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Project Management Presentation Templates

Streamline project planning and presentation with our 100% editable project management powerpoint templates and google slides themes. from gantt charts to task timelines, our designs simplify complex concepts. choose from a variety of designs, ace your project presentations, and impress your stakeholders today with our free slides.

• Clarity and Structure: A well-organized project management slide template ensures that complex data and processes are presented in an easy-to-digest format.
• Customization: With our 100% editable templates, you can tailor your presentation to match your brand or the specific requirements of your audience.
• Visual Engagement: Our slides come adorned with creative infographics ranging from multicolor circles, hexagons, flower models, puzzles, and arrows, to triangles. These graphical elements not only beautify your slides but also make data interpretation simpler and more engaging.

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What are the project management presentation templates.

Project Management Presentation templates are the best presentation slides designed with awesome project background themes. These templates are the perfect choice for project presentations. Also, it can creatively represent the project data through impressive visual cues.

Where can we use these Project Management Presentation Slides?

These Project Management Presentation slides are perfectly fit for project presentations and depict the project management processes at different business organizations.

How can I make Project Management Template in a presentation?

Compared to experienced PowerPoint designers, creating a PowerPoint template may require a lot of work for beginners. Therefore, it is preferable to select well-designed ready-made templates from Slide Egg. For more creative PowerPoint design ideas, you can also visit our PowerPoint tips and tricks section.

Where can I find free PPT Templates?

Several websites provide free PPT presentation templates. But the most challenging aspect is picking the ideal template for your requirements. Therefore, ensure you only download templates from reputable websites like Slide Egg.

Who can use Project Management Templates?

All project managers and project leads can use these well-designed Project management templates. These templates are designed with excellent features to enhance your project work. Use these creative layouts to impress the audience.

Why do we need to use Project Management slides?

These Project Management slides are the best templates for creating a quick presentation. In addition, these templates are pre-designed to make your work effortless. Also, it holds colorful PowerPoint features to represent your work effectively.

Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Management, Project Planning Filed under Business

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Project Management Presentation Template

A project management presentation is used to describe your project in its entirety from the product itself down to process. Businesses can better explain their projects to key stakeholders with Beautiful.ai’s project management presentation example.  

Our customizable template has everything you need for a project management presentation like financial plans, organizational steps and project planning. A thoughtful project management presentation can help partners and collaborators align on project details to ensure all deadlines and expectations are met.  

Our project management template can also help you:

• Share additional resources with key stakeholders
• Act as a reference for project milestones and deliverables 
• Answer any questions regarding your product or processes

Use our template to create an effective project management presentation

A project management presentation can help you better collaborate with other teammates, but not without a clear story and seamless flow. Whether you need to outline your goals or communicate financial resources with your team, you can quickly bring your visions to life with these effective project management slides:

Pro tips to create a successful project management presentation

As you use this template to craft your project management presentation, keep these do’s and don’ts in mind:

There’s a lot to cover in these types of presentations. Use graphics like timelines, scatter plots, or bar graphs to make information more digestible and don’t be afraid to include relevant photos or videos of the product.

Stick to one topic or idea per slide. If you try to add too much content to one slide, you’ll overwhelm your audience. The focus should always be on the project and how it’s being managed.

There’s a lot of work that goes into a new project, so give credit where credit is due. Include a section that highlights the team driving the project forward.

If you need additional slides to compare data, display tables, share pull quotes, or display word clouds, add them to your presentation.

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Home Templates Google Slides Infographic Template Project Management Presentation Slide

Project Management Presentation Slide

Project Management Presentation Slides offer a zigzag timeline to display project management activities, strategies, roadmaps, and project execution plans. Though project management is an umbrella term,

it includes subplots to achieve desired goals. Crafted as a strategic roadmap, this template aids as a clear guide for outlining the strategies slated for the forthcoming project. It aids in expressing strategic objectives,

key priorities, and anticipated project outcomes. The visualization of strategic goals enhances comprehension and facilitates the pathway to their achievement.

Project management slides in linear progression will be precise to display every point of project development. So, create your project slideshows with this common presentation timeline.   

The Project Management Plan Presentation Template stands out as an essential tool for project professionals, team leaders, and business owners alike.

Its core purpose revolves around delineating strategic objectives, timelines, initiatives, and critical milestones vital for achieving business success.

This template aids the continuous alignment of teams towards organizational goals while ensuring the timely completion of projects without hindrance.

Boasting a wide array of customizable options, it empowers presenters to effortlessly navigate through various business scenarios. The design flow diagram enables project managers to pinpoint the work status and deadlines.  

Project Plan Presentation PPT is a roadmap for strategy presentation with the help of a hexagon shape timeline progression Each shape connects former and subsequent stages so it can be used for presenting evolutions.

The PowerPoint shapes are colored in a red, blue, violet, green, and yellow scheme with the support of infographic icons like a graph, bulb, desktop, dollar, magnifier, gear whelm and chip.

The design style is fit for project kick-off meetings, status updates, project reviews, and any business development presentation.

so, project managers, team leaders, executives, students, and consultants can download these timeline slides for various purposes.

This fully editable template allows restructuring, rearranging and resizing the shapes and the whole visual aid. Get it now!  

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Top 10 Project Management Templates with Samples and Examples

Kavesh Malhotra

"The best way to predict your future is to create it."  

- Abraham Lincoln, 16th U.S. President.

Effective project management stands as a cornerstone for success in the dynamic landscape of business and innovation. Project management isn't just about overseeing tasks; it's about orchestrating a symphony of resources, tasks, timelines, and objectives to achieve a harmonious outcome. In this blog, we will delve into the world of project management and how it plays a pivotal role in planning, executing, and achieving project goals. 

According to recent industry surveys, about 89% of high-performing organizations value project management are essential for business growth. These organizations prioritize effective project management methodologies to ensure their initiatives are on time, on budget, and align with the company's strategic goals. This statistic highlights the immense importance of having robust project management processes in place. While you're likely familiar with the concept of project management, it's the templates provided here that will transform your project planning experience. 

SlideTeam's Project Management Templates serve as your guiding star in the journey of project execution. They encapsulate years of industry expertise, best practices, and critical components contributing to project success. Utilizing these bundles allows you to avoid reinventing the wheel and instead focus on customizing the plan to fit your project's unique requirements. 

For further explorations, discover a selection of  templates  tailored for generating insightful project management reports. 

So, let's now explore the collection of top-notch project management ppt presentations designed to streamline your efforts and bolster project success. These slides are readily available, allowing you to harness the power of structured planning and organization, all accessible through the links provided. 

Before we advance, we also have an  array of templates  designed to assist you in crafting well-structured project management schedules. 

Let's embark on this journey to elevate your project management prowess.

Template 1: Project Management Bundle PowerPoint Presentation Slides

This comprehensive template bundle serves as a project management encyclopedia, covering every aspect from project initiation to closure. It's designed to provide a thorough overview of new projects, effectively introducing them to various stakeholders through a project charter. This charter serves as a detailed compendium, presenting crucial project aspects such as the project's name, objectives, project budget , team composition, anticipated milestones, and expected outcomes. Project managers can harness these slides to explicitly delineate team members' roles and responsibilities, crafting well-structured action plans. Moreover, the PPT module encompasses slides dedicated to meticulously monitoring both budgeted and actual project expenses, facilitating astute financial management .

Within this PPT Bundle, you will also discover project tracker sheets tailored to document potential issues and risks that could impact project fruition. Beyond this, the deck encapsulates contingency plans designed to mitigate identified project risks adeptly. To further enhance project efficacy, the bundle includes a task matrix, a communication plan, and multiple dashboards that enable the seamless tracking of project activities. This resource stands poised to revolutionize your project management approach, ensuring you navigate projects with unparalleled clarity and success. Waste no time - embark on this transformative journey by downloading the PPT Set today.

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Template 2: Project Management Steps and Process PowerPoint Presentation Slide

Dive into the core steps and processes of project management with this extensive presentation. It encapsulates the essence of the project planning process, elements of the project lifecycle, project objective, project scope , project planner, project budget , and timeline development. Each step is intricately depicted, aiding project managers in developing a comprehensive understanding of the project's journey. Visualize the project management process flow by downloading these interactive slides that offer a clear overview of the critical steps, making communicating and understanding project progress easier.

Template 3: Project Management PowerPoint Presentation Slides

This exclusive pack delves deep into project management's nuances, providing insights into the project scope , project initiation procedures, Project management lifecycle , project budget allocation, project timeline , project risk, communication plan, project execution, project control, and project conclusion. The presentation also includes additional slides with visually appealing charts, timelines, and other diagrams. Download this PPT Deck that serves as a versatile toolkit for crafting project management presentations with precision.

Template 4: Best Practices for Successful Project Management PowerPoint Presentation Slides

Uncover the best practices that underpin successful project management and elevate your prowess with this expertly crafted preset focusing on the optimal methodologies for achieving project success. It delves into project scope optimization, project management lifecycle enhancement, efficient project initiation, accurate budgeting, and project timeline adherence. These best practices are a guiding light for project managers striving for excellence. Encompassing a range of slides centered around project scope , the deck delves into essential components such as project charters, goals, objectives, stakeholder insights, project deliverables, and the work breakdown structure.

Towards the culmination, the PPT Layout offers a comprehensive suite of slides dedicated to project status reporting. This includes illuminating project milestones accompanied by their corresponding targets, detailed project status reports, and a selection of key performance indicators and dashboards. Seize the opportunity to infuse your project management approach with a proven framework by utilizing this deck. Download now and set the stage for unparalleled project success.

Template 5: Agile Project Management PowerPoint PPT Template Bundles

Agile methodologies have revolutionized project management. This bundle covers essential elements like the Agile Project Management Process with Scrum Master, waterfall model, user feedback, continuous integration, support framework, development revision, and more. Download this bundle focusing on agile principles, enabling project managers to dynamize project scope , adapt project management lifecycles , initiate projects flexibly, budget iteratively, and establish project timelines aligning with agile iterations.

Template 6: Agile Product Development Playbook Agile Project Management Activities Tracking Dashboard

For those engaged in product development, this dashboard provides an agile approach. This dashboard offers information that will help the team manage different activities associated with agile projects and keep track of the task summary, time, etc. It encompasses team roles, tasks summary by resources and status, total utilized work hours, team cost breakdown, spent time on projects, and progress status. Download it as a tool for Project discussion and navigation- total Resources, features Closed, Bugs Closed, and much more.

Template 7: Tracking Progress of Project Management Tasks Utilizing Cloud Project Management Software

Embrace the digital age with cloud-based project management. This layout advocates project scope monitoring through the cloud-based tool. It offers real-time status about requirements, development, coding, user acceptance testing, knowledge, standup meeting, etc. Download this layout that has the capability to form projects in virtual environments, allocate budgets seamlessly through cloud solutions, and maintain timelines accessible from any location.

Template 8: Project Management Process with Scrum Planning Scrum Management Framework

The Scrum framework is a widely adopted agile approach. Undertake the Scrum journey with this template, that breaks down Scrum planning and management, providing insights into its effectiveness. The slide offers a glimpse into the project management approach, which focuses on ideas, user stories, sprint planning, retrospective, meeting, etc. Download this layout that guides project managers in defining project scope within Scrum's iterative cycles, initiating projects through Scrum ceremonies, budgeting within sprint boundaries, and establishing project timelines that align with Scrum iterations.

Template 9: Five Phases of Project Management Framework

Explore the five core phases of project management – Discovery, initiation, planning, execution, and closure. This slide guides you through each stage, ensuring no detail is overlooked. This slide also details crucial metrics, gate criteria, and deliverables per phase by which the project manager can review the success rate of each stage. Download this slide that aids project managers in defining comprehensive project dimensions and navigating through the project management fundamental phases.

Template 10: Project Management Timeline Gantt Chart

Visualize your project's journey with the classic Gantt chart. It's an invaluable tool for keeping stakeholders informed about project progress and milestones. This presentation design lets you check the work progress at every phase and drive changes in your strategy if required. It encapsulates project tasks, quarterly progress, and milestones. Download this PowerPoint presentation that effectively manages your work and assists you in not bothering about its deadline, as you will accomplish them every time.

Enhancing Project Success:

Project management is the conduit through which visions are transformed into reality. The above templates serve as navigational aids on your project management journey. Whether you're a seasoned project manager or venturing on your first project, these templates empower you to streamline processes, allocate resources effectively, and achieve your project's objectives with finesse. 

As we advance, uncover a collection of  executive summary templates that succinctly encapsulate your project's essence and objectives.

Don't miss out on this opportunity to elevate your project management game and turn your visions into tangible achievements.

FAQs on Project Management: 

1. what is project management in simple words.

Ans: Project management is the disciplined process of planning, organizing, executing, and controlling the resources and tasks required to achieve specific goals within a defined scope, project budget , and project timeline.

2. What are the 4 types of project management?

• Traditional Project Management: Sequential and structured approach.
• Agile Project Management: Iterative and flexible approach.
• Scrum Project Management: Framework for collaboration in complex projects.
• Lean Project Management: Focuses on efficiency and eliminating waste.

3. What are the 5 stages of project management?

• Project Initiation: Defining project scope , objectives, and stakeholders.
• Project Planning: Creating a detailed plan, allocating resources, and setting a project timeline.
• Project Execution: Carrying out the tasks, managing resources, and monitoring progress.
• Project Monitoring and Control: Tracking project performance, addressing issues, and making adjustments.
• Project Closure: Completing the project, evaluating outcomes, and ensuring deliverables meet requirements.

4. What is the main purpose of project management?

Ans: The primary purpose of project management is to guarantee the successful implementation of projects from start to finish. It involves managing the project scope , project timeline, project budget , resources, and risks to deliver the desired outcomes while meeting stakeholder expectations and maintaining quality standards. Project management ensures efficient use of resources and effective communication to achieve project goals and create value.

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Project Presentations: How to Prepare and Deliver a Project Presentation

Can anything make a project manager’s heart sink faster than being told that they need to give a project presentation to the board of directors? The pressure. The responsibility. Sure, you’re happy that the directors of the company trust you enough that they want your input in the project, but having to present in front of these powerful players is making your stress levels spike.

If you haven’t come across these presentation requests from senior managers yet, you will! These scenarios are common on projects, especially projects that introduce a new product or involve organizational change. But don’t feel overwhelmed. Giving project presentations may feel scary, but you can plan and prepare for them just like any other meeting.

What Is a Project Presentation?

A project presentation is an opportunity for you to explain your project processes and deliverables to key stakeholders. These can be informal, like a quick update via reports with a few individuals, or formal. Formal project presentations often require proper meeting times, thought-out slide decks, goal review and more. We’ll spend most of our time discussing how to prepare and deliver a formal project presentation.

A formal project presentation requires good data. Project management software can provide you with the dashboards and reports you need to supplement your points and progress updates. ProjectManager has real-time dashboards that you can share with stakeholders, and eight different in-depth project reports that you can make with just a few clicks. Get started for free today!

Why Is a Project Presentation So Important?

A project presentation is your opportunity to convey the importance of the work you and your team have been doing. If you’re unable to articulate your progress and achievements, key stakeholders won’t understand why money, time and resources are being spent on your project.

When you think of it like that, it’s no wonder why people spend so much time preparing for their project presentations. Read on to see how you can knock your next presentation out of the park.

How to Prepare for a Project Presentation

Preparing for a project presentation can be more important than you actual delivery. That’s because good preparation can set you up for success on the big day. Let’s go through some preparation techniques you can do for your project presentation.

1. Create a Calendar Invite for Your Project Presentation

You can’t just expect people to turn up – they need to know that there is an important event that requires their attendance, so get it in their diaries. People plan their meetings and calendar appointments sometimes quite far in advance, giving ample warning. Schedule the presentation as soon as you can, and check with the individuals (or their assistants) if you don’t get a reply about their availability.

If you have been invited to someone else’s meeting to talk about your project, make sure it is in your planner and book some time to plan for it in advance. If you don’t, you risk running out of time to prepare your material.

2. Select a Format for Your Presentation

How are you going to get your message across? If you’ve scheduled a project meeting it’s likely that you are expecting to do a formal presentation. That’s fine, but how? Will you use slides or flip charts or mirror your iPad on a monitor? Do you expect the audience to participate in any part of the presentation? Can you speak without notes or would it be better to have some pointers with you on the day?

You should also consider where you will be giving the presentation. For example, a format that is suitable for a small room and a limited audience, such as a loosely-structured project update with a couple of slides, is not going to be appropriate for a room full of stakeholders, laid out like a lecture theatre with you at a lectern at the front.

3. Practice Your Project Management Presentation

Giving presentations is a skill. Practice, practice, practice. Before your big project presentation, volunteer to do some smaller ones, like staff briefings or shorter updates at team meetings. You want to feel comfortable both standing up in front of the room and with the material. Run through your presentation at home or in an empty meeting room so that you remember where the slide transitions are. Practice using the projector and a clicker to move the slides forward. Write out your flip charts several times so that it becomes second nature.

Practice and training will make your delivery much more polished and professional and give your audience a far better experience.

4. Write Big So Your Presentation Is Legible

Whether you are using slides or flip charts, write big or use big fonts. It is often difficult to see what is on the screen, even in a small room – and that means your message is not getting across. And it’s an excuse for audience members to check their phones instead of listening to you.

A good tip is to print out your slides and put them on the floor. If you can still read them clearly from a standing position, then the text is big enough. If you can’t read the words or you have to bend down to read them, make the font size larger!

5. Have a Backup Plan for Your Presentation

Projectors break, meeting rooms don’t have conference phones in, pens run out just at the critical moment. Plan for everything to go wrong. Your presentation audience is made up of busy people and they don’t want to sit there watching you fiddle with the technology. Get it all working before they arrive, and if it doesn’t work when you get going, make sure that you have a contingency plan (like a printout of your slides) so that you can carry on anyway.

How to Give a Project Presentation

When the fateful day arrives, there are some important things to keep in mind when giving your project presentation. Follow these best practices and you’ll portray your project and your team in the best possible light.

1. Speak Clearly and Don’t Rely on Jargon

Presentations depend on clarity and good communication . If you bog down your presentation with jargon and convulated reasoning, you’re going to lose your audience. Make sure that you use language that your audience will understand, so they can follow along with all of the key points you need to make.

Remember, not everyone in that meeting is going to understand all the intricasies of your project, in fact, none of them likely will. So speak slowly, clearly and ensure that you communicate.

2. Stick to What Matters and Use Data

When giving your project presentation, don’t lose sight of the original goals and requirements of the project. Your stakeholders agreed on certain goals at the beginning, how are you trending towards reaching those goals? Sometimes it’s easy to focus on setbacks or difficulties, or things that you may find fascinating. However, it’s best to recenter on critical business objectives.

It’s important to use data to supplement your project presentation as you address key goals and initiatives. But don’t use too much data! People will get lost in the numbers and stop listening to what you have to say. It’s a delicate balance.

3. Tell a Story

You have probably sat through a fair few presentations in your time, and I expect you’ve tried to stop yourself from nodding off in some of them. Project status updates can be boring. If the subject matter isn’t dull, often the speaker is. Don’t let that be you.

One way to keep the attention of the audience is to structure your presentation in the most interesting fashion. Consider what they will find interesting (and it won’t be the same as what you find interesting). Telling the story of your project is a good idea. Think about a start, a middle and an end to your presentation. Perhaps follow the lifecycle from the perspective of a customer.

Focus on the benefits and not the project management process. If you don’t know if your presentation material makes sense, run it past a friend or family member who doesn’t know anything about your project. If they don’t fall asleep, it’s OK!

4. Ask for Feedback on Your Presentation

When your presentation is over, ask for feedback. You could do this directly at the end of the session before people leave the room, or a couple of days later. It’s good to get some feedback as it helps you work on what to improve for next time.

Ask people to give you their impressions both of your presentation skills and also of the presentation content. You could find that the content was really good but you lacked confidence delivering it, or conversely that you were an engaging presenter but the material was not relevant to them. All this is useful stuff to know and it will help you improve your presentation skills for next time.

Project Management Presentations Take Time to Master

Giving presentations isn’t an everyday occurrence on projects but it is likely that you will have to give one or two during the project lifecycle – more if your project involves a lot of workshops or user sessions.

Don’t panic – presentation skills are something that you can learn and you will get better with practice! Once you have cracked it, you’ll feel confident delivering presentations and you’ll find that it gets easier to prepare for them in the future.

The scheduling features of our software can be used to book your presentations on the team calendar, which can be easily seen on the project dashboard. With it you have the ability to share agendas and slides after the presentation with the online document library. Then you can carry on the discussion after the meeting by using the great chat tool. Try the software from ProjectManager free for 30 days and see how helpful it really is.

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Free PowerPoint Project Plan Templates and Examples

By Lulu Richter | May 20, 2024

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We’ve compiled the top project plan templates in PowerPoint so you can easily visualize your processes from start to finish.

Included in this article, you’ll find the following:  

• Agile project plan template
• High-level project plan template
• Project plan template by project phase
• Yearly high-level project plan template

PowerPoint Simple Project Plan Template

Download the Sample Simple Project Plan Template for PowerPoint Download the Blank Simple Project Plan Template for PowerPoint

When to Use This Template:  Project managers can use this simple, single-slide template to track deliverables, tasks, and timelines over a one-year period. 

Notable Template Features: This template features a straightforward table layout with a horizontal bar chart that illustrates the duration of each task. Use the Today marker to see the status of each task (examples: finished, ongoing, or pending). The template comes with sample data that you can customize to align with your project, or you can choose the blank option and start from scratch.

PowerPoint Agile Project Plan Template

Download the Sample Agile Project Plan Template for PowerPoint Download the Blank Agile Project Plan Template for PowerPoint

When to Use This Template:  Use this two-slide template to share the details of an Agile project plan with your team and stakeholders. It provides a clear picture of the project’s journey over a specific timeline and is available blank or with sample data, so you can customize it to fit your needs. 

Notable Template Features: On the first slide, enter the project deliverables and scope. The template also provides space to list the project tasks, owners, start and end dates, and task status. Use the  Risk column to indicate whether a task runs the chance of being overdue, and visualize your sprints with the customizable, color-coded bar chart on the second slide.

PowerPoint High-Level Project Plan Template

Download the Sample High-Level Project Plan Template for PowerPoint Download the Blank High-Level Project Plan Template for PowerPoint

When to Use This Template:  This high-level, single-slide project plan template is ideal for tracking and communicating project timelines and milestones in each project phase. Use this template to inform stakeholders about the project’s progress. 

Notable Template Features: This template, available with sample data and as a blank option, provides a six-month timeline that differentiates the project phases with colors, and it uses icons to highlight project milestones. You can also designate priority level with icons (high, medium, low), and customize the display of the phases, task timelines, colors, and milestone icons.

PowerPoint Project Plan Template by Project Phase

Download the Sample Project Plan Template by Project Phase for PowerPoint   Download the Blank Project Plan Template by Project Phase for PowerPoint  

When to Use This Template:  Use this single-slide template to visualize your project in the five official project management phases (initiation, planning, execution, monitoring, closure), as well as the tasks associated with each one. 

Notable Template Features: This template visually separates the five phases of project management with distinct colors, and it illustrates the sequential steps from project initiation to closure. Customize the sample data to fit your project and show the deliverables of each phase, or download the blank version and enter your project details.

PowerPoint Three-Year High-Level Project Plan Template

Download the Sample Three-Year High-Level Project Plan PowerPoint Template Download the Blank Three-Year High-Level Project Plan PowerPoint Template

When to Use This Template:  Project managers can use this multiple-slide template to communicate the basics of a three-year project plan to stakeholders, including timeline, budget, and resources.

Notable Template Features: This template provides a slide for you to enter the deliverables for a consecutive three-year project plan. It also includes a slide for budget details and another for resource information, and it comes in both blank and sample data versions that you can customize.

PowerPoint Team Project Plan Template

Download the Team Project Plan Template for PowerPoint  

When to Use This Template:  Use this single-slide template to present how each team is progressing through their assigned tasks, as compared to the planned durations.

Notable Template Features: This template displays task progress with two duration bars: one shows the planned duration, and the other shows the actual duration. This comparison enables you to adjust deadlines as needed and forecast the timeline of future project tasks. The template also includes milestone markers so that you can assess your progress.

PowerPoint Project Work Plan Template

Download the Project Work Plan Template for PowerPoint

When to Use This Template:  Use this single-slide template to present the objectives, budget, team members, and schedule of your work plan.

Notable Template Features: This template includes space to note the key elements of a project plan, such as timelines, objectives, budget, and team. The numbered columns show tasks moving from left to right, making it easy for team members to understand the project’s scope and to grasp each section’s information.

Project Plan Related Templates

Check out these customizable project plan templates to support all aspects of your project planning process. 

Gantt Chart Template

Use a  Gantt chart template to show the durations of each successive task and progress toward deliverables.

Work Breakdown Structure Template

Use a  work breakdown structure (WBS) template to list and organize the tasks associated with each deliverable.

Project Timeline Template

Use a  project timeline template to track and monitor the project’s timeline. You can also use this as a visual tool to communicate progress with stakeholders.

Communication Plan Template

Use a  communication plan template to detail the project stakeholders and the agreed-upon plan for communicating with each other, including platform, frequency, and point person(s).

Resource Plan Template

Choose from this  variety of resource plan templates to list and manage your project resources, including personnel, budget, key pieces of equipment, and more.

Risk Management Template

Use a  risk management plan template to identify and manage your project’s risks and decide which are worth the potential opportunity.

Project Plan Budget Template

Use a  project plan budget template to track and manage your project’s budget.

Project Summary Template

Use a  project summary template to write a high-level overview of your project to share with stakeholders or higher-ups who need a bird’s-eye view of your work.

Effectively Track, Manage, and Execute Your Project Plan with Real-Time Work Management in Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

Discover a better way to streamline workflows and eliminate silos for good.