- Add, change, hide, or delete comments in a presentation Article
- Share your PowerPoint presentation with others Article
- Save a presentation as a video Article
- Inspect a presentation Article
- Save PowerPoint presentations as PDF files Article
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Save PowerPoint presentations as PDF files
When you save presentation as a PDF file it freezes the formatting and layout. People can view the slides even if they don’t have PowerPoint, but they can’t make changes to it.
Select File > Export .
![powerpoint presentations pdf Save a presentation as PDF](https://support.content.office.net/en-us/media/9558b20d-7545-4cbc-9d80-31afa88b96d4.png)
Click Create PDF/XPS Document , then click Create PDF/XPS .
In the Publish as PDF or XPS dialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name box.
Optionally, if you want to change what the final PDF file is like, do any of the following:
At Optimize for , select Standard for higher quality (for example, if you want to print it). Select Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment).
Click Options to set how the presentation will appear as a PDF. Here are some of the available options:
To save the current slide only as a PDF, under Range , select Current slide .
To save specific slides as PDF, in Slides(s) , enter the slide number range in From and To boxes.
If you don't want to save slides, but instead only save comments, handouts, or Outline view, under Publish what , select an appropriate option. You can also specify the number of slides to appear in Slides per page dropdown box, and modify the order ( Horizontal or Vertical ).
You can choose to include frame slides, hidden slides, comments, ink, non-printing information such as Document properties or Document structure tags, in your PDF by selecting the appropriate options.
Click Publish .
There are two ways to make your PowerPoint for macOS presentation a PDF.
You can save your presentation as a PDF in File > Save As .
You can export your presentation as a PDF file by going to File > Export .
Both methods do the same thing, so you can choose whichever you're more familiar with when you want to create a PDF version of your presentation.
Method 1: Save your presentation as a PDF
Select File > Save As .
![powerpoint presentations pdf powerpoint presentations pdf](https://support.content.office.net/en-us/media/a2bfd8fe-c223-4043-8e71-8f6f0ba335bc.png)
Choose the location where you'd like to save your PDF, and then in the File Format menu, choose PDF.
![powerpoint presentations pdf Shows the PDF option in the File Formats list in the Save As dialog in PowerPoint 2016 for Mac.](https://support.content.office.net/en-us/media/8794853f-2c73-4469-9af8-640284dfc12a.png)
Method 2: Export your presentation as a PDF
![powerpoint presentations pdf PoweRPoint 2016 for Mac File Export](https://support.content.office.net/en-us/media/955b5739-0126-402d-8514-4217a053c930.png)
In the File Format menu, choose PDF.
![powerpoint presentations pdf PowerPoint 2016 for Mac Export PDF](https://support.content.office.net/en-us/media/36550603-d22b-4678-82eb-5df294708686.png)
Note: If you’d like to have more options to customize PDF conversions of presentations in PowerPoint for macOS, let us know by providing us feedback. See How do I give feedback on Microsoft Office? for more information.
Set the print quality of the PDF
Features such as saving notes, saving slides as handouts, including hidden slides in the PDF, or setting the PDF to a smaller file size aren't available. However, you can set the print quality of a PDF to a higher or lower standard.
Tip: PowerPoint for macOS doesn't preserve hyperlinks in PDFs but if you save your presentation to OneDrive you can open it in PowerPoint for the web and download as PDF from there. PDF files generated from PowerPoint for the web preserve hyperlinks, are accessible, and also tend to have a smaller file size.
You can set the print quality of the PDF to High , Medium , or Low —depending on your need. By default, the print quality is set to High—which is the optimal choice for printing a PDF. Follow these instructions to set the print quality of the PDF:
Click the PowerPoint menu > Preferences .
In the PowerPoint Preferences dialog box, click General .
Under Print Quality (Paper/PDF) , set the Desired Quality to an option of your choice.
![powerpoint presentations pdf Set the print quality of the PDF to High, Medium or Low](https://support.content.office.net/en-us/media/6ae4b089-c393-431b-b837-6f61dfdf5341.png)
Click the File tab, click Download As , and then click Download as PDF . (The file is converted to PDF, and then a dialog box tells you that it is ready to download.
![powerpoint presentations pdf powerpoint presentations pdf](https://support.content.office.net/en-us/media/417f1216-c5ea-408f-b84b-d3e4f47eec47.png)
Click Download . A message bar appears to show you that the downloaded PDF file is ready to save to your computer. (The exact message varies depending on the web browser you're using.)
Click Save As , and then a dialog box appears that allows you to specify where to save the file on your computer.
![powerpoint presentations pdf Facebook](https://support.microsoft.com/images/Facebook-GrayScale.png)
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How to save microsoft powerpoint presentations as pdf files.
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8 Lesser-Known Facebook Features You Should Be Using
Did you know disney+ has special features like dvds, the humble notepad is my most-used windows app, quick links, save powerpoint files as pdfs.
If you want to share your presentation with someone that doesn’t have Microsoft PowerPoint, you can save and share the file as a PDF. You can also adjust the way the slides appear on the PDF. Here's how.
When you save a PowerPoint presentation as a PDF file, the layout, format, fonts, and images of the presentation will remain the same. This lets users without access to PowerPoint view the presentation (though they are unable to edit it).
First, open the PowerPoint presentation to be saved as a PDF. Select the “File” tab and then click the “Export” option in the left-hand pane.
![powerpoint presentations pdf Select Export option in File tab](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2019/06/Select-Export-option-in-File-tab.png)
You’ll then be at the “Create PDF/XPS Document” tab. Here, select “Create PDF/XPS.”
Related: What Is an XPS File and Why Does Windows Want Me to Print to One?
![powerpoint presentations pdf Create PDF or XPS file](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2019/06/Create-PDF-or-XPS-file.png)
Window’s File Explorer will appear. Select the location in which you would like to save your new file. You can see that the “Save as type” is now PDF. You can also rename the file as you like.
You may also notice the “Optimize for” options at the bottom-right of the window:
- Standard: This is a high-quality version of the document, ideal for when you only plan to publish it online or print it out.
- Minimum Size: This is a lower-quality version of the document. It’s also suitable for publishing online, but ideal for when you need to send the document as an email attachment, as it reduces the size of the file .
You can also set specific options to adjust how the file appears. To do this, click the “Options” button underneath.
![powerpoint presentations pdf save file name and optimization options](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2019/06/save-file-name-and-optimization-options.png)
The “Options” window will appear, and you have several options to choose from. Here’s a brief overview of what’s available:
- Range: Export all slides, the current slide, or a selection of slides from your presentation.
- Publish Options: You can choose to export only comments, handouts, or outline view here by selecting the “Publish What” option. You’re also able to dictate how many slides appear on each page, flip the slides horizontally or vertically, or give the slides a frame.
- Include Non-printing Information: Include document properties or structure tags.
- PDF Options: Make the document PDF/_A compliant.
Once you’ve adjusted the options, click “OK.”
![powerpoint presentations pdf select pdf options](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2019/06/select-pdf-options.png)
Finally, back at Windows File Explorer, click “Publish.”
![powerpoint presentations pdf Publish pdf](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2019/06/Publish-pdf.png)
Your PDF is now ready to share.
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COMMENTS
Save PowerPoint presentations as PDF files. When you save presentation as a PDF file it freezes the formatting and layout. People can view the slides even if they don’t have PowerPoint, but they can’t make changes to it. Windows macOS Web. Select File > Export.
Use our online converter to quickly transform your PowerPoint presentations into PDF documents for easy sharing and storage. All slides will keep their original formatting and layout.
Turn any Microsoft PowerPoint presentation into a PDF file with the Adobe Acrobat PPT to PDF converter. Download the converted file with a click or sign in to share your PDF.
Make PPT and PPTX slideshows easy to view by converting them to PDF. Select POWERPOINT files. or drop POWERPOINT slideshows here.
Simply upload your PPT files and click the convert button. You can also batch convert PPT to PDF format. There is no software to install, it works on any web browser. Plus, no annoying registration requirements!
If you want to share your presentation with someone that doesn’t have Microsoft PowerPoint, you can save and share the file as a PDF. You can also adjust the way the slides appear on the PDF. Here's how.