assignment t code in sap

Defining Default Account Assignments

After completing this lesson, you will be able to:

• Introduce posting controls
• Describe the account assignment settings
• Create a default account assignment
• Analyze the impact of the assignment during journal entry

Posting Controls

Meet Chris, an experienced management accounting employee at Bike Company SE. He's skilled at using SAP S/4HANA, having extensive knowledge of his department's processes and a comprehensive understanding of the company's operations. Apart from maintaining crucial applications that streamline work for others, Chris also acts as an administrator and business process configuration expert. He is the contact person for establishing and managing Overhead Cost Accounting processes within the company.

Chris loves discovering and utilizing new features and helping other users. Recently, Sarah, a colleague from the financial accounting department, sought his expertise for support and assistance. This is what they talked about:

Let’s now take a closer look at the tools that help streamline accounting data.

You'll learn how to define default values for cost assignment. In the next lessons, you will also delve into more sophisticated features like validation and substitution rules that can identify inconsistencies in account assignment objects and ensure precise postings.

We'll start with an in-depth exploration of the default account assignment.

Default Account Assignment

Application area.

The default account assignment is a tool that automatically proposes specific cost assignment objects, such as cost centers or profit centers during journal entry. You can determine which management accounting object is defaulted for each line item based on the combination of primary cost and revenue G/L account and company code.

As an example, consider recurring utility expenses, which should be charged to the Utilities cost center. For this purpose, a default account assignment can be established as shown in the figure below.

First, the cost element for Utilities for the relevant Company Code is connected to the respective cost center in the default account assignment configuration.

Now whenever you enter a utility expense in Financial Accounting, the system automatically proposes the Utilities cost center. You still have the option to manually overwrite the cost center if necessary.

This leads to a more efficient accounting workflow, as the account assignment object is entered automatically during the posting process, minimizing the need for manual input.

Default account assignments are especially useful when line items are automatically posted, such as when posting exchange rate differences and discounts in Financial Accounting, or price differences in Material Management.

In addition to cost centers, you can also indicate profit centers or profitability segments for allocating costs and revenues to.

In summary, the default account assignment establishes a default value for the controlling objects when posting costs or revenues, ensuring that these are automatically charged to the right entities.

Configuration

To configure a default account assignment, you perform the following steps:

• For each cost assignment, enter the company code and the cost element that should be included in the account assignment.
• Enter the corresponding account assignment object (cost center or profit center). If you want the system to determine a profitability segment instead, you can use the PrfSeg checkbox. This is used when transferring data, such as price differences, to Margin Analysis.
• You have the option to specify detailed account assignments, which can be differentiated by valuation area or profit center. To do this, enter the following values in the "Acct assignmt detail" column: 1 for valuation area or 3 for profit center. Then select the corresponding entry in the Dialog structure on the left and enter the relevant cost assignment.

Define a Default Account Assignment

Overall benefits.

The default account assignment feature suggests default values for specific accounts, improving the accuracy of financial data and streamlining the process through automatic assignment. This reduces the likelihood of errors in manual data entry and saves a considerable amount of time that would otherwise be spent repeatedly assigning these costs.

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ERPCorp SAP FICO Blog

Display sap mm-fi automatic account assignment.

by John Jordan

Table of Contents

Introduction, display obyc accounts with se16n, more information.

You use configuration Transaction OBYC to assign SAP General Ledger (GL) accounts in Financial Accounting (FI) to movement types in Materials Management (MM), also known as SAP MM-FI Automatic Account Determination or Assignment.

End users do not typically have the authorization to run configuration Transaction OBYC. 

You can easily display automatic account assignments as follows:

View table T030, which stores OBYC configuration settings, with Transaction SE16N.

Type in Table T030 and press Enter to display the selection screen shown in Figure 1.

Figure 1 : Table T030 Selection Screen To Display SAP MM-FI Configuration Settings

You restrict the table entries displayed on the subsequent results screen by making entries in the Selection Criteria section. To display G/L accounts posted during goods issues (GI) to production orders, make the following entries:

• Chart of Accounts : Restrict your selection by your chart of accounts, INT in this example
• Transaction : You display inventory movements with Transaction  GBB
• Valuation Grouping Code : A group of company codes (set up with transaction OMWD)
• Account modifier : VBR for GI to production orders
• Valuation Class : You assign a valuation class in the Costing 2 view 

Click the execute icon to display the screen shown in Figure 2.

Figure 2 : Table T030 Entries Display SAP MM-FI Configuration Settings

This screen displays the G/L Accounts posted during goods issues to production orders.

For more information on entries in table T030, follow IMG menu path: 

Materials Management • Valuation and Account Assignment • Account Determination • Account Determination Without Wizard • Configure Automatic Postings

Figure 3 displays the menu path.

Figure 3 : Configure Automatic Postings Menu Path

Click the paper and glasses icon to the left of Configure Automatic Postings at the bottom to display standard SAP documentation on setting up automatic postings.

Activity Type

An activity type identifies activities provided by a cost center to manufacturing orders. The secondary cost element associated with an activity type identifies the activity costs on cost center and detailed reports

Alternative Hierarchy

While there can only be one cost center standard hierarchy, you can create as many alternative hierarchies as you like. You create an alternative hierarchy by creating cost center groups

Automatic Account Assignment

Automatic account assignment allows you to enter a default cost center per cost element within a plant with Transaction OKB9.

Condition Type

A condition type is a key that identifies a condition. The condition type indicates, for example, whether the system applies a price, a discount, a surcharge, or some other pricing, such as freight costs and sales taxes.

Cost Center Accounting

A cost center is a function within an organization that does not directly add to profit but still costs money to operate, such as the accounting, HR, or IT departments. The main use of a cost center is to track actual expenses for comparison to the budget.

Cost Estimate

A cost estimate calculates the plan cost to manufacture a product or purchase a component. It determines material costs by multiplying BOM quantities by the standard price, labor costs by multiplying operation standard quantities by plan activity price, and overhead values by costing sheet configuration.

Cost Object

An SAP Cost object such as a cost center or internal order describes where the cost occurs. A cost element or account describes what the cost is.

Costing Lot Size

The costing lot size in the Costing 1 view determines the quantity cost estimate calculations are based on. The costing lot size should be set as close as possible to actual purchase and production quantities to reduce lot size variance.

Goods Issue

A goods issue is the movement (removal) of goods or materials from inventory to manufacturing or to a customer. When goods are issued, it reduces the number of stock in the warehouse.

Goods Receipt

It is a goods movement that is used to post goods received from external vendors or from in-plant production. All goods receipts result in an increase of stock in the warehouse.

Internal Order

An internal order monitors costs and revenue of an organization for short- to medium-term jobs. You can carry out planning at a cost element and detailed level, and you can carry out budgeting at an overall level with availability control.

Production Variance

Production variance is a type of variance calculation based on the difference between net actual costs debited to the order and target costs based on the preliminary cost estimate and quantity delivered to inventory. You calculate production variance with target cost version 1.

Profit Center

A profit center receives postings made in parallel to cost centers and other master data such as orders. Profit Center Accounting (PCA) is a separate ledger that enables reporting from a profit center point of view. You normally create profit centers based on areas in a company that generate revenue and have a responsible manager assigned.

If PCA is active, you will receive a warning message if you do not specify a profit center, and all unassigned postings are made to a dummy profit center. You activate profit center accounting with configuration Transaction OKKP, which maintains the controlling area.

Purchasing Info Record

A purchasing info record stores all of the information relevant to the procurement of a material from a vendor. It contains the Purchase Price field, which the standard cost estimate searches for when determining the purchase price.

Scheduling Agreement

A scheduling agreement is a longer-term purchase arrangement with a vendor covering the supply of materials according to predetermined conditions. These apply for a predefined period and a total purchase quantity.

Standard Hierarchy

A standard hierarchy represents your company structure. A standard hierarchy is guaranteed to contain all cost centers or profit centers because a mandatory field in cost and profit center master data is a standard hierarchy node.

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Standard Price

The standard price in the Costing 2 view determines the inventory valuation price if price control is set at standard (S). The standard price is updated when a standard cost estimate is released. You normally value manufactured goods at the standard price.

You can apply surcharges to material prices and activity prices in order to take into account increases or decreases in item prices over time when calculating the lifecycle costs for a project.

Target Costs

Target costs are plan costs adjusted by the delivered quantity. For example, if the quantity delivered to inventory is 50% of the plan quantity, target costs are calculated as 50% of the plan costs.

Material Master

A material master contains all of the information required to manage a material. Information is stored in views, and each view corresponds to a department or area of business responsibility. Views conveniently group information together for users in different departments, for example, sales and purchasing.

Origin Group

An origin group separately identifies materials assigned to the same cost element, allowing them to be assigned to separate cost components. The origin group can also determine the calculation base for overhead in costing sheets.

Price Control

The Price control field in the Costing 2 view determines whether inventory is valuated at standard or moving average price.

The price unit is the number of units to which the price refers. You can increase the accuracy of the price by increasing the price unit. To determine the unit price, divide the price by the price unit.

Process Order

Process orders are used for the production of materials or provide services in a certain quantity and on a certain date. They allow resource planning, process order management control, and account assignment and order settlement rules to be specified.

Procurement Alternative

A procurement alternative represents one of a number of different ways of procuring a material. You can control the level of detail in which the procurement alternatives are represented through the controlling level. Depending on the processing category, there are single-level and multilevel procurement alternatives. For example, a purchase order is single-level procurement, while production is multilevel procurement.

Production Order

A production order is used for discrete manufacturing. A BOM and routing are copied from master data to the order. A sequence of operations is supplied by the routing, which describes how to carry out work-steps. An operation can refer to a work center at which it is to be performed. An operation contains planned activities required to carry out the operation. Costs are based on the material components and activity price multiplied by a standard value.

Product Drilldown Reports

Product drilldown reports allow you to slice and dice data based on characteristics such as product group, material, plant, cost component, and period. Product drilldown reports are based on predefined summarization levels and are relatively simple to setup and run.

Production variance is a type of variance calculation based on the difference between net actual costs debited to the order and target costs based on the preliminary cost estimate and quantity delivered to inventory. You calculate production variance with target cost version 1. Production variances are for information only and are not relevant for settlement.

Production Version

A production version determines which alternative BOM is used together with which task list/master recipe to produce a material or create a master production schedule. For one material, you can have several production versions for various validity periods and lot-size ranges.

Purchase Price Variance

When raw materials are valued at the standard price, a purchase price variance will post during goods receipt if the goods receipt or invoice price is different from the material standard price.

Profitability Analysis

Costing-based profitability analysis enables you to evaluate market segments, which can be classified according to products, customers, orders (or any combination of these), or strategic business units, such as sales organizations or business areas concerning your company’s profit or contribution margin.

SAP Profit Center is a management-oriented organizational unit used for internal controlling purposes. Segmenting a company into profit centers allows us to analyze and delegate responsibility to decentralized units.

A purchasing info record stores all the information relevant to the procurement of a material from a vendor. It contains the Purchase Price field, which the standard cost estimate searches for when determining the purchase price.

Raw Materials

Raw materials are always procured externally and then processed. A material master record of this type contains purchasing data but not sales.

A routing is a list of tasks containing standard activity times required to perform operations to build an assembly. Routings, together with planned activity prices, provide cost estimates with the information necessary to calculate labor and activity costs of products.

Sales and Operations Planning

Sales and operations planning (SOP) allows you to enter a sales plan, convert it to a production plan, and transfer the plan to long-term planning.

S&OP is slowly being replaced by SAP Integrated Business Planning for Supply Chain (SAP IBP), which supports all S&OP features. S&OP is intended as a bridge or interim solution, which allows you a smooth transition from SAP ERP to on-premise SAP S/4HANA and SAP IBP. See SAP Note 2268064 for details.

SAP Fiori is a web-based interface that can be used in place of the SAP GUI. SAP Fiori apps access the Universal Journal directly, taking advantage of additional fields like the work center and operation for improved variance reporting.

Work in process (WIP) and variances are transferred to Financial Accounting, Profit Center Accounting (PCA), and Profitability Analysis (CO-PA) during settlement. Variance categories can also be transferred to value fields in CO-PA.

Settlement Profile

A settlement profile contains the parameters necessary to create a settlement rule for manufacturing orders and product cost collectors and is contained in the order type.

Settlement Rule

A settlement rule determines which portions of a sender’s costs are allocated to which receivers. A settlement rule is contained in a manufacturing order or product cost collector header data.

You need setup time to prepare equipment and machinery for the production of assemblies, and that preparation is generally the same regardless of the quantity produced. Setup time spread over a smaller production quantity increases the unit cost.

Simultaneous Costing

The process of recording actual costs for cost objects, such as manufacturing orders and product cost collectors in cost object controlling, is called simultaneous costing. Costs typically include goods issues, receipts to and from an order, activity confirmations, and external service costs.

Source Cost Element

Source cost elements identify costs that debit objects, such as manufacturing orders and product cost collectors.

Source List

A source list is a list of available sources of supply for a material, which indicates the periods during which procurement is possible. Usually, a source list is a list of quotations for a material from different vendors.

You can specify a preferred vendor by selecting a fixed source of supply indicator. If you do not select this indicator for any source, a cost estimate will choose the lowest cost source as the cost of the component. You can also indicate which sources are relevant to MRP.

The standard price in the Costing 2 view determines the inventory valuation price when price control is set at standard (S). The standard price is updated when a standard cost estimate is released. You normally value manufactured goods at the standard price.

Subcontracting

You supply component parts to an external vendor who manufactures the complete assembly. The vendor has previously supplied a quotation, which is entered in a purchasing info record with a category of subcontracting.

Tracing Factor

Tracing factors determine the cost portions received by each receiver from senders during periodic allocations, such as assessments and distributions.

Universal Journal

The efficiency and speed of the SAP HANA in-memory database allowed the introduction of the Universal Journal single line-item tables ACDOCA (actual) and ACDOCP (plan). The Universal Journal allows all postings from the previous financial and controlling components to be combined in single items. The many benefits include the development of real-time accounting. In this book, we discuss both period-end and event-based processing.

Valuation Class

The valuation class in the Costing 2 view determines which general ledger accounts are updated as a result of inventory movement or settlement.

Valuation Date

The valuation date determines which material and activity prices are selected when you create a cost estimate. Purchasing info records can contain different vendor-quoted prices for different dates. Different plan activity rates can be entered per fiscal period.

Valuation Grouping Code

The valuation grouping code allows you to assign the same general ledger account assignments across several plants with Transaction OMWD to minimize your work. The grouping code can represent one or a group of plants.

Valuation Type

You use valuation types in the split valuation process, which enables the same material in a plant to have different valuations based on criteria such as batch. You assign valuation types to each valuation category, which specify the individual characteristics that exist for that valuation category. For example, you can valuate stocks of a material produced in-house separately from stocks of the same material purchased externally from vendors. You then select procurement type as the valuation category and internal and external as the valuation types.

Valuation Variant

The valuation variant is a costing variant component that allows different search strategies for materials, activity types, subcontracting, and external processing. For example, the search strategy for purchased and raw materials typically searches first for a price from the purchasing info record.

Valuation Variant for Scrap and WIP

This valuation variant allows a choice of cost estimates to valuate scrap and WIP in a WIP at target scenario. If the structure of a routing is changed after a costing run, WIP can still be valued with the valuation variant for scrap and WIP resulting in a more accurate WIP valuation.

Valuation View

In the context of multiple valuation and transfer prices, you can define the following views: – Legal valuation view – Group valuation view – Profit center valuation view

Work Center

Operations are carried out at work centers representing; for example, machines, production lines, or employees. Work center master data contains a mandatory cost center field. A work center can only be linked to one cost center, while a cost center can be linked to many work centers.

Work in Process

Work in process (WIP) represents production costs of incomplete assemblies. For balance sheet accounts to accurately reflect company assets at period end, WIP costs are moved temporarily to WIP balance sheet and profit and loss accounts. WIP is canceled during period-end processing following delivery of assemblies to inventory.

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There are thousands of different transaction codes available in SAP, and each one serves a specific purpose. With the right knowledge and understanding, you can use transaction codes to carry out any task imaginable in SAP. The complete list of SAP TCodes

• SAP ABAP TCodes
• SAP ABAP Language TCodes
• SAP Batch Input TCodes
• SAP Selection Screen & Variants TCodes
• SAP Transaction Variant TCodes
• SAP ABAP XML Processing TCodes
• SAP Business Workflow TCodes
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• SAP Workflow Error Analysis TCodes
• SAP CCMS Archive TCodes
• SAP CCMS Background Processing TCodes
• SAP CCMS Data Aging TCodes
• SAP CCMS Monitoring TCodes
• SAP CCMS Configuration TCodes

OKB9: Change Automatic Account Assignment

OKB9 is a standard SAP tcode used to perform Change Automatic Account Assignment task in SAP ERP (or) S/4HANA system.

Availability

The SAP tcode OKB9 is available within SAP ECC, SAP S/4HANA On-premise and SAP S/4HANA Private Cloud systems depending on the version and release level.

People also ask

The following is the list of SAP transaction codes related to OKB9.

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Sales order account assignment Tcode in SAP

• OKB9N Tcode for CO Account Determination Program : Package : KADA Component : SAP_FIN
• OKB9NR Tcode for CO-Account Determination: Rule Maint Program : Package : KADA Component : SAP_FIN
• OVAK Tcode for Sales Order Type Assignment Program : Package : VS0C Component : BBPCRM
• FMFGAPAAC Tcode for Acc. Property account assignment cat Program : Package : FMFG_E Component : EA-PS
• FMSPDERIVE Tcode for Account Distributions derive: steps Program : Package : FM_SPLIT_E Component : EA-PS
• FMSPDERIVER Tcode for Account Distributions derive: values Program : Package : FM_SPLIT_E Component : EA-PS
• OCMAC_06C Tcode for Determine.CO Account Assignment Program : Package : CMAC_E Component : IS-PS-CA
• IAOOMA Tcode for Archiving Release Account Mgmt OM Program : IAOM_OM_SET_ARCHIVALBE_SINGLE Package : IAOM_OM Component : SAP_APPL
• T_SLS_CREATE_SDOC Tcode for Transaction to create a sales doc. Program : R_SLS_CREATE_SDOC Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• MR11 Tcode for GR/IR account maintenance Program : SAPRCKM_MR11 Package : CKMLGRIR Component : SAP_APPL
• MR11SHOW Tcode for Account Maint.Docu.Display-Reversal Program : SAPRCKM_MR11_SHOW Package : CKMLGRIR Component : SAP_APPL
• MR11_OLD Tcode for Old GR/IR account maintenance Program : SAPMM08K Package : CKMLGRIR Component : SAP_APPL
• J-K8 Tcode for IS-M: Order Sales Agent Assignment Program : RMCS4830 Package : JMDGEN_MODIF Component : IS-M
• CRMC_BUS_SUBOB_I Tcode for Assignment BUS-allowed app.area item Program : Package : CRM_ORDER Component : BBPCRM
• CRMC_OBJECT_ASSI Tcode for Assignment Appl. Area - CRM Object Program : Package : CRM_ORDER Component : BBPCRM
• FMFG_SO_HISTORY Tcode for Sales Order History Program : RFFMFG_SO_HISTORY Package : FMFG_E Component : EA-PS
• F9IC Tcode for Create Payment Order Former Account Program : RFBKPO01 Package : FKBO Component : EA-FINSERV
• OVXJN Tcode for Sales group -> Sales office Program : Package : VS0C Component : BBPCRM
• OVXMN Tcode for Sales office -> Sales area Program : Package : VS0C Component : BBPCRM
• HB28 Tcode for Sales display "Sales units" Program : SAPMHBSHOM Package : DI_HBS Component : ECC-DIMP
• OVXJ Tcode for Sales group -> Sales office Program : RVOTVBVK Package : VS0CCORE Component : SAP_APPL
• OVXM Tcode for Sales office -> Sales area Program : RVOTVKBZ Package : VS0CCORE Component : SAP_APPL
• DNL_CUST_SALES Tcode for Initial Data Transfer Sales Program : Package : CRM_DATAEXCHANGE_BTX Component : BBPCRM
• KKG3 Tcode for Create Cost of Sales: Sales Order Program : SAPMKKAA Package : KKAG Component : BBPCRM
• V-01 Tcode for Create Sales Order Program : SAPMV45A Package : VA Component : BBPCRM
• VA01 Tcode for Create Sales Order Program : SAPMV45A Package : VA Component : BBPCRM
• VA02 Tcode for Change Sales Order Program : SAPMV45A Package : VA Component : BBPCRM
• VA03 Tcode for Display Sales Order Program : SAPMV45A Package : VA Component : BBPCRM
• VA07 Tcode for Compare Sales - Purchasing (Order) Program : SDBANF02 Package : VA Component : BBPCRM
• VAKC Tcode for Items in Sales Order Configuration Program : SAPMV76A Package : VA Component : BBPCRM
• HBS0 Tcode for (old) Create RE-SCM Sales Order Program : SAPMV45A Package : DI_HBS Component : ECC-DIMP
• OMILL_T160M_SD Tcode for Sales Order Versions Program : Package : MILL_SD Component : ECC-DIMP
• OMILL_VS Tcode for Sales Order Versions Program : Package : MILL_SD Component : ECC-DIMP
• S_E4A_94000231 Tcode for (empty) Program : SAPLS_CUS_IMG_ACTIVITY Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• S_E4A_94000232 Tcode for (empty) Program : SAPLS_CUS_IMG_ACTIVITY Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• S_E4A_94000233 Tcode for (empty) Program : SAPLS_CUS_IMG_ACTIVITY Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• S_E4A_94000234 Tcode for (empty) Program : SAPLS_CUS_IMG_ACTIVITY Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• S_EAC_24000048 Tcode for (empty) Program : SAPLS_CUS_IMG_ACTIVITY Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• S_EAC_24000049 Tcode for (empty) Program : SAPLS_CUS_IMG_ACTIVITY Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• S_EAC_24000056 Tcode for (empty) Program : SAPLS_CUS_IMG_ACTIVITY Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• S_EAC_24000060 Tcode for (empty) Program : SAPLS_CUS_IMG_ACTIVITY Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• S_EAC_24000061 Tcode for (empty) Program : SAPLS_CUS_IMG_ACTIVITY Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• T_SLS_CHAN_USER_STAT Tcode for Change User Status Program : R_SLS_CHANGE_USER_STATUS Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• T_SLS_CREATE_W_REF Tcode for Create with Reference Program : R_SLS_CREATE_WITH_REFERENCE Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• T_SLS_DISP_INC_LOG Tcode for Display Incompletion Log Program : R_SLS_DISP_INC_LOG Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• T_SLS_EDIT_TEXTS Tcode for Edit Text Notes Program : R_SLS_EDIT_TEXTS Package : ERP_SALES_O2C_SLS Component : SAP_APPL
• V.01 Tcode for Sales Order Error Log Program : Package : VAR Component : SAP_APPL
• VA06 Tcode for Sales Order Monitor Program : SD_OSO_MONITOR Package : VAR Component : SAP_APPL
• CO08 Tcode for Production order with sales order Program : SAPLCOKO1 Package : CO Component : BBPCRM
• CRMC_SALES_ITEM Tcode for Sales Customizing at Item Level Program : Package : CRM_ORDER Component : BBPCRM
• BBPS Tcode for EBP Order Status Tracking Program : SAPMBBPS Package : BBPS Component : SAP_APPL

Sales order account assignment related terms

Definitions.

SAP is the short form of Systems, Applications & Products in Data Processing. It is one of the largest business process related software. This software focused on business processes on ERP & CRM.

Transaction code shortly known as tcode, is a shortcut code to access different functional areas in SAP. It avoid users from long menu path to reach a report. Instead of that users can type the corresponding transaction code and press enter, the corresponding SAP page will load. It’s a good practice to remember or note down the transaction codes that we need to use in our regular work.

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