book report in apa format

How to Write a Book Report in APA Format

Allene e swienckowski.

APA refers to the American Psychological Association, and the format is used typically to cite scholarly papers in the social sciences. Like most formal paper written for a class, APA format requires that the paper be written on standard sized paper in 10-12 point font, Times New Roman preferred with once-inch margins on all sides.

Explore this article

• Create a page header
• Create a title page for your book report
• Tell the book
• Create a Title page

things needed

1 apa format, 2 create a page header.

Create a page header. To make a page header, the page numbers should appear at the very top right of the page and the name of the paper or the title of your paper should start on the first line to the very left of the page. In most scholarly papers, the APA format would require you to create four major sections for your report: the Title Page, The Abstract, The Main Body and the References. The APA for mat for a book report would follow the same physical appearance of a scholarly paper but the sections of the report would differ.

3 Create a title page for your book report

The Fiction Book Report Create a title page for your book report. Write the name of the book, underlined, on the left hand side of the page and on the following line on the left give the name of the author of the book. The next page will again begin with the page header, and then list the publication information about the book, such as the name of the publisher, the year the book was published and the number of pages in the book, all on separate lines on the left hand side of the page. The next page will give the genre of the book followed by a brief introduction about the book, usually one to two pages long.

4 Tell the book

Body of a Fiction Book Report Tell what the book is about. Give information about the setting, who is telling the story, who is the protagonist or antagonist and the other major characters in the book. It is also important to say what tone the author conveyed in the story. You should give a plot summary, the climax and the plot resolution and or any literary devices used in the novel. List your impressions about the book. Write a strong conclusions.

5 Create a Title page

The Non-Fiction Book Report Create a Title page for the non-fiction book report and follow the above instructions. Give a general overview of the topic, the main points and the main argument of the author. State the thesis. Give the important conclusions of the book. Analyze and evaluate the book by answering these questions. Did the author prove her thesis? Why or why not? What effect did the author’s writing have on the reader? What are the strengths and weaknesses of the book? Finish by giving your overall response to the book. Write a convincing conclusion to your report that highlights the introduction and body of your report.

• 1 The Owl at Purdue

About the Author

Allene E. Linden Swienckowski's articles have appeared in OpenSalon.com and Allvoices.com for two years. Swienckowski contributed to Suite101.com, the "LA Times/ Sunday Magazine," "Pasadena Star News," and "The Village Voice." Ms. Swienckowski attended UCLA, USC and Cal State University at Los Angeles.

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How to Write a Book Report

Use the links below to jump directly to any section of this guide:

Book Report Fundamentals

Preparing to write, an overview of the book report format, how to write the main body of a book report, how to write a conclusion to a book report, reading comprehension and book reports, book report resources for teachers .

Book reports remain a key educational assessment tool from elementary school through college. Sitting down to close read and critique texts for their content and form is a lifelong skill, one that benefits all of us well beyond our school years. With the help of this guide, you’ll develop your reading comprehension and note-taking skills. You’ll also find resources to guide you through the process of writing a book report, step-by-step, from choosing a book and reading actively to revising your work. Resources for teachers are also included, from creative assignment ideas to sample rubrics.

Book reports follow general rules for composition, yet are distinct from other types of writing assignments. Central to book reports are plot summaries, analyses of characters and themes, and concluding opinions. This format differs from an argumentative essay or critical research paper, in which impartiality and objectivity is encouraged. Differences also exist between book reports and book reviews, who do not share the same intent and audience. Here, you’ll learn the basics of what a book report is and is not.

What Is a Book Report?

"Book Report" ( ThoughtCo )

This article, written by a professor emeritus of rhetoric and English, describes the defining characteristics of book reports and offers observations on how they are composed.

"Writing a Book Report" (Purdue OWL)

Purdue’s Online Writing Lab outlines the steps in writing a book report, from keeping track of major characters as you read to providing adequate summary material.

"How to Write a Book Report" ( Your Dictionary )

This article provides another helpful guide to writing a book report, offering suggestions on taking notes and writing an outline before drafting. 

"How to Write a Successful Book Report" ( ThoughtCo )

Another post from ThoughtCo., this article highlights the ten steps for book report success. It was written by an academic advisor and college enrollment counselor.

What’s the Difference Between a Book Report and an Essay?

"Differences Between a Book Report & Essay Writing" ( Classroom)

In this article from the education resource Classroom,  you'll learn the differences and similarities between book reports and essay writing.

"Differences Between a Book Report and Essay Writing" (SeattlePi.com)

In this post from a Seattle newspaper's website, memoirist Christopher Cascio highlights how book report and essay writing differ.

"The Difference Between Essays and Reports" (Solent Online Learning)

This PDF from Southampton Solent University includes a chart demonstrating the differences between essays and reports. Though it is geared toward university students, it will help students of all levels understand the differing purposes of reports and analytical essays.

What’s the Difference Between a Book Report and a Book Review?

"How to Write a Book Review and a Book Report" (Concordia Univ.)

The library at Concordia University offers this helpful guide to writing book report and book reviews. It defines differences between the two, then presents components that both forms share.

"Book Reviews" (Univ. of North Carolina)

The University of North Carolina at Chapel Hill’s writing guide shows the step-by-step process of writing book reviews, offering a contrast to the composition of book reports.

Active reading and thoughtful preparation before you begin your book report are necessary components of crafting a successful piece of writing. Here, you’ll find tips and resources to help you learn how to select the right book, decide which format is best for your report, and outline your main points.

Selecting and Finding a Book

"30 Best Books for Elementary Readers" (Education.com)

This article from Education.com lists 30 engaging books for students from kindergarten through fifth grade. It was written by Esme Raji Codell, a teacher, author, and children's literature specialist.

"How to Choose a Good Book for a Report (Middle School)" (WikiHow)

This WikiHow article offers suggestions for middle schoolers on how to choose the right book for a report, from getting started early on the search process to making sure you understand the assignment's requirements.

"Best Book-Report Books for Middle Schoolers" (Common Sense Media)

Common Sense Media has compiled this list of 25 of the best books for middle school book reports. For younger students, the article suggests you check out the site's "50 Books All Kids Should Read Before They're 12."

"50 Books to Read in High School" (Lexington Public Library)

The Lexington, Kentucky Public Library has prepared this list to inspire high school students to choose the right book. It includes both classics and more modern favorites.

The Online Computer Library Center's catalogue helps you locate books in libraries near you, having itemized the collections of 72,000 libraries in 170 countries.

Formats of Book Reports

"Format for Writing a Book Report" ( Your Dictionary )

Here, Your Dictionary supplies guidelines for the basic book report format. It describes what you'll want to include in the heading, and what information to include in the introductory paragraph. Be sure to check these guidelines against your teacher's requirements.

"The Good Old Book Report" (Scholastic)

Nancy Barile’s blog post for Scholastic lists the questions students from middle through high school should address in their book reports.

How to Write an Outline

"Writer’s Web: Creating Outlines" (Univ. of Richmond)

The University of Richmond’s Writing Center shows how you can make use of micro and macro outlines to organize your argument.

"Why and How to Create a Useful Outline" (Purdue OWL)

Purdue’s Online Writing Lab demonstrates how outlines can help you organize your report, then teaches you how to create outlines.

"Creating an Outline" (EasyBib)

EasyBib, a website that generates bibliographies, offers sample outlines and tips for creating your own. The article encourages you to think about transitions and grouping your notes.

"How to Write an Outline: 4 Ways to Organize Your Thoughts" (Grammarly)

This blog post from a professional writer explains the advantages of using an outline, and presents different ways to gather your thoughts before writing.

In this section, you’ll find resources that offer an overview of how to write a book report, including first steps in preparing the introduction. A good book report's introduction hooks the reader with strong opening sentences and provides a preview of where the report is going.

"Step-by-Step Outline for a Book Report" ( Classroom )

This article from Classroom furnishes students with a guide to the stages of writing a book report, from writing the rough draft to revising.

"Your Roadmap to a Better Book Report" ( Time4Writing )

Time4Writing offers tips for outlining your book report, and describes all of the information that the introduction, body, and conclusion should include.

"How to Start a Book Report" ( ThoughtCo)

This ThoughtCo. post, another by academic advisor and college enrollment counselor Grace Fleming, demonstrates how to write a pithy introduction to your book report.

"How to Write an Introduction for a Book Report" ( Classroom )

This brief but helpful post from Classroom  details what makes a good book report introduction, down to the level of individual sentences.

The body paragraphs of your book report accomplish several goals: they describe the plot, delve more deeply into the characters and themes that make the book unique, and include quotations and examples from the book. Below are some resources to help you succeed in summarizing and analyzing your chosen text.

Plot Summary and Description

"How Do You Write a Plot Summary?" ( Reference )

This short article presents the goals of writing a plot summary, and suggests a word limit. It emphasizes that you should stick to the main points and avoid including too many specific details, such as what a particular character wears.

"How to Write a Plot for a Book Report" ( The Pen & The Pad )

In this article from a resource website for writers, Patricia Harrelson outlines what information to include in a plot summary for a book report. 

"How to Write a Book Summary" (WikiHow)

Using Harry Potter and the Sorcerer’s Stone as an example, this WikiHow article demonstrates how to write a plot summary one step at a time.

Analyzing Characters and Themes

"How to Write a Character Analysis Book Report" ( The Pen & The Pad )

Kristine Tucker shows how to write a book report focusing on character. You can take her suggestions as they are, or consider  incorporating them into the more traditional book report format.

"How to Write a Character Analysis" (YouTube)

The SixMinuteScholar Channel utilizes analysis of the film  Finding Nemo to show you how to delve deeply into character, prioritizing inference over judgment.

"How to Define Theme" ( The Editor's Blog )

Fiction editor Beth Hill contributes an extended definition of theme. She also provides examples of common themes, such as "life is fragile."

"How to Find the Theme of a Book or Short Story" ( ThoughtCo )

This blog post from ThoughtCo. clarifies the definition of theme in relation to symbolism, plot, and moral. It also offers examples of themes in literature, such as love, death, and good vs. evil.

Selecting and Integrating Quotations

"How to Choose and Use Quotations" (Santa Barbara City College)

This guide from a college writing center will help you choose which quotations to use in your book report, and how to blend quotations with your own words.

"Guidelines for Incorporating Quotes" (Ashford Univ.)

This PDF from Ashford University's Writing Center introduces the ICE method for incorporating quotations: introduce, cite, explain.

"Quote Integration" (YouTube)

This video from The Write Way YouTube channel illustrates how to integrate quotations into writing, and also explains how to cite those quotations.

"Using Literary Quotations" (Univ. of Wisconsin-Madison)

This guide from the University of Wisconsin-Madison’s Writing Center helps you emphasize your analysis of a quotation, and explains how to incorporate quotations into your text.

Conclusions to any type of paper are notoriously tricky to write. Here, you’ll learn some creative ways to tie up loose ends in your report and express your own opinion of the book you read. This open space for sharing opinions that are not grounded in critical research is an element that often distinguishes book reports from other types of writing.

"How to Write a Conclusion for a Book Report" ( Classroom )

This brief article from the education resource  Classroom illustrates the essential points you should make in a book report conclusion.

"Conclusions" (Univ. of North Carolina)

The University of North Carolina at Chapel Hill’s Writing Center lays out strategies for writing effective conclusions. Though the article is geared toward analytical essay conclusions, the tips offered here will also help you write a strong book report.

"Ending the Essay: Conclusions" (Harvard College Writing Center)

Pat Bellanca’s article for Harvard University’s Writing Center presents ways to conclude essays, along with tips. Again, these are suggestions for concluding analytical essays that can also be used to tie up a book report's loose ends.

Reading closely and in an engaged manner is the strong foundation upon which all good book reports are built. The resources below will give you a picture of what active reading looks like, and offer strategies to assess and improve your reading comprehension. Further, you’ll learn how to take notes—or “annotate” your text—making it easier to find important information as you write.

How to Be an Active Reader

"Active Reading Strategies: Remember and Analyze What You Read" (Princeton Univ.)

Princeton University’s McGraw Center for Teaching and Learning recommends ten strategies for active reading, and includes sample diagrams.

"Active Reading" (Open Univ.)

The Open University offers these techniques for reading actively alongside video examples. The author emphasizes that you should read for comprehension—not simply to finish the book as quickly as possible.

"7 Active Reading Strategies for Students" ( ThoughtCo )

In this post, Grace Fleming outlines seven methods for active reading. Her suggestions include identifying unfamiliar words and finding the main idea. 

"5 Active Reading Strategies for Textbook Assignments" (YouTube)

Thomas Frank’s seven-minute video demonstrates how you can retain the most important information from long and dense reading material.

Assessing Your Reading Comprehension

"Macmillan Readers Level Test" (MacMillan)

Take this online, interactive test from a publishing company to find out your reading level. You'll be asked a number of questions related to grammar and vocabulary.

"Reading Comprehension Practice Test" (ACCUPLACER)

ACCUPLACER is a placement test from The College Board. This 20-question practice test will help you see what information you retain after reading short passages.

"Reading Comprehension" ( English Maven )

The English Maven site has aggregated exercises and tests at various reading levels so you can quiz your reading comprehension skills.

How to Improve Your Reading Comprehension

"5 Tips for Improving Reading Comprehension" ( ThoughtCo )

ThoughtCo. recommends five tips to increase your reading comprehension ability, including reading with tools such as highlighters, and developing new vocabulary.

"How to Improve Reading Comprehension: 8 Expert Tips" (PrepScholar)

This blog post from PrepScholar provides ideas for improving your reading comprehension, from expanding your vocabulary to discussing texts with friends.

CrashCourse video: "Reading Assignments" (YouTube)

This CrashCourse video equips you with tools to read more effectively. It will help you determine how much material you need to read, and what strategies you can use to absorb what you read.

"Improving Reading Comprehension" ( Education Corner )

From a pre-reading survey through post-reading review, Education Corner  walks you through steps to improve reading comprehension.

Methods of In-text Annotation

"The Writing Process: Annotating a Text" (Hunter College)

This article from Hunter College’s Rockowitz Writing Center outlines how to take notes on a text and provides samples of annotation.

"How To Annotate Text While Reading" (YouTube)

This video from the SchoolHabits YouTube channel presents eleven annotation techniques you can use for better reading comprehension.

"5 Ways To Annotate Your Books" ( Book Riot )

This article from the Book Riot  blog highlights five efficient annotation methods that will save you time and protect your books from becoming cluttered with unnecessary markings.

"How Do You Annotate Your Books?" ( Epic Reads )

This post from Epic Reads highlights how different annotation methods work for different people, and showcases classic methods from sticky notes to keeping a reading notebook.

Students at every grade level can benefit from writing book reports, which sharpen critical reading skills. Here, we've aggregated sources to help you plan book report assignments and develop rubrics for written and oral book reports. You’ll also find alternative book report assessment ideas that move beyond the traditional formats.

Teaching Elementary School Students How to Write Book Reports

"Book Reports" ( Unique Teaching Resources )

These reading templates courtesy of Unique Teaching Resources make great visual aids for elementary school students writing their first book reports.

"Elementary Level Book Report Template" ( Teach Beside Me )

This   printable book report template from a teacher-turned-homeschooler is simple, classic, and effective. It asks basic questions, such as "who are the main characters?" and "how did you feel about the main characters?"

"Book Reports" ( ABC Teach )

ABC Teach ’s resource directory includes printables for book reports on various subjects at different grade levels, such as a middle school biography book report form and a "retelling a story" elementary book report template.

"Reading Worksheets" ( Busy Teacher's Cafe )

This page from Busy Teachers’ Cafe contains book report templates alongside reading comprehension and other language arts worksheets.

Teaching Middle School and High School Students How to Write Book Reports

"How to Write a Book Report: Middle and High School Level" ( Fact Monster)

Fact Monster ’s Homework Center discusses each section of a book report, and explains how to evaluate and analyze books based on genre for students in middle and high school.

"Middle School Outline Template for Book Report" (Trinity Catholic School)

This PDF outline template breaks the book report down into manageable sections for seventh and eighth graders by asking for specific information in each paragraph.

"Forms for Writing a Book Report for High School" ( Classroom )

In this article for Classroom,  Elizabeth Thomas describes what content high schoolers should focus on when writing their book reports.

"Forms for Writing a Book Report for High School" ( The Pen & The Pad )

Kori Morgan outlines techniques for adapting the book report assignment to the high school level in this post for The Pen & The Pad .

"High School Book Lists and Report Guidelines" (Highland Hall Waldorf School)

These sample report formats, grading paradigms, and tips are collected by Highland Hall Waldorf School. Attached are book lists by high school grade level.

Sample Rubrics

"Book Review Rubric Editable" (Teachers Pay Teachers)

This free resource from Teachers Pay Teachers allows you to edit your book report rubric to the specifications of your assignment and the grade level you teach.

"Book Review Rubric" (Winton Woods)

This PDF rubric from a city school district includes directions to take the assignment long-term, with follow-up exercises through school quarters.

"Multimedia Book Report Rubric" ( Midlink Magazine )

Perfect for oral book reports, this PDF rubric from North Carolina State University's Midlink Magazine  will help you evaluate your students’ spoken presentations.

Creative Book Report Assignments

"25 Book Report Alternatives" (Scholastic)

This article from the Scholastic website lists creative alternatives to the standard book report for pre-kindergarteners through high schoolers.

"Fresh Ideas for Creative Book Reports" ( Education World )

Education World offers nearly 50 alternative book report ideas in this article, from a book report sandwich to a character trait diagram.

"A Dozen Ways to Make Amazingly Creative Book Reports" ( We Are Teachers )

This post from We Are Teachers puts the spotlight on integrating visual arts into literary study through multimedia book report ideas.

"More Ideas Than You’ll Ever Use for Book Reports" (Teachnet.com)

This list from Teachnet.com includes over 300 ideas for book report assignments, from "interviewing" a character to preparing a travel brochure to the location in which the book is set.

"Fifty Alternatives to the Book Report" (National Council of Teachers of English)

In this PDF resource from the NCTE's  English Journal,  Diana Mitchell offers assignment ideas ranging from character astrology signs to a character alphabet.

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How to Write a Book Review in the APA Format

How to write a paper in mba style.

The academic disciplines of psychology and sociology require authors to submit work that conforms to APA standards. These standards are set by the American Psychological Association (APA) to “advance scholarship by setting sound and rigorous standards for scientific communication.” When writing an APA book review to conform to these standards, authors should also be mindful of APA formatting, style and usage issues.

General APA Book Review Requirements

When writing a book review, spend some time introducing the author's background, motivation and qualifications for writing the book. Note that an APA style book report describes what happens in the book with descriptions of the book's contents and ideas. In contrast, an APA style book review looks at the book's ideas but focuses primarily on the reviewer's opinion and analysis of the book itself. In your book review, begin by introducing the concepts of the book clearly and thoroughly. Summarize the author’s intentions and methods and then evaluate the effectiveness of those methods. Did the book make a convincing argument? Did the data or information presented effectively prove the thesis? Was it interesting? Humorous? How does the book engage the reader?

In-text Citations

When using direct quotations or a paraphrase from a book in your book review, you must cite the author according to the book review format in APA style. This is done by including the name of the author, the year of publication and the page number. You can accomplish this by using a signal phrase that includes the author’s last name. As an example, “According to Gosling (2008), 'We know that creative people tend to be more philosophical but no more or less anxious than other types' (p. 36)." Be sure to place the punctuation after the parenthetical citation rather than directly after the quote. If, throughout the article, you are only quoting from the one book you are reviewing and this is clear to the reader, it is not necessary to include the date after each quote or paraphrased section.

APA Style Reference List

Each quote cited in the APA book review must correspond to a source in a reference list at the end of the article. In a book review, this usually consists of only one book. On occasion, a reviewer may cite other texts in comparison with the one being reviewed. In those cases, the references must appear alphabetically. Sources must be double-spaced and formatted with a hanging indent with all lines but the first line of each entry must be indented. The references should be presented with the author’s name, the publication year in parenthesis, the title (in italics and in sentence case), the city and state of publication and the publisher. If an author's name is not available for the source, verify the reference by visiting the related .edu website. Note the placement of specific punctuation in this example: Gosling, Sam. (2008). Snoop: What your stuff says about you. New York, NY: Basic Books.

APA Book Review Formatting

APA format requires some general formatting standards. The preferred typeface for APA publications is Times New Roman with a 12 point font size, according to the Publication Manual of the American Psychological Association. Use a one-inch margin all around. Double space lines of text throughout the document. This includes the title, headings, body and any references. Align the lines using the flush-left feature in your word processing software. Never divide words at the end of a line by using a hyphen. It is better to keep the line short than break a word at the end of a line.

Check Before Submitting

Before submitting, always check with the source to verify whether certain features are required in the document. For instance, many APA publications require an abstract or a brief summary of the article. However, this is not usually required with a book review and is reserved for papers containing scientific research. Do not hesitate to check with your professor or copy editor with any questions before submitting your manuscript.

Style and Usage Issues

Style and usage requirements are not universal across all disciplines. When conforming to APA book review standards, keep these requirements in mind. Capitalize major words in titles of books and articles within the body of the paper. This excludes conjunctions, articles and prepositions unless they contain over four letters. Capitalize both words in a hyphenated compound when it appears in a title. Use the serial comma throughout your work. Place a comma after each element in a series of three or more items even when the last element is followed by a conjunction. For instance, “the students measured the height, width, and depth of the nests.” Use numerals to express numbers ten and above and all numbers that represent statistical data. For example, you would write, “Mr. Smith spent five years writing the book,” but “Mr. Smith spent 25 years writing the book” and “more than 5 percent of the sample.”

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How to Write Out the Results in APA Style

• Purdue Owl: Writing a Book Review
• Owl Purdue Online Writing Lab: In-Text Citations The Basics
• Writology: How to Write a Good Book Review

Debbie McCarson is a former English teacher and school business administrator. Her articles have appeared in "School Librarians’ Journal" and "The Encyclopedia of New Jersey." A South Jersey native, she is a regular contributor to "South Jersey MOM" magazine.

ZSR Library

Apa 6th ed. style guide: books & reports.

• Getting Started
• Scholarly Journal Articles
• Books & Reports
• Newspapers & Magazines
• Web Sources & Multimedia
• Legal Sources
• Citing Sources in Text
• Formatting an APA Paper
• APA Sample Paper This link opens in a new window

On This Page

Book by a Single Author (or Editor )

Book by Multiple Authors (or Editors )

Book Chapter (section or entry in edited book)

Entry or Article in a Reference Book

Multivolume Work

Government report

Authored report from nongovernmental organization, report from institutional archive, essential elements.

All book citations should include the following elements:

1. Name of Author, Editor, or Compiler

2. Year of Publication

3. Title of Book ( italicized)

4.  Page numbers (if citing a chapter or a work in an anthology)

5. City of Publication

6.  Name of Publisher

Sample Citations - Books

Book by a single author or editor single author  .

Single Editor  

Place the editor's name in the author position, and enclose the abbreviation Ed.

Book by Multiple Authors or Editors Multiple Authors

Use commas to separate authors, to separate surnames and initials, and to separate initials and suffixes (ex. Jr. and III). With 2 to 7 authors, use an ampersand (&) before the last author.

Example (two authors):

Example (multiple authors):

Multiple Editors  

Place the editors' names in the author position, and enclose the abbreviation Eds.

Book Chapter (section or entry in edited book)

Provide the home page of the online library (ProQuest Ebook Central, Ebooks on EBSCOhost, etc.) rather than the full URL.

Entry or article in reference work

Example (no author or editor):

Multivolume work

Sample Citations - Reports

Format references to technical and research reports as you would a book:

Author, A. A. (1998).  Title of work  (Report No. xxx). Location: Publisher.

• If the issuing organization assigned a number (report number, contract number, monograph number) to the report, give that number in parentheses immediately after the title.
• If you obtained a report from the U.S. Government Printing Office, list the publisher location and name as Washington, DC: Government Printing Office.
• For reports retrieved online, identify the publisher as part of the retrieval statement unless the publisher has been identified as the author: Retrieved from Agency name website: http://www.xxxxxxx

For more information, refer to section 7.03 (page 205) of the APA Style Manual, 6th edition. 

Example: 

• << Previous: Scholarly Journal Articles
• Next: Newspapers & Magazines >>
• Last Updated: Jul 12, 2022 12:05 PM
• URL: https://guides.zsr.wfu.edu/apa6

• The Complete Guide to APA Format in 2020
• Headings and Subheadings
• Discussion Section
• Websites and Online Sources
• Journals and Periodicals
• Other Print Sources
• Other Non-Print Sources
• In-text Citations
• Footnotes and Endnotes
• Using MyBib Responsibly
• Miscellaneous Questions

APA Format is the official writing style of the American Psychological Association, and is primarily used in subjects such as psychology, education, and the social sciences.

It specifies how to format academic papers and citations for publication in journals, periodicals, and bulletins.

This guide will show you how to prepare and format a document to be fully compliant with APA Format in 2020.

Before You Start Writing...

There are several steps you must take to prepare a new document for APA style before you start writing your paper:

• Make sure the paper size is 8.5" x 11" (known as 'Letter' in most word processors).
• Set the margin size to 1" on all sides (2.54cm).
• Change the line spacing to double-spaced .
• Add page numbers to the top-right corner of every page.
• Add a running head to the top-left corner of every page.

We have a pre-made APA style template document you can download to be sure you are ready to start writing. You can download it below:

When your document is ready, proceed to writing the title page .

Generate accurate APA citations for free

• Knowledge Base
• How to cite a report in APA Style

How to Cite a Report in APA Style | Format & Examples

Published on November 6, 2020 by Jack Caulfield . Revised on December 1, 2023.

Reports may be published by governments , task groups, or other organizations. To reference a report with an individual author, include the author’s name and initials, the report title (italicized), the report number, the organization that published it, and the URL (if accessed online, e.g. as a PDF ).

Note that brochures are cited in a similar format. You can easily create accurate APA citations using our free Citation Generator.

Generate APA citations

Table of contents

Report with multiple authors, report with organization as author, where to find the report number, frequently asked questions about apa style citations.

When a report has multiple authors, up to 20 should be listed in the reference.

If the report has 21 or more authors, list the first 19, then an ellipsis, then the last listed author:

With in-text citations, list up to two authors. For three or more, list the first followed by “ et al. ”

Prevent plagiarism. Run a free check.

Sometimes, reports do not list individual authors, only the organization responsible. In these cases, list the organization in the author position.

This sometimes results in the name of the author and publisher being identical. Omit the second mention of the organization in this case.

Many reports are associated with a specific number. If a report has a number, it will typically be listed in the database where you found the report.

It will also generally appear on the cover or title page of the report itself.

A report number should always be included when available, but if a report doesn’t have one, you can just leave this part out.

When no individual author name is listed, but the source can clearly be attributed to a specific organization—e.g., a press release by a charity, a report by an agency, or a page from a company’s website—use the organization’s name as the author in the reference entry and APA in-text citations .

When no author at all can be determined—e.g. a collaboratively edited wiki or an online article published anonymously—use the title in place of the author. In the in-text citation, put the title in quotation marks if it appears in plain text in the reference list, and in italics if it appears in italics in the reference list. Shorten it if necessary.

The abbreviation “ et al. ” (meaning “and others”) is used to shorten APA in-text citations with three or more authors . Here’s how it works:

Only include the first author’s last name, followed by “et al.”, a comma and the year of publication, for example (Taylor et al., 2018).

You may include up to 20 authors in a reference list entry .

When an article has more than 20 authors, replace the names prior to the final listed author with an ellipsis, but do not omit the final author:

Davis, Y., Smith, J., Caulfield, F., Pullman, H., Carlisle, J., Donahue, S. D., James, F., O’Donnell, K., Singh, J., Johnson, L., Streefkerk, R., McCombes, S., Corrieri, L., Valck, X., Baldwin, F. M., Lorde, J., Wardell, K., Lao, W., Yang, P., . . . O’Brien, T. (2012).

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Caulfield, J. (2023, December 01). How to Cite a Report in APA Style | Format & Examples. Scribbr. Retrieved April 9, 2024, from https://www.scribbr.com/apa-examples/report/

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Home / Guides / Citation Guides / APA Format

APA Format for Students & Researchers

In this guide, students and researchers can learn the basics of creating a properly formatted research paper according to APA guidelines.

It includes information on how to conceptualize, outline, and format the basic structure of your paper, as well as practical tips on spelling, abbreviation, punctuation, and more. The guide concludes with a complete sample paper as well as a final checklist that writers can use to prepare their work for submission.

APA Paper Formatting Basics

• All text should be double-spaced
• Use one-inch margins on all sides
• All paragraphs in the body are indented
• Make sure that the title is centered on the page with your name and school/institution underneath
• Use 12-point font throughout
• All pages should be numbered in the upper right hand corner
• The manual recommends using one space after most punctuation marks
• A shortened version of the title (“running head”) should be placed in the upper left hand corner

Table of Contents

Here’s a quick rundown of the contents of this guide on how to do APA format.

Information related to writing and organizing your paper:

• Paper and essay categories

General paper length

• Margin sizes
• Title pages
• Running Heads
• APA Outline
• APA Abstract
• The body of papers
• APA headings and subheadings
• Use of graphics (tables and figures)

Writing style tips:

Proper tone.

• Reducing bias and labels
• Abbreviation do’s and don’ts
• Punctuation
• Number rules

Citing Your Sources:

• Citing Sources
• In-text Citations
• Reference Page

Proofing Your Paper:

• Final checklist
• Submitting your project

APA Information:

• What is APA
• APA 7 Updates

What you won’t find in this guide: This guide provides information related to the formatting of your paper, as in guidelines related to spacing, margins, word choice, etc. While it provides a general overview of APA references, it does not provide instructions for how to cite in APA format.

For step-by-step instructions for citing books, journals, how to cite a website in APA format, information on an APA format bibliography, and more, refer to these other EasyBib guides:

• APA citation (general reference guide)
• APA In-text citation
• APA article citation
• APA book citation
• APA citation website

Or, you can use our automatic generator. Our APA formatter helps to build your references for you. Yep, you read that correctly.

Writing and Organizing Your APA Paper in an Effective Way

This section of our guide focuses on proper paper length, how to format headings, spacing, and more! This information can be found in Chapter 2 of the official manual (American Psychological Association, 2020, pp. 29-67).

Categories of papers

Before getting into the nitty-gritty details related to APA research paper format, first determine the type of paper you’re about to embark on creating:

Empirical studies

Empirical studies take data from observations and experiments to generate research reports. It is different from other types of studies in that it isn’t based on theories or ideas, but on actual data.

Literature reviews

These papers analyze another individual’s work or a group of works. The purpose is to gather information about a current issue or problem and to communicate where we are today. It sheds light on issues and attempts to fill those gaps with suggestions for future research and methods.

Theoretical articles

These papers are somewhat similar to a literature reviews in that the author collects, examines, and shares information about a current issue or problem, by using others’ research. It is different from literature reviews in that it attempts to explain or solve a problem by coming up with a new theory. This theory is justified with valid evidence.

Methodological articles

These articles showcase new advances, or modifications to an existing practice, in a scientific method or procedure. The author has data or documentation to prove that their new method, or improvement to a method, is valid. Plenty of evidence is included in this type of article. In addition, the author explains the current method being used in addition to their own findings, in order to allow the reader to understand and modify their own current practices.

Case studies

Case studies present information related an individual, group, or larger set of individuals. These subjects are analyzed for a specific reason and the author reports on the method and conclusions from their study. The author may also make suggestions for future research, create possible theories, and/or determine a solution to a problem.

Since APA style format is used often in science fields, the belief is “less is more.” Make sure you’re able to get your points across in a clear and brief way. Be direct, clear, and professional. Try not to add fluff and unnecessary details into your paper or writing.  This will keep the paper length shorter and more concise.

Margin sizes in APA Format

When it comes to margins, keep them consistent across the left, right, top, and bottom of the page. All four sides should be the same distance from the edge of the paper. It’s recommended to use at least one-inch margins around each side. It’s acceptable to use larger margins, but the margins should never be smaller than an inch.

Title pages in APA Format

The title page, or APA format cover page, is the first page of a paper or essay. Some teachers and professors do not require a title page, but some do. If you’re not sure if you should include one or not, ask your teacher. Some appreciate the page, which clearly displays the writer’s name and the title of the paper.

The APA format title page for student papers includes six main components:

• the title of the APA format paper
• names of all authors
• institutional affiliation
• course number and title
• instructor’s name

Title pages for professional papers  also require a running head; student papers do not.

Some instructors and professional publications also ask for an author’s note. If you’re required or would like to include an author’s note, place it below the institutional affiliation. Examples of information included in an author’s note include an ORCID iD number, a disclosure, and an acknowledgement.

Here are key guidelines to developing your title page:

• The title of the paper should capture the main idea of the essay, but should not contain abbreviations or words that serve no purpose. For example, instead of using the title “A Look at Amphibians From the Past,” title the paper “Amphibians From the Past.” Delete the unnecessary fluff!
• Center the title on the page and place it about 3-4 lines from the top.
• The title should be bolded, in title case, and the same font size as your other page text. Do not underline or italicize the title. Other text on the page should be plain (not bolded , underlined, or italicized ). 
• All text on the title page should be double-spaced. The APA format examples paper below displays proper spacing, so go take a look!
• Do not include any titles in the author’s name such as Dr. or Ms. In contrast, for your instructor’s name, use the form they prefer (e.g., Sagar Parekh, PhD; Dr. Minako Asato; Professor Nathan Ian Brown; etc.).
• The institutional affiliation is the school the author attends or the location where the author conducted the research.

In a hurry? Try the  EasyBib title page maker to easily create a title page for free.

Sample of an APA format title page for a student paper:

Sample of title page for a professional paper:

Running heads in APA Format

The 7th edition of the American Psychological Association Publication Manual (p. 37) states that running heads are not required for student papers unless requested by the instructor. Student papers still need a page number included in the upper right-hand corner of every page. The 6th edition required a running head for student papers, so be sure to confirm with your instructor which edition you should follow. Of note, this guide follows the 7th edition.

Running heads are required for professional papers (e.g., manuscripts submitted for publication). Read on for instructions on how to create them.

Are you wondering what is a “running head”? It’s basically a page header at the top of every page. To make this process easier, set your word processor to automatically add these components onto each page. You may want to look for “Header” in the features.

A running head/page header includes two pieces:

• the title of the paper
• page numbers.

Insert page numbers justified to the right-hand side of the APA format paper (do not put p. or pg. in front of the page numbers).

For all pages of the paper, including the APA format title page, include the “TITLE OF YOUR PAPER” justified to the left in capital letters (i.e., the running head). If your full title is long (over 50 characters), the running head title should be a shortened version.

Preparing outlines in APA Format

Outlines are extremely beneficial as they help writers stay organized, determine the scope of the research that needs to be included, and establish headings and subheadings.

There isn’t an official or recommended “APA format for outline” structure. It is up to the writer (if they choose to make use of an outline) to determine how to organize it and the characters to include. Some writers use a mix of roman numerals, numbers, and uppercase and lowercase letters.

Even though there isn’t a required or recommended APA format for an outline, we encourage writers to make use of one. Who wouldn’t want to put together a rough outline of their project? We promise you, an outline will help you stay on track.

Here’s our version of how APA format for outlines could look:

Don’t forget, if you’re looking for information on APA citation format and other related topics, check out our other comprehensive guides.

How to form an abstract in APA

An APA format abstract (p. 38) is a summary of a scholarly article or scientific study. Scholarly articles and studies are rather lengthy documents, and abstracts allow readers to first determine if they’d like to read an article in its entirety or not.

You may come across abstracts while researching a topic. Many databases display abstracts in the search results and often display them before showing the full text of an article or scientific study. It is important to create a high quality abstract that accurately communicates the purpose and goal of your paper, as readers will determine if it is worthy to continue reading or not.

Are you wondering if you need to create an abstract for your assignment? Usually, student papers do not require an abstract. Abstracts are not typically seen in class assignments, and are usually only included when submitting a paper for publication. Unless your teacher or professor asked for it, you probably don’t need to have one for your class assignment.

If you’re planning on submitting your paper to a journal for publication, first check the journal’s website to learn about abstract and APA paper format requirements.

Here are some helpful suggestions to create a dynamic abstract:

• Abstracts are found on their own page, directly after the title or cover page.
• Professional papers only (not student papers): Include the running head on the top of the page.
• On the first line of the page, center the word “Abstract” (but do not include quotation marks).
• On the following line, write a summary of the key points of your research. Your abstract summary is a way to introduce readers to your research topic, the questions that will be answered, the process you took, and any findings or conclusions you drew. Use concise, brief, informative language. You only have a few sentences to share the summary of your entire document, so be direct with your wording.
• This summary should not be indented, but should be double-spaced and less than 250 words.
• If applicable, help researchers find your work in databases by listing keywords from your paper after your summary. To do this, indent and type Keywords : in italics.  Then list your keywords that stand out in your research. You can also include keyword strings that you think readers will type into the search box.
• Active voice: The subjects reacted to the medication.
• Passive voice: There was a reaction from the subjects taking the medication.
• Instead of evaluating your project in the abstract, simply report what it contains.
• If a large portion of your work includes the extension of someone else’s research, share this in the abstract and include the author’s last name and the year their work was released.

APA format example page:

Here’s an example of an abstract:

Visual design is a critical aspect of any web page or user interface, and its impact on a user’s experience has been studied extensively. Research has shown a positive correlation between a user’s perceived usability and a user’s assessment of visual design. Additionally, perceived web quality, which encompasses visual design, has a positive relationship with both initial and continued consumer purchase intention. However, visual design is often assessed using self-report scale, which are vulnerable to a few pitfalls. Because self-report questionnaires are often reliant on introspection and honesty, it is difficult to confidently rely on self-report questionnaires to make important decisions. This study aims to ensure the validity of a visual design assessment instrument (Visual Aesthetics of Websites Inventory: Short version) by examining its relationship with biometric (variables), like galvanic skin response, pupillometry, and fixation information. Our study looked at participants assessment of a webpage’s visual design, and compared it to their biometric responses while viewing the webpage. Overall, we found that both average fixation duration and pupil dilation differed when participants viewed web pages with lower visual design ratings compared to web pages with a higher visual design rating.

Keywords : usability, visual design, websites, eye tracking, pupillometry, self-report, VisAWI

The body of an APA paper

On the page after the title page (if a student paper) or the abstract (if a professional paper), begin with the body of the paper.

Most papers follow this format:

• At the top of the page, add the page number in the upper right corner of all pages, including the title page.
• On the next line write the title in bold font and center it. Do not underline or italicize it.
• Begin with the introduction and indent the first line of the paragraph. All paragraphs in the body are indented.

Sample body for a student paper:

Most scientific or professional papers have additional sections and guidelines:

• Start with the running head (title + page number). The heading title should be in capital letters. The abstract page should be page 2.
• The introduction presents the problem and premise upon which the research was based. It goes into more detail about this problem than the abstract.
• Begin a new section with the Method and use this word as the subtitle. Bold and center this subtitle. The Method section shows how the study was run and conducted. Be sure to describe the methods through which data was collected.
• Begin a new section with the Results . Bold and center this subtitle. The Results section summarizes your data. Use charts and graphs to display this data.
• Draw conclusions and support how your data led to these conclusions.
• Discuss whether or not your hypothesis was confirmed or not supported by your results.
• Determine the limitations of the study and next steps to improve research for future studies.

Sample body for a professional paper:

Keep in mind, APA citation format is much easier than you think, thanks to EasyBib.com. Try our automatic generator and watch how we create APA citation format references for you in just a few clicks. While you’re at it, take a peek at our other helpful guides, such as our APA reference page guide, to make sure you’re on track with your research papers.

Proper usage of headings & subheadings in APA Format

Headings (p. 47) serve an important purpose in research papers — they organize your paper and make it simple to locate different pieces of information. In addition, headings provide readers with a glimpse to the main idea, or content, they are about to read.

In APA format, there are five levels of headings, each with a different formatting:

• This is the title of your paper
• The title should be centered in the middle of the page
• The title should be bolded
• Use uppercase and lowercase letters where necessary (called title capitalization)
• Place this heading against the left margin
• Use bold letters
• Use uppercase and lowercase letters where necessary
• Place this heading against the left side margin
• End the heading with a period
• Indented in from the left margin

Following general formatting rules, all headings are double spaced and there are no extra lines or spaces between sections.

Here is a visual APA format template for levels of headings:

Use of graphics (tables and figures) in APA Format

If you’re looking to jazz up your project with any charts, tables, drawings, or images, there are certain APA format rules (pp. 195-250) to follow.

First and foremost, the only reason why any graphics should be added is to provide the reader with an easier way to see or read information, rather than typing it all out in the text.

Lots of numbers to discuss? Try organizing your information into a chart or table. Pie charts, bar graphs, coordinate planes, and line graphs are just a few ways to show numerical data, relationships between numbers, and many other types of information.

Instead of typing out long, drawn out descriptions, create a drawing or image. Many visual learners would appreciate the ability to look at an image to make sense of information.

Before you go ahead and place that graphic in your paper, here are a few key guidelines:

• Follow them in the appropriate numerical order in which they appear in the text of your paper. Example : Figure 1, Figure 2, Table 1, Figure 3.
• Example: Figure 1, Figure 2, Table 1, Figure 3
• Only use graphics if they will supplement the material in your text. If they reinstate what you already have in your text, then it is not necessary to include a graphic.
• Include enough wording in the graphic so that the reader is able to understand its meaning, even if it is isolated from the corresponding text. However, do not go overboard with adding a ton of wording in your graphic.
• Left align tables and figures

In our APA format sample paper , you’ll find examples of tables after the references. You may also place tables and figures within the text just after it is mentioned.

Is there anything better than seeing a neatly organized data table? We think not! If you have tons of numbers or data to share, consider creating a table instead of typing out a wordy paragraph. Tables are pretty easy to whip up on Google Docs or Microsoft Word.

General format of a table should be:

• Table number
• Choose to type out your data OR create a table. As stated above, in APA format, you shouldn’t have the information typed out in your paper and also have a table showing the same exact information. Choose one or the other.
• If you choose to create a table, discuss it very briefly in the text. Say something along the lines of, “Table 1 displays the amount of money used towards fighting Malaria.” Or, “Stomach cancer rates are displayed in Table 4.”
• If you’re submitting your project for a class, place your table close to the text where it’s mentioned. If you’re submitting it to be published in a journal, most publishers prefer tables to be placed in the back. If you’re unsure where to place your tables, ask!
• Include the table number first and at the top. Table 1 is the first table discussed in the paper. Table 2 is the next table mentioned, and so on. This should be in bold.
• Add a title under the number. Create a brief, descriptive title. Capitalize the first letter for each important word. Italicize the title and place it under the table number.
• Only use horizontal lines.
• Limit use of cell shading.
• Keep the font at 12-point size and use single or double spacing. If you use single spacing in one table, make sure all of the others use single spaces as well. Keep it consistent.
• All headings should be centered.
• In the first column (called the stub), center the heading, left-align the information underneath it (indent 0.15 inches if info is more than one line).
• Information in other columns should be centered.
• General . Information about the whole table.
• Specific . Information targeted for a specific column, row, or cell.
• Probability . Explains what certain table symbols mean. For example, asterisks,  p values, etc.

Here’s an APA format example of a table:

We know putting together a table is pretty tricky. That’s why we’ve included not one, but a few tables on this page. Scroll down and look at the additional tables in the essay in APA format example found below.

Figures represent information in a visual way. They differ from tables in that they are visually appealing. Sure, tables, like the one above, can be visually appealing, but it’s the color, circles, arrows, boxes, or icons included that make a figure a “figure.”

There are many commonly used figures in papers. Examples APA Format:

• Photographs
• Hierarchy charts

General format of a figure is the same as tables. This means each should include:

• Figure number

Use the same formatting tables use for the number, title, and note.

Here are some pointers to keep in mind when it comes to APA format for figures:

• Only include a figure if it adds value to your paper. If it will truly help with understanding, include it!
• Either include a figure OR write it all out in the text. Do not include the same information twice.
• If a note is added, it should clearly explain the content of the figure. Include any reference information if it’s reproduced or adapted.

APA format sample of a figure:

Photographs:

We live in a world where we have tons of photographs available at our fingertips.

Photographs found through Google Images, social media, stock photos made available from subscription sites, and tons of other various online sources make obtaining photographs a breeze. We can even pull out our cell phones, and in just a few seconds, take pictures with our cameras.

Photographs are simple to find, and because of this, many students enjoy using them in their papers.

If you have a photograph you would like to include in your project, here are some guidelines from the American Psychological Association.

• Create a reference for the photograph. Follow the guidelines under the table and figure sections above.
• Do not use color photos. It is recommended to use black and white. Colors can change depending on the reader’s screen resolution. Using black and white ensures the reader will be able to view the image clearly. The only time it is recommended to use color photos is if you’re writing about color-specific things. For example, if you’re discussing the various shades of leaf coloration, you may want to include a few photographs of colorful leaves.
• If there are sections of the photograph that are not related to your work, it is acceptable to crop them out. Cropping is also beneficial in that it helps the reader focus on the main item you’re discussing.
• If you choose to include an image of a person you know, it would be respectful if you ask their permission before automatically including their photo in your paper.  Some schools and universities post research papers online and some people prefer that their photos and information stay off the Internet.

B. Writing Style Tips

Writing a paper for scientific topics is much different than writing for English, literature, and other composition classes. Science papers are much more direct, clear, and concise. This section includes key suggestions, explains how to write in APA format, and includes other tidbits to keep in mind while formulating your research paper.

Verb usage in APA

Research experiments and observations rely on the creation and analysis of data to test hypotheses and come to conclusions. While sharing and explaining the methods and results of studies, science writers often use verbs.

When using verbs in writing, make sure that you continue to use them in the same tense throughout the section you’re writing. Further details are in the publication manual (p. 117).

Here’s an APA format example:

We tested the solution to identify the possible contaminants.

It wouldn’t make sense to add this sentence after the one above:

We tested the solution to identify the possible contaminants. Researchers often test solutions by placing them under a microscope.

Notice that the first sentence is in the past tense while the second sentence is in the present tense. This can be confusing for readers.

For verbs in scientific papers, the APA manual recommends using:

• Past tense or present perfect tense for the explantation of the procedure
• Past tense for the explanation of the results
• Present tense for the explanation of the conclusion and future implications

If this is all a bit much, and you’re simply looking for help with your references, try the EasyBib.com APA format generator . Our APA formatter creates your references in just a few clicks. APA citation format is easier than you think thanks to our innovative, automatic tool.

Even though your writing will not have the same fluff and detail as other forms of writing, it should not be boring or dull to read. The Publication Manual suggests thinking about who will be the main reader of your work and to write in a way that educates them.

How to reduce bias & labels

The American Psychological Association strongly objects to any bias towards gender, racial groups, ages of individuals or subjects, disabilities, and sexual orientation (pp. 131-149). If you’re unsure whether your writing is free of bias and labels or not, have a few individuals read your work to determine if it’s acceptable.

Here are a few guidelines that the American Psychological Association suggests :

• Only include information about an individual’s orientation or characteristic if it is important to the topic or study. Do not include information about individuals or labels if it is not necessary.
• If writing about an individual’s characteristic or orientation, for essay APA format, make sure to put the person first. Instead of saying, “Diabetic patients,” say, “Patients who are diabetic.”
• Instead of using narrow terms such as, “adolescents,” or “the elderly,” try to use broader terms such as, “participants,” and “subjects.”
• “They” or “their” are acceptable gender-neutral pronouns to use.
• Be mindful when using terms that end with “man” or “men” if they involve subjects who are female. For example, instead of using “Firemen,” use the term, “Firefighter.” In general, avoid ambiguity.
• When referring to someone’s racial or ethnic identity, use the census category terms and capitalize the first letter. Also, avoid using the word, “minority,” as it can be interpreted as meaning less than or deficient. Instead, say “people of color” or “underrepresented groups.”
• When describing subjects in APA format, use the words “girls” and “boys” for children who are under the age of 12. The terms, “young woman,” “young man,” “female adolescent,” and “male adolescent” are appropriate for subjects between 13-17 years old; “Men,” and “women,” for those older than 18. Use the term, “older adults.” for individuals who are older. “Elderly,” and “senior,” are not acceptable if used only as nouns. It is acceptable to use these terms if they’re used as adjectives.

Read through our example essay in APA format, found in section D, to see how we’ve reduced bias and labels.

Spelling in APA Format

• In APA formatting, use the same spelling as words found in Merriam-Webster’s Collegiate Dictionary (American English) (p. 161).
• If the word you’re trying to spell is not found in Webster’s Collegiate Dictionary, a second resource is Webster’s Third New International Dictionary .
• If attempting to properly spell words in the psychology field, consult the American Psychological Association’s Dictionary of Psychology

Thanks to helpful tools and features, such as the spell checker, in word processing programs, most of us think we have everything we need right in our document. However, quite a few helpful features are found elsewhere.

Where can you find a full grammar editor? Right here, on EasyBib.com. The EasyBib Plus paper checker scans your paper for spelling, but also for any conjunction , determiner, or adverb out of place. Try it out and unlock the magic of an edited paper.

Abbreviation do’s and don’ts in APA Format

Abbreviations can be tricky. You may be asking yourself, “Do I include periods between the letters?” “Are all letters capitalized?” “Do I need to write out the full name each and every time?” Not to worry, we’re breaking down the publication manual’s abbreviations (p. 172) for you here.

First and foremost, use abbreviations sparingly.

Too many and you’re left with a paper littered with capital letters mashed together. Plus, they don’t lend themselves to smooth and easy reading. Readers need to pause and comprehend the meaning of abbreviations and quite often stumble over them.

• If the abbreviation is used less than three times in the paper, type it out each time. It would be pretty difficult to remember what an abbreviation or acronym stands for if you’re writing a lengthy paper.
• If you decide to sprinkle in abbreviations,  it is not necessary to include periods between the letters.
• Example: While it may not affect a patient’s short-term memory (STM), it may affect their ability to comprehend new terms. Patients who experience STM loss while using the medication should discuss it with their doctor.
• Example : AIDS
• The weight in pounds exceeded what we previously thought.

Punctuation in APA Format

One space after most punctuation marks.

The manual recommends using one space after most punctuation marks, including punctuation at the end of a sentence (p. 154). It doesn’t hurt to double check with your teacher or professor to ask their preference since this rule was changed recently (in 2020).

The official APA format book was primarily created to aid individuals with submitting their paper for publication in a professional journal. Many schools adopt certain parts of the handbook and modify sections to match their preference. To see an example of an APA format research paper, with the spacing we believe is most commonly and acceptable to use, scroll down and see section D.

For more information related to the handbook, including frequently asked questions, and more, here’s further reading on the style

It’s often a heated debate among writers whether or not to use an Oxford comma (p. 155), but for this style, always use an Oxford comma. This type of comma is placed before the words AND and OR or in a series of three items.

Example of APA format for commas: The medication caused drowsiness, upset stomach, and fatigue.

Here’s another example: The subjects chose between cold, room temperature, or warm water.

Apostrophes

When writing a possessive singular noun, you should place the apostrophe before the s. For possessive plural nouns, the apostrophe is placed after the s.

• Singular : Linda Morris’s jacket
• Plural : The Morris’ house

Em dashes (long dash) are used to bring focus to a particular point or an aside. There are no spaces after these dashes (p. 157).

Use en dashes (short dash) in compound adjectives. Do not place a space before or after the dash. Here are a few examples:

• custom-built
• 12-year-old

Number rules in APA Format

Science papers often include the use of numbers, usually displayed in data, tables, and experiment information. The golden rule to keep in mind is that numbers less than 10 are written out in text. If the number is more than 10, use numerals.

APA format examples:

• 14 kilograms
• seven individuals
• 83 years old
• Fourth grade

The golden rule for numbers has exceptions.

In APA formatting, use numerals if you are:

• Showing numbers in a table or graph
• 4 divided by 2
• 6-month-olds

Use numbers written out as words if you are:

• Ninety-two percent of teachers feel as though….
• Hundred Years’ War
• One-sixth of the students

Other APA formatting number rules to keep in mind:

• World War II
• Super Bowl LII
• It’s 1980s, not 1980’s!

Additional number rules can be found in the publication manual (p. 178)

Need help with other writing topics? Our plagiarism checker is a great resource for anyone looking for writing help. Say goodbye to an out of place noun , preposition , or adjective, and hello to a fully edited paper.

Overview of APA references

While writing a research paper, it is always important to give credit and cite your sources; this lets you acknowledge others’ ideas and research you’ve used in your own work. Not doing so can be considered plagiarism , possibly leading to a failed grade or loss of a job.

APA style is one of the most commonly used citation styles used to prevent plagiarism. Here’s more on crediting sources . Let’s get this statement out of the way before you become confused: An APA format reference and an APA format citation are two different things! We understand that many teachers and professors use the terms as if they’re synonyms, but according to this specific style, they are two separate things, with different purposes, and styled differently.

A reference displays all of the information about the source — the title, the author’s name, the year it was published, the URL, all of it! References are placed on the final page of a research project.

Here’s an example of a reference:

Wynne-Jones, T. (2015). The emperor of any place . Candlewick Press.

An APA format citation is an APA format in-text citation. These are found within your paper, anytime a quote or paraphrase is included. They usually only include the name of the author and the date the source was published.

Here’s an example of one:

Hypertrophic cardiomyopathy is even discussed in the book, The Emperor of Any Place . The main character, Evan, finds a mysterious diary on his father’s desk (the same desk his father died on, after suffering from a hypertrophic cardiomyopathy attack). Evan unlocks the truth to his father and grandfather’s past (Wynne-Jones, 2015).

Both of the ways to credit another individual’s work — in the text of a paper and also on the final page — are key to preventing plagiarism. A writer must use both types in a paper. If you cite something in the text, it must have a full reference on the final page of the project. Where there is one, there must be the other!

Now that you understand that, here’s some basic info regarding APA format references (pp. 281-309).

• Each reference is organized, or structured, differently. It all depends on the source type. A book reference is structured one way, an APA journal is structured a different way, a newspaper article is another way. Yes, it’s probably frustrating that not all references are created equal and set up the same way. MLA works cited pages are unique in that every source type is formatted the same way. Unfortunately, this style is quite different.
• Most references follow this general format:

Author’s Last name, First initial. Middle initial. (Year published). Title of source . URL.

Again, as stated in the above paragraph, you must look up the specific source type you’re using to find out the placement of the title, author’s name, year published, etc.

For more information on APA format for sources and how to reference specific types of sources, use the other guides on EasyBib.com. Here’s another useful site .

Looking for a full visual of a page of references? Scroll down and take a peek at our APA format essay example towards the bottom of this page. You’ll see a list of references and you can gain a sense of how they look.

Bonus: here’s a link to more about the fundamentals related to this particular style. If you want to brush up or catch up on the Modern Language Association’s style, here’s a great resource on how to cite websites in MLA .

In-text APA citation format

Did you find the perfect quote or piece of information to include in your project? Way to go! It’s always a nice feeling when we find that magical piece of data or info to include in our writing. You probably already know that you can’t just copy and paste it into your project, or type it in, without also providing credit to the original author.

Displaying where the original information came from is much easier than you think.Directly next to the quote or information you included, place the author’s name and the year nearby. This allows the reader of your work to see where the information originated.

APA allows for the use of two different forms of in-text citation, parenthetical and narrative Both forms of citation require two elements:

• author’s name
• year of publication

The only difference is the way that this information is presented to the reader.

Parenthetical citations are the more commonly seen form of in-text citations for academic work, in which both required reference elements are presented at the end of the sentence in parentheses. Example:

Harlem had many artists and musicians in the late 1920s (Belafonte, 2008).

Narrative citations allow the author to present one or both of the required reference elements inside of the running sentence, which prevents the text from being too repetitive or burdensome. When only one of the two reference elements is included in the sentence, the other is provided parenthetically. Example:

According to Belafonte (2008), Harlem was full of artists and musicians in the late 1920s.

If there are two authors listed in the source entry, then the parenthetical reference must list them both:

(Smith & Belafonte, 2008)

If there are three or more authors listed in the source entry, then the parenthetical reference can abbreviate with “et al.”, the latin abbreviation for “and others”:

(Smith et al., 2008)

The author’s names are structured differently if there is more than one author. Things will also look different if there isn’t an author at all (which is sometimes the case with website pages). For more information on APA citation format, check out this page on the topic: APA parenthetical citation and APA in-text citation . There is also more information in the official manual in chapter 8.

If it’s MLA in-text and parenthetical citations you’re looking for, we’ve got your covered there too! You might want to also check out his guide on parenthetical citing .

Would you benefit from having a tool that helps you easily generate citations that are in the text? Check out EasyBib Plus!

References page in APA Format

An APA format reference page is easier to create than you probably think. We go into detail on how to create this page on our APA reference page . We also have a guide for how to create an annotated bibliography in APA . But, if you’re simply looking for a brief overview of the reference page, we’ve got you covered here.

Here are some pointers to keep in mind when it comes to the references page in APA format:

• This VIP page has its very own page. Start on a fresh, clean document (p. 303).
• Center and bold the title “References” (do not include quotation marks, underline, or italicize this title).
• Alphabetize and double-space ALL entries.
• Use a readable font, such as Times New Roman, Arial, Calibri, or Lucida (p. 44).
• Every quote or piece of outside information included in the paper should be referenced and have an entry.
• Even though it’s called a “reference page,” it can be longer than one page. If your references flow onto the next page, then that’s a-okay.
• Only include the running head if it is required by your teacher or you’re writing a professional paper.

Sample reference page for a student paper:

Here’s another friendly reminder to use the EasyBib APA format generator (that comes with EasyBib Plus) to quickly and easily develop every single one of your references for you. Try it out! Our APA formatter is easy to use and ready to use 24/7.

Final APA Format Checklist

Prior to submitting your paper, check to make sure you have everything you need and everything in its place:

• Did you credit all of the information and quotes you used in the body of your paper and show a matching full reference at the end of the paper? Remember, you need both! Need more information on how to credit other authors and sources? Check out our other guides, or use the EasyBib APA format generator to credit your sources quickly and easily. EasyBib.com also has more styles than just the one this page focuses on.
• 12-pt. Times New Roman
• 11-pt. Calibri, Arial, Georgia
• 10-pt. Lucida, Sans Unicode, Computer Modern
• If you created an abstract, is it directly after the title page? Some teachers and professors do not require an abstract, so before you go ahead and include it, make sure it’s something he or she is expecting.
• Professional paper — Did you include a running head on every single page of your project?
• Student paper — Did you include page numbers in the upper right-hand corner of all your pages?
• Are all headings, as in section or chapter titles, properly formatted? If you’re not sure, check section number 9.
• Are all tables and figures aligned properly? Did you include notes and other important information directly below the table or figure? Include any information that will help the reader completely understand everything in the table or figure if it were to stand alone.
• Are abbreviations used sparingly? Did you format them properly?
• Is the entire document double spaced?
• Are all numbers formatted properly? Check section 17, which is APA writing format for numbers.
• Did you glance at the sample paper? Is your assignment structured similarly? Are all of the margins uniform?

Submitting Your APA Paper

Congratulations for making it this far! You’ve put a lot of effort into writing your paper and making sure the t’s are crossed and the i’s are dotted. If you’re planning to submit your paper for a school assignment, make sure you review your teacher or professor’s procedures.

If you’re submitting your paper to a journal, you probably need to include a cover letter.

Most cover letters ask you to include:

• The author’s contact information.
• A statement to the editor that the paper is original.
• If a similar paper exists elsewhere, notify the editor in the cover letter.

Once again, review the specific journal’s website for exact specifications for submission.

Okay, so you’re probably thinking you’re ready to hit send or print and submit your assignment. Can we offer one last suggestion? We promise it will only take a minute.

Consider running your paper through our handy dandy paper checker. It’s pretty simple.

Copy and paste or upload your paper into our checker. Within a minute, we’ll provide feedback on your spelling and grammar. If there’s a pronoun , interjection , or verb out of place, we’ll highlight it and offer suggestions for improvement. We’ll even take it a step further and point out any instances of possible plagiarism.

If it sounds too good to be true, then head on over to our innovative tool and give it a whirl. We promise you won’t be disappointed.

What is APA Format?

APA stands for the American Psychological Association . In this guide, you’ll find information related to “What is APA format?” in relation to writing and organizing your paper according to the American Psychological Association’s standards. Information on how to cite sources can be found on our APA citation page. The official American Psychological Association handbook was used as a reference for our guide and we’ve included page numbers from the manual throughout. However, this page is not associated with the association.

You’ll most likely use APA format if your paper is on a scientific topic. Many behavioral and social sciences use this organization’s standards and guidelines.

What are behavioral sciences? Behavioral sciences study human and animal behavior. They can include:

• Cognitive Science
• Neuroscience

What are social sciences? Social sciences focus on one specific aspect of human behavior, specifically social and cultural relationships. Social sciences can include:

• Anthropology
• Political Science
• Human Geography
• Archaeology
• Linguistics

What’s New in the 7th Edition?

This citation style was created by the American Psychological Association. Its rules and guidelines can be found in the Publication Manual of the American Psychological Association . The information provided in the guide above follows the 6th edition (2009) of the manual. The 7th edition was published in 2020 and is the most recent version.

The 7th edition of the Publication Manual is in full color and includes 12 sections (compared to 8 sections in the 6th edition). In general, this new edition differentiates between professional and student papers, includes guidance with accessibility in mind, provides new examples to follow, and has updated guidelines.We’ve selected a few notable updates below, but for a full view of all of the 7th edition changes visit the style’s website linked here .

• Paper title
• Student name
• Affiliation (e.g., school, department, etc.)
• Course number and title
• Course instructor
• 6th edition – Running head: SMARTPHONE EFFECTS ON ADOLESCENT SOCIALIZATION
• 7th edition – SMARTPHONE EFFECTS ON ADOLESCENT SOCIALIZATION
• Pronouns . “They” can be used as a gender-neutral pronoun.
• Bias-free language guidelines . There are updated and new sections on guidelines for this section. New sections address participation in research, socioeconomic status, and intersectionality.
• Spacing after sentences. Add only a single space after end punctuation.
• Tables and figures . The citing format is now streamlined so that both tables and figures should include a name and number above the table/figure, and a note underneath the table/figure.
• 6th ed. – (Ikemoto, Richardson, Murphy, Yoshida 2016)
• 7th ed. – (Ikemoto et al., 2016)
• Citing books. The location of the publisher can be omitted. Also, e-books no longer need to mention the format (e.g., Kindle, etc.)
• Example: https://doi.org/10.1038/s42255-019-0153-5
• Using URLs. URLs no longer need to be prefaced by the words “Retrieved from.”

New citing information . There is new guidance on citing classroom or intranet resources, and oral traditions or traditional knowledge of indigenous peoples.

Visit our EasyBib Twitter feed to discover more citing tips, fun grammar facts, and the latest product updates.

American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed.) (2020). American Psychological Association. https://doi.org/10.1037/0000165-000

Published October 31, 2011. Updated May 14, 2020.

Written and edited by Michele Kirschenbaum and Elise Barbeau. Michele Kirschenbaum is a school library media specialist and the in-house librarian at EasyBib.com. Elise Barbeau is the Citation Specialist at Chegg. She has worked in digital marketing, libraries, and publishing.

APA Formatting Guide

APA Formatting

• Annotated Bibliography
• Block Quotes
• et al Usage
• Multiple Authors
• Paraphrasing
• Page Numbers
• Parenthetical Citations
• Sample Paper
• View APA Guide

Citation Examples

• Book Chapter
• Journal Article
• Magazine Article
• Newspaper Article
• Website (no author)
• View all APA Examples

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We should not use “et al.” in APA reference list entries. If the number of authors in the source is up to and including 20, list all author names and use an ampersand (&) before the final author’s name. If the number of authors is more than 20, list the first 19 authors’ names followed by an ellipsis (but no ampersand), and then add the final author’s name. An example of author names in a reference entry having more than 20 authors is given below:

Author Surname1, F. M., Author Surname2, F. M., Author Surname3, F. M., Author Surname4, F. M., Author Surname5, F. M., Author Surname6, F. M., Author Surname7, F. M., Author Surname8, F. M., Author Surname9, F. M., Author Surname10, F. M., Author Surname11, F. M., Author Surname12, F. M., Author Surname13, F. M., Author Surname14, F. M., Author Surname15, F. M., Author Surname16, F. M., Author Surname17, F. M., Author Surname18, F. M., Author Surname19, F. M., . . .  Last Author Surname, F. M. (Publication Year).

Alvarez, L. D., Peach, J. L., Rodriguez, J. F., Donald, L., Thomas, M., Aruck, A., Samy, K., Anthony, K., Ajey, M., Rodriguez, K. L., Katherine, K., Vincent, A., Pater, F., Somu, P., Pander, L., Berd, R., Fox, L., Anders, A., Kamala, W., . . . Nicole Jones, K. (2019).

Note that, unlike references with 2 to 20 author names, the symbol “&” is not used here before the last author’s name.

APA 7, released in October 2019, has some new updates. Here is a brief description of the updates made in APA 7.

Different types of papers and best practices are given in detail in Chapter 1.

How to format a student title page is explained in Chapter 2. Examples of a professional paper and a student paper are included.

Chapter 3 provides additional information on qualitative and mixed methods of research.

An update on writing style is included in Chapter 4.

In chapter 5, some best practices for writing with bias-free language are included.

Chapter 6 gives some updates on style elements including using a single space after a period, including a citation with an abbreviation, the treatment of numbers in abstracts, treatment for different types of lists, and the formatting of gene and protein names.

In Chapter 7, additional examples are given for tables and figures for different types of publications.

In Chapter 8, how to format quotations and how to paraphrase text are covered with additional examples. A simplified version of in-text citations is clearly illustrated.

Chapter 9 has many updates: listing all author names up to 20 authors, standardizing DOIs and URLs, and the formatting of an annotated bibliography.

Chapter 10 includes many examples with templates for all reference types. New rules covering the inclusion of the issue number for journals and the omission of publisher location from book references are provided. Explanations of how to cite YouTube videos, power point slides, and TED talks are included.

Chapter 11 includes many legal references for easy understanding.

Chapter 12 provides advice for authors on how to promote their papers.

For more information on some of the changes found in APA 7, check out this EasyBib article .

APA Citation Examples

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APA 7th referencing style

• About APA 7th
• Printing this guide
• In-text references
• Direct quotations
• Reference list
• Author information
• Additional referencing information
• Using headings
• Book chapter
• Brochure and pamphlets
• ChatGPT and other generative AI tools
• Conferences
• Dictionary or encyclopaedia
• Government legislation
• Journal article
• Lecture notes and slides
• Legal sources
• Newspaper or magazine article
• Other web sources
• Patents and standards
• Personal communication
• Press (media) release

Abbreviating groups as authors

Government report, industry/corporate report.

• Secondary source (indirect citation)
• Social media
• Software and mobile apps
• Specialised health information
• Television program
• Works in non-English languages
• Works in non-English scripts, such as Arabic or Chinese
• Group authors can be an organisation, professional association, company, government department
• Include the full name of the group the first time it is used. The abbreviation is included in square brackets.
• If the abbreviation is well known, it can be included for subsequent uses.

In-text Example:

United Nations International Children's Emergency Fund ([UNICEF], 2018)

(United Nations International Children's Emergency Fund [UNICEF], 2018)

• The full group name should be used in the reference list.
• << Previous: Press (media) release
• Next: Secondary source (indirect citation) >>
• Last Updated: Mar 26, 2024 5:00 PM
• URL: https://guides.library.uq.edu.au/referencing/apa7

Benefits of Citing Book in APA Form for Reader

A PA format stands for the American Psychological Association form, a guideline for formatting academic documents such as research papers, essays, and theses. It is to cite social science disciplines such as psychology, sociology, and education.

APA format specifies guidelines for various elements of an academic paper, including the title page, abstract, body, and reference page. The APA form intends to provide consistency in academic writing, making it easier for readers to understand the analysis presented in a paper. It also helps authors ensure that their work meets the standards of their field. 

How to Use the APA Citation Format

If you’re curious about how to cite a book in APA, this is the right section. Although many college students find it hard to cite books, there are several ways to get this done. We’ll list helpful tips below.

Paraphrasing and Reference List 

When writing data, the author’s last name and year of publication are still included in brackets, without including the page number. Example: (Smith, 2019) or Smith (2019) argued that…

A reference list is a separate page at the end of the paper that lists all data cited within. It is organized alphabetically by the author’s last name, year of publishing, the title of the work, plus publication information.

Use Proper Formatting 

APA citation needs a specific form for the referencing list, including double spacing, hanging indentation, and italicizing book and journal titles. When citing electronic sources, the author’s name, publication year, or title must be there, followed by a URL.

Outsource Your APA Style Papers 

Some find it hard to cite books in APA, especially if they are new or are unfamiliar with the guidelines. Suppose you’re a student like this who wants to get your paper written in APA format , or you need just a quality essay. In that case, you can always outsource it to academic platforms where you have an opportunity to hire a writer to help you get this done in record time. 

On these platforms, students choose writers who have years of experience. They have skills in all types of citations, like APA, so you’ll get proper value for the service. 

Use In-text Citations and Direct Quotes 

When listing ideas from a source within the text, the author’s last name and the year of publication are in brackets. For example, (Smith, 2019).

Direct quotes must be enclosed in quotation marks. Also, include the page number where quotes are found. For example, “This is a direct quote” (Smith, 2019, p. 10).

The Benefits of Citing Your Books With APA 

The APA form is essential to academic research and publication, as it promotes consistency, accuracy, and professionalism. Here are some of the benefits of using this citation for your books.

• Clear and Consistent: It provides clear guidelines for citing data that promote reference consistency.
• Avoid Plagiarism: It helps writers to avoid plagiarism by referencing their data accurately.
• Easy to Follow: It provides specific guidelines for in-text citations, reference lists, and other formatting requirements that are easy to follow.
• Widely Accepted: It is accepted across disciplines, including social sciences, education, nursing, psychology, and other fields.
• Boost Reliability: By citing sources according to APA guidelines, writers prove their professionalism by showing that they have conducted thorough probing and are well-versed in the relevant literature.
• Allows Replication: It allows other researchers to replicate the study by providing clear guidelines on how to cite the data.
• Provides a Standard Form: It provides a standard form for referencing data, which makes it easy for readers to locate the data cited in a particular work.

Why APA Citation is Used in Books Across Several Disciplines 

Writing has different citation forms, but the APA form is widely accepted because it cuts across various disciplines. Here are reasons why it is so popular in the academic sector.

Standardization

APA form provides a standard way of referencing data recognized by many disciplines. Using a common format helps ensure everyone is on the same page regarding referencing data.

Clarity and Accuracy

APA form aims to promote clarity in reference data. This is important in all aspects, ensuring readers can verify the data cited in a given work. It certifies that they can easily understand the information presented. This clearness ensures correctness since the readers know exactly what they’re reading.

Range 

One can use the APA form for different data varieties, which include books, journals, articles, and websites. APA has a range wide enough to cut across several disciplines for any type of research. One of the reasons why the APA form is so broad is that it provides specific guidelines for referencing different types of data. For example, when referencing a college book , the author’s name, publication date, book title, and publisher information when referencing a college book.

Historical Use

APA form has been used for over 80 years, making it a well-established citation form. Due to how long it has existed in academic publishing, APA is now a standard in the educational sector. The APA created the guidelines to address the need for consistency and standardization.

The first APA Publication Manual aired in 1952, with the latest being the 7th, published in 2019. Over the years, the APA form has improved to show changes in academic publishing.

Flexibility 

While APA form has specific guidelines for referencing data, it also allows variation. This means researchers can adapt it to suit the requirements of their discipline.

Conclusion 

There are many benefits to citing books in APA form for readers. The use of APA promotes accuracy across disciplines. By referencing data in APA form, readers verify the data cited in a given work, ensuring that the data is correct. This is important in a study where accuracy is crucial.

APA helps to boost clarity in analysis, making it easier for others to build upon previous work. The APA form’s uniformity also helps ensure everyone is on the same page regarding citing data. It is crucial that everyone learns how this works to ensure smooth reading.

The post Benefits of Citing Book in APA Form for Reader appeared first on Sunny Sweet Days .

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

In-Text Citations: The Basics

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Note:  This page reflects the latest version of the APA Publication Manual (i.e., APA 7), which released in October 2019. The equivalent resource for the older APA 6 style  can be found here .

Reference citations in text are covered on pages 261-268 of the Publication Manual. What follows are some general guidelines for referring to the works of others in your essay.

Note:  On pages 117-118, the Publication Manual suggests that authors of research papers should use the past tense or present perfect tense for signal phrases that occur in the literature review and procedure descriptions (for example, Jones (1998)  found  or Jones (1998)  has found ...). Contexts other than traditionally-structured research writing may permit the simple present tense (for example, Jones (1998)  finds ).

APA Citation Basics

When using APA format, follow the author-date method of in-text citation. This means that the author's last name and the year of publication for the source should appear in the text, like, for example, (Jones, 1998). One complete reference for each source should appear in the reference list at the end of the paper.

If you are referring to an idea from another work but  NOT  directly quoting the material, or making reference to an entire book, article or other work, you only have to make reference to the author and year of publication and not the page number in your in-text reference.

On the other hand, if you are directly quoting or borrowing from another work, you should include the page number at the end of the parenthetical citation. Use the abbreviation “p.” (for one page) or “pp.” (for multiple pages) before listing the page number(s). Use an en dash for page ranges. For example, you might write (Jones, 1998, p. 199) or (Jones, 1998, pp. 199–201). This information is reiterated below.

Regardless of how they are referenced, all sources that are cited in the text must appear in the reference list at the end of the paper.

In-text citation capitalization, quotes, and italics/underlining

• Always capitalize proper nouns, including author names and initials: D. Jones.
• If you refer to the title of a source within your paper, capitalize all words that are four letters long or greater within the title of a source:  Permanence and Change . Exceptions apply to short words that are verbs, nouns, pronouns, adjectives, and adverbs:  Writing New Media ,  There Is Nothing Left to Lose .

( Note:  in your References list, only the first word of a title will be capitalized:  Writing new media .)

• When capitalizing titles, capitalize both words in a hyphenated compound word:  Natural-Born Cyborgs .
• Capitalize the first word after a dash or colon: "Defining Film Rhetoric: The Case of Hitchcock's  Vertigo ."
• If the title of the work is italicized in your reference list, italicize it and use title case capitalization in the text:  The Closing of the American Mind ;  The Wizard of Oz ;  Friends .
• If the title of the work is not italicized in your reference list, use double quotation marks and title case capitalization (even though the reference list uses sentence case): "Multimedia Narration: Constructing Possible Worlds;" "The One Where Chandler Can't Cry."

Short quotations

If you are directly quoting from a work, you will need to include the author, year of publication, and page number for the reference (preceded by "p." for a single page and “pp.” for a span of multiple pages, with the page numbers separated by an en dash).

You can introduce the quotation with a signal phrase that includes the author's last name followed by the date of publication in parentheses.

If you do not include the author’s name in the text of the sentence, place the author's last name, the year of publication, and the page number in parentheses after the quotation.

Long quotations

Place direct quotations that are 40 words or longer in a free-standing block of typewritten lines and omit quotation marks. Start the quotation on a new line, indented 1/2 inch from the left margin, i.e., in the same place you would begin a new paragraph. Type the entire quotation on the new margin, and indent the first line of any subsequent paragraph within the quotation 1/2 inch from the new margin. Maintain double-spacing throughout, but do not add an extra blank line before or after it. The parenthetical citation should come after the closing punctuation mark.

Because block quotation formatting is difficult for us to replicate in the OWL's content management system, we have simply provided a screenshot of a generic example below.

Formatting example for block quotations in APA 7 style.

Quotations from sources without pages

Direct quotations from sources that do not contain pages should not reference a page number. Instead, you may reference another logical identifying element: a paragraph, a chapter number, a section number, a table number, or something else. Older works (like religious texts) can also incorporate special location identifiers like verse numbers. In short: pick a substitute for page numbers that makes sense for your source.

Summary or paraphrase

If you are paraphrasing an idea from another work, you only have to make reference to the author and year of publication in your in-text reference and may omit the page numbers. APA guidelines, however, do encourage including a page range for a summary or paraphrase when it will help the reader find the information in a longer work.