phd defense presentation ppt

PhD Defense Template

You’ve done the hard work to prepare your PhD dissertation, and now there’s only one step left: your defense. And Beautiful.ai has the perfect presentation template to help you along the way.

These customizable template slides have all the basic elements of a PhD defense presentation, including an abstract, methodology, research findings, executive summary, and more. The result? A streamlined presentation that’s as professional as it is impressive. All with just a few clicks of the mouse. 

Our PhD defense template can also help you:

• Customize your PhD presentation for different audiences
• Synthesize months of academic work into a concise presentation
• Successfully defend your PhD thesis to your panel

Use our template to create an effective PhD defense presentation

Your PhD defense presentation is a critical step in your academic journey – one that requires a smart and sophisticated format, layout, and story flow. That’s why our template includes everything you need to create an effective presentation. Tailoring this defense template to your unique PhD thesis is simple. Whether you need to create additional data points or showcase more findings, you can quickly bring your visions to life with these customizable templates and our entire library of professionally designed template slides.

Pro Tips for creating your own PhD defense presentation template

When you are thinking of creating your own impactful Phd defense presentation, keep these best practices in mind:

Condensing hours and hours of research can be daunting. Build an outline or table of contents first, then simply stick to that structure as you create your presentation.

It can be easy to get caught up in your research and findings, but don’t forget to answer critical questions like, ‘Why is this important?’ and ‘What results have you achieved?’

Remember: You aren’t recreating your entire thesis into a visual presentation. Limit the amount of content and data you add to each slide.

Your PhD defense presentation is your chance to share all of your hard work. Don’t be afraid to showcase bits of your personality throughout.

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PhD Dissertation Defense Slides Design: Tips for designing the slides

• Tips for designing the slides
• Presentation checklist
• Example slides
• Additional Resources

Example Slides Repository

• Defense slides examples Link to examples dissertation defense slides.

Email me for questions and schedule an appointment

General tips for slide design

Use a plain background, for engineering, a plain, white background is generally ideal for dissertation proposals and defenses. don't pick a template that is too busy and distracting.,     , remember to add p age numbers, having page numbers in your slides will allow your advisors and peers to give comments. during your presentation, the committee members can use page numbers to reference specific slides for their questions. .

Less is more

Don't put too many words on one slide (no more than 20 words per slide, in general)., when words are inevitable, highlight the keywords in each sentence (see examples from i. daniel posen's and l. cook's slides).

Take advantage of animations

Use animations to explain complicated ideas in figures, tables, etc. you can use different slides instead of the animation functions in ms powerpoint; it will avoid overlapping text boxes or pictures when converted to pdf. , below is an example from c. kolb's defense slides. by a step-by-step revealing process, kolb was able to explain each detail without the distraction of other results. .

Write down your notes 

Write down your notes with either bullet points or full sentences as a script. this can help you to remember what you want to say during your defense. when you are practicing, you won't have to come up with new things to say every time and won't forget what you planned to talk about. .

Example 1: slide with notes - exact words to say (C. Mailings 2017)                                               Example 2: slide with notes - bullet points (I. D. Posen 2016) 

Be smart about the title of each slide

Use descriptive language to summarize the key point of the slide, and avoid using vague terms or the same title for several slides that have different contents..

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Swath and Dive: A pattern for PhD defense presentations

In recent times I’m having the fortune of seeing several of my own doctoral students approach the end of the doctoral journey (yes, it does end!). As they submit the dissertation and prepare for their defense, there is one piece of advice I find myself giving again and again, about how to tackle the impossible task of presenting multiple years of research work in less than one hour. In this post, I describe a “presentation design pattern” for thesis defenses, which builds upon classic conceptualization exercises advocated in the blog. I also illustrate it with an example from my own thesis defense presentation, more than ten years ago (gasp!).

I still vividly remember when I had to prepare my defense presentation, how I tried to shoehorn tons of concepts into an impossibly small number of slides… which still were too many for the 45-minute talk I was supposed to give at the defense. After several rehearsals (with an audience!) and lots of feedback from my colleagues and advisors, I finally stumbled upon a solution. Later on, I have found that a similar structure was also helpful to other doctoral students preparing their defenses.

The rest of the post takes the form of a presentation design pattern , i.e., a description of “a problem that occurs over and over again in our environment, and […] the core of the solution to that problem, in such a way that you can use this solution a million times over, without ever doing it the same way twice." 1 (a concept originally proposed in architecture, and later used in software engineering, pedagogy and many other fields). I have called this pattern Swath and Dive (for reasons that will become obvious in a minute).

The context: when is this pattern applicable?

When you have to prepare an oral presentation for a doctoral dissertation defense. This pattern is especially helpful if the research is a bit complicated (e.g., composed of multiple contributions , multiple studies, or using multiple research methods) and it is not obvious what contents to include/exclude from the presentation.

What is the problem? What forces are at play?

The main problem this pattern tries to solve is the seeming impossibility of showing 3+ years of research work in less than one hour. While time restrictions and structure for the defense are different in different countries, typically 25-60 minutes are allocated for the presentation. This limited time is a key force at play, but there are others as well:

• The sheer volume of a thesis dissertation’s contents (typically, a 100-500 pages document), which itself is a condensation of years of hard research work.
• Defending PhD students need to prove to the jury that they are now competent, independent researchers (i.e., they master the literature of their topic, are able to apply a research methodology and think critically about the results ).
• The varying levels of expertise and familiarity of the jury members with the concrete thesis topic.
• The varying levels of knowledge that jury members have of the dissertation materials (i.e., did they read the dissertation document in full? with what level of attention?). While all members are supposed to have read the document, in practice there is a lot of heterogeneity in compliance.

The typical end product of these forces is what I call the “skimming” approach to the defense presentation (see picture below): The presentation provides only a very high level overview of the main elements of the dissertation document (sort of like a table of contents). More often than not, too much time is spent in the introductory and related literature parts of the presentation (which are somehow “safe”, less likely to be criticized – another instance of avoidance at work in the PhD ), and time runs out when the student is getting to the really interesting part for the jury (the student’s own work). This approach of course has the critical flaw of not showcasing enough of the student’s own abilities and research outcomes.

Skimming: A typical approach to selecting thesis defense content

How to avoid “skimming” your dissertation? Enter Swath and Dive .

The solution: Swath and Dive

What I propose in this pattern is to structure the presentation in a different way, a way that tries to balance the need for an overview of the dissertation and (at least some of) the richness of the investigation and the hard work the student has put behind it. The proposed structure goes like this:

A swath is “a long broad strip or belt” of grass, often left by a scythe or a lawnmower. In the context of a dissertation defense presentation, this is where the student gives the overview of the main elements of the thesis: key related scientific literature , main research questions , contributions to knowledge the dissertation makes, etc. Long-time readers of the blog will recognize these key elements as the components of the CQOCE diagram , one of the key reflection exercises in the “Happy PhD Toolkit” to (iteratively) understand and discuss with supervisors the overall view of the thesis. Aside from those key elements, probably some notes about the research methodology followed (which are not part of the canonical CQOCE diagram exercise) will also be needed.

In a sense, the Swath is not so different from the typical “skimming” mentioned above. There are several crucial differences, however: 1) when developing the Swath , we need to keep in mind that this is only a part (say, 50%) of the presentation time/length/slides; 2) the Swath should give equal importance to all its key elements (e.g., avoiding too much time on the literature context of the thesis, and making the necessary time for the student’s own research questions, contributions and studies); and 3) the Swath does not need to follow the chapter structure of the dissertation manuscript, rather focusing on the aforementioned key elements (although scattering pointers to the relevant chapters will help orient the jury members who read the dissertation).

Then, within this high-level Swath describing the dissertation, when we mention a particular contribution or study, it is time to do…

This part of the presentation is where the student selects one study or finding of the thesis and zooms in to describe the nitty-gritty details of the evidence the student gathered and analyzed (if it is empirical research), how that was done, and what findings came out of such analysis. The goal here is to help the audience trace at least one of those high-level, abstract elements, all the way down to (some) particular pieces of the raw data, the evidence used to form them.

How to select which part to Dive into? That is a bit up to the student and the particular dissertation. The student can select the main contribution of the dissertation, the most surprising finding, the largest or most impressive study within the work, or the coolest, most novel, or most difficult research method that was used during the dissertation process (e.g., to showcase how skillfully and systematically it was used). The student should give all the steps of the logic leading from low-level evidence to high-level elements – or as much as possible within the time constraints of the presentation (say, 30% of the total length/time/slides).

An essential coda: Limitations and Future Work

Although this didn’t make it to the title of the pattern, I believe it is crucially important to keep in mind another element in any good defense presentation: the limitations of the student’s research work, and the new avenues for research that the dissertation opens. These two areas are often neglected in crafting the defense presentation, maybe with a single slide just copy-pasting a few ideas from the dissertation manuscript (which were themselves hastily written when the student was exhausted and rushing to finish the whole thing). Yet, if the student convinced the jury of her basic research competence and knowledge during the Swath and Dive part, a big part of the jury questions and discussion will focus on these apparently trivial sections.

When doing the limitations, the student should gloss over the obvious (e.g., sample could have been bigger, there are questions about the generalizability of results) and think a bit deeper about alternative explanations that cannot be entirely ruled out, debatable aspects of the methodology followed… squeeze your brain (and ask your supervisors/colleagues) to brainstorm as many ideas as possible, and select the most juicy ones. For future work, also go beyond the obvious and think big : if someone gave you one million dollars (or 10 million!), what cool new studies could continue the path you opened? what new methods could be applied? what experts would you bring from other disciplines to understand the phenomenon from a different perspective? what other phenomena could be studied in the same way as you did this one? Try to close the presentation with a vision of the brighter future that this research might unleash upon the world.

Swath and Dive: a different way of structuring your defense presentation

To understand how this pattern could look like, I can point you to my own thesis defense presentation, which is still available online . This is not because the presentation is perfect in any way, or even a good example (viewing it today I find it overcomplicated, and people complained of motion sickness due to its fast pace and Prezi’s presentation metaphor of moving along an infinite canvas)… but at least it will give you a concrete idea of what I described in abstract terms above.

If you play the presentation , you will notice that the first few slides (frames 1-6) just lay out the main construct the dissertation focuses on (“orchestration”), the structure of the presentation and its mapping to dissertation chapters. Then, the bulk of the presentation (frames 7-117) goes over the main elements of the dissertation according to the CQOCE diagram , i.e., the Swath part of the pattern. Within this high-level view of the dissertation, I inserted a short detour on the research methodology followed (frames 25-28) and, more importantly, several Dives into specific findings and the evidence behind them (frames 43-48, 66-72, and 99-112). Then, frames 118-136 provide the conclusive coda that includes the future work (but not the limitations, which were peppered through the Swath part of the presentation – a dubious choice, if you ask me today).

Variations and related patterns

As you can see from the example above, one does not need to follow the canonical version of Swath and Dive (mine is rather Swath and Three Dives ). Yet, paraphrasing Alexander, that is the point of the pattern: to have the core of the idea, which you can use to produce a million different solutions, tailored to your particular context and subject matter.

It is also important to realize that this structuring pattern for thesis defense presentations does not invalidate (rather, complements) other advice on preparing scientific presentations 2 , 3 , 4 and thesis defenses more specifically 5 . It is all very sound advice! For instance, once you have the structure of your Swath and Dive defense presentation, you could use the NABC technique to ensure that the Need, Approach, Benefits and Competition of each of your knowledge contributions are adequately emphasized. And you can rehearse intensively, and with an audience able to come up with nasty questions. And so on…

May you defend your thesis broadly and deeply!

Do you know other defense presentation structures that work really well in your discipline? Have you used Swath and Dive in your own defense successfully? Let us know (and share your examples) in the comments area below! (or leave a voice message)

Header image by DALL-E

Alexander, C., Ishikawa, S., & Silverstein, M. (1977). A Pattern Language: Towns, Buildings, Construction (Vol. 2). Oxford University Press. ↩︎

Carter, M. (2013). Designing science presentations: A visual guide to figures, papers, slides, posters, and more (First edition). Elsevier/Academic Press. ↩︎

Anholt, R. R. H. (2009). Dazzle ’Em with Style: The Art of Oral Scientific Presentation (2nd ed). Elsevier, Ebsco Publishing [distributor]. ↩︎

Alley, M. (2013). The craft of scientific presentations: Critical steps to succeed and critical errors to avoid (Second edition). Springer. ↩︎

Davis, M., Davis, K. J., & Dunagan, M. M. (2012). Scientific papers and presentations (Third edition). Elsevier/Academic Press. ↩︎

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Luis P. Prieto

Luis P. is a Ramón y Cajal research fellow at the University of Valladolid (Spain), investigating learning technologies, especially learning analytics. He is also an avid learner about doctoral education and supervision, and he's the main author at the A Happy PhD blog.

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Trapped in dissertation revisions?

How to create a dissertation proposal defense powerpoint (+example), published by steve tippins on june 21, 2022 june 21, 2022.

Last Updated on: 22nd May 2024, 04:14 am

As part of the dissertation process, you will need to create a dissertation proposal defense PowerPoint to present a summary of the plan for your study. You will need to show how important your study is and how it is useful. 

When creating the PowerPoint, keep in mind that you need to make sure all of your audience can understand all aspects of your study.  The exact content for the defense PowerPoint varies by college, discipline and department, so it is important that you discuss with your committee chair about the requirements. However, we will give some general guidelines that apply to most institutions.

The defense typically takes 20‐30 minutes. You should keep the timeframe in mind as you consider the information you will have in your presentation. 

Except for aspects of your presentation, such as the research question(s) or hypothesis(es), do not just read the slides. Instead, explain or expand on what is on the slides. To ensure you keep within the timeframe, practice narrating your PowerPoint presentation. 

Although the APA manual does not provide guidelines for creating a PowerPoint presentation, you will need to follow some of the APA style guidelines within your PowerPoint. 

For example, provide in-text citations for quotes, paraphrases, images, graphs, and other information that should be cited. Also, you will need to provide a list of pertinent references. 

The following are other format requirements for the slides :

• Create 17-20 slides.
• Do not provide a lot of information. Be concise and write a few sentences (approximately 1-7 on each slide). 
• Because your slides will contain only a small amount of information, any extra information that you want to touch on should be put in the notes section of the PowerPoint. 
• Write the information in your slides for visual appeal and optimum communication, using a legible font size. 
• You can use graphics and images to enhance and reinforce the information. However, ensure that they do not distract from your information.
• You can use bullet points but keep them to a minimum of 3-4 for each listing.

Example Dissertation Proposal Defense PowerPoint Template

The dissertation proposal will consist of three chapters, which you will be providing information on in the presentation. Although the contents and order of the contents may vary, there are some basic parts of the proposal that are usually required.  

The following is a breakdown of the usual contents that are included in the presentation. Each of these headings below represents the titles of each slide. The information below the headings is the type of content you will need to provide. 

Title (1 slide) : 

• Dissertation’s Title 
• Department of Program of Study/Name of University
• Chair and Committee Members

Statement of the Problem (1 slide):

• Provide the problem that your dissertation will address. 

Purpose of the Study (1 slide):

• Provide what the study will do relative to the issue(s) defined in the statement of the problem.

Significance of the Study (1 slide):

• Provide the main argument of why the solution to the problem that you propose is important. 

Research Question(s)/Hypothesis(es ) (1 slide):

• Provide the research question(s) or hypothesis(es) relevant to your field of study, written exactly as it is in your dissertation proposal.

The Literature Review (2 slides):  

• These slides should consist of a coherent, organized overview of the main literature that frames your study’s problem, and the gap in literature that your study will address. Make sure that you include the sources. 

Theoretical/Conceptual Framework (1 slide):

• This slide should consist of the theoretical/conceptual framework that will help you make sense of the phenomenon that you will investigate. 

Research Design (1 slide):

• Provide the framework for the methods of data collection and data analysis. Indicate whether the study will be quantitative or qualitative.

Sample and Population (1 slide):

• Provide the population that refers to the entire group that you will draw conclusions about, and the sample that refers to the specific group that you will collect data from.

Data Collection (1 slide):

• Provide the methods by which you will obtain the data. If the research design is quantitative, provide methods such as correlation and regression, mean, mode and median or others. If the design is qualitative, provide methods such as, interviews, questionnaires with open-ended questions, focus groups, observation, game or role-playing, case studies, or others.

Data Analysis (1-2 slides):

• This slide should contain the process you will use to understand, gather, compile, and process the data you will obtain. 

Limitations (1 slide):

• In this slide, explain the nature of the limitations and how they will be overcome during your research. 

Delimitations (1slide):

• Provide the characteristics that describe the boundaries of your study and limit the scope, such as sample size, geographical location, population traits, or others.

References (1-2 slides):

• Only provide those sources that you referred to in the presentation. Do not provide all the sources that you have in your dissertation proposal.

Thank You/Questions (1 slide):

• Use this final slide to thank your committee and to request questions from them.

Note : For information about citing your references, refer to Chapters 9 and 10 of the APA Manual 7 th edition.

For instructions on how to create a PowerPoint, see How to Create a Powerpoint Presentation .

View this video for “ Tips and Tricks for your Proposal Defense Day Presentation ” 

You can find several templates of students’ Dissertation Proposal Defense presentations online by searching for “Dissertation Proposal Defense PowerPoint.”  You can also find one at this webpage .

Steve Tippins

Steve Tippins, PhD, has thrived in academia for over thirty years. He continues to love teaching in addition to coaching recent PhD graduates as well as students writing their dissertations. Learn more about his dissertation coaching and career coaching services. Book a Free Consultation with Steve Tippins

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