writing a cover letter for hr position

Human Resources (HR) Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples
• How To Write a Human Resources (HR) Cover Letter

When writing your human resources (HR) cover letter, focus on how you can help raise staff morale and performance for the organization that posted the job. Also, emphasize your related skills like recruiting, talent development, or conflict resolution.

This guide will help you write a cover letter that gets you interviews for your next job in HR.

Human Resources Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Human Resources Text-Only Cover Letter Templates and Examples

Olivia Jones Human Resources | [email protected] | (123) 456-7890 | 555 Main St., Cleveland, OH 09876

January 25, 2024

Damon Smith Hiring Manager XYZ Corporation (987) 654-3210 [email protected]

Dear Mr. Smith,

At ABC Company, I trained a 50-member management team on interviewing techniques, teaching best practices through coaching sessions and group workshops, resulting in successful hiring decisions. Combining my organizational skills with excellent interpersonal abilities, I became an employee leader in my company. I look forward to bringing that same work ethic to XYZ Corporation as an HR generalist.

With my two years of experience as a Human Resources Assistant, I have grown and developed my HR knowledge and abilities. I believe the position of Human Resources Generalist at XYZ Corporation will help further my growth in human resources.

Some of my previous successes include:

• Identifying and implementing payroll software that cut company costs by $5,000 per month.
• Coordinating a health fair to launch a new employee wellness program and raise awareness regarding employee health.
• Helping revise new-hire orientation to include a warm welcome and provide critical company resources for onboarding employees.

I’d love to speak more with you about my previous successes and how I can make a positive contribution to your company. Please feel free to contact me with a meeting time that works well for you.

Best regards,

Olivia Jones

Kate Miller Human Resource Officer | [email protected] | (134) 634-9789 | 234 Job St., Houston, TX 77022

February 9, 2024

Sally Peters Senior Hiring Manager The Big Company (934) 304-8264 [email protected]

Dear Ms. Sally Peters,

I am a Human Resource Management graduate with seven years of experience at The Medium Company. During my time at The Medium Company, I implemented a highly successful incentive program, which resulted in a 28% improvement in employee satisfaction. I believe this is a great example of my initiative and the benefits I could bring to The Big Company team.

The key factor that attracted me to the human resource officer role at The Big Company is the firm’s approach to employee well-being, which aims to improve staff retention. I could thrive in such a dedicated and high-performing environment.

If offered a role at The Big Company, I will help take your team’s success rate to even greater heights. My previous accomplishments within the sector include:

• 45% reduction in company turnover rate as a result of the introduction of employee wellness and incentive programs.
• 30% speed increase in applicant processing time.

I look forward to discussing further how my unique skills and dedication to HR can help your team, and I am available for an interview at your convenience.

Kate Miller

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

How To Write a Human Resources Cover Letter

An effective HR cover letter usually has five sections, outlined below. When possible, connect each section back to the organization and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, organization, and contact information (when available)

Note: Feel free to add a professional title to your contact header, as in the example below. In many cases, you can copy over the title from your resume profile summary. By including a title, you’ll set a clear focus and show hiring managers that you are among the HR applicants they’re looking for.

John Smith Human Resource Manager | [email protected] | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

2. Salutation

When possible, address your recipient by name – this is the quickest way to show you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear XYZ Corporation Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example of your success in HR. What’s one key way you’ve helped elevate the employee experience in your career so far? For instance, maybe you recently launched an incentive program that increased engagement and talent retention by a high percentage. Choose a highlight you can then connect to your main strengths and overall candidacy for the advertised HR role.

4. Body paragraph(s)

Use the main section of your cover letter to tell why the job or employer interests you and why you feel you’re a good fit. For example, maybe the role focuses on benefits administration, an area in which you excel. Or perhaps the company values staff training and development, and you’re eager to return to that type of work culture. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview for the position. Consider briefly restating your HR skills and eagerness to advance the organization’s short- and long-term goals. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Human Resources Cover Letter Tips

1. keep it concise.

Your cover letter should be short and focused. Even more than the resume (which may have recent non-HR work), center your cover letter on whatever details most qualify you for the job opening at hand. Limit the document to one page (or around 250 words) and resist the urge to tell your whole career story. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new [title] position.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the job fair last week.”

3. Showcase your relevant strengths

Add a short list of bullet points describing your success in other key HR work areas, like new employee onboarding, cost reduction, or succession planning. Use this section to show your talent for helping an employer balance staff interests and business objectives.

Human Resources Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can get you past applicant tracking systems . They also set the stage for a good interview discussion about how you fit the role and the office’s work culture.

What should my cover letter’s design look like? -

Your cover letter’s design should look like your resume’s design. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins.

Is it OK to bold words in a cover letter? -

Yes, but only sparingly. Consider bolding the keywords or brief phrases that start each bullet point as a way to further emphasize your work highlights. But generally avoid having bold text in your body paragraphs, as it’s unnecessary and can distract the hiring manager.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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How to Write a Great HR Cover Letter

​While you might read hundreds (or thousands) of cover letters as part of your HR job, it can be a challenge to write one of your own. Where do you begin? What should you include? How do you get someone to read it carefully? And probably the most important question: Do you still need one?

The answer is yes . A cover letter is still an important tool in an effective job search. The cover letter's job is to give the reader specific information tailored to the open position. It is also the perfect place to show passion for your career. You want to go above and beyond what's on your resume by giving a personal touch to your achievements and stories of success.

You're likely familiar with the basics of a cover letter. You should have a strong opening that highlights an accomplishment, talks about your excitement for the job or shares a networking connection. The body should showcase your most relevant stories of success and skills (using either paragraphs or bullet points), and your closing should thank the reader for their time. But a cover letter is also an opportunity to stand out by tailoring your message.

What follows is an overview of the various types of cover letters, how to decide which one you should use and how to best personalize your cover letter to capture your reader's attention.

Types of Cover Letters

Did you know there are many types of cover letters? You're likely familiar with the traditional cover letter that responds directly to a job posting, but there are actually several versions you might need to utilize in your job search. Some of the more common types include:

Job-Posting Reply Letters

Your "normal" cover letter. This cover letter is tailored to a specific job posting and company.   Key Tip: Focus on demonstrating why you are the best candidate for the role by showcasing specific skills and achievements tailored to the open position.

Cold-Call Letters

A letter used to reach out to a company or recruiter to explore potential opportunities. You're not responding to a particular job posting but instead introducing yourself to a company you'd like to work for.   Key Tip: A cold-call letter needs to grab the reader's attention. Consider a powerful first sentence highlighting your best result or answering a specific problem: "Does your organization need a proven diversity and inclusion expert with 20+ years of experience?"

Recruiter Letters

A recruiter letter is simply a letter sent to a recruiter or search firm. You'll use this kind of letter when you want to respond to job postings placed by a search firm or to explore potential roles the recruiter is trying to fill.

Key Tip: Similar to a traditional cover letter, you'll want to talk specifically about your best achievements related to the job you're targeting.

Networking Letters

This letter's purpose is exactly as it sounds: to network with a colleague, an acquaintance, a former manager and anyone else who can help your search.

Key Tip: Immediately let your contact know why you're reaching out and how they can help you. Are you seeking a recommendation? A new connection to get your foot in the door at a company? Keep the letter brief and to the point.

Should You Write an E-Note or Traditional Letter?

An e-note is simply a letter sent in the body of an e-mail rather than a stand-alone letter in a separate attachment. There's no need to let the recipient know you're enclosing a cover letter—just write it in the e-mail itself.

An e-note is shorter than a traditional cover letter attachment and doesn't have the normal heading (with your name, contact info and formatting that matches your resume). Both an e-note and a traditional cover letter should be customized to the job and focused on your achievements.

In most cases, an e-note is the best approach with just a few exceptions. If you're submitting your documents to a database or e-mailing a top executive (like a CEO or member of a board), you'll still want to use the traditional cover letter. If you're simply e-mailing your resume, use an e-note instead.

Key Tip: I recommend writing a traditional cover letter and then copying and pasting the body of the letter when you need to use an e-note (simply remove the format/heading). Then read through it to make sure it isn't too long for an e-mail.

Write Separate Cover Letters for Specific Jobs

There's no doubt that an effective cover letter needs to be written for individual jobs and companies. But how? Focus on your best achievements, relevant skills and something that the resume may not have: a personal touch!

Look through your resume for some of your best stories and proudest moments. Maybe you reduced the average time-to-hire by weeks or lowered the monthly health insurance premiums by 36 percent. Consider using these results within your cover letter by sharing the story in detail, with information on how you went above and beyond.

Also, consider showcasing your best skills, whether they are talent sourcing, creating job descriptions, preparing budgets, onboarding, benefits coordination, project management or any other HR-related function. Don't forget about leadership, mentoring and training—key skills for many HR positions. You can also share your relevant education, training, certifications, credentials and organizational activities, including being a member of the Society for Human Resource Management (SHRM).

Lastly, don't forget the human touch. Write about why you are passionate about what you do. Why do you love HR? What skills are you fantastic at? Why are you the perfect fit for this role? How can you help transform the organization's HR efforts?

The best piece of advice when writing a great cover letter is to tailor it to your goal . Think about your best, most relevant skills and achievements that you want to showcase. Then add a personal touch about why are you excited about this opportunity. Taking a few minutes to customize your cover letter will improve your chances of achieving your goal: to earn an interview.

DOWNLOAD A SAMPLE COVER LETTER

Laura Fontenot, ACRW, CPRW, is an award-winning expert resume writer who has helped thousands of clients excel in their job search for more than 15 years. She offers a complimentary resume review at www.masterworkresumes.com and at linkedin.com/in/laura-fontenot-acrw-cprw .

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Human Resources cover letter!

123 Fictional Lane Albuquerque, NM (123) 456-7890

January 23, 2023

Mildred Bellah, Recruitment Manager Central New Mexico Community College 900 University Blvd SE Albuquerque, NM 87106

Dear Ms. Bellah:

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

I believe employee relationships are at the heart of HR, which is why I consistently stress collaboration. One of my most successful collaboration initiatives was at the Blue Light Aquarium. As the assistant to the HR Vice President, I revamped the onboarding process for seasonal hires, implementing face-to-face checkpoints, daily meetings, and fun events to monitor progress, offer encouragement, and build relationships. I also implemented surveys to gauge trainee reactions and areas of concern. Our seasonal employee turnover rate dropped by 12%, and employee satisfaction improved by 19%. Moreover, our summer recruitment improved by 22% based solely on recommendations.

However, I haven’t just done big projects; I’ve seen how “small” tasks go a long way in HR. As the HR coordinator at Meow Wolf, my primary role was administrative. Even in more tedious administrative work, I dedicated myself to ensuring all reports, employee files, and schedules were organized and updated with 100% accuracy and compliance. Through my diligence, employee satisfaction in my department grew by 24%, and productivity rose by 16%. I also helped several employees earn raises after comparing their progress reports to their compensation records.

Overall, I believe there is no hurdle too big or too small when it comes to HR. I hope to ease your HR department’s burdens and bring joy to the students of Central New Mexico Community College by assisting with onboarding, employee relations, and administration. Thank you for making CNM one of the best schools in New Mexico, and I look forward to your response regarding my application.

Derek Annais

Enclosures: Resume Application Transcript

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

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Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

Copy this text for your Human Resources Assistant cover letter!

123 Fictional Avenue Dallas, TX 75201 (123) 456-7890

November 20, 2023

Ethan Anderson JCPenney 123 Fictional Lane Dallas, TX 75201

Dear Mr. Anderson:

Knowing JCPenney’s long-standing reputation in the retail industry and corporate culture, I’m profoundly impressed by the company’s dedication to employee growth and creating an inclusive workplace. The values of your company reflect my own professional aspirations which has further driven my interest in joining your team as a human resources assistant.

In my previous role as an HR assistant at Neiman Marcus Group, I actively supported the onboarding process by leveraging Human Resources Information Systems (HRIS), which expedited the time taken for the orientation of new employees by up to 28%. I also optimized payroll processing using Paychex which helped cut down 47% of remittance errors.

A previous milestone that I was able to accomplish was to single-handedly integrate a monitoring system that increased EEOC Reporting Compliance. With this system in place, the company achieved the highest compliance rate for two consecutive years. Additionally, the system helped establish the firm’s reputation as a place where DEI initiatives are exercised regularly.

Aside from my technical skills, my ability to foster strong relationships with employees puts me in a unique position to always address their concerns promptly. I believe this interpersonal skill, combined with my technical expertise, can bring substantial value to the legacy of JCPenney.

I’m greatly enthusiastic to join JCPenney and contribute to the HR team’s objectives and vision. Thank you for considering my application. I look forward to discussing how my skills and experiences can align with the company’s vision.

Liam Andersen

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

Copy this text for your Human Resources Generalist cover letter!

123 Fictional Avenue San Jose, CA 95101 (123) 456-7890

Michael Jackson Hewlett Packard Enterprise 123 Fictional Lane San Jose, CA 95101

Dear Mr. Jackson:

Recognizing Hewlett Packard Enterprise’s unrelenting pursuit to empower workplace diversity and inclusion, I’m delighted to express my interest in contributing my experience and skills as your next human resources generalist. I have always believed in working with a team that values the principles of a well-supported workforce as deeply as I do and I’m eager to contribute my ideas and experiences in this position.

During my tenure with Prysm, Inc., I demonstrated my proficiency in using ADP Workforce software to optimize HR operations, achieving a 27% improvement in processing times. Moreover, my dedication to workplace inclusivity also helped carry out workplace harassment and diversity training programs, recording a 48% reduction in reported workplace incidents.

At Zscaler, I spearheaded a project that employed thorough background checks and screening, ensuring only the most qualified and suitable candidates joined our ranks. I’m genuinely inspired by Hewlett Packard Enterprise’s commitment to global diversity and promoting an equitable workplace. Deeply anticipating how my skills and experience echo the company’s ethos and objectives. Thank you for considering my application and I’m excited to take this conversation forward.

Leila Ibrahim

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

Copy this text for your Human Resources Manager cover letter!

123 Fictional Lane Coral Terrace, FL (123) 456-7890

Vanessa Sarne, Senior Human Resources Director PLANTA 850 Commerce Street Miami Beach, FL 33139

Dear Ms. Sarne,

Your authenticity and commitment to quality resonate with my lifestyle of taking actionable steps for sustainability. After visiting a PLANTA location last spring, I was impressed by the sustainable restaurant practices, your customer service, and your involvement in local environmental programs. With over 14 years in HR and a deep appreciation for your mission, I’d love to be part of the solution of improving onboarding procedures, managing performance, and assisting with benefits and payroll.

PLANTA is not the first employer I have known to pursue innovation with their HR initiatives. As the HR manager at White Wolf Books, I monitored HR plans and planned updates, including transforming the onboarding process to extend beyond training. I wanted employees to progress in their careers, but we lacked the resources to help them achieve their goals. Through implementing new programs and adding more resources, employee satisfaction increased by 53%, productivity grew by 28%, and revenue-per-employee rose by 16%.

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

My goal is to develop creative solutions that result in happier, more productive employees through innovative methods. I believe I can positively impact PLANTA by coaching others, leading projects/initiatives, and updating operations. Thank you for providing this opportunity, and I look forward to discussing PLANTA’s future together (and enjoying some amazing vegan meals).

Respectfully,

Aidan Gensell

Enclosures: Resume Application 3 Reference Letters

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

Copy this text for your Human Resources Director cover letter!

123 Fictional Lane Deerfield Beach, FL (123) 456-7890

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd Miami, FL 33138

Dear Ms. Ju Ha:

After reading about the witty origins of your company’s name, I knew I wanted to apply for the HR director position. I loved your honesty and humor, and I was further amazed by your culture of unshakable people who tackle complex problems with ease. With lengthy and diverse experience in HR and hospitality, I believe I am an ideal candidate to be your HR director.

My latest role in the HR and hospitality industries was as the HR Director at Cedar Garland resort. Some senior employees expressed a desire for more growth, so I collaborated with management to design and implement 75% more career progression initiatives through continual training programs. After one year, our retention rate soared to 94%, our profit-per-employee rates increased by 34%, and our customer satisfaction scores rose by 47%.

My longest role was as the Director of Human Resources at The National Hotel at Miami Beach. Although their staff was large, their retention rates were low due to outdated payroll and benefits practices. I reviewed current procedures, researched modern options, and initiated the switch to Paychex for payroll management. After strictly monitoring compliance with payroll practices and the new benefits system, our eNPS rose by 39%, and the number of payroll errors decreased by 78%.

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

Julian Annaheim

Enclosures: Resume Application

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

29 Professional HR Cover Letter Examples for 2024

Your HR cover letter must immediately highlight your understanding of employee relations and talent management. It's the gateway to showcasing your expertise in human resources. Demonstrate your ability to connect with employees at all levels within the first few lines. Let your passion for fostering a positive work environment shine through every word.

All cover letter examples in this guide

Human Resources Intern

Entry-Level Human Resources

Junior Human Resources

< - Main Article

Human Resources Coordinator

Human Resources Specialist

Chief Human Resources Officer

Contracts Manager

Diversity And Inclusion Manager

HR Assistant

HR Business Partner

HR Director

HR Generalist

Human Resources Consultant

Human Resources Benefits Specialist

Human Resources Data Analyst

Human Resources Representative

HR Program Manager

HR Project Manager

People Manager

Problem Manager

Resource Manager

Talent Acquisition Manager

Talent Manager

Training Manager

Cover letter guide.

HR Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience HR Cover Letter

Key Takeaways

By Experience

Embarking on your job search, you've realized a compelling HR cover letter is a must, yet mastering this pivotal document is no small feat. It’s not about echoing your resume; it's your chance to captivate with a narrative of your proudest professional triumph. Steer clear of the well-trodden clichés and strive for formality with a personal touch, all within the confines of a concise, one-page letter that sets you apart. Let's tackle the art of the cover letter together.

• Personalize your hr cover letter and get inspired by other professionals to tell a compelling story;
• Format and design your hr cover letter to make an excellent first impression;
• Introduce your best achievement in your hr cover letter to recruiters;
• How to make sure recruiters get in touch with you, using your hr cover letter greeting and closing paragraphs.

What is more, did you know that Enhancv's AI can write your cover letter for you? Just upload your hr resume and get ready to forward your job application in a flash.

If the hr isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• HR resume guide and example
• People Manager cover letter example
• Problem Manager cover letter example
• HR Generalist cover letter example
• Benefits Manager cover letter example
• HR Manager cover letter example
• Training Director cover letter example
• HR Director cover letter example
• District Manager cover letter example
• Diversity And Inclusion Manager cover letter example
• HR Analyst cover letter example

HR cover letter example

Charlotte Jones

Fort Worth, Texas

+1-(234)-555-1234

[email protected]

• Highlighting past achievements: The cover letter mentions a successful diversity and inclusion initiative, providing specific results such as a 40% increase in minority representation in leadership, which demonstrates the candidate's ability to implement effective HR strategies.
• Connecting personal values with company values: Referencing the "trailblazing initiatives" at the company shows that the candidate has done their research and is genuinely interested in the company's work, thereby establishing a value alignment between the candidate and potential employer.
• Aligning HR objectives with business goals: The applicant showcases strategic thinking by demonstrating how HR initiatives have previously enhanced operations and set industry benchmarks, implying a strong understanding of how HR supports broader business objectives.
• Expressing a desire for professional growth: The candidate conveys enthusiasm for contributing to the team and continuing to develop their skills, suggesting a forward-looking and growth-oriented mindset.

Structuring and formatting your hr cover letter

Here's what the structure of your hr cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your hr resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your hr cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your hr cover letter.

The top sections on a hr cover letter

• Header: Include your name, contact information, and the date, as well as the employer's name and address; this provides a professional-looking structure and makes it easy for the recruiter to identify who you are and how to contact you.
• Greeting: Address the recruiter or hiring manager by name if possible; a personalized greeting shows that you've done your research and are serious about the position.
• Opening Paragraph: Start with a strong introduction that captures the recruiter's attention and clearly states the HR position you're applying for; this sets the tone for why you are the right candidate.
• HR-Specific Expertise and Experience: In the body of the cover letter, highlight your relevant HR experience, knowledge of employment laws, and interpersonal skills; this demonstrates your capability to handle HR responsibilities effectively.
• Closing and Call to Action: End your cover letter with a professional closing statement and a call to action, expressing your enthusiasm for the role and inviting the recruiter to discuss your application further; it's a proactive way to encourage a response.

Key qualities recruiters search for in a candidate’s cover letter

• Deep understanding of employment laws and regulations: Essential for ensuring the company's hiring practices are legally compliant.
• Expertise in talent acquisition and recruitment strategies: Key for attracting and retaining the best candidates in a competitive job market.
• Strong interpersonal and communication skills: Necessary to engage effectively with candidates, employees, and management at all levels.
• Experience with HR software and tools: Proficiency in using applicant tracking systems, HR information systems, and performance management platforms streamlines HR processes and improves efficiency.
• Ability to handle sensitive and confidential information: HR professionals deal with personal employee data and must maintain discretion and integrity.
• Conflict resolution and problem-solving skills: Important for mediating disputes, addressing employee concerns, and fostering a harmonious workplace environment.

Greeting recruiters with your hr cover letter salutation

What better way to start your conversation with the hiring manager, than by greeting them?

Take the time to find out who the professional, recruiting for the role, is.

Search on LinkedIn, the company website. And for those still keen on making a fantastic first impression, you could even contact the organization, asking for the recruiter's name and more details about the job.

Address recruiters in the hr greeting by either their first name or last name. (e.g. "Dear Anthony" or "Dear Ms. Smarts").

If you're unable to discover the recruiter's name - don't go for the impersonal "To whom it may concern", but instead use "Dear HR team".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Job Title] Hiring Committee,
• Dear [Job Title] Search Committee,

What to include in those first two sentences, or your hr cover letter introduction

Have you ever wondered what the best way is to present your profile in the hr cover letter introduction ?

There's no right or wrong answer if you're being concise and authentic to yourself.

Some professionals start their hr cover letter by:

• congratulating the company - focusing on something impressive, whether that's an award, an industry-leading project, or a key event;
• aligning their passion for the field or industry with the job - if you're enthusiastic about what you do, you'd thus grow your skill set and value as a professional.

What comes next: your hr cover letter middle paragraphs

In the next three to six paragraphs (or the body of your hr cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your hr cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Two ideas on how to end the final paragraph of your hr cover letter

Closing your hr cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

What could you write about in your hr cover letter when you have no experience

Candidates with zero professional experience often struggle to write their hr cover letter .

You may lack experience, but your application could still be impressive when you focus on your strengths.

Consider your most relevant talents (and/or one achievement) that align with the role and help you stand out.

Perhaps you spent every summer volunteering at your local dog pound - think of the job-relevant skills this experience taught you.

Sharing your tangible career goals is another good strategy to stand out.

Key takeaways

Winning at your job application game starts with a clear and concise hr cover letter that:

• Has single-spaced paragraphs, is wrapped in a one-inch margin, and uses the same font as the hr resume;
• Is personalized to the recruiter (using their name in the greeting) and the role (focusing on your one key achievement that answers job requirements);
• Includes an introduction that helps you stand out and show what value you'd bring to the company;
• Substitutes your lack of experience with an outside-of-work success, that has taught you valuable skills;
• Ends with a call for follow-up or hints at how you'd improve the organization, team, or role.

HR cover letter examples

Explore additional hr cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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How to tell a story in a cover letter, how long should a cv be, how to write a 'thank you' email after interview, which resume font to use for making an outstanding resume, cv d'une page : 3 exemples pour en illustrer l'impact.

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Human Resources Cover Letter Example & Guide for 2024

Human resources representatives are the unsung heroes of every company, juggling roles, understanding the ins and outs of workplace dynamics, and ensuring everyone else fits in just right. 

It's like you have this secret superpower to match the right talent with the right role. 

But when it comes to writing a cover letter for yourself, you suddenly get stuck.

We don't blame you. Showcasing your HR prowess in just a few paragraphs isn't a walk in the park. 

After all, how do you condense all those years of people management, conflict resolution, and organizational development into one page?

We’re here to give you the answer. Here’s what we’ll cover: 

• A Stellar Human Resources Cover Letter Example

5 Steps for the Perfect Human Resources Cover Letter

• 3 Essential Human Resources Cover Letter Tips

Let’s dive in!

Human Resources Cover Letter Example

You know just what an outstanding human resources cover letter looks like. 

Now, just follow these steps to write your own :

#1. Put Contact Information in the Header

Kick off your human resources cover letter with your contact details. Pop them in the cover letter's header, just like you would on your resume .

Here's the rundown:

• Full Name. Write down your complete name right at the top left corner of your cover letter.
• Professional Title. List the exact HR role you're eyeing. Remember, the HR head might be juggling applications for varied roles. Be crystal clear to make their job easier.
• Email Address. Go for an email that's both easy to read and professional, like a blend of your first and last name. Leave your teenage email out of this. For instance, [email protected] is a no-go, but [email protected] is spot on.
• Phone Number. Make sure the number you add is correct, and if you're reaching out internationally, include the dialing code in there too
• Location. Just your city and state, or country, will do. If you're eyeing a remote role or planning a move, give them a heads up in both your resume and cover letter.
• Relevant Links (optional). Feel free to drop links to useful websites or social media, like your LinkedIn profile .

Got your details down? Sweet!

Time to add the contact information of the hiring manager who’ll be evaluating you.

Here’s the scoop:

• Company Name. Jot down the name of the company you've got your sights on.
• HR Head’s Name. If you can, find out who's heading the HR department. Look at the job ad, their website, or their LinkedIn page.
• Location. Specify the city, state, and country, especially if they’re global giants. If they have more than one office in your city, you can also add their street name and number.
• Email Address (optional). If you can dig it up, drop it in the HR head's email.
• Date of Writing (optional). Slide in the date you penned down your cover letter. It's all about the finer details!

#2. Address the Hiring Manager

Once you’ve listed all your contact details, make sure your cover letter speaks directly to its reader.

That means skipping the old-school ‘To whom it may concern.’ It's a bit last century.

The right greeting, on the other hand, can make your letter stand out in the right way.

First up, play detective. Dive into the job posting, company website, or LinkedIn page to see if you can find the HR manager's details.

Once you find what you’re looking for, greet them accordingly . Going with "Ms." or "Mr." followed by their surname is a safe bet. But if you're in the dark about their gender or marital status, simply use their full name. Here’s what that looks like:

• Dear Mr. De Vries,
• Dear Loren De Vries,

Hit a dead end in your detective work? No worries. 

You can address your letter to the broader HR team or the company:

• Dear Human Resources Team,
• Dear Recruitment Team,
• Dear Talent Acquisition Department,
• Dear Head of Human Resources,

#3. Write an Eye-Catching Opening Statement

Hiring managers often scan a candidate's application swiftly, sometimes only taking about seven seconds to decide whether it’s worth their attention.

So your human resources cover letter needs to make an impact from the start.

Begin by expressing your interest in the position. Demonstrating your genuine enthusiasm for the HR field or a particular role can pique a hiring manager's interest, making them eager to learn more about you.

Taking the time to research the company can make all the difference here. The deeper your understanding of the organization's culture and objectives, the better you can position yourself as an excellent fit. 

This shows your genuine interest in the job and that you're not just applying left and right in hopes of any job. If you have any notable accomplishments or specific skills tailored to the HR role, leading with that can give you an advantage. 

However, it's essential to keep your cover letter’s introduction short. The objective here is to intrigue the hiring manager enough to make them want to read your entire cover letter, so you shouldn’t give them all the details from the start.

#4. Use the Cover Letter Body for the Details

The body of your cover letter is where you can go into detail about what makes you the perfect fit for the role.

But don’t just repeat the contents of your human resources resume . This segment of your cover letter is the spotlight moment to elaborate on your HR expertise and the unique skills that you bring to the table. Your goal is to persuade the hiring manager that you’re the most fitting candidate out of the entire pool.

Highlighting your relevant achievements in the world of HR and drawing parallels with the job ad can be a game-changer. For example, if the role requires expertise in talent acquisition, employee engagement, or organizational development, highlight your experiences and skills in these specific areas instead of using a broad-brush approach.

You can also use your human resources cover letter to explain how the company's ethos, organizational structure, and HR challenges align with your professional journey. If you have insights into the company's HR practices, recent initiatives, or the technology stack they use, show them. Your research skills will leave a good impression and do a great job of convincing them you’re right for the job.

#5. Wrap It Up and Sign It

Always end your cover letter with finesse and professionalism to leave on a high note. After all, you want to leave the hiring manager with a lasting impression that’ll make them want to call you for an interview.

In your conclusion, confidently revisit the reasons you're an ideal fit for the human resources position in their company. Reiterate the unique skills or experiences you bring that set you apart from other candidates, and keep a positive attitude throughout.

Then, wrap up with a call to action. By suggesting the hiring manager take the next step, like having a more in-depth conversation about your application, you're increasing your odds of them actually doing it.

Finally, sign off on your human resources cover letter. Pick a respectful closing line and follow it with your full name. Here’s an example:

I'm eager to further discuss how my expertise in human resources aligns with your organization’s goals. Please feel free to reach out to me via the given contact details so that we have the chance to arrange an interview.

If "Warmly" feels a tad too common for your liking, you might consider these alternatives:

• Yours truly,
• Best regards,
• With respect,
• Thank you for your time,

 Essential Human Resources Cover Letter Tips

You've mastered the basics of cover letters! Now, let's fine-tune yours with some key cover letter tips tailored for HR specialists. 

#1. Match Your Resume

When applying for a role in human resources, presentation matters!

If you want to showcase your attention to detail and organizational skills , your cover letter's design and format must align with your resume.

Make sure your text and contact details are neatly arranged, and maintain a consistent font style and size. Also, be mindful of the page margins and line spacing, all while aiming to keep your cover letter within one page .

Or Use A Cover Letter Template Instead

Matching your application got you stressed? 

Try our resume builder and cover letter templates ! 

Designed with hiring managers from around the globe, they blend a sleek, professional look with industry requirements. Grab one, match your resume, and boom—you're all set!

#2. Be Enthusiastic 

Hiring managers appreciate applicants who display a genuine passion for the HR industry, so an enthusiastic tone can set your cover letter apart

That said, while it's great to show admiration for the company you're applying to, remember to keep it balanced. There’s no need to lay on the compliments too thick. What you should aim for is a reflection of your confidence and genuine excitement about the role.

Just remember to stay grounded and don’t sound too confident, or else you might come off as arrogant. Convey your genuine enthusiasm that you’re the right person for this specific HR job, not that you’re the greatest candidate they’ll ever get.

#3. Be Formal

While it's tempting to give your cover letter a casual flair, keep in mind that professionalism is highly valued by hiring managers. There’s nothing wrong with being friendly, but foregoing formality is a huge mistake .

By adopting a formal tone, you’re showing the employer that you’re a serious candidate and that you’re taking the role seriously, too. Even in companies with a casual work culture, this can convey that you respect their ethos and that you’re ready to fit into their environment. 

Just remember, "formal" doesn't mean robotic. Your personality can still shine through, just in a more polished and polite manner.

Key Takeaways

And that’s all there is to human resource cover letters! Hopefully, you’re ready to land that dream HR job in no time.

But before you submit your cover letter, here are some main points from our article:

• Begin your human resources cover letter by detailing both your contact information and that of the HR manager. Your details must be accurate so the HR manager can contact you for a potential interview.
• The introductory paragraph of your HR specialist cover letter should grab the attention of the hiring manager and encourage them to read further.
• In the main section of your cover letter, delve into your most significant achievements and skills that align with the human resources role you're after.
• It's a good strategy to use a compelling call to action towards the end of your human resources cover letter, nudging the hiring manager to possibly call you or set up an interview.
• Keep your cover letter’s design consistent with your resume. If you're pressed for time, consider using a set of our resume and cover letter templates for a harmonized look.

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13 Human Resources Cover Letter Examples

Human Resources professionals are the gatekeepers of an organization, adept at identifying talent, fostering a positive work environment, and ensuring compliance with employment laws. Similarly, your cover letter is your first step through that gate, showcasing your skills, experiences, and commitment to fostering a positive work culture. In this guide, we'll explore the best cover letter examples for Human Resources professionals, helping you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start a Human Resources cover letter is by addressing the hiring manager directly, if their name is known. If not, use a professional greeting like "Dear Hiring Manager." Then, begin with a strong opening line that grabs their attention and clearly states your intent. For example, "As a dedicated HR professional with X years of experience, I was excited to see your job posting for [Job Title]." This not only shows that you've done your research, but also immediately presents you as a qualified candidate. It's also beneficial to mention any personal connection or referral you may have to the company, as it can make your application more memorable.

Human Resources professionals should end a cover letter by summarizing their interest in the position and their belief in their ability to fulfill the role effectively. This can be done by reiterating key points made in the body of the letter, such as relevant skills or experiences. The closing should also include a call to action, such as expressing eagerness for an interview or further discussion. It's important to end on a professional note, using a formal closing like "Sincerely" or "Best regards," followed by your full name. Remember to thank the reader for their time and consideration. This ending not only shows your enthusiasm for the position but also your respect for the reader's time and effort.

A Human Resources cover letter should ideally be about one page in length. This is because hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point increases the chances of it being read in full. Your cover letter should be long enough to clearly outline your skills, experience, and interest in the position, but short enough to maintain the reader's attention. Typically, this equates to about 3-4 paragraphs. The first paragraph should introduce yourself and state the position you're applying for, the middle paragraphs should highlight your relevant skills and experiences, and the final paragraph should conclude by expressing your interest in the role and the company.

Writing a cover letter with no experience in Human Resources can seem daunting, but it's entirely possible. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Explain why you are interested in the field of Human Resources and how your interest was sparked. 2. Highlight relevant skills: Even if you don't have direct experience, you may have transferable skills that are relevant to the role. These could include communication skills, organizational skills, problem-solving abilities, or any other skills that you think would be beneficial in a Human Resources role. Be sure to provide examples of how you have used these skills in the past. 3. Show your knowledge of the field: Do some research about the company and the HR field in general. Show that you understand the role of Human Resources within a company and how it contributes to the overall success of the organization. This will demonstrate your commitment and enthusiasm for the field. 4. Mention any relevant education or training: If you have taken any courses or received any training related to Human Resources, be sure to mention this. This could include courses in business administration, psychology, or any other related field. 5. Conclude with a strong closing: In your closing paragraph, reiterate your interest in the position and your eagerness to learn and grow within the field. Thank the hiring manager for considering your application and express your hope for an opportunity to further discuss your qualifications. Remember, everyone has to start somewhere, and a well-written cover letter can help you stand out, even if you don't have direct experience in the field.

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Human Resources Cover Letter Samples & Examples That Worked in 2024

Outshine the competition with a standout human resources cover letter . Far from being a mundane document, it's an opportunity to showcase your unique value proposition, the right skills, and professional accomplishments.

Our guide packed with practical tips and real-world examples will help you navigate these tricky waters. Let's roll up our sleeves and get down to the nitty-gritty of creating an outstanding HR cover letter.

Read on and learn about:

• Formatting your HR cover letter the right way
• Creating an effective header
• Crafting a persuasive headline to catch the reader's attention 
• Personalizing the greeting in your HR cover letter 
• Drafting a compelling introduction
• Highlighting the right HR skills and achievements
• Showing your passion and interest in the company
• Concluding your human resources cover letter with a strong call-to-action
• Avoiding common mistakes in HR cover letters
• Gaining insight into the salary range and job outlook for HR roles
• Exploring valuable resources for HR job seekers

1. How to properly format your HR cover letter

When it comes to cover letters, first impressions do count. And nothing makes a stronger first impression than a properly formatted , easy-to-read document. 

Here are some tips to make your human resources cover letter smooth to navigate and pleasant to the eye:

• Font matters: Keep it professional and easy to read. Fonts like Arial, Calibri, and Times New Roman in 10-12 point size are generally accepted norms. 
• Mind the margins: 1" margins on all sides of the document provide a balanced look. It also ensures that no information gets cropped when printed.
• Line spacing is crucial: Use 1.15 to 1.5 line spacing for optimal readability. Your HR cover letter shouldn't look like an endless sea of text.
• Contact information: Including your name, contact details, the job you're applying to, and the recipient's details adds a professional touch and shows you've done your homework.
• Proper structure: Your cover letter should follow a clear structure — introduction, body, and conclusion. Add a personalized greeting to make it less automated.
• Consistency is key: When it comes to bullet points, indentations, and headers, consistency is paramount. Make sure they all align.
• Keep it concise: Aim to keep your cover letter to a single page. A clear, concise cover letter is likely to engage the reader
• Make it skimmable: Ensure your cover letter is easy to skim through. Break up large chunks of text and highlight key points that you want to stand out.

Remember, your cover letter is your first handshake with the employer — make it firm and memorable. Good formatting not only catches the reader's eye, but also shows your ability to organize and present information effectively — a coveted skill in HR.

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2. how to write an effective hr cover letter header.

The header may seem like a small element in a sea of words, but don't be deceived. This compact package of information houses the key contact details — both yours and the recipient's. 

Its role? To quickly signal who the players in this professional script are and how to get in touch.

A complete header should contain:

• Your full name
• Email address
• Phone number
• Today's date
• Recipient's full name 
• Their position 
• The company address 

Now, let's put this theory to test with two examples — one falling short and the other hitting the mark:

Weak cover letter header example

John Smith [email protected] (123) 456-7890 Hiring Manager XYZ Company

Why is it weak? In this example, John missed several important details, such as the date, his address, and the recipient's full information — name, position, and company address. 

Besides that, one particular detail jumps out immediately from this example — John's unprofessional email address. Using a personal or outdated email can give the impression of carelessness about digital professionalism — a big no-no, especially when applying for an HR role.

Correct cover letter header example

John Smith 123 Main St, New York, NY 10001 [email protected] (123) 456-7890 January 3, 2024

To: Ms. Jane Johnson Human Resources Director XYZ Company 456 Corporate Blvd, New York, NY 10002

Why does it work? John has included all the key details — his name, address, email, phone number, and the date. He's also provided full details about the recipient. This adds a personal touch and shows respect for the hiring manager's position.

In short, the header sets the stage for your entire cover letter. It showcases your attention to detail and your respect for the hiring process. Remember — the devil is in the details.

3. How to craft a compelling headline for your HR cover letter

The headline of your cover letter is a potent tool. It's your "elevator pitch," condensing your appeal into a concise line that should grab the reader's attention and make them want to read more. 

Here's how you shouldn't and should write a cover letter headline:

Weak cover letter headline example

Experienced HR Professional Seeking Employment

Why does it fall flat? It's too broad and fails to differentiate the candidate. It's like saying “just another HR professional looking for a job.” There's no clear mention of specific skills or areas of expertise, and it lacks any hint of the candidate's unique value.

Strong example for an experienced candidate

Seasoned HR Leader with 10 Years of Success in Talent Acquisition and Employee Engagement

Why does it work? Here, the candidate showcases specific areas of expertise (talent acquisition and employee engagement) and backs it up with a hefty 10 years of experience. The headline immediately gives the reader a snapshot of the candidate's capabilities and record.

Now, you might wonder — how does a recent graduate make an impression with less on-the-job experience? Here's an example of how it can be done effectively:

Strong headline example for a fresh graduate

HR Graduate Specialized in Conflict Resolution and Diversity Training Eager to Drive Positive Change

Why is it strong? In this version, the candidate highlights specialization areas (conflict resolution and diversity training), showing enthusiasm and a proactive attitude towards making a difference in the workplace. It simply tells the hiring manager, "I may be a fresh graduate, but I'm ready to roll up my sleeves and deliver."

All in all, an effective cover letter headline should encapsulate your qualifications, unique skills, and aspirations within a single, compelling line. It's not just about what you've done or studied, but also about what you can bring to the table.

4. How to tailor the greeting on your HR cover letter

Beginning your HR cover letter with a personalized greeting is an effective way to draw in the reader. 

It demonstrates that you've made the effort to direct your cover letter to a specific person. This extra legwork can speak volumes about how you approach your work — with diligence and care.

How to find the right name? Start with the job advertisement . Some companies will explicitly state to whom the letters should be addressed. If this information isn't provided, turn to LinkedIn or the company's website . You could even make a quick phone call to the company's front desk to ask for the name of the hiring manager.

Here are some examples of personalized greetings

Dear Ms. Thompson, Dear Ms. Patty Thompson, Dear Hiring Manager Patty Thompson,

When you can't find a name , it's crucial to keep the tone professional:

Generic greeting examples

Dear Hiring Team, — This is broad but still shows that you've tailored your cover letter to the receiving company. Dear Recruitment Manager, — If you're unsure who it is but know the department, this greeting is acceptable.

Avoid phrases like "To Whom It May Concern." They may be perceived as outdated or inattentive to nuances in business communication. 

The takeaway here is that starting your human resources cover letter with a personalized greeting sets the tone for the entire letter. It's attention to the fine details that often makes the difference between just another application and a carefully curated one.

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5. How to write a strong introduction to your HR cover letter

The introduction of your cover letter is like the opening scene of a movie — it has the power to engage your audience immediately or lose their interest entirely. 

Here's what it should include:

• A concise outline of your professional and academic history relevant to the role
• A clear statement outlining why you're applying to this specific position
• A mutual contact or acquaintance (if you have one) can add a level of personal connection and authenticity

Let's examine these concepts with practical examples:

Weak cover letter opening example

I am writing to apply for your recently advertised HR position. I have studied HR management and have worked as an HR Professional.

Why is it ineffective? This introduction tells the reader nothing that sets this candidate apart. It merely states that the candidate has an HR background. There's no mention of specific skills or experiences, why the candidate is interested in the role, or what makes them suited to the company or role.

Strong cover letter opening for an experienced HR professional

Bringing a decade of experience in building dynamic HR departments from the ground up, I am always on the search for new challenges. After leading the successful HR transformation at XYZ Corp, I'm inspired by ABC Company's commitment to its employees and would love to contribute to maintaining this nurturing environment.

Why does it work? The candidate immediately establishes their extensive experience in the HR field and specifies a significant achievement. Moreover, they've shown that they align with the company's values, which suggests a good fit.

But what happens when you're freshly graduated and your professional experience section looks a little lean? Here's how a recent graduate can make an impression:

Strong opening example for a fresh graduate

As a recent graduate in HR Management with a focus on employee development and regulatory compliance, I was excited to come across your HR Trainee role at ABC Company. Your company's reputation for prioritizing employee growth resonates with me, and I am eager to apply my academic knowledge in a practical, hands-on environment.

Why does it work? Here, the candidate doesn't have years of experience to lean on but wisely focuses on their key academic achievements . They mention their motivation for applying and recognize the company's priorities.

To sum it up, an engaging introduction quickly outlines your background, clearly states your interest in the role, and starts to build a connection with the company. Your HR cover letter is your story — let's start it off on the right foot.

6. How to highlight your top skills and accomplishments

Once you've nailed the introduction, it's time to delve into the main act — the body of your HR cover letter. This is where you get to shine a spotlight on your individual skills and achievements . 

Break down your cover letter body into two or three short paragraphs . Each paragraph should focus on a particular skill set or accomplishment relevant to the proposed HR position.

When highlighting your HR skills and achievements , provide context. Instead of stating you're "experienced in employee training programs," detail a program you implemented that improved employee performance and retention. Be specific about your role and the results that were achieved. 

The exact skills you will highlight in your cover letter will depend on the HR role you're aspiring to. 

Here are some fundamental HR skills for your cover letter

• Employee recruitment and retention
• Performance management
• Training and development
• Stakeholder engagement
• Conflict resolution and mediation
• HR software proficiency (SAP, Workday, etc.)
• Legal understanding and compliance

If you’re an experienced HR worker, your body paragraph may look something like this:

Cover letter body paragraph example

As an HR Coordinator at XYZ Company, I streamlined the recruitment process by implementing a new Applicant Tracking System, reducing the average hiring time by 15 days. Besides boosting team efficiency, it also improved the candidate experience, with feedback scores increasing by 20%.

Why does it work? In this example, the candidate shows their problem-solving skills and the tangible result from their initiatives.

But what if you’re a fresh graduate? Though you may lack formal HR experience, emphasize transferable skills from any internships , part-time jobs , or team projects at university. Also, make sure to highlight any relevant coursework or academic achievements.

Cover letter body paragraph example for a fresh graduate

During my final project as an HR Management postgraduate, I designed a diversity and inclusion initiative model, which was recognized by the faculty and implemented as part of the curriculum for the following year. This project demonstrated my capacity for creating forward-thinking HR solutions on a micro scale.

Why is it effective? This recent graduate demonstrates their ability to contribute positively on a larger scale, even in an academic context. 

In summary, the body of your HR cover letter is your chance to illustrate your skills with clear examples and facts. Be specific, be concise, and most importantly, be authentic. Show them why you are not just another HR professional, but the HR professional they need.

7. How to show your passion and interest in the company 

In your HR cover letter, it's essential to showcase your passion for the field and the company you're applying to. This means highlighting what specifically drew you to the company and why you're excited about the position.

Use the cover letter as an opportunity to explain how your personal values align with the company's mission statement and how you can contribute to the company's goals.

For example, if you're applying to a company that prioritizes employee development, you can mention your own passion for learning and your desire to help others grow and develop their skills.

Or, if the company values diversity and inclusion, you can discuss your own experiences working with diverse teams and your commitment to creating an inclusive workplace. 

By demonstrating your enthusiasm and connection to the company, you can make a strong impression on the hiring manager and increase your chances of landing the job.

Here's an example that demonstrates passion and interest in HR

During my time at XYZ Company, I was responsible for leading several diversity and inclusion initiatives, including a mentorship program for underrepresented employees and the implementation of a company-wide unconscious bias training. These experiences not only helped me develop a deeper understanding of HR principles, but also ignited a passion for creating a more equitable and inclusive workplace. I am excited to bring this passion and expertise to the HR team at ABC Company and continue to drive meaningful change in the industry.

8. How to end your HR cover letter persuasively 

Just as the introduction gives the first impression, the conclusion leaves the final and lasting impression. You need to ensure that it summarizes your key points, provides clear next steps, and reinforces your enthusiasm for the role. 

Your conclusion should:

• Politely express desire for further process, and when and how you can be best contacted
• Offer to provide further information upon request
• Detail your follow-up plan — when and how you will do it
• Close with a professional sign-off

Let's review both wrong and right examples of a conclusion:

Incorrect cover letter conclusion example

I hope you consider my application, and I look forward to hearing from you.

Sincerely, [Your Name]

Why is it weak? This conclusion is discouraging as it sounds more hopeful than confident. It fails to offer any follow-up action, detail how the applicant could be contacted, or offer further assistance. It wraps up the letter on an uncertain and passive note.

Correct cover letter conclusion example

I am enthusiastic about the opportunity to bring my unique blend of skills and experience to your esteemed company and am confident that I could contribute significantly to your team. Should you require any further information, please do not hesitate to contact me at (123)-456-7890 or via email at [email protected]. I will follow up within a week to address any preliminary questions you may have. 

Thank you for considering my application.

Why does it work? In this example, the applicant starts with a positive affirmation of their interest and fit for the role. They provide contact details for further discussions and proactively promise to follow up, showing initiative. The sign-off expresses gratitude, always a nice touch.

In short, the conclusion of your HR cover letter is a balancing act of reinforcing your candidacy, offering next steps, and maintaining a courteous, professional tone. Done right, it can be the call-to-action that prompts the hiring manager to move your application to the 'to-interview' pile.

9. How to avoid common mistakes in your HR cover letter

Everyone makes mistakes, but when it comes to your HR cover letter, you'll want to keep them to a minimum. This document serves as a reflection of your professionalism. Several small errors could imply carelessness and lack of attention to detail. 

Let's address some common missteps people frequently make and how to sidestep them:

• Spelling and grammar errors: As straightforward as it is, many applicants submit cover letters riddled with spelling and grammatical mistakes. These can be a real turn-off for hiring managers. Remember, spell-check programs don't catch everything. Make sure to proofread your cover letter , and consider having someone else take a glance as well. 
• Repeating the resume: The cover letter is not the place to restate your resume word for word. The resume and the cover letter serve different purposes. Your cover letter is an opportunity to tell the story behind the bullet points in your resume. Use it to highlight your most relevant experiences and explain how they make you a great fit for the role.
• Being overly generic: If it can be sent to any HR job post, your cover letter isn't doing its job. Make sure to customize your cover letter for each role you apply for. Mention the company by name, and talk about why you're excited about the specific job. 
• Too humble or too arrogant: Striking a balance between self-confidence and humility can be tricky, but it's essential in a cover letter. Don't undersell your qualifications, but also avoid coming off as arrogant. Use confident language, back up your skills with examples, but remember to remain professional and gracious.
• Overdoing the jargon: While it's good to show your industry knowledge, using too much jargon can make your cover letter hard to understand. It can also come off as trying too hard. Use industry terms appropriately, but remember that clarity is key.

Every aspect of your cover letter contributes to the impression you make on the hiring manager. So, keep these tips in mind to avoid common pitfalls and ensure your HR cover letter showcases your skills, experience, and professionalism in the best light.

10. Average salary and outlook for HR professionals

Going by the most recent data furnished by the Bureau of Labor Statistics (BLS), the financial rewards and the job prospects in the field of human resources are promising. As of May 2022, the average yearly wage of HR specialists was a competitive $64,240 . 

Looking towards the future, the field is expected to grow at a rate of 6% between 2022 and 2032. This growth forecast not only outpaces the average growth rate for all occupations but also means that those considering a career in HR have a favorable job outlook.

In terms of demand, approximately 78,700 openings for HR specialists are projected to spring up, on average, each year over the decade. 

This strongly indicates that investing time, effort, and resources to build a successful career in HR, starting with a compelling cover letter, is a move likely to pay off handsomely in the long term. 

After all, who wouldn't want to partake in an industry that rewards its specialists both in terms of salary and opportunity?

11. Useful resources for HR job seekers

The journey to landing your dream HR role can be smoother with the correct resources at your disposal. Here are a few key resources and advice that can greatly aid your job-seeking process in the HR field:

• SHRM (Society for Human Resource Management): SHRM's resource hub provides plenty of valuable articles, webcasts, and research reports on various HR topics. It's also a great place to find job postings in HR.
• LinkedIn: Networking is critical in the job search, and LinkedIn is a prime platform for this. Connect with HR professionals, join HR groups, and explore companies you're interested in.
• BLS (Bureau of Labor Statistics): For data and statistics on the HR job market, there's no better source than BLS . Information on job growth, salary trends, etc., can help navigate your career path.
• Continuing education: Consider certifications like PHR (Professional in Human Resources) or SHRM-CP (SHRM Certified Professional). These can distinguish you from other candidates and show your commitment to the HR profession.
• Job search platforms: Sites like Indeed , Glassdoor , and Monster post numerous HR job openings and also offer resources like resume and cover letter tips, interview practice, and company reviews.
• Continuing education: It's worth considering HR-related certifications like Professional in Human Resources (PHR) or SHRM Certified Professional (SHRM-CP). These elevations on your resume distinguish you from the pack and exhibit your dedication to mastering the HR terrain.

Your HR journey begins with a single step, a single application, a single cover letter. So gear up, go out there and make your mark in the world of Human Resources.

Human Resources Cover Letter FAQ

How can i show i'm a good culture fit in my hr cover letter.

Highlighting shared values is a great way to indicate cultural fit. Research the company’s mission, ideals, and work culture, and then weave instances where you've demonstrated these values into your cover letter.

I'm switching from a different field to HR. How should I write my cover letter?

Focus on transferable skills — abilities you've gained in your past roles that are relevant to HR (e.g., people management, communication). Highlight your eagerness and plan to learn more about HR best practices.

How formal should my HR cover letter be?

Your cover letter should be professional, but it doesn’t need to be overly formal. It’s acceptable to use a conversational tone, which can make your letter more engaging. 

Can I use the same HR cover letter for every job application?

It’s important to tailor your cover letter to each specific job and company. This demonstrates to the hiring manager that you are seriously interested in the role and have taken the time to understand the company's needs and culture.

Should I mention my qualifications that are not directly related to the job role?

Yes. If you believe a qualification could add value to the role or display your diverse skill set, include it. This might be a language you're proficient in or your experience with a particular software tool. Make sure to tie it back to how it can benefit the role or company.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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How to Write a HR Cover Letter (4 Examples)

By Ammar Ahmed

Published: November 16, 2023

Cover Letters

Ammar Ahmed

Writer & Career Coach

If you’re looking for a job in human resources, you know that your cover letter is one of the most important parts of your application. A well-written cover letter can help you stand out from the competition and make a great first impression. In this article, we will discuss the key elements of a successful HR cover letter, and provide tips on writing one that will help you land your dream job.

Creating a Winning HR Cover Letter

When aiming for an HR position, your cover letter should be as much about human connection as it is about qualifications.

Let’s explore important components of a job-winning cover letter together, starting with the foundation: research.

Researching the Company and Position

An effective HR cover letter is rooted in understanding. Before drafting, gain a deep insight into the company and the HR role you’re vying for. It’s not just about impressing your potential employers, but about showcasing your commitment to fostering a harmonious workplace.

Pay attention to the following factors:

• Aligning with Company Values and Goals: HR is the backbone of company culture . Illustrate that you’re not only familiar with the company’s core values but also passionate about embedding them in every aspect of employee relations. Perhaps the company prides itself on its diversity initiatives; mention your experiences or aspirations in promoting inclusive workplaces.
• Understanding the Specific HR Role : HR isn’t a one-size-fits-all profession. Whether it’s recruitment, employee relations, training, or benefits administration, each role has its nuances. Specify how your past experiences or skills make you the right fit for the particular role in question, be it crafting an impeccable onboarding process or resolving conflicts with empathy and tact.

Structuring Your Cover Letter

Crafting an HR cover letter is akin to building a bridge between your qualifications and the company’s needs. Just like any well-planned project, it should have a clear structure to guide the reader’s journey through your narrative.

Here’s a detailed breakdown of the essential components:

• Heading and Salutation: Begin with a professional header, consisting of your name, address, and contact details. Following this, the date, and then the company’s contact details. Always address your cover letter to a specific individual if possible— “Dear Hiring Manager” is generic. A little research can often yield the name of the HR manager or recruiter , demonstrating your proactive nature.
• Opening Paragraph – Grabbing Attention: In HR, you’re often the first point of contact for new hires. Reflect that welcoming yet professional demeanor in your introduction. Open with a sentence that not only states the position you’re applying for but also gives a glimpse of your enthusiasm or a notable achievement. This is your chance to pique their interest.
• Middle Paragraph(s) – Showcasing Your Skills and Experience: This section is your platform to shine. Discuss specific HR roles you’ve held, projects you’ve championed, or challenges you’ve overcome. Align these with the requirements of the position you’re applying for. Mention experiences like hosting successful recruitment drives or implementing workplace policies that positively impacted company culture.
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Your sign-off should leave a mark. Express your eagerness to contribute to the company’s HR goals and reiterate the unique value you bring. Encourage them to take the next step, whether scheduling an interview or reviewing your attached resume.
• Signature and Contact Information: Sign off gracefully. A simple “Sincerely” or “Best Regards,” followed by your name works wonders. If it’s a printed letter, leave space for a handwritten signature. Ensure your phone number and professional email address are below, even if they’re in the header. Make it as seamless as possible for them to reach out.

Highlighting Relevant Skills and Experience

As an HR professional, your expertise extends beyond mere administrative tasks; you’re the cornerstone of building and sustaining a company’s workforce. Consequently, it’s essential to emphasize skills and experiences that stand out in the field of Human Resources.

The following are the key areas to spotlight in your application:

• Human Resources Management: This is the core of any HR role. Highlight specific scenarios where you’ve effectively managed and coordinated HR projects, be it implementing a new employee benefits system or devising strategies to boost employee retention. Maybe you streamlined the recruitment process, resulting in quicker hires without compromising on quality. Details like these showcase your hands-on experience and your proactive approach.
• Communication and Interpersonal Skills: In HR, relationships are everything. Talk about scenarios where your communication acumen made a difference—maybe you mediated workplace conflicts or crafted company-wide communications that resonated with every level of the organization. Your ability to relate to, engage with, and inspire trust among employees of all tiers is invaluable.
• Employment Law and Compliance: With ever-evolving workplace laws, staying updated and ensuring company-wide compliance is paramount. Highlight instances where your knowledge of employment law preempted potential issues, or when you led the charge in adapting to new regulations. It could be as significant as rolling out comprehensive training after major legislative changes or as nuanced as tweaking company policies to better align with legal requirements.
• Leadership and Management: As an HR leader, you’re not just managing processes—you’re leading people. Share instances where you’ve spearheaded teams, overseen departmental projects, or influenced company leadership based on HR insights. Whether it was mentoring junior HR staff or collaborating with senior management on strategic decisions, emphasize your leadership style and its positive impact on the organization.

Tailoring Your Cover Letter

The power of a cover letter lies in its specificity. While you might possess the right qualifications and experience, a one-size-fits-all approach can leave your application lost in the shuffle. For HR professionals, the emphasis on tailored communication is even more pronounced, given the nature of the job.

Let’s learn how you can fine-tune your cover letter for each application:

• Addressing the Hiring Manager: In the world of HR, you’re well aware of the importance of personal connections. Start your letter by addressing the hiring manager by name, showcasing not just respect but also the effort you’ve taken to research the company. If the name isn’t provided in the job listing, a little online digging or a phone call to the company can often yield results. This direct approach establishes an initial rapport and sets a positive tone.
• Matching Job Description Keywords: Aligning your cover letter with specific terms used in the job description can amplify its impact. For an HR role, keywords might include “employee relations,” “talent acquisition,” “performance management,” or “organizational development.” For instance, if the job description emphasizes “strategic workforce planning,” mention a scenario where you successfully forecasted hiring needs for a past employer, ensuring both short-term and long-term staffing goals were met.
• Demonstrating Cultural Fit: Companies cherish HR professionals who not only fit the job requirements but also the unique culture of the organization. Reflect upon the company’s values, mission, or any specific cultural elements they’re known for. Perhaps the company has a reputation for community engagement or places a premium on continuous learning. Highlight experiences or beliefs that resonate with these values, like organizing a community outreach program or championing professional development workshops.

Providing Evidence of Your Accomplishments

Every HR professional knows that the most compelling stories are those backed by concrete evidence. When presenting your achievements in a cover letter, the same principle applies. Instead of merely listing duties or roles, showcasing tangible accomplishments can captivate a hiring manager’s attention and paint a vivid picture of your capabilities.

Here’s how you can effectively highlight your accomplishments:

• Quantifiable Achievements: Numbers can be compelling storytellers. Instead of just mentioning that you enhanced a recruitment process, specify that you “reduced the average hiring cycle by 20% while maintaining the quality of recruits.” Have you made a difference in employee retention rates? State how you “lowered the employee turnover rate by 15% in one year through targeted engagement strategies.” These quantifiable feats provide a clear measure of your capabilities.
• Relevant Projects and Outcomes: Discussing specific projects you’ve led or been a key part of can also offer a vivid snapshot of your expertise. For example, if you’ve led an initiative to revamp the onboarding process, detail how this led to “increased employee satisfaction scores in their first 90 days by 25%.” Or, if you were instrumental in a diversity and inclusion campaign, highlight the tangible outcomes: “Introduced a diversity program that increased minority representation in the workforce by 30% in two years.”

Avoiding Common Mistakes

Crafting an effective cover letter, especially for an important role in HR, demands precision, authenticity, and clarity. However, even seasoned professionals can sometimes trip up on easily avoidable pitfalls. Being aware of these pitfalls is the first step to ensuring your cover letter not only shines but also speaks directly to the heart of the hiring manager.

Here are some common mistakes that you should avoid:

• Generic Cover Letters: In HR, understanding individual needs and addressing them is part of the daily grind. The same principle applies to cover letters. A generic letter, not tailored to the company or its specific needs, can come across as disinterested or lazy. Always research the company’s goals, culture, and specific job roles to tailor your cover letter accordingly. Highlight how you can address their unique challenges or further their mission.
• Lengthy Cover Letters: Brevity is the soul of wit, and in the case of cover letters, it’s also a testament to your ability to communicate efficiently. An ideal cover letter should be concise, typically not exceeding one page. Remember, HR managers are swamped with applications; make every word count, ensuring your main selling points are front and center.
• Copying and Pasting Your Resume: Your cover letter and resume serve distinct purposes. While your resume provides a detailed account of your professional journey, your cover letter is a platform to narrate your story, passion, and the unique value you bring. Instead of regurgitating your resume, use the cover letter to highlight key achievements or delve into experiences that shaped your HR philosophy.
• Poor Grammar and Spelling : Nothing undermines the professionalism of a cover letter faster than grammatical errors and typos. In HR, where clear communication is paramount, such oversights can be particularly damaging. Proofread your cover letter multiple times, consider using grammar-check tools, and if possible, get a trusted colleague or friend to review it with a fresh pair of eyes.

Related Article: Sending a cover letter is not always necessary. Check out our guide to learn more about when you should send a cover letter .

HR Cover Letter Examples

A cover letter’s tone and content can make all the difference. This section will showcase examples tailored for various HR roles, illuminating how to highlight specific experiences and skills that resonate with potential employers.

Let’s explore these handpicked samples to guide your writing journey.

HR Manager Cover Letter

When applying for an HR Manager role, it’s essential to demonstrate a blend of expertise in human resources practices, leadership qualities, and a deep understanding of company culture and values.

Here’s a cover letter tailored for an HR Manager position:

Samantha Jones 12 HR Boulevard New York, NY 10001 [email protected] (123) 456-7890 November 1, 2023

Mr. David Mitchell CEO Progressive Enterprises Inc. 88 Corporate Plaza New York, NY 10002

Dear Mr. Mitchell,

Having followed the growth trajectory of Progressive Enterprises Inc. over the past five years, I am genuinely thrilled to apply for the HR Manager position. Your company’s emphasis on fostering an inclusive and dynamic workplace aligns seamlessly with my vision and experience in human resources management.

In my current role as an Assistant HR Manager at Dynamic Corp, I led initiatives that resulted in a 20% improvement in employee engagement scores over a span of two years. This accomplishment was achieved through a mix of tailored training programs, the introduction of flexible work policies, and a transparent performance feedback system.

I was particularly impressed by Progressive Enterprises’ recent “Employee First” initiative. In a similar vein, I successfully spearheaded a “Work-Life Harmony” campaign at my current workplace, focusing on the mental well-being of employees, which, in turn, led to a notable decrease in absenteeism and a spike in overall productivity.

Joining Progressive Enterprises as an HR Manager would be more than just another role for me. It would be an opportunity to merge my skills in HR management, knowledge of employment law, and commitment to fostering healthy work environments with a company that shares the same values.

I appreciate your time in reviewing my application and am eager to explore how my experience can be an asset to the Progressive Enterprises team.

Kind regards,

Samantha Jones

HR Specialist Cover Letter

Crafting a cover letter for an HR Specialist position requires striking the right balance between showcasing specialized HR skills and demonstrating a broader understanding of organizational goals and employee needs.

Here’s an example tailored for an HR Specialist role:

Jessica Martin 34 Employee Lane San Francisco, CA 94105 [email protected] (123) 456-7890 November 1, 2023

Ms. Clara Rodriguez Head of Human Resources TechFusion Solutions Inc. 56 Silicon Street San Francisco, CA 94106

Dear Ms. Rodriguez,

I am writing to express my interest in the HR Specialist position at TechFusion Solutions Inc., as advertised on your company’s careers page. Your organization’s reputation for championing employee growth and promoting tech-driven HR solutions resonates strongly with my professional ethos and expertise.

In my tenure as an HR Specialist at StartTech Innovations, I played a pivotal role in revamping our recruitment strategies, optimizing them for diversity and efficiency. This revamp led to a 15% increase in our diversity hires and a 25% acceleration in our average hiring speed. My expertise in utilizing HRIS systems and my deep understanding of employment law and compliance were instrumental in achieving these milestones.

I’ve followed TechFusion’s “Employee 360” program with great interest. The parallels between your program’s objectives and my recent project—where I integrated AI-driven feedback systems to boost employee engagement—are striking. I believe this experience positions me well to contribute positively to TechFusion’s HR initiatives.

Joining TechFusion Solutions Inc. as an HR Specialist would offer a promising avenue to harness my skills, drive innovative HR solutions, and contribute to a workforce that is both diverse and highly skilled.

Thank you for considering my application. I look forward to the opportunity to further discuss how my background and passion align with TechFusion’s HR goals.

Jessica Martin

HR Assistant Cover Letter

The role of an HR Assistant is crucial in supporting the HR department’s operations and ensuring seamless employee experiences. A cover letter for this position should highlight organizational skills, familiarity with HR processes, and an understanding of the company’s mission.

Here’s a sample tailored for an HR Assistant role:

Michael Harris 78 Personnel Parkway Austin, TX 78701 [email protected] (123) 456-7890 November 1, 2023

Mr. Alexander Graham Human Resources Director EcoTech Industries Inc. 29 GreenTech Drive Austin, TX 78702

Dear Mr. Graham,

Upon discovering the opening for an HR Assistant at EcoTech Industries Inc., I was immediately drawn to the opportunity. Your company’s unwavering commitment to sustainable solutions and fostering a vibrant, inclusive workforce aligns with my aspirations and foundational skills in the HR domain.

In my role as an HR Intern at GreenPlanet Innovations, I assisted in the smooth coordination of recruitment drives, onboarding sessions, and employee training programs. This hands-on experience afforded me a comprehensive view of HR operations, from managing personnel records to aiding in employee grievance redressal. My proficiency in HR software, such as BambooHR and Workday, enabled me to streamline administrative tasks, resulting in a 30% reduction in processing times for employee requests.

I am deeply inspired by EcoTech’s “Sustainability and You” employee initiative. Given my background, I am excited about the possibility of supporting and contributing to such endeavors, ensuring that HR processes not only remain efficient but also reflect EcoTech’s core values.

I am enthusiastic about the prospect of joining EcoTech Industries as an HR Assistant, bringing my organizational capabilities and keen interest in HR best practices to serve the broader mission of the company.

Thank you for considering my application. I am eager to delve deeper into how I can be a valuable asset to your HR team.

Best regards,

Michael Harris

HR Internship Cover Letter

An HR Internship is a vital stepping stone into the realm of human resources. A compelling cover letter for this position should exude eagerness to learn, an understanding of basic HR principles, and alignment with the company’s mission.

Here’s a crafted example for an HR Internship role:

Rebecca Thompson 20 University Drive Chicago, IL 60614 [email protected] (123) 456-7890 November 1, 2023

Ms. Emily Stone Senior HR Manager NexaGlobal Corp. 55 Corporate Tower Chicago, IL 60615

Dear Ms. Stone,

I am writing with enthusiasm to express my interest in the HR Internship program at NexaGlobal Corp. As a final-year student majoring in Human Resources Management at Chicago State University, I am eager to transition my academic learnings into a real-world setting. NexaGlobal’s reputation for embracing innovation while maintaining a keen focus on employee well-being makes it my top choice for an internship.

During my coursework, I have gained a solid foundation in areas like recruitment, employee relations, and organizational behavior. My involvement in the university’s HR club has further honed my teamwork and event management skills, especially during our recent “Future of Work” seminar where we explored emerging HR technologies and their implications.

I was particularly drawn to NexaGlobal’s recent “HR Evolve” initiative, aiming to integrate AI in talent acquisition. With my academic exposure to this intersection of technology and HR, I am excited about the prospect of contributing insights and being part of such transformative projects.

Securing an internship at NexaGlobal Corp. would offer an invaluable opportunity to deepen my understanding of HR dynamics in a global enterprise setting. I am committed to absorbing, contributing, and evolving during this experience, ensuring that I can support the HR team in every possible way.

Thank you for considering my application. I am looking forward to the possibility of joining NexaGlobal and learning from esteemed professionals like you.

Warm regards,

Rebecca Thompson

Related Article: If you want to learn more about finding internships for your desired role, then check out our guide.

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How to Write a Cover Letter for an Internal Position (With Examples and a Template!)

Applying for an internal position isn’t just a matter of submitting a resume and hoping for the best. It’s about strategically positioning yourself as the perfect candidate for a role within a company that already knows you.

The prospect of new challenges, career growth, and the chance to contribute in different ways can be highly motivating. But with that comes the need to navigate office politics , manage relationships, and ensure that your application stands out.

We’ll explore what makes a cover letter for an internal position different from a traditional cover letter , why it’s crucial to write a good one, and how to do it effectively. We’ll also include examples and a template to help you get started.

Think you need to look outside your current company? One of these open jobs on The Muse might just be the one »

Is a cover letter for an internal position different from a traditional cover letter?

Yes! When you're applying for a job within the same company, you're not starting from scratch. The hiring manager already knows you and has very easy access to a reference check, so your cover letter must reflect proximity. Balancing familiarity with professionalism is key.

Unlike a traditional cover letter, where you introduce yourself and explain your interest in the company, a cover letter for an internal position should focus on your achievements , your understanding of the company culture, and your vision for how you can contribute to this new role.

“The process might be less formal but is often more competitive because you’re up against colleagues,” says Kenan Acieklly, CEO of Workhy , who has nearly a decade of experience in HR and business management. “Decisions may weigh heavily on your internal reputation, past performance, and ability to articulate your future potential within the company.”

Why should I write a cover letter for an internal position?

Writing a cover letter for an internal position is crucial for several reasons. You might think that since you're already an employee, a cover letter is just a formality. However, skipping it or writing a generic one could really hurt your chances.

This cover letter should highlight why you’re the best candidate for this different role, even if your managers and colleagues already know your work ethic and contributions. You’re making the case that you're not just a good employee, but the right person for this specific job.

Writing a cover letter underscores your seriousness about the role. “It’s an opportunity to articulate your vision and demonstrate continued commitment to the company’s success,” Acikelli says. And it serves many important functions:

• It reaffirms your interest in the company: Even though you already work there, this shows that you're still committed to the company's mission and values.
• It highlights your achievements: This is your chance to remind the hiring manager of your successes within the company—things they might not remember or know about if they weren’t directly supervising you.
• It shows your initiative: Applying internally demonstrates that you’re eager to grow and take on new challenges. A well-crafted cover letter underlines your proactive approach to your career.
• It provides a tailored narrative: This letter allows you to connect your current role with the new one, explaining how your skills, experience, and knowledge of the company make you the ideal candidate.

How to apply for an internal role

Let's go over some of the most common questions about applying for an internal position:

Is it OK to apply for an internal position?

Yes, it is absolutely OK to apply for an internal position. Companies generally encourage internal mobility as it allows them to retain talent and leverage existing employees’ skills and institutional knowledge. Applying for an internal position shows that you are committed to the company and interested in furthering your career within the organization.

How to express interest in an internal position?

It's important to be both professional and enthusiastic. Start by scheduling a meeting with your current supervisor to discuss your career goals and explain why you're interested in the new role. During the conversation, emphasize your desire to continue growing within the company and explain how the new position aligns with your career aspirations. Make sure to follow any formal application procedures, such as submitting an updated resume and a strong cover letter.

How do you tell your boss you are applying for an internal position?

Schedule a private meeting with your boss to discuss your plans. Be upfront about your intentions, explaining why you’re interested in the new role and how it aligns with your long-term career goals . Emphasize that this move isn’t a reflection of dissatisfaction with your current position, but rather a desire to grow and take on new challenges within the company. It’s important to assure your boss that you remain committed to your current responsibilities and that you will help ensure a smooth transition if you’re selected for the new role.

Do I need a CV for an internal job?

Yes, you typically need a curriculum vitae (CV) or resume when applying for an internal job. While the hiring managers might already know you, a CV provides a formal document that highlights your relevant experience, skills, and accomplishments. It also helps you present your qualifications in a structured way that aligns with the job requirements. Make sure to tailor your CV to the specific role you’re applying for, emphasizing the experience and achievements that are most relevant to the new position.

How do you message a hiring manager for an internal position?

Keep the tone professional and concise. Start by introducing yourself and expressing your interest in the position. Mention that you are currently working in the company and explain why you believe you are a good fit for the role. Offer to provide more information or discuss your qualifications in detail at their convenience. Close the message by thanking them for considering your application and expressing your enthusiasm for the opportunity.

“Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that was recently posted. I have been with [Company Name] for [X years] as [Your Current Position], and I believe that my experience and skills align well with the requirements of this role. I would greatly appreciate the opportunity to discuss how I can contribute to the team in this new capacity. Thank you for considering my application. I look forward to the possibility of working together.

Best regards, [Your Name]”

How to write a cover letter for an internal position (examples included!)

Now that you already know the basics of how to apply for a role within your current company, let's focus on how to write an impressive cover letter for an internal position.

Think of it as a way to remind decision-makers why you're the right person for the job—because of your qualifications, your understanding of the company’s goals, and how you can contribute to its success in a new capacity. Your cover letter for an internal position should convey your enthusiasm for the position, reflect on what you've achieved so far, and outline how you plan to make an even bigger impact if given the opportunity.

Follow this structure to make an impressive cover letter for an internal position:

1. Start with a strong opening

Begin by expressing your excitement about the new role and your commitment to the company. Mention how long you’ve been with the company and briefly describe your current position.

“I am thrilled to apply for the [Job Title] position. Having been with [Company Name] for [X years], I have developed a deep understanding of our operations and have consistently strived to contribute to our success in meaningful ways.”

2. Highlight your accomplishments

This is where you shine a light on what you've achieved in your current role. “Start with your accomplishments in your current role, then connect those successes to the value you’ll bring to the new position,” Acikelli says.

“In my current role as [Your Current Job Title], I successfully led [Project Name], which resulted in [specific achievement, e.g., a 20% increase in sales]. This experience has given me invaluable insights that I am eager to apply in the [New Job Title] role.”

3. Showcase your knowledge of the company

Use your insider knowledge to your advantage. “Mention any cross-departmental collaborations to show your versatility and readiness for broader responsibilities,” Acikelli says. Discuss how your understanding of the company’s culture, goals, and challenges makes you a good fit for the new role.

“Having worked closely with [Department/Team], I am well-versed in the challenges we face in [specific area]. I am particularly excited about the opportunity to contribute to [specific initiative or project related to the new role], as I believe my experience and knowledge could greatly benefit our efforts.”

4. Align your skills with the new role

Clearly explain how your skills and experience align with the requirements of the new position. Be specific about what you bring to the table that will help you succeed in this role.

“My experience in [specific skill or area] has equipped me with the [specific abilities] needed to excel in the [New Job Title] role. I am confident that my background in [relevant experience] will allow me to [specific contribution].”

5. Express your commitment to growth

Demonstrate that you're eager to learn and grow within the company. Mention any relevant training or development you’ve pursued and how you plan to continue growing in the new role.

“I am committed to continuous professional development, as evidenced by my completion of [relevant training or certification]. I am eager to further develop my skills in [specific area] and contribute to [Company Name] in new and impactful ways.”

Cover letter template for internal position

Use the following cover letter template for internal position as a guide. This structure will help you effectively communicate your enthusiasm for the position while leveraging your internal experience to stand out as the ideal candidate.

[Your Name] [Your Current Job Title] [Company Name] [Email Address] [Phone Number] [Date]

[Hiring Manager’s Name] [Hiring Manager’s Job Title] [Company Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that recently opened up in [Department Name]. Having been with [Company Name] for [X years], I have gained a deep appreciation for our company’s mission and values, and I am excited about the opportunity to contribute to [specific department or project related to the new role] in this new capacity.

In my current role as [Your Current Job Title], I have had the privilege of [mention your key achievements]. This experience deepened my understanding of [specific area or department] and inspired me to seek new challenges within [Company Name]. I am particularly drawn to the [Job Title] position because [specific reason related to the new role].

One of the aspects of [Company Name] that I value most is our commitment to [specific company value or mission], and I am eager to contribute to [specific project or initiative related to the new role] in a more direct way. I believe that my background in [relevant experience or skill] aligns perfectly with the needs of the [Job Title] position, and I am confident in my ability to [specific contribution or goal].

I am also committed to continuous growth and development, as evidenced by [mention any relevant training or certifications]. I am excited about the opportunity to bring my skills and experience to the [Job Title] role, and I look forward to the possibility of continuing to grow with [Company Name].

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how I can contribute to the success of [Company Name] in this new role.

Sincerely, [Your Name]

Bottom line

By carefully crafting your cover letter, you can position yourself as the ideal candidate for the role. Remember, your cover letter for an internal position is your chance to highlight your achievements, showcase your understanding of the company, and demonstrate your commitment to growth. With the right approach, you can successfully transition into a new role within the same company, taking your career to the next level. Good luck!

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5 Tips for a Great Cover Letter (and samples)

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Cover Letter Format & Samples

Cover letters are a fantastic tool to introduce oneself in the job search process and are as significant as the resume. A cover letter provides an excellent opportunity to demonstrate one’s interest in the organization and establish direct connections between the employer’s job description and one’s professional background. A well-crafted cover letter, tailored to the specific job and company of interest, and addressed to the right person, can make a lasting impression on the employer.

To make the cover letter effective, one must consider some universal tips and considerations when writing it. It is crucial to ensure that the cover letter is clear, concise, and free of errors. Using formal language and avoiding contractions can help maintain a professional tone. Choosing appropriate vocabulary and grammar can help maintain the original meaning of the text and convey a sense of expertise and professionalism, which is suitable for a business or academic setting. So, it is essential to take the time to craft a compelling cover letter that showcases one’s qualifications and skills to the employer in the best possible light.

In addition to the suggestions above, see our list of key considerations to crafting effective and valuable cover letters.

Cover Letter Tips

1. ) All margins should be approximately one-inch. Typically, a cover letter consists of three to four paragraphs.

2.) The font size should be easy to read. Times, Palatino or Helvetica are good choices. A font size of 12 pt. is preferable, but in some cases you may need to use 10.5 or 11 pt. font.

3.) Don’t be tempted to send “generic” letters. Each cover letter you write should be different, because each job and company you’re writing to is different. Make it easy for the reader to see the relevance of your qualifications to the job in question.

4.) Be sure to proofread each new cover letter you create so that it is free of errors.

5.) It is important to write to a specific person whenever possible.

In addition to these quick tips, check out our comprehensive  Job Search Letters  guide for more information on structuring cover letters and other job search documents.

• Sample 1:  Application Letter
• Sample 2:  Prospecting Letter

Finally, we know that some people work best when they have a format to follow. Especially when they are writing a document, like a cover letter for the first time. The following example reflects the correct business format to use when writing a cover letter:

Your name Return address City, State, Zip

Name of the contact person Title Company Name Address City, State, Zip

Dear Mr./Ms./First name Last name:

The opening paragraph states your reason for writing the letter. Mention a specific job of interest, or a particular department in which you are seeking work. If possible, mention how and when you learned about the job opening or the company, i.e., through a classified advertisement, a contact person or a career services professional. Be sure to mention the name of the person who suggested this job to you, especially if that person is highly respected within the company.

The middle paragraph is an opportunity to expand on the skills you have developed as they relate to this position. This should not merely repeat your resume. You can discuss your education and particular courses or skills attained while in college. If you’re an experienced person, you may wish to use this paragraph to describe your professional background and highlight any specific job experience that may be of particular interest to the organization and that will differentiate you from other applicants. You may need a second paragraph to fully describe your related abilities.

The next paragraph reflects the research you have done on that particular organization. Use company literature, a web site, or conversation with an employee of the organization as ways to gain knowledge about the organization. Explain why you are interested in the job, and convey your awareness of what the company does to show that you have done careful research.

In closing, reiterate your enthusiasm to be considered and ask for an interview. Either state a specific week you’ll make a follow-up phone call or mention an interest in having the contacted person call to set up an interview date. Specify how you can be contacted. Remember to thank the person for considering your application.

HR Project Manager Cover Letter Example

An HR Project Manager is responsible for planning, executing, and finalizing HR-related projects according to strict deadlines and within budget. The role requires strong project management skills and a deep understanding of HR functions.

If you are applying for the HR Project Manager position, it is important to go as per the job listing. Most hiring employers these days necessitate a cover letter along with a resume.  Spend some time before you start writing your cover letter. This document of yours should highlight your qualifications that are closely mentioned in the job description. Besides, summarize your experience, and associated skills as well. Get more insight on how to write an attention-catching cover letter, what to include in the cover letter, how to format it, and tips for writing the cover letter. Plus, take a look at our HR Project Manager Cover Letter Samples that is free to download.

• Cover Letters
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The HR Project Manager oversees HR projects from inception to completion and ensures that they meet the organization’s strategic goals. The HR Project Manager is key in driving HR initiatives and implementing changes within the organization. The professional works closely with various stakeholders, including HR teams, senior management, and external vendors, to deliver projects on time and within scope. They play a vital role in driving HR Initiatives and ensuring that projects are delivered on time and within budget.

What to Include in a HR Project Manager Cover Letter?

Roles and responsibilities.

• Defining project scope, goals, and deliverables that support business goals in collaboration with senior management and stakeholders.
• Assembling and coordinating project staff, including internal HR teams, external consultants, and vendors.
• Developing and managing project budgets, ensuring that all tasks are completed on time.
• Identifying potential project risks and developing mitigation strategies to ensure successful project delivery.
• Facilitating communication between project team members, stakeholders, and senior management, providing regular updates on project status.
• Ensuring that all project deliverables meet the required quality standards.
• Implementing change management strategies to ensure the smooth adoption of new processes or systems introduced by the project.
• Generating and presenting project status reports to stakeholders and senior management.

Education & Skills

Hr project manager skills:.

• Strong project management skills, including planning, scheduling, and risk management.
• Ability to lead and motivate project teams to achieve project goals.
• Excellent communication skills for managing stakeholder expectations and team collaboration.
• Strong problem-solving abilities to address challenges that arise during the project lifecycle.
• Ability to manage time effectively, ensuring that project milestones are met.
• Familiarity with project management software and HR systems.
• Strong understanding of change management principles and best practices.

HR Project Manager Education Requirements:

• A bachelor’s degree in Human Resources, Business Administration, Project Management, or a related field is typically required.
• A master’s degree is a plus.
• Several years of experience in project management, particularly in HR-related projects, is required.
• Project Management Professional (PMP) certification or similar is advantageous.

HR Project Manager Cover Letter Example (Text Version)

Dear Mr./ Ms.,

I write this note to formally apply for the HR Project Manager’s position of [Company’s Name] as advertised. Leveraging my experience in project management and human resources and a strong desire to implement successful initiatives within the HR realm and to drive organizational change effectively, I look forward to becoming a valuable addition to your team and providing the relevant expertise to achieve your HR goals and objectives.

As a [Your Current Job Title] at [Your Current Employer], I have assumed the leadership of several strategic and complex projects within my department, most of which are major HR projects, such as the deployment of fresh HRIS systems and designing frameworks and structures for improving the levels of employee satisfaction.

My major accomplishments-

• Led the implementation of a company-wide HR system upgrade, completing it on time and 15% under budget, resulting in streamlined HR operations and enhanced data accuracy.
• Directed a thorough review and update of all HR policies to guarantee compliance with new legislation, resulting in a 100% compliance rate during the next audit and better policy clarity for employees.
• Successfully established a new personnel management system that included performance reviews, succession planning, and learning management.
• Effectively managed cross-functional teams to launch a new employee benefits program, resulting in a 25% increase in employee satisfaction and higher participation rates.

I am attracted to [Company’s Name] mainly because of your focus on noble goals and values, such as innovation in HR practices, employee development, and organizational growth. I see it as a fantastic opportunity in which I can contribute my extensive project management skills and my prior HR experience.

Thank you for evaluating my application. I would convey my interest in the role and explain how my expertise, knowledge, and passion for project management might benefit [Company Name].

Sincerely, [Your Name]

If you want to stay on top of the list and make your cover letter stand out, read through our tips and tricks. Let’s dive deep –

• Ensure that you stick to a tone of voice – be it formal or a traditional one, or one that completely matches the hiring company’s culture.
• Make sure you aren’t reproducing the same matter as shown in your resume, Rather, build upon it.
• Focus on your achievements, and motivation, instead of merely listing your hard skills.
• Prove that you are familiar with the company – research and gather some vital points about the hiring company.
• Lastly, link your own skills, and experience to some potential challenges the company might face in the future.

Worried your resume is past the expiration date? We’ll help you create a new one that leaves a positive impression and beats luck. Refer to our HR Project Manager Resume Samples !

Customize HR Project Manager Cover Letter

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Related Human Resources Cover Letters

Resources > Unitemps Career Advice > Applying for a job > Cover letter tips > How do you start a cover letter?

How do you start a cover letter?

If you have the opportunity to submit a cover letter with your application, take that opportunity.  A CV and an application form can only say so much, usually with restricted fields and concise formatting.  An open letter offers the chance to use your own style to show how you are perfect for this role.

If the job description has a named person for the application to be sent to, make sure you address the letter to them: “Dear Mr. Thomas Jones’, if no name is available start: ‘Dear Sir or Madam’ never start ‘Hi there’ or just start writing the letter, show your professionalism.

Start by stating your interest in the advertised role, and why it appeals to you:

‘I was pleased to see the position of ‘job title’ advertised at ‘insert company’ as I have been looking for such a perfect opportunity to build on my current skillset and take the next step in my career’ Use this space to show what you know about the company already, and how you can contribute to its success.

Go on to explain how your qualifications and career preferences align with the job description, for example:

‘My customer service experience and problem-solving abilities make me an ideal candidate for your Team Leader vacancy. I enjoy working with members of the public, and thrive on resolving customer complaints or issues. In my current role as Customer Services Advisor I have successfully resolved over 300 queries, and have a satisfaction rating of 4.8%‘

If there are specific aspects of the role requirements that suit you, make sure you point them out:

‘The evening and weekend work rota is particularly suitable for me as I am currently studying at ‘insert uni/college’ and these shifts align perfectly with my study commitments.’

Talk a little about yourself and your career aspirations:

‘Once I graduate, I am hoping to pursue a career in the hospitality industry, and working at your prestigious hotel will be a great step in the right direction’

Talk about yourself a little, did you have a project that you particularly enjoyed working on that could offer relevant skills or experience? What do you do outside of work that might enhance your application? Do you do any volunteer work? All of these things create a fuller picture of yourself that your CV alone doesn’t offer.

Let your personality shine where you can and keep a positive tone throughout :

At the end of the letter, offer an opportunity for further contact ‘Please don’t hesitate to contact me should you require further information, I look forward to hearing from you’

Always sign off professionally, use ‘Kind Regards’ or ‘Yours sincerely’ then add your full name.  Good Luck!

You can use our template to create the perfect cover letter here .

Last updated on 6 September 2024

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