termination.

Important Notes:

• It’s crucial to have documented evidence of the ethical violation before issuing a termination letter. This could include witness statements, emails, or other relevant information.
• Consulting with HR and potentially legal counsel is highly recommended before issuing the letter, especially for serious ethical violations.

9. Termination Letter Template Due to Merger or Acquisition

Subject: Important Notice – Impact of Merger/Acquisition on Employment – [Employee Name]

This letter is to inform you about the upcoming merger/acquisition of [Company Name] by [Acquiring Company Name], which is scheduled to be finalized on [Date of Merger/Acquisition]. As a result of this business combination, we are carefully evaluating the structure and staffing needs of the combined organization.

Following a thorough review, we have made the difficult decision to make your position, [Job Title], redundant, effective [Date of Termination]. This decision reflects the strategic direction of the new organization and does not reflect your performance.

We understand that this news may be unexpected and disruptive, and we sincerely apologize for any inconvenience this may cause. We appreciate your contributions to [Company Name] during your time here.

Transition Assistance:

We are committed to supporting you during this transition. To help you find your next opportunity, we are offering [Mention any transition assistance programs offered, e.g., outplacement services, career counselling].

Information Regarding the Merged Company:

Further details regarding the merged company, including potential job opportunities, will be communicated shortly.

We understand this news may be challenging, and we wish you all the best in your future endeavours.

10. Termination Letter Template for Breach of Confidentiality

This letter formally informs you that your employment with [Company Name] is being terminated, effective [Date of Termination]. This decision is based on a confirmed breach of our company’s confidentiality policy.

On [Date], it came to our attention that you disclosed confidential company information to [Specify to whom the information was disclosed, if known]. This information includes [ Briefly describe the specific type of confidential information that was breached, without revealing sensitive details].

The confidentiality of our business information is critical to our success. Disclosing such information is a serious violation of our company policy and a breach of trust.

We take such violations very seriously, as they can have a significant negative impact on our competitive advantage and client relationships. Despite [Mention any attempts to address the violation, e.g., an opportunity to explain the situation], we cannot condone this behavior.

We understand that this news may be upsetting. However, maintaining confidentiality is essential for our company, and this violation necessitates your termination.

• It’s crucial to have documented evidence of the breach before issuing a termination letter. This could include witness statements, emails, or other relevant information demonstrating the employee’s access to the confidential information and its subsequent disclosure.
• Consulting with HR and legal counsel is highly recommended before issuing the letter, especially for serious confidentiality breaches.

11. Termination Letter for Culture Fit Issues

This letter formally informs you that your employment with [Company Name] is being terminated, effective [Date of Termination]. We have determined that your work style and overall fit with our company culture are not compatible with the needs of the team and the organization as a whole.

We appreciate the skills and experience you brought to [Company Name] during your time here. While your performance in terms of [mention specific job duties] has been satisfactory, we haven’t witnessed the level of collaboration, communication, or [mention specific cultural values, e.g., teamwork, problem-solving] we require to achieve our goals.

Despite [mention any attempts to address the cultural fit issues, e.g., coaching, feedback discussions], we haven’t seen the necessary shift to fully integrate into our team environment.

We understand that this news may be unexpected. While this decision was difficult, we believe it is in the best interest of both the company and yourself. We wish you all the best in finding a position that aligns more closely with your skills and a work environment that is a better fit for you.

12. Termination Letter Template Due to Misconduct

This letter formally informs you that your employment with [Company Name] is being terminated, effective immediately [date of Termination]. This decision is based on a confirmed violation of our company’s policies regarding [specify the specific policy violated, e.g., harassment, theft, violence].

On [date], it came to our attention that you engaged in [Briefly describe the misconduct without excessive detail]. This behaviour is a serious offence and a clear violation of our policy on [policy name], which states [quote a relevant excerpt from the policy, if applicable].

We take such violations very seriously, as they can have a detrimental impact on our work environment, employee safety, and company reputation. Despite [mention any attempts to address the misconduct, e.g., an opportunity to explain the situation or a prior warning], we cannot condone this behavior.

• Final Paycheck: [Mention how the final paycheck will be handled, considering potential deductions related to the misconduct. Consult with HR for specific details.]
• Company Property: Please return all company property, including your laptop, phone, and badge, to the HR department immediately.

We understand that this news may be upsetting. However, maintaining a safe and professional work environment is paramount, and this violation necessitates your termination.

13. Termination Letter Due to Completion of Contract

Subject: End of Employment Contract – [Employee Name]

This letter serves as formal notification that your employment contract with [Company Name] will conclude on [Date of Termination], as stipulated in the agreement signed on [Start Date of Contract].

We appreciate your contributions to the company during your time here. You have consistently demonstrated [Mention specific positive qualities or achievements, if applicable] throughout your contract period.

• Final Paycheck: Your final paycheck, including any accrued vacation or sick leave (in accordance with the contract), will be directly deposited into your account on [Date].
• Benefits Continuation: [If applicable, mention details on any continuation options for benefits, including the date of coverage ending and how to access COBRA options for health insurance.]

We wish you all the best in your future endeavours. Should you have any questions regarding your separation or benefits, please don’t hesitate to contact the HR department at [HR Contact Information].

14. Termination Letter Due to Negligence

This letter formally informs you that your employment with [Company Name] is being terminated, effective [Date of Termination]. This decision is based on repeated instances of negligence that have resulted in [Mention specific consequences of the negligence, e.g., financial loss, safety hazards, damaged equipment].

Specific examples of your negligence include:

• [List specific incidents of negligence, including dates and details. Focus on objective facts and the impact of the negligence.]

These incidents have caused [Describe the negative impact of the negligence on the company, e.g., financial losses, safety concerns, workflow disruptions]. Despite previous warnings and discussions regarding your performance on [Dates of previous discussions/warnings], we haven’t witnessed the necessary improvement in your attention to detail and adherence to safety protocols. These discussions included [Mention the nature of the warnings or discussions, e.g., expectation for improvement, potential consequences of continued negligence].

• Final Paycheck: Your final paycheck will be directly deposited into your account on [Date] (minus any outstanding deductions related to the negligence, as determined by the company).

We understand that this news may be disappointing. However, ensuring the safety and well-being of our employees and protecting company assets are paramount. Unfortunately, the repeated instances of negligence necessitate your termination.

15. Termination Letter Template Due to Falsification of Application/Resume

This letter formally informs you that your employment with [Company Name] is being terminated, effective immediately ([Date of Termination]). This decision is based on a confirmed falsification of information in your employment application/resume.

On [Date], it came to our attention that the information you provided regarding [Specify the specific falsified information, e.g., education, experience, skills] was inaccurate. This misrepresentation constitutes a breach of trust and undermines the integrity of the hiring process.

Our company places a high value on honesty and transparency. The ability to rely on the accuracy of the information provided by job applicants is essential for making informed hiring decisions. Unfortunately, due to the falsification of information, your application cannot be considered truthful.

• Final Paycheck: [Mention how the final paycheck will be handled. Consult with HR for specific details, considering potential deductions or if any work was performed.]

We understand that this news may be upsetting. However, maintaining a fair and honest hiring process is critical, and this falsification necessitates your termination.

• It’s crucial to have documented evidence of the falsification before issuing a termination letter. This could include verification attempts for the information, discrepancies between application/resume and references/background checks.
• Consulting with HR and potentially legal counsel is highly recommended before issuing the letter, especially for situations where the falsification may have impacted the job performance or caused harm to the company.

16. Termination Letter Template Due to Medical Reasons

This letter formally informs you that your employment with [Company Name] will be terminated, effective [Date of Termination]. This decision comes after careful consideration and is based on your ongoing medical condition, which unfortunately prevents you from safely performing your job duties despite our efforts to find reasonable accommodations.

We appreciate your contributions to [Company Name] during your time here. You have consistently demonstrated [Mention specific positive qualities or achievements, if applicable]. We understand this news may be difficult, and we are truly sorry for the circumstances.

Throughout this process, we have explored various accommodation options in collaboration with you and in accordance with [Mention relevant laws or regulations]. Unfortunately, after [briefly describe the accommodation efforts undertaken], we haven’t been able to identify a suitable solution that allows you to perform the essential functions of your job without creating undue hardship for the company.

• Continuation of Benefits (if applicable): [If applicable, outline any continuation options for benefits, including the date of coverage ending and how to access COBRA options for health insurance.]
• Outplacement Services (if offered): We are offering you access to outplacement services to assist you in your job search during this transition.

We wish you all the best in your recovery and future endeavors. Should you have any questions regarding your separation or benefits, please don’t hesitate to contact the HR department at [HR Contact Information].

17. Termination Letter Template for Unauthorized Use of Company Equipment

This letter formally informs you that your employment with [Company Name] is being terminated, effective immediately ([Date of Termination]). This decision is based on a confirmed violation of our company’s policy regarding the use of company equipment.

On [Date], it came to our attention that you engaged in the unauthorized use of company equipment. Specifically, you [Describe the specific incident of unauthorized use, e.g., downloaded personal software, used company computer for personal business, accessed unauthorized websites].

Our company policy on equipment use clearly states [Quote the relevant section of the policy, if applicable]. This policy protects company data, maintains productivity, and ensures the security of our systems. The unauthorized use of company equipment can expose the company to security risks and compromise sensitive information.

Despite [Mention any attempts to address the violation, e.g., an opportunity to explain the situation, a prior warning], we cannot condone this behavior.

• Final Paycheck: [Mention how the final paycheck will be handled. Consult with HR for specific details.]
• Company Property: Please return all company property, including your laptop, phone, and badge, to the IT department immediately.

We understand that this news may be upsetting. However, maintaining the security and responsible use of company equipment is paramount. This violation necessitates your termination.

18. Termination Letter due to Breach of Confidentiality

This letter formally informs you that your employment with [Company Name] is being terminated, effective immediately ([Date of Termination]). This decision is based on a confirmed violation of our company’s confidentiality policy.

On [Date], it came to our attention that you disclosed confidential company information to [Specify to whom the information was disclosed if known]. This information includes [ Briefly describe the specific type of confidential information that was breached without revealing sensitive details].

The confidentiality of our business information is critical to our success. Disclosing such information is a serious violation of our company policy and a breach of trust. Our policy on confidentiality clearly states [Quote the relevant section of the policy, if applicable].

We take such violations very seriously, as they can significantly impact our competitive advantage and client relationships. Despite [Mention any attempts to address the violation, e.g., an opportunity to explain the situation], we cannot condone this behavior.

19. Termination Letter Template for Workplace Violence

This letter formally informs you that your employment with [Company Name] is being terminated, effective immediately ([Date of Termination]). This decision is based on a confirmed violation of our company’s policy regarding workplace violence.

On [Date], you engaged in [Describe the specific incident of workplace violence, e.g., a physical altercation, threats of violence, intimidation towards a colleague, customer, or manager]. This behaviour is a serious offence and a clear violation of our policy on workplace violence, which states [Quote the relevant section of the policy, if applicable].

We take such violations extremely seriously, as they create a hostile work environment and threaten the safety of our employees and others. This type of behaviour is unacceptable and will not be tolerated under any circumstances.

We have reported this incident to the appropriate authorities [Mention if authorities were involved, e.g., police], and they may contact you to investigate further.

We understand that this news may be upsetting. However, maintaining a safe and secure work environment is our top priority. This violation of our workplace violence policy necessitates your immediate termination.

20. Termination Letter Template for Possession of Illegal Substances on Company Property

This letter formally informs you that your employment with [Company Name] is being terminated, effective immediately ([Date of Termination]). This decision is based on a confirmed violation of our company’s policy regarding the possession of illegal substances on company property.

On [Date], [Describe the circumstances under which the illegal substances were found, e.g., during a routine security check, following a report from another employee]. A search revealed that you were in possession of [Specify the illegal substances found].

Our company has a zero-tolerance policy for the possession, use, or distribution of illegal substances on company property. This policy is in place to ensure the safety and well-being of all employees, and to comply with local laws. Our policy on illegal substances clearly states [Quote the relevant section of the policy, if applicable].

We take such violations very seriously, as they can create a dangerous work environment and pose a health and safety risk to our employees. Despite [Mention any attempts to address the violation, e.g., an opportunity to explain the situation], we cannot condone this behavior.

We understand that this news may be upsetting. However, maintaining a safe and secure work environment free from illegal substances is paramount. This violation necessitates your termination.

• It’s crucial to have documented evidence of illegal substance possession before issuing a termination letter. This could include security reports, witness statements, or any relevant information from law enforcement if involved.
• Consulting with HR and legal counsel is highly recommended before issuing the letter, especially for situations involving the use or distribution of illegal substances.

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