example of application letter heading

Your Quick Guide to Cover Letter Headings

Let’s say you just wrote the best cover letter ever conceived by any mortal being. But no matter how amazing it is, this genius creation is completely and utterly useless if after a hiring manager or recruiter reads it, they can’t reach out and invite you to an interview or find out anything more about you. And hiring managers are busy people, so you want to make that all as easy as possible by including a clear, professional cover letter heading.

Here’s what to include in a cover letter heading, answers to some common questions, a template, and three examples of what your end product should look like.

What should you include in your cover letter heading?

Your cover letter heading should always include your:

• Location : No need to include a street address. City and state alone usually does the trick nowadays. If you’re applying from out of the area (and it’s an in-person role or remote job that requires you to be in specific states, for example) you might add “Relocating to:” or whatever describes your situation so the hiring manager knows you didn’t make a mistake.
• Email address: Keep it professional and don’t use your current work email.
• Phone number: Personal cell or home number, please!

You might also include the following depending on the situation:

• Pronouns : If you’re comfortable sharing.
• LinkedIn URL: If you have a LinkedIn profile (and in most cases you should), add it to your heading so hiring managers can easily learn more about you.
• Other relevant URLs: If you have a personal website or portfolio that’s relevant to the job you’re applying to, go ahead and link it right on your resume. You can also add links to social media profiles if they’re professional and help show you’re qualified for the job.

Traditional business letter formatting dictates that you also include the name and address of the recipient in your heading. Since no one sends cover letters through the mail anymore, you typically don’t need to worry about this. However, Smith says, it “could be relevant if you’re applying to a traditional, formal company.”

Should your cover letter heading match your resume heading?

If you’re submitting your cover letter as an email attachment or uploading it to a job application, “Be sure the cover letter heading matches your resume,” Smith says. That could mean copying the same exact heading or including all the same information if you’d like. But most importantly, make sure there are no discrepancies—for example, the same phone number and email address should appear on both documents. “I’ve seen it all,” Smith says, “and it gets confusing when job seekers include multiple ways to contact them.”

Does your cover letter heading go in the header of the document?

If you’re submitting your cover letter online, chances are both it and your resume will pass through an applicant tracking system (ATS). ATSs are programs used by employers to organize candidates, and while they’re advanced, they’re not perfect. Some ATS software will drop header and footer text when displaying cover letters and resumes to hiring managers. So better to play it safe and put your cover letter header at the top of the main text of the document.

Even if you’re using identical headers between your cover letter and resume in the same document, copy and paste rather than using the header function.

What if you’re sending your cover letter in the body of an email?

If you’re sending your cover letter in the body of an email , an actual heading is unnecessary—and might lead to some confusion on the other side. Instead, Smith recommends that you use the subject line as an opportunity to include your name and the job title you’re applying for upfront, and then “include typical heading info in your email signature,” Smith says. That means sign off with your name, and add your phone number, location, pronouns, and relevant links below that.

Cover letter heading template

If you want a no frills cover letter template, you could copy and paste our template below—we won’t tell anyone. (If your cover letter is going into an email, just paste this at the end rather than the beginning.) Feel free to play with the formatting—for example, by making your name larger, combining some info onto the same lines, adjusting the spacing, or using bold, italics, and—for the links only to avoid confusion—underlines. Just don’t forget to delete any fields you’re not including.

[Full Name] [Pronouns] [City, State] [Email address] [Phone number] [Linkedin URL] | [Personal website, portfolio, or relevant social media profile url]

Cover letter heading examples

Here are a few example cover letter headings:

Thomas Chang he/him Chicago, IL [email protected] 555-555-5555 www.linkedin.com/in/tchang98

Alia Farukh Relocating to: Washington, DC [email protected] | 999-999-9999 | she/her www.linkedin.com/in/art-alia-farukh | alia.art.net

Benjamin Andrew White Phone: 111-111-1111 — Email: [email protected] — Pronouns: he/they LinkedIn: www.linkedin.com/in/benjamin-andrew-white-writer Portfolio: bennydrewwrites.com — Twitter: @bennydrew

• Career Blog

Cover Letter Heading: 10 Best Examples for 2024

A cover letter is an essential document that accompanies a resume when applying for a job. It serves as an introduction to the candidate and provides an opportunity to showcase their skills and qualifications. While the resume lists the candidate’s experience, education, and achievements, a cover letter allows the candidate to explain why they are the best fit for a particular position.

A well-crafted cover letter can make a difference in a hiring manager’s decision to invite a candidate for an interview. A cover letter allows the candidate to personalize their application and demonstrate their interest in the company and position they are applying for. It is an opportunity to highlight specific skills and experiences that make the candidate a strong fit for the job.

Purpose of Cover Letter Heading

The heading of a cover letter is the first thing that the hiring manager will see. It should include the candidate’s contact information, the date, and the recipient’s name and address. The purpose of the heading is to make the cover letter look professional and informative.

The Basics of a Cover Letter Heading

When it comes to writing a cover letter, one of the crucial parts to pay attention to is the heading. In this section, we will discuss the definition of a cover letter heading, where to place it, what should be included, and tips for creating a strong cover letter heading.

A. Definition of Cover Letter Heading

The cover letter heading is the section that appears at the top of the cover letter. It contains important information that introduces the letter and provides context about the applicant. Typically, the heading includes the applicant’s name, address, phone number, and email address. The employer also expects the date they received the letter to be present.

B. Where to Place Cover Letter Heading

The cover letter heading should be placed at the beginning of the cover letter, right at the top of the page. It should appear aligned to the left-hand margin of the document.

C. What Should be Included in Cover Letter Heading

As previously mentioned, the cover letter heading should include essential personal information such as the applicant’s name, address, phone number, and email address. If the letter is being sent via email, including the applicant’s HTML email signature (if they have one) may be an additional, more professional touch. Additionally, it’s important to include the date the letter was written, as well as the employer or hiring manager’s name and address.

D. Tips for Creating a Strong Cover Letter Heading

A strong cover letter heading should be easy to read and contain all the necessary information. Here are some tips to guide you:

Use a legible font: choose a font that’s easy to read, popular examples include Arial or Times New Roman.

Keep it brief: the cover letter heading doesn’t need to be too long. Just include the essentials and keep it concise.

Use appropriate spacing: ensure there’s enough spacing between each line that will make the heading clear, easy to read, and navigate.

Add a personal touch: consider adding a professional-looking personal logo or design to your header that visually elevates the heading and makes it stand out.

Proofread: Finally, review and confirm that all information is correct and up-to-date, this helps avoid any errors that might distract attention from what should be communicated in the letter.

By following these tips and best practices, you can make sure that your cover letter heading stands out from the rest and provides the employer with the information they need. This will increase your chances of getting the hiring manager’s attention and landing the job you want.

Best Examples of Cover Letter Heading

One of the most important aspects of a cover letter is the heading, as it sets the tone for the entire document. Here are 10 examples of the best cover letter headings:

Example 1: Traditional Heading

A traditional heading includes your name, contact information, and the date of the application. It’s a classic and professional option that never goes out of style.

Example 2: Modern Heading

A modern heading can incorporate a bold font, unique design, or color to grab the reader’s attention. It shows off your creativity and attention to detail.

Example 3: Minimalist Heading

A minimalist heading uses simple and clean lines to convey a sense of sophistication and professionalism. It’s a great option for industries like finance or law.

Example 4: Creative Heading

A creative heading incorporates elements like graphics or images to showcase your personality and stand out from the competition. It can work well in artistic or design-related fields.

Example 5: Unique Heading

A unique heading can include a catchy tagline, quote, or reference to the job you’re applying for. It captures the reader’s attention and makes a memorable impression.

Example 6: Professional Heading

A professional heading includes your name, job title, and contact information. It’s straightforward and highlights your experience and qualifications.

Example 7: Personalized Heading

A personalized heading references the company or position you’re applying for, and shows that you’ve done your research and know what the company values.

Example 8: Industry-Specific Heading

An industry-specific heading includes relevant keywords and phrases that align with the industry or job you’re applying for. This shows that you have a strong understanding of the field.

Example 9: Keyword-Optimized Heading

A keyword-optimized heading uses specific keywords and phrases from the job posting to ensure that your application doesn’t get overlooked by applicant tracking systems.

Example 10: Eye-catching Heading

An eye-catching heading uses a bold font, color, or unique design to catch the reader’s attention and make a lasting impression. It’s a great option for creative fields.

Your cover letter heading should be a reflection of your personal style and the job you’re applying for. Use these 10 examples as a starting point to create a heading that stands out and sets you apart from the competition.

How to Choose the Best Cover Letter Heading for Your Application

When it comes to crafting a cover letter heading that will catch a potential employer’s eye, there are several factors to consider. These include the job requirements and company culture, your personal brand and industry, and the purpose and tone of your cover letter. By tailoring your heading to the job and employer, you can increase your chances of standing out among other applicants.

A. Analyze the Job Requirements and Company Culture

Before crafting your cover letter heading, carefully analyze the job requirements and company culture. Look for keywords and phrases that are frequently used in the job description, as well as any specific company values or mission statements mentioned on the company website. This will give you a better sense of what the employer is looking for in a candidate and how you can position yourself as a strong fit for the role.

B. Consider Your Personal Brand and Industry

Your personal brand and industry should also play a role in choosing the best cover letter heading. If you work in a more creative industry, for example, you may want to use a more colorful and unique heading that reflects your personality and design skills. On the other hand, if you work in a more traditional or conservative industry, a more straightforward and professional heading may be more appropriate.

C. Determine the Purpose and Tone of Your Cover Letter

The purpose and tone of your cover letter should also guide your choice of heading. If you are applying for a job with a specific company, you may want to use the company name in your heading to show your interest and attention to detail. If you are hoping to convey a more personal or passionate tone, you may want to use a heading that highlights your motivation for applying to the job.

D. Tailor Your Heading to the Job and Employer

Ultimately, the key to choosing the best cover letter heading is to tailor it to the job and employer. This means taking into account the job requirements, company culture, your personal brand and industry, and the purpose and tone of your cover letter. By doing so, you can create a heading that stands out from the competition and captures the attention of your potential employer.

Common Mistakes to Avoid in Cover Letter Heading

Your cover letter heading is the first thing that recruiters and hiring managers see when they open your application. It’s essential to make a great first impression, and avoid the following mistakes:

A. Using Unprofessional or Offensive Language

Your cover letter heading should be professional and free of any offensive language. Avoid using slang or phrases that may be inappropriate in a professional setting. Make sure to spell check and double-check your wording before submitting.

B. Creating a Bland or Generic Heading

Avoid using a generic heading that does not give any information about the specific job or industry you are applying to. Customize your heading to fit the job that you are applying for, and make sure it stands out among other applications.

C. Failing to Customize the Heading for Each Application

Every job posting is different, and your cover letter heading should reflect that. Make sure to customize your heading for each job you apply to, including any specific requirements or qualifications listed in the job posting.

D. Making Spelling or Grammar Errors in the Heading

Spelling and grammar errors are a red flag for recruiters and hiring managers. Make sure to proofread your heading carefully, and have someone else check it as well. A second set of eyes can catch mistakes that you may have missed.

E. Including Irrelevant Information in the Heading

Your cover letter heading should be concise and relevant to the job you are applying for. Avoid including any unnecessary or irrelevant information, such as your address or personal information. Stick to the job title and any relevant qualifications or skills.

By avoiding these common mistakes, you can create a professional and effective cover letter heading that will grab the attention of recruiters and hiring managers. Remember, your cover letter heading is the first impression you make, so make it count!

Frequently Asked Questions about Cover Letter Heading

When it comes to crafting a cover letter, one of the most important elements is the heading. A well-written heading can grab the attention of the hiring manager and make your application stand out. However, there are several questions that often arise when it comes to creating a cover letter heading. Below are some frequently asked questions and their answers.

A. Should I Use the Same Heading for Every Cover Letter?

While it may be tempting to use the same cover letter heading for every application, it’s important to customize your heading for each job you apply for. This can include using the company name, position title, or other relevant information to make your application more tailored to the specific job.

B. How Long Should My Cover Letter Heading Be?

Your cover letter heading should be brief and to the point. Generally, it should not exceed two lines. This ensures that it doesn’t take up too much space on the page and keeps your application looking clean and professional.

C. Can I Include a Tagline or Slogan in my Heading?

Including a tagline or slogan in your heading can be a great way to showcase your personal brand and make your application stand out. However, it’s important to ensure that the tagline is relevant to the job you are applying for and that it doesn’t detract from the main content of your cover letter.

D. Is it Okay to Use a Colored or Graphic Header for My Cover Letter?

While a colored or graphic header can add visual interest to your cover letter, it’s important to use them sparingly and appropriately. If you’re applying for a creative role, a colored or graphic header may be appropriate, but for most jobs, a simple and professional heading is the way to go.

E. Should I Include My Contact Information in the Heading or Body of My Cover Letter?

Including your contact information in the heading of your cover letter can make it easier for the hiring manager to reach out to you. However, it’s also okay to include your contact information in the body of your cover letter, either at the top or bottom of the page. Just be sure to double-check that you’ve included all the necessary information, including your phone number and email address, so that the hiring manager can easily reach out to you if necessary.

Crafting a strong cover letter heading requires attention to detail and careful consideration. By customizing your heading for each job, keeping it brief and to the point, and ensuring that it’s relevant and professional, you can create a great first impression with your application.

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How to Write Letter Headings

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What is a letter heading?

What to include in a letter heading, how to write letter headings, letter heading template, letter heading example, tips for creating a professional letter heading.

Learning how to properly create letter headings can allow you to seem more reputable, especially as it pertains to applying for jobs and other professional endeavors. As one of the most important elements of any letter, letter headings not only provide your reader with information but they also make them appear more professional. This article discusses the various aspects of letter headings and provides a template, an example and some extra tips to create a professional letter heading of your own.

A letter heading is the top section of any letter that provides the reader with your contact information as well as the information of the recipient. Most commonly used on cover letters, professional letters and academic letters, letter headings can be in any format from casual to formal. Although you can create a letter without a heading, doing so is a method of letting your addressee know that the contents of the letter are important.

Here are the standard elements to include in a letter heading:

Your first and last name

Start the letter heading with your legal first and last name. If you sometimes go by an abbreviated version of your name, be sure to write whichever one you use in professional settings.

The address where you can be reached

This is either your local address, your permanent address, a P.O. box or the address of your company or organization. 

Phone number

This should be the number that makes the most sense. For instance, if you are writing from your employer’s address, you will want to include your work number. If you are writing from home, you will want to include your home or cell number. If you have your own business line, this may be the number you choose to use.

Email address

You will want to include your professional email address or in the case of a friendly letter, you can include your most-used email address. 

Here are some steps you can follow to create your letter heading:

1. First, pick your paper

The type of paper you choose to print your letter on can make all the difference. For instance, if you are writing something from your company or job, you may want to use paper that has a company letterhead. In this case, you will not need to include the information that is already included in the letterhead. 

Alternately, if you are using blank paper and already have a header image saved on your computer, you can simply copy and paste that to the top of the document. You can also use fancy stationery to give your letter a more personal touch. If you will be emailing the letter rather than mailing it, you can skip this step. However, you can include a simple graphic design or your company logo. 

2. Second, create your document

You can create your document using your favorite word processing program such as Microsoft Word. You will want to start with a blank document or use an existing letter template. 

3. Third, type your business name

If you are starting with a blank document and writing on behalf of your job or business, you should begin by typing the name of the business in the top left corner. If you are writing a personal letter, you will start by putting your return address in the upper right corner. 

4. Fourth, type your return address

From there, you need to type in the return address of your home, job or business. Alternatively, you can also include a P.O. Box. 

5. Fifth, add optional contact information

You can also include information such as a phone number, email address and your social media handles. 

6. Next, include the date

From there, you will skip a line and write the date. This can be either the date you are writing it or the day you plan on sending it. You can choose the most common U.S. format, in which the month comes before the day and the year. For example, October 30, 2020. 

7. Finally, add the recipient’s address

Skipping another line, and then add in the name and address of the intended recipient. 

Here is a template you can use as a guide when you are creating your own letter heading: 

[Business name, if sending on behalf of your job or business] [Street address] [City, state and zip code] [Phone number] [Email address] [Additional information, such as social media handles]

[First and last name] [Business name] [Street address] [City, state and zip code]

Here is an example of a professional letter heading:

Reality Bytes Inc. 330 Main Street Albany, NY 12084 Phone: (555) 555-5555 [email protected] Instagram handle: @realitybytesinc

January 12, 2020

Joe White Corporate Computer Solutions 111 Winner’s Circle Phoenix, AZ 85001

Here are some tips for extra guidance to create a professional letter heading:

• Use Times New Roman or Arial font for business letters
• Use 12 point font for business letters
• If you are writing a personal letter, you can customize it as you wish
• Don’t forget to add a line space between your contact information and the date 
• Add a line space between the date and the recipient’s contact information
• Add a line space between the recipient’s contact information and your greeting
• There is no need to include your name in the heading as you will be signing the document after the closing
• If you are writing a personal letter, you do not need to include the recipient’s address in the heading
• If you do not know the recipient’s name, you can simply write the name of the department they work in instead

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• Career Planning
• Finding a Job
• Cover Letters

Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

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How to Write an Application Letter

How do you write an application letter that can get you the job you desire?

Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.

Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.

Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.

This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you  apply for fewer jobs, but land more interviews .

If you are tired of getting  rejected every time you apply for a job vacancy , then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:

• What is an application letter
• Importance of an application letter
• Difference between an application letter and a resume letter
• How to write an application letter
• Application letter examples

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What is an Application Letter?

A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.

Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.

Read:   How to Write an Application Letter in Nigeria for a Teaching Job

When You Should Write an Application Letter.

Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.

When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.

The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.

For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.

This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.

Why You Should Write an Application Letter for a Job

Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:

• It serves as a formal introduction between you and your prospective employer.
• It can help you access hidden jobs.
• It can help you to be a step ahead of other job seekers.
• It puts you in a less competitive circle in comparison with what happens when jobs are advertised with thousands of applicants showing interest.
• It can help you boycott the process of applying for a job online, and writing a resume letter because most times application letters stand alone.

Difference between a Job Application Letter and a Cover Letter

Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.

• An application letter is intended to stand alone, while a cover letter is usually accompanied by a CV or resume.
• A resume/cover letter will contain a brief introduction that consists of three to four sentences about the job seekers' experience, education, accomplishment and why the job seeker feels he/she is the best candidate for the job. On the other hand, an application letter may have a more extensive introduction because it is meant to stand alone just like the CV.
• An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter, on the other hand, should not contain too much information about the job seekers because it is merely an introduction to the resume.
• A cover letter is like an elevator pitch. It is intended to capture the reader's attention enough to make the recruiter or hiring manager want to review the CV.
• A cover letter is usually used by a job seeker to show interest in a job vacancy after which the job seeker will attach a detailed document (which is usually a CV). An application letter is mostly used by a job seeker to show interest in an unsolicited job.

Learn  how to write a stunning cover letter  now.

How to Write An Application Letter in 10 Easy Steps

These tips will guide you on how you can write an application letter:

• Write an Outline
• Write your first draft
• Use a friendly tone
• Make it concise
• Tailor the job application letter to the job specification and company requirement
• Use typed and not handwritten documents
• Use quality paper
• Write a mind blowing ending

Are you applying for a security job, but don't know how to write an application letter? Read how to write an application letter for a security job in Nigeria

1. Write an Outline : Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.

An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.

2. Write a Draft : After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.

When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.

3. Salutation : Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.

It is important for you to know some tips on salutation before you start writing your application letter:

• You should put a comma at the end of your salutation
• If you are addressing more than one recipient, you should address the recipient as ‘Dear Sirs/Madams’.
• If you don’t know the name of the recipient, you should address the person as ‘Dear Sir/Madam’.
• If the recipient's gender is not known, you should address the person with the full name. Like; ‘Dear David Houston’.

 4.  Tone : Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.

5. Be Brief : As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.

Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.

6. Tailor the letter to the job and the company : Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.

Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.

7. Use typed and not handwritten documents : Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.

8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.

9. Proof-reading : proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.

Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.

 10.  Ending your application letter : When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.

These are common closing that you can use to end your application letter:

• ‘Sincerely’ or your ‘faithfully’
• ‘Your Truly’
• ‘Faithfully Yours’

Application Letter Example for Any Job Vacant Position

Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.

Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.

The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.

The heading of your application letter includes the contact information and the salutation.

Contact information

(Your contact information)

City, State Zip Code

Phone Number

Email Address

(The employer’s contact information)

Dear Mr./Ms. Last Name,

(Salutation)

Salutation is the polite greeting that is usually at the beginning of the application after the contact information of the. The common salutation format is ‘Dear Mr./Ms’ followed by the person’s last name.

The body of the application letter

The body of your application letter lets your prospective employer know the position that you are applying for, why they should consider your application and how they would finally follow you up if they consider you for the position.

The body of your application letter is made up of different paragraphs leading up to the conclusion. Here we are going to look at the different paragraphs.

First paragraph

The first paragraph of your application letter will include information about why you are writing the letter in the first place. It is in this paragraph that you will mention the job that you are applying for and where you saw the job application.

It is in the first paragraph that you create a lasting impression on the employer. This is where you sell yourself to your prospective employer.

Second and third paragraph

The second and the third paragraph of your application letter should tell your prospective employer what you have to offer the company and what you have to offer performing the job.

These paragraphs are the most important in your application letter because this is where you have to prove to the employer that you meet the need of what the employer is looking for.

This is where you would have to share the experience, skills and accomplishments that suggest you as the best person for the job.

Remember to state how your qualification makes you the best person for the job.

Note : You should research the company and find out some information that will help you emphasize that you are the best person for the position. You can research the role that you would love to fill to find out the company’s expectation for the role, and then tailor your application in that regards.

You should also not forget to make use of specific example where possible. If you say that you are a skilled at marketing products, you should be able to give examples that would emphasize that.

Last paragraph

The last paragraph of your application letter should summarize your application letter. You should also thank your employer in this part of your application letter. You should conclude this paragraph by thanking your employer for considering you for the position.

You can also include information on how the employer or the company will follow you up.

Complimentary close

You should sign off your letter with a polite close. For example;

Signature (for a hard copy letter)

Typed Signature

Job Application Letter   Example for an Experienced Job Candidate

Writing an application letter for a job may not be an easy thing to do especially when you are writing one for the first time.

Looking at an application letter example will help write your own without much stress. This application letter example will guide you to write your application letter.

David Emmanuel

11 South Street

Ocean View Estate, Lekki,

Lagos, Nigeria.

555-555-5555

[email protected]

November 13th, 2019.

Judith Peterson

Human Resources Director

Capital Solutions, Inc.

101 Admiralty Way

Lekki, Lagos,

Dear Mr. Judith,

I was very happy when my friend, Daine James, told me that Capital Solutions are searching for a Human Resources Specialist with a minimum of two years experience.

From my research on the company, I learned that Capital Solutions see team work as an important aspect of performance that can help the company reach its goals, and how much the company needs a Human Resources specialist that would join the team and start performing at once. I believe that I am that ideal candidate for your team.

I am David Emmanuel, a graduate of Human Resources and Personnel Management from the University of Lagos. My 5 years of experience in Human Resources practices has made me become a Human Resources specialist.

In my current as the Human Resources Manager, I manage a team of 20 staff members, organize on-boarding program for new staff, and prepare pay role for the company. I also have experience in:

• Data entry and data reporting on HRM software
• Recruiting and hiring processes (which includes; creating job descriptions, posting job vacancies, creating candidate awareness on available job vacancies, screening CVs and scheduling interviews).
• Organizing company event. (Organizing end of the year party and team bonding events).

I would love to speak with you about my qualifications and what I can do for your team. Thank you for your consideration.

(Signature)

David Emmanuel.

Job Application Letter   Example for Job Candidates with No Experience

Jane Aderinsola

11 Ajayi Close,

111-333-4444

John Samuel

Dear Mr Emmanuel,

I was extremely excited when a friend mentioned the opening for the role of a customer service intern. I recently graduated from the University of Lagos, where I studied Mass Communication. I am very passionate about customer service, which is why I am excited about this position.

As a first-class graduate of Mass Communication, and as a one-time public relations officer for the students’ Union. I have learned how to effectively communicate and manage relationships with diverse people.

Asides from my graduate program, I have also taken different certificate courses and training in customer service practices and public relations. I recently attended a 2-weeks customer service training where I learned: The ethics of customer services, telephone etiquette, and I improved my written communication skills.

From my education, training and experience, I have been able to build the following skills:

· Excellent communication skills

· Good listening skills

· Improve my writing skills

· People management skills

· Interpersonal skills

· MS Office

I believe that my education, experience, and training in Mass communication and customer service practices has prepared me for this internship role.

Considering the great milestone that ABC company has achieved over time, I am certain that this company will be a great environment for me to grow my career as well as contribute to the success of the organization.

I look forward to a scheduled time where we can discuss my qualification as regards the internship.

Thank you for your consideration .

Application Letter FAQ

1: should my cv be accompanied by an application letter .

The answer is yes, your CV or résumé should always be accompanied by an application letter. It's an important self-marketing tool which you shouldn't fail to utilize.

2:  How Should I Format My Application Letter?

Your application letter should be formatted the following way: ●    Heading (hard copy) or Subject (Email) ●    Salutation Check this post for more infomration on how to format your application letter

3:  What Should I Include In My Application Letter?

Your application letter should include relevant work history and skills, the significant role you played in your previous job which matches the job you are now applying for, why you would be a  good fit for the role, achievements, and any industry certifications you possess

4: How Long Should My Application Letter Be?

Typical, a cover letter should be half a page, or one full page in length. Break it into paragraphs, so that the information can be easily and quickly absorbed by the recruiter.

Having a professional application letter can help you land the job of your dreams without having to wait for years. Companies receive loads of application letters daily, but learning how to write an effective application letter can help stand out from other job seekers.

Looking to land your dream job? See  100 interview questions and answers  to get you prepared for the big day.

Staff Writer

24 comment(s).

You explain it very well because your way of explanation is lovely. I am a social person, and I read many blogs from different websites. is one of them. He can also provide us with good information. I appreciate it. Keep it up.

Thank you very much Meave for your comment. 

You have explained well. But what if the person doesn't have any working experience? 

Thank you Ozuu for your comment. The post has been updated, so you can look at the application letter example for job seekers with no experience.

It is the section before the application letter FAQ.

thanks it has helped me

I love yr explanation but  what if the person is not a graduate ,and have no experience, if the person is an ssce holder , how we the person write the application Letter

I appreciate your work,good explanation.It really helped me

I really appreciate your explanation,it was very helpful

You explained very well... Thanks so much

Thank you for your explanation  but what about shs graduate 

Thanks alots your explanation helps.

Thanks for your vivid insight on this subject. I actually benefited alot. Keep it up. 

Best regards from;

EMMANUEL SUNDAY

Wow! Never knew that there's a difference between application letter and CV cover letter.  Thanks for your explanation, was really helpful.

The lecture is very educative. 

What if you are writing an application letter for a job that isn't related to your specialty. 

Example, you studied banking and finance but wanting to write for a position of a human resource and you don't have any experience on that. How will you go about it? 

I love this question, can someone answer this

This article is fantastic and I got some good information by reading this. 

Nice comment, <a href=";>check this out also.</a>

Leave a Comment

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