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How to write a good speech in 7 steps

By:  Susan Dugdale  

- an easily followed format for writing a great speech

Did you know writing a speech doesn't have be an anxious, nail biting experience?

Unsure? Don't be.

You may have lived with the idea you were never good with words for a long time. Or perhaps giving speeches at school brought you out in cold sweats.

However learning how to write a speech is relatively straight forward when you learn to write out loud.

And that's the journey I am offering to take you on: step by step.

To learn quickly, go slow

Take all the time you need. This speech format has 7 steps, each building on the next.

Walk, rather than run, your way through all of them. Don't be tempted to rush. Familiarize yourself with the ideas. Try them out.

I know there are well-advertised short cuts and promises of 'write a speech in 5 minutes'. However in reality they only truly work for somebody who already has the basic foundations of speech writing in place.

The foundation of good speech writing 

These steps are the backbone of sound speech preparation. Learn and follow them well at the outset and yes, given more experience and practice you could probably flick something together quickly. Like any skill, the more it's used, the easier it gets.

In the meantime...

Step 1: Begin with a speech overview or outline

Are you in a hurry? Without time to read a whole page? Grab ... The Quick How to Write a Speech Checklist And come back to get the details later.

• WHO you are writing your speech for (your target audience)
• WHY you are preparing this speech. What's the main purpose of your speech? Is it to inform or tell your audience about something? To teach them a new skill or demonstrate something? To persuade or to entertain? (See 4 types of speeches: informative, demonstrative, persuasive and special occasion or entertaining for more.) What do you want them to think, feel or do as a result of listening the speech?
• WHAT your speech is going to be about (its topic) - You'll want to have thought through your main points and have ranked them in order of importance. And have sorted the supporting research you need to make those points effectively.
• HOW much time you have for your speech eg. 3 minutes, 5 minutes... The amount of time you've been allocated dictates how much content you need. If you're unsure check this page: how many words per minute in a speech: a quick reference guide . You'll find estimates of the number of words required for 1 - 10 minute speeches by slow, medium and fast talkers.

Use an outline

The best way to make sure you deliver a perfect speech is to start by carefully completing a speech outline covering the essentials: WHO, WHY, WHAT and HOW.

Beginning to write without thinking your speech through is a bit like heading off on a journey not knowing why you're traveling or where you're going to end up. You can find yourself lost in a deep, dark, murky muddle of ideas very quickly!

Pulling together a speech overview or outline is a much safer option. It's the map you'll follow to get where you want to go.

Get a blank speech outline template to complete

Click the link to find out a whole lot more about preparing a speech outline . ☺ You'll also find a free printable blank speech outline template.  I recommend using it!

Understanding speech construction

Before you begin to write, using your completed outline as a guide, let's briefly look at what you're aiming to prepare.

• an opening or introduction
• the body where the bulk of the information is given
• and an ending (or summary).

Imagine your speech as a sandwich

If you think of a speech as a sandwich you'll get the idea.

The opening and ending are the slices of bread holding the filling (the major points or the body of your speech) together.

You can build yourself a simple sandwich with one filling (one big idea) or you could go gourmet and add up to three or, even five. The choice is yours.

But whatever you choose to serve, as a good cook, you need to consider who is going to eat it! And that's your audience.

So let's find out who they are before we do anything else. 

Step 2: Know who you are talking to

Understanding your audience.

Did you know a  good speech is never written from the speaker's point of view?  ( If you need to know more about why check out this page on  building rapport .)

Begin with the most important idea/point on your outline.

Consider HOW you can explain (show, tell) that to your audience in the most effective way for them to easily understand it.   

Writing from the audience's point of view

To help you write from an audience point of view, it's a good idea to identify either a real person or the type of person who is most likely to be listening to you.

Make sure you select someone who represents the "majority" of the people who will be in your audience. That is they are neither struggling to comprehend you at the bottom of your scale or light-years ahead at the top.

Now imagine they are sitting next to you eagerly waiting to hear what you're going to say. Give them a name, for example, Joe, to help make them real.

Ask yourself

• How do I need to tailor my information to meet Joe's needs? For example, do you tell personal stories to illustrate your main points? Absolutely! Yes. This is a very powerful technique. (Click storytelling in speeches to find out more.)
• What type or level of language is right for Joe as well as my topic? For example if I use jargon (activity, industry or profession specific vocabulary) will it be understood?

Step 3: Writing as you speak

Writing oral language.

Write down what you want to say about your first main point as if you were talking directly to Joe.

If it helps, say it all out loud before you write it down and/or record it.

Use the information below as a guide

(Click to download The Characteristics of Spoken Language  as a pdf.) 

You do not have to write absolutely everything you're going to say down * but you do need to write down, or outline, the sequence of ideas to ensure they are logical and easily followed.

Remember too, to explain or illustrate your point with examples from your research. 

( * Tip: If this is your first speech the safety net of having everything written down could be just what you need. It's easier to recover from a patch of jitters when you have a word by word manuscript than if you have either none, or a bare outline. Your call!)

Step 4: Checking tone and language

The focus of this step is re-working what you've done in Step 2 and 3.

You identified who you were talking to (Step 2) and in Step 3, wrote up your first main point.  Is it right? Have you made yourself clear?  Check it.

How well you complete this step depends on how well you understand the needs of the people who are going to listen to your speech.

Please do not assume because you know what you're talking about the person (Joe) you've chosen to represent your audience will too. Joe is not a mind-reader!

How to check what you've prepared

• Check the "tone" of your language . Is it right for the occasion, subject matter and your audience?
• Check the length of your sentences. You need short sentences. If they're too long or complicated you risk losing your listeners.

Check for jargon too. These are industry, activity or group exclusive words.

For instance take the phrase: authentic learning . This comes from teaching and refers to connecting lessons to the daily life of students. Authentic learning is learning that is relevant and meaningful for students. If you're not a teacher you may not understand the phrase.

The use of any vocabulary requiring insider knowledge needs to be thought through from the audience perspective. Jargon can close people out.

• Read what you've written out loud. If it flows naturally, in a logical manner, continue the process with your next main idea. If it doesn't, rework.

We use whole sentences and part ones, and we mix them up with asides or appeals e.g. "Did you get that? Of course you did. Right...Let's move it along. I was saying ..."

Click for more about the differences between spoken and written language .

And now repeat the process

Repeat this process for the remainder of your main ideas.

Because you've done the first one carefully, the rest should follow fairly easily.

Step 5: Use transitions

Providing links or transitions between main ideas.

Between each of your main ideas you need to provide a bridge or pathway for your audience. The clearer the pathway or bridge, the easier it is for them to make the transition from one idea to the next.

If your speech contains more than three main ideas and each is building on the last, then consider using a "catch-up" or summary as part of your transitions.

Is your speech being evaluated? Find out exactly what aspects you're being assessed on using this standard speech evaluation form

Link/transition examples

A link can be as simple as:

"We've explored one scenario for the ending of Block Buster 111, but let's consider another. This time..."

What follows this transition is the introduction of Main Idea Two.

Here's a summarizing link/transition example:

"We've ended Blockbuster 111 four ways so far. In the first, everybody died. In the second, everybody died BUT their ghosts remained to haunt the area. In the third, one villain died. His partner reformed and after a fight-out with the hero, they both strode off into the sunset, friends forever. In the fourth, the hero dies in a major battle but is reborn sometime in the future.

And now what about one more? What if nobody died? The fifth possibility..."

Go back through your main ideas checking the links. Remember Joe as you go. Try each transition or link out loud and really listen to yourself. Is it obvious? Easily followed?

Keep them if they are clear and concise.

For more about transitions (with examples) see Andrew Dlugan's excellent article, Speech Transitions: Magical words and Phrases .

Step 6: The end of your speech

The ideal ending is highly memorable . You want it to live on in the minds of your listeners long after your speech is finished. Often it combines a call to action with a summary of major points.

Example speech endings

Example 1: The desired outcome of a speech persuading people to vote for you in an upcoming election is that they get out there on voting day and do so. You can help that outcome along by calling them to register their support by signing a prepared pledge statement as they leave.

"We're agreed we want change. You can help us give it to you by signing this pledge statement as you leave. Be part of the change you want to see!

Example 2: The desired outcome is increased sales figures. The call to action is made urgent with the introduction of time specific incentives.

"You have three weeks from the time you leave this hall to make that dream family holiday in New Zealand yours. Can you do it? Will you do it? The kids will love it. Your wife will love it. Do it now!"

How to figure out the right call to action

A clue for working out what the most appropriate call to action might be, is to go back to your original purpose for giving the speech.

• Was it to motivate or inspire?
• Was it to persuade to a particular point of view?
• Was it to share specialist information?
• Was it to celebrate a person, a place, time or event?

Ask yourself what you want people to do as a result of having listened to your speech.

For more about ending speeches

Visit this page for more about how to end a speech effectively . You'll find two additional types of speech endings with examples.

Write and test

Write your ending and test it out loud. Try it out on a friend, or two. Is it good? Does it work?

Step 7: The introduction

Once you've got the filling (main ideas) the linking and the ending in place, it's time to focus on the introduction.

The introduction comes last as it's the most important part of your speech. This is the bit that either has people sitting up alert or slumped and waiting for you to end. It's the tone setter!

What makes a great speech opening?

Ideally you want an opening that makes listening to you the only thing the 'Joes' in the audience want to do.

You want them to forget they're hungry or that their chair is hard or that their bills need paying.

The way to do that is to capture their interest straight away. You do this with a "hook".

Hooks to catch your audience's attention

Hooks come in as many forms as there are speeches and audiences. Your task is work out what specific hook is needed to catch your audience.

Go back to the purpose. Why are you giving this speech?

Once you have your answer, consider your call to action. What do you want the audience to do, and, or take away, as a result of listening to you?

Next think about the imaginary or real person you wrote for when you were focusing on your main ideas.

Choosing the best hook

• Is it humor?
• Would shock tactics work?
• Is it a rhetorical question?
• Is it formality or informality?
• Is it an outline or overview of what you're going to cover, including the call to action?
• Or is it a mix of all these elements?

A hook example

Here's an example from a fictional political speech. The speaker is lobbying for votes. His audience are predominately workers whose future's are not secure.

"How's your imagination this morning? Good? (Pause for response from audience) Great, I'm glad. Because we're going to put it to work starting right now.

I want you to see your future. What does it look like? Are you happy? Is everything as you want it to be? No? Let's change that. We could do it. And we could do it today.

At the end of this speech you're going to be given the opportunity to change your world, for a better one ...

No, I'm not a magician. Or a simpleton with big ideas and precious little commonsense. I'm an ordinary man, just like you. And I have a plan to share!"

And then our speaker is off into his main points supported by examples. The end, which he has already foreshadowed in his opening, is the call to vote for him.

Prepare several hooks

Experiment with several openings until you've found the one that serves your audience, your subject matter and your purpose best.

For many more examples of speech openings go to: how to write a speech introduction . You'll find 12 of the very best ways to start a speech.

That completes the initial seven steps towards writing your speech. If you've followed them all the way through, congratulations, you now have the text of your speech!

Although you might have the words, you're still a couple of steps away from being ready to deliver them. Both of them are essential if you want the very best outcome possible. They are below. Please take them.

Step 8: Checking content and timing

This step pulls everything together.

Check once, check twice, check three times & then once more!

Go through your speech really carefully.

On the first read through check you've got your main points in their correct order with supporting material, plus an effective introduction and ending.

On the second read through check the linking passages or transitions making sure they are clear and easily followed.

On the third reading check your sentence structure, language use and tone.

Double, triple check the timing

Now go though once more.

This time read it aloud slowly and time yourself.

If it's too long for the time allowance you've been given make the necessary cuts.

Start by looking at your examples rather than the main ideas themselves. If you've used several examples to illustrate one principal idea, cut the least important out.

Also look to see if you've repeated yourself unnecessarily or, gone off track. If it's not relevant, cut it.

Repeat the process, condensing until your speech fits the required length, preferably coming in just under your time limit.

You can also find out how approximately long it will take you to say the words you have by using this very handy words to minutes converter . It's an excellent tool, one I frequently use. While it can't give you a precise time, it does provide a reasonable estimate.

Step 9: Rehearsing your speech

And NOW you are finished with writing the speech, and are ready for REHEARSAL .

Please don't be tempted to skip this step. It is not an extra thrown in for good measure. It's essential.

The "not-so-secret" secret of successful speeches combines good writing with practice, practice and then, practicing some more.

Go to how to practice public speaking and you'll find rehearsal techniques and suggestions to boost your speech delivery from ordinary to extraordinary.

The Quick How to Write a Speech Checklist

Before you begin writing you need:.

• Your speech OUTLINE with your main ideas ranked in the order you're going to present them. (If you haven't done one complete this 4 step sample speech outline . It will make the writing process much easier.)
• Your RESEARCH
• You also need to know WHO you're speaking to, the PURPOSE of the speech and HOW long you're speaking for

The basic format

• the body where you present your main ideas

Split your time allowance so that you spend approximately 70% on the body and 15% each on the introduction and ending.

How to write the speech

• Write your main ideas out incorporating your examples and research
• Link them together making sure each flows in a smooth, logical progression
• Write your ending, summarizing your main ideas briefly and end with a call for action
• Write your introduction considering the 'hook' you're going to use to get your audience listening
• An often quoted saying to explain the process is: Tell them what you're going to tell them (Introduction) Tell them (Body of your speech - the main ideas plus examples) Tell them what you told them (The ending)

TEST before presenting. Read aloud several times to check the flow of material, the suitability of language and the timing.

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COMM 101: Fundamentals of Public Speaking - Valparaiso

• Delivery Skills
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A basic speech outline should include three main sections:

• The Introduction --  This is where you tell them what you're going to tell them.
• The Body -- This is where you tell them.
• The Conclusion -- This is where you tell them what you've told them.
• Speech Outline Formatting Guide The outline for a public speech, according to COMM 101 online textbook  The Public Speaking Project , p.p. 8-9.

Use these samples to help prepare your speech outlines and bibliographies:

• Sample Speech Preparation Outline This type of outline is very detailed with all the main points and subpoints written in complete sentences. Your bibliography should be included with this outline.
• Sample Speech Speaking Outline This type of outline is very brief and uses phrases or key words for the main points and subpoints. This outline is used by the speaker during the speech.
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Eulogy Speech

Ai generator.

A eulogy speech is a heartfelt tribute delivered at a funeral or memorial service to honor and celebrate the life of a deceased person. It often includes personal anecdotes, memories, and reflections on the individual’s character, accomplishments, and the impact they had on others. The purpose of a eulogy is to pay respect, provide comfort to the grieving, and highlight the meaningful aspects of the person’s life.

What is Eulogy Speech?

A eulogy speech is a commemorative address given during a funeral or memorial service to honor and remember someone who has passed away. It shares personal stories, highlights the deceased’s achievements, and reflects on their positive influence on family, friends, and the community. The eulogy offers solace to mourners by celebrating the individual’s life and legacy.

Eulogy Speech Bundle Download

Eulogy Speech Format

Introduction.

Greet the audience and introduce yourself. State your relationship to the deceased.

Share personal anecdotes and memories. Highlight the deceased’s achievements and character traits. Reflect on their impact on family, friends, and community.

Summarize the key points. Express gratitude for the deceased’s life. Offer a final farewell or comforting message.  

Eulogy Speech Example

Introduction Good afternoon, everyone. My name is [Your Name], and I am honored to speak about my dear friend, John. Body John was a beacon of kindness and generosity. I remember the countless times he offered a helping hand, always putting others before himself. Whether it was volunteering at the local shelter or simply being there for a friend in need, John’s compassion knew no bounds. His passion for teaching inspired many students, leaving a lasting legacy in the community. John’s laughter and sense of humor brought joy to everyone around him, making even the toughest days brighter. Conclusion In closing, John was a remarkable person whose love and kindness touched us all. While we mourn his loss, let’s also celebrate his life and the beautiful memories we shared. Thank you, John, for your endless love and the joy you brought into our lives. You will be deeply missed but never forgotten.

Short Eulogy Speech Example

Good afternoon, everyone. My name is [Your Name], and I am honored to speak about my beloved grandmother, Mary. Mary was a source of endless love and wisdom. She always had a kind word and a warm smile for everyone she met. Her dedication to her family was unwavering, and her strength inspired us all. I remember her stories, her laughter, and the way she made every holiday special. Though we will miss her dearly, let us cherish the beautiful memories and the love she shared with us. Thank you, Grandma, for everything. You will always be in our hearts.

Eulogy Speech for a Friend

Eulogy Speech for Father

Eulogy Speech for Grandfather

More Eulogy Speech Topics

• Eulogy Speech for Grandmother
• Eulogy Speech for Yourself
• Eulogy Speech for Mother
• Eulogy Speech for Colleague
• Eulogy Speech for Teacher
• Eulogy Speech for Mentor
• Eulogy Speech for Uncle
• Eulogy Speech for Aunt
• Eulogy Speech for Brother
• Eulogy Speech for Sister
• Eulogy Speech for Husband
• Eulogy Speech for Wife
• Eulogy Speech for Child
• Eulogy Speech for Cousin
• Eulogy Speech for Boss
• Eulogy Speech for Neighbor
• Eulogy Speech for Coach
• Eulogy Speech for Best Friend
• Eulogy Speech for Religious Leader
• Eulogy Speech for Artist
• Eulogy Speech for Musician
• Eulogy Speech for Scientist
• Eulogy Speech for Community Leader
• Eulogy Speech for Entrepreneur
• Eulogy Speech for Lawyer
• Eulogy Speech for Politician
• Eulogy Speech for Author

How to Write Eulogy Speech

1. gather memories:.

Talk to family and friends for anecdotes and stories.

Reflect on your own memories and experiences.

2. Outline the Speech:

Introduction: Introduce yourself and your relationship to the deceased.

Body: Share personal stories, highlight achievements, and reflect on their character.

Conclusion: Summarize key points, express gratitude, and offer a final farewell.

3. Write the Draft:

Start with a hook or meaningful quote.

Use specific examples and anecdotes.

Keep it concise and heartfelt.

4. Edit and Revise:

Ensure clarity and flow.

Remove any unnecessary details.

Practice reading it aloud.

5. Deliver with Emotion:

Speak slowly and clearly.

Allow yourself to express your emotions.

Tips to Deliver Eulogy Speech

• Practice: Rehearse your speech multiple times to gain confidence and ensure smooth delivery.
• Stay Calm: Take deep breaths and remain composed. It’s okay to pause and collect your thoughts if you get emotional.
• Speak Clearly: Project your voice and speak slowly to ensure everyone can hear and understand you.
• Make Eye Contact: Engage with the audience by looking up occasionally, rather than reading directly from your notes.
• Be Genuine: Speak from the heart and let your emotions show; it’s natural and touching.
• Use Notes: Have a written copy or outline of your speech to keep you on track.
• Stay Hydrated: Drink water before and after to keep your throat clear.
• Accept Support: If you become too emotional, it’s okay to ask someone to step in or take a moment to gather yourself.

Who typically delivers a eulogy?

A family member, close friend, or clergy member typically delivers the eulogy, sharing personal stories and memories.

How should I start a eulogy?

Start a eulogy with an introduction that acknowledges the audience and briefly states the purpose of the speech.

What should I include in a eulogy?

Include personal anecdotes, achievements, character traits, and meaningful stories that highlight the deceased’s life and impact.

How long should a eulogy be?

A eulogy typically lasts between 5 to 10 minutes, depending on the context and number of speakers.

How do I handle emotions while delivering a eulogy?

Practice beforehand, take deep breaths, and pause if needed. It’s okay to show emotion; it reflects genuine feelings.

Can I use humor in a eulogy?

Yes, using appropriate humor can lighten the mood and celebrate the deceased’s joyful moments and personality.

How should I organize a eulogy?

Organize a eulogy with a clear structure: introduction, main body with stories and reflections, and a heartfelt conclusion.

What tone should a eulogy have?

The tone should be respectful, heartfelt, and personal, reflecting the unique personality and life of the deceased.

Can I read a eulogy from notes?

Yes, reading from notes or a written script ensures you stay on track and cover all important points.

How do I personalize a eulogy?

Personalize a eulogy by including specific stories, memories, and experiences that illustrate the deceased’s character and impact.

Text prompt

• Instructive
• Professional

10 Examples of Public speaking

20 Examples of Gas lighting

Advanced Paraphrasing Tool

Elevate your writing with our free and ai-powered paraphraser. instantly correct or rephrase your sentences in different tones., paraphrasing tool, please rewrite my sentence, what is paraphrasing.

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Why Should I Paraphrase My Sentences?

By paraphrasing existing sentences, you can elevate your writing and achieve different goals as a writer. That’s why rephrasing is helpful in plenty of cases: rewriting citations, strengthening the message of your text, and rewording your ideas while improving style.

How Does Rephrasing Help Me Become a Better Writer?

This feature is highly customizable, meaning you’re in control. Choose from five different categories—general, formal, concise, fluent, or simple—to transform your writing to better suit the context and tone. Paraphrasing helps you by refining and perfecting your masterpieces.

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What Other Features Does LanguageTool’s Paraphraser Provide?

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A paraphrasing tool can easily enhance your writing by improving the tone and style of your text. Moreover, it helps you avoid having to write direct citations by rewriting copy-and-pasted text.

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CSS: Cascading Style Sheets

Cascading Style Sheets ( CSS ) is a stylesheet language used to describe the presentation of a document written in HTML or XML (including XML dialects such as SVG , MathML or XHTML ). CSS describes how elements should be rendered on screen, on paper, in speech, or on other media.

CSS is among the core languages of the open web and is standardized across Web browsers according to W3C specifications . Previously, the development of various parts of CSS specification was done synchronously, which allowed the versioning of the latest recommendations. You might have heard about CSS1, CSS2.1, or even CSS3. There will never be a CSS3 or a CSS4; rather, everything is now CSS without a version number.

After CSS 2.1, the scope of the specification increased significantly and the progress on different CSS modules started to differ so much, that it became more effective to develop and release recommendations separately per module . Instead of versioning the CSS specification, W3C now periodically takes a snapshot of the latest stable state of the CSS specification and individual modules progress. CSS modules now have version numbers, or levels, such as CSS Color Module Level 5 .

Key resources

If you're new to web development, be sure to read our CSS basics article to learn what CSS is and how to use it.

Our CSS learning area contains a wealth of tutorials to take you from beginner level to proficiency, covering all the fundamentals.

Our exhaustive CSS reference for seasoned Web developers describes every property and concept of CSS.

Our CSS Learning Area features multiple modules that teach CSS from the ground up — no previous knowledge required.

CSS (Cascading Style Sheets) is used to style and layout web pages — for example, to alter the font, color, size, and spacing of your content, split it into multiple columns, or add animations and other decorative features. This module provides a gentle beginning to your path towards CSS mastery with the basics of how it works, what the syntax looks like, and how you can start using it to add styling to HTML.

This module carries on where CSS first steps left off — now you've gained familiarity with the language and its syntax, and got some basic experience with using it, it's time to dive a bit deeper. This module looks at the cascade and inheritance, all the selector types we have available, units, sizing, styling backgrounds and borders, debugging, and lots more.

The aim here is to provide you with a toolkit for writing competent CSS and help you understand all the essential theory, before moving on to more specific disciplines like text styling and CSS layout .

With the basics of the CSS language covered, the next CSS topic for you to concentrate on is styling text — one of the most common things you'll do with CSS. Here we look at text styling fundamentals, including setting font, boldness, italics, line and letter spacing, drop shadows, and other text features. We round off the module by looking at applying custom fonts to your page, and styling lists and links.

At this point we've already looked at CSS fundamentals, how to style text, and how to style and manipulate the boxes that your content sits inside. Now it's time to look at how to place your boxes in the right place in relation to the viewport, and to each other. We have covered the necessary prerequisites so we can now dive deep into CSS layout, looking at different display settings, modern layout tools like flexbox, CSS grid, and positioning, and some of the legacy techniques you might still want to know about.

This module provides links to sections of content explaining how to use CSS to solve common problems when creating a web page.

• CSS reference : This exhaustive reference for seasoned Web developers describes every property and concept of CSS.
• The syntax and forms of the language
• Specificity , inheritance , and the Cascade
• CSS units and values and functional notations
• Box model and margin collapse
• The containing block
• Stacking and block-formatting contexts
• Initial , computed , used , and actual values
• CSS shorthand properties
• CSS Flexible Box Layout
• CSS Grid Layout
• CSS selectors
• Media queries

The CSS layout cookbook aims to bring together recipes for common layout patterns, things you might need to implement in your sites. In addition to providing code you can use as a starting point in your projects, these recipes highlight the different ways layout specifications can be used and the choices you can make as a developer.

Tools for CSS development

• You can use the W3C CSS Validation Service to check if your CSS is valid. This is an invaluable debugging tool.
• Firefox Developer Tools lets you view and edit a page's live CSS via the Inspector and Style Editor tools.
• The Web Developer extension for Firefox lets you track and edit live CSS on watched sites.
• Firefox: Firefox bug 1323667
• CSS demos : Get a creative boost by exploring examples of the latest CSS technologies in action.
• Web languages to which CSS is often applied: HTML , SVG , MathML , XHTML , and XML .
• Stack Overflow questions about CSS

Best free text-to-speech software of 2024

Find the best free text-to-speech software for free text to voice conversion

• Best overall
• Best custom voice
• Best for beginners
• Best Microsoft extension
• Best website reader
• How we test

The best free text-to-speech software makes it simple and easy to improve accessibility and productivity in your workflows.

1. Best overall 2. Best custom voice 3. Best for beginners 4. Best Microsoft extension 5. Best website reader 6. FAQs 7. How we test

In the digital era, the need for effective communication tools has led to a surge in the popularity of text-to-speech (TTS) software, and finding the best free text-to-speech software is essential for a variety of users, regardless of budget constraints. 

Text-to-speech software skillfully converts written text into spoken words using advanced technology, though often without grasping the context of the content. The best text-to-speech software not only accomplishes this task but also offers a selection of natural-sounding voices, catering to different preferences and project needs.

This technology is invaluable for creating accessible content, enhancing workplace productivity, adding voice-overs to videos, or simply assisting in proofreading by vocalizing written work. While many of today’s best free word processors , such as Google Docs, include basic TTS features that are accurate and continually improving, they may not meet all needs.

Stand-alone, app-based TTS tools, which should not be confused with the best speech-to-text apps , often have limitations compared to more comprehensive, free text-to-speech software. For instance, some might not allow the downloading of audio files, a feature crucial for creating content for platforms like YouTube and social media.

In our quest to identify the best free text-to-speech software, we have meticulously tested various options, assessing them based on user experience, performance, and output quality. Our guide aims to help you find the right text-to-speech tool, whatever your specific needs might be.

The best free text-to-speech software of 2024 in full:

Why you can trust TechRadar We spend hours testing every product or service we review, so you can be sure you’re buying the best. Find out more about how we test.

The best free text-to-speech software overall

1. Natural Reader

Our expert review:

Reasons to buy

Reasons to avoid.

Natural Reader offers one of the best free text-to-speech software experiences, thanks to an easy-going interface and stellar results. It even features online and desktop versions. 

You'll find plenty of user options and customizations. The first is to load documents into its library and have them read aloud from there. This is a neat way to manage multiple files, and the number of supported file types is impressive, including eBook formats. There's also OCR, which enables you to load up a photo or scan of text, and have it spoken to you.

The second option takes the form of a floating toolbar. In this mode, you can highlight text in any application and use the toolbar controls to start and customize text-to-speech. This means you can very easily use the feature in your web browser, word processor and a range of other programs. There's also a browser extension to convert web content to speech more easily.

The TTS tool is available free, with three additional upgrades with more advanced features for power-users and professionals.

Read our full Natural Reader review .

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The best free custom-voice text-to-speech software

2. Balabolka

There are a couple of ways to use Balabolka's top free text-to-speech software. You can either copy and paste text into the program, or you can open a number of supported file formats (including DOC, PDF, and HTML) in the program directly. 

In terms of output, you can use SAPI 4 complete with eight different voices to choose from, SAPI 5 with two, or the Microsoft Speech Platform. Whichever route you choose, you can adjust the speech, pitch and volume of playback to create a custom voice.

In addition to reading words aloud, this free text-to-speech software can also save narrations as audio files in a range of formats including MP3 and WAV. For lengthy documents, you can create bookmarks to make it easy to jump back to a specific location and there are excellent tools on hand to help you to customize the pronunciation of words to your liking.

With all these features to make life easier when reading text on a screen isn't an option, Balabolka is the best free text-to-speech software around.

For more help using Balabolka, see out guide on how to convert text to speech using this free software.

The best free text-to-speech software for beginners

3. Panopreter Basic

Panopreter Basic is the best free text-to-speech software if you’re looking for something simple, streamlined, no-frills, and hassle-free. 

It accepts plain and rich text files, web pages and Microsoft Word documents as input, and exports the resulting sound in both WAV and MP3 format (the two files are saved in the same location, with the same name).

The default settings work well for quick tasks, but spend a little time exploring Panopreter Basic's Settings menu and you'll find options to change the language, destination of saved audio files, and set custom interface colors. The software can even play a piece of music once it's finished reading – a nice touch you won't find in other free text-to-speech software.

If you need something more advanced, a premium version of Panopreter is available. This edition offers several additional features including toolbars for Microsoft Word and Internet Explorer , the ability to highlight the section of text currently being read, and extra voices.

The best free text-to-speech extension of Microsoft Word

4. WordTalk

Developed by the University of Edinburgh, WordTalk is a toolbar add-on for Word that brings customizable text-to-speech to Microsoft Word. It works with all editions of Word and is accessible via the toolbar or ribbon, depending on which version you're using.

The toolbar itself is certainly not the most attractive you'll ever see, appearing to have been designed by a child. Nor are all of the buttons' functions very clear, but thankfully there's a help file on hand to help.

There's no getting away from the fact that WordTalk is fairly basic, but it does support SAPI 4 and SAPI 5 voices, and these can be tweaked to your liking. The ability to just read aloud individual words, sentences or paragraphs is a particularly nice touch. You also have the option of saving narrations, and there are a number of keyboard shortcuts that allow for quick and easy access to frequently used options.

The best free text-to-speech software for websites

5. Zabaware Text-to-Speech Reader

Despite its basic looks, Zabaware Text-to-Speech Reader has more to offer than you might first think. You can open numerous file formats directly in the program, or just copy and paste text.

Alternatively, as long as you have the program running and the relevant option enables, Zabaware Text-to-Speech Reader can read aloud any text you copy to the clipboard – great if you want to convert words from websites to speech – as well as dialog boxes that pop up. One of the best free text-to-speech software right now, this can also convert text files to WAV format.

Unfortunately the selection of voices is limited, and the only settings you can customize are volume and speed unless you burrow deep into settings to fiddle with pronunciations. Additional voices are available for an additional fee which seems rather steep, holding it back from a higher place in our list.

The best free text-to-speech software: FAQs

What are the limitations of free tts software.

As you might expect, some free versions of TTS software do come with certain limitations. These include the amount of choices you get for the different amount of voices in some case. For instance, Zabaware gives you two for free, but you have to pay if you want more. 

However, the best free software on this list come with all the bells and whistles that will be more than enough for the average user.

What is SAPI?

SAPI stands for Speech Application Programming Interface. It was developed by Microsoft to generate synthetic speech to allow computer programs to read aloud text. First used in its own applications such as Office, it is also employed by third party TTS software such as those featured in this list. 

In the context of TTS software, there are more SAPI 4 voices to choose from, whereas SAPI 5 voices are generally of a higher quality. 

Should I output files to MP3 or WAV?

Many free TTS programs give you the option to download an audio file of the speech to save and transfer to different devices.

MP3 is the most common audio format, and compatible with pretty much any modern device capable of playing back audio. The WAV format is also highly compatible too.

The main difference between the two is quality. WAV files are uncompressed, meaning fidelity is preserved as best as possible, at the cost of being considerably larger in size than MP3 files, which do compress.

Ultimately, however, MP3 files with a bit rate of 256 kbps and above should more than suffice, and you'll struggle to tell the difference when it comes to speech audio between them and WAV files.

How to choose the best free text-to-speech software

When selecting the best free text-to-speech software is best for you depends on a range of factors (not to mention personal preference).

Despite how simple the concept of text-to-speech is, there are many different features and aspects to such apps to take into consideration. These include how many voice options and customizations are present, how and where they operate in your setup, what formats they are able to read aloud from and what formats the audio can be saved as.

With free versions, naturally you'll want to take into account how many advanced features you get without paying, and whether any sacrifices are made to performance or usability. 

Always try to keep in mind what is fair and reasonable for free services - and as we've shown with our number one choice, you can get plenty of features for free, so if other options seem bare in comparison, then you'll know you can do better.

How we test the best free text-to-speech software

Our testing process for the best free text-to-speech software is thorough, examining all of their respective features and trying to throw every conceivable syllable at them to see how they perform.

We also want to test the accessibility features of these tools to see how they work for every kind of user out there. We have highlighted, for instance, whether certain software offer dyslexic-friendly fonts, such as the number two on our list, Natural Reader.

We also bear in mind that these are free versions, so where possible we compare and contrast their feature sets with paid-for rivals.

Finally, we look at how well TTS tools meet the needs of their intended users - whether it's designed for personal use or professional deployment. 

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Daryl had been freelancing for 3 years before joining TechRadar, now reporting on everything software-related. In his spare time, he's written a book, ' The Making of Tomb Raider '. His second book, ' 50 Years of Boss Fights ', came out in June 2024, and has a newsletter, ' Springboard '. He's usually found playing games old and new on his Steam Deck and MacBook Pro. If you have a story about an updated app, one that's about to launch, or just anything Software-related, drop him a line.

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