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How to Create an Employee Onboarding Presentation (+ Templates)

Written by: Zain Zia

Almost 90% of employees believe their organizations don't have a strong employee onboarding process in place.

This is an alarming stat, especially when you consider that a great onboarding process can boost employee retention and productivity .

In this post, you'll learn how to create an employee onboarding presentation. We’ll also share some amazing onboarding presentation templates to help you get started quickly.

But before you dive in, here’s a short selection of 6 easy-to-edit employee onboarding presentation templates you can edit, share and download with Visme. View more templates below:

Table of Contents

• What is an Onboarding Presentation?

What to Include in Your Onboarding Presentation

• 6 Onboarding Presentation Templates You Can Use

Tips to Nail Your Onboarding Presentation

Next steps in the onboarding process, onboarding presentation faqs.

• An onboarding presentation is a structured document to introduce new employees to the company's culture, guidelines and expectations to help them transition smoothly into their new roles.
• To make the most out of your onboarding presentation, include these sections in your presentations: company overview, core values, code of conduct, organizational structure, employee expectations, employee benefits and compensation.
• Some tips to enhance your onboarding presentations include conducting an ice-breaking session, keeping the presentation on brand, adding visuals, using data visualizations and keeping things short and simple.
• Visme's onboarding presentation templates are the best way to create a customized presentation to help you welcome new hires and set expectations for their first days. Each template includes customizable text, images, videos and more to create an engaging experience for your audience.
• Sign up for Visme's free online presentation maker and templates to create your onboarding presentations in seconds.

What Is an Onboarding Presentation?

An onboarding presentation is a piece of document that brands use to integrate new employees into their organization.

This includes information on the company's history, work culture, employee responsibilities, potential expectations, or quite literally anything that helps a new employee get accustomed to the new role.

In many ways, an onboarding presentation is the first touchpoint between the employee and the organization. That's why its importance can't be understated, especially in remote onboarding .

In fact, studies show that a well-designed employee onboarding process can boost employee retention rate by 82% , and productivity by at least 70%!

Here are some key reasons why you should be creating an employee onboarding presentation for your brand:

• Familiarize employees with your company policies
• Get employees up to speed on the company’s work culture
• Show employees how your product/service works
• Share detailed information on tasks and deadlines
• Clearly communicate goals and expectations
• Reduces anxiety among new employees

By simply investing some time and effort to develop an onboarding process, you can ensure that all new hires feel immediately connected to your organization and have a clear understanding of their roles and expectations to perform even better at their new job.

In addition to optimizing onboarding processes, explore our insightful article on full-cycle recruitment to enhance your strategies for seamlessly integrating new hires into your organization.

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In many ways, the core purpose of an onboarding presentation is education, which is why any onboarding presentation is incomplete without these sections:

• Company overview. Give new hires a brief overview of your company, including your company goals, mission and vision statements, past achievements, and plans of action. This section of your onboarding presentation will help employees understand the type of company they’re working for.
• Core values. No onboarding presentation is complete without a dedicated section on company-wide values. Here, you share your company’s underlying philosophy and principles with the new hire, so they can get an understanding of your company’s work environment.
• Code of conduct. This section should cover the legal, moral, and ethical standards that your company stands for. This will help educate new employees on your company rules and give them a point of reference on how to make better work decisions on a daily basis.
• Organizational structure. Breaking down your company’s organizational structure in front of new employees will educate them on the current chain of command in the company, and their role in the company's hierarchy. It's also a good idea to add a dedicated slide of team members in your onboarding presentations, so new hires know who they’re answerable to, or who they’re going to supervise.
• Employee expectations. In this section of your onboarding presentation, reiterate everything that's expected of a new employee, so they can come up with a strategic roadmap to achieve those goals in the coming weeks, months, or years. For example, if you’re hiring for the sales department, tell them their exact role and responsibility, sales targets or any other KPIs they’ll be judged on.
• Employee benefits and compensation. Lastly, make sure you include the details of everything a new employee is entitled to at your company, including paid leaves, health insurance, gym memberships, bonus structure, remote work and so on.

Depending on your company type, you can add in or take out as many sections as you want from your onboarding presentation. For example, you can add a welcome to the team slide or an introduction slide for the new employee.

But the purpose remains the same: to make employees feel at home and educate them on your company policies.

You can use Visme's onboarding checklist templates to ensure you don't miss anything in the process. These templates include steps to follow and reminders of what you need to do. You can also use them to create your own checklist based on your specific goals and objectives.

6 Onboarding Presentation Templates

Creating an onboarding presentation from scratch can be difficult, but it doesn’t have to be that way. In this section, we’ve shortlisted six of the best onboarding presentation templates that are perfect for any brand type and will help you save tons of time.

Additionally, if you are running out of time and need a quick solution, you can use Visme's AI presentation maker . It's an advanced tool that allows you to create stunning and engaging presentations with just a few clicks.

All you have to do is generate presentations from a text prompt, choose your style and customize them using relevant text, images, icons, and other visuals.

1. Onboarding Presentation Template

This employee onboarding presentation template is a perfect pick for any organization that’s not just looking to improve their onboarding process but also help employees learn about their work responsibilities and get acquainted with company culture.

The stunning welcome presentation template highlights the brand’s expectations from the new hire, guides through the HR process, and most importantly, discusses the workflow overview—so the onboarding process can be as concise and effective as possible.

2. Employee Handbook Presentation Template

This onboarding handbook presentation template is another great way to get new hires quickly familiarized with company policies, role expectations, and other job-related information.

The colorful onboarding presentation template features a dedicated page on the company history, executive team, payroll structure, employee benefits, and workplace conduct—each of which can help new hires get a jumpstart on their career with your company.

The process of creating an onboarding presentation is a collaborative effort. Many members across the organization may provide their input and feedback on the content and design.

Visme offers useful collaborative design features such as live editing, commenting, annotating and version control to ease the design collaboration process.

Also, to ensure you've got complete control over the projects, Visme provides workflow management features that let you manage tasks, roles, deadlines, completion and more.

3. Employee Handbook Presentation Template

Make sure your new hires feel right at home by using this modern, eye-catching onboarding handbook presentation template. This customizable template is an ideal pick for any organization — simply edit your brand colors, fonts and other visual elements.

The template is purposefully designed to assist new company employees to get accustomed to their roles, expectations, code of conduct, compensation and benefits, and much more.

Upgrade your presentation creation process with Visme's AI writer, a powerful tool that helps you generate first drafts, edit and proofread your text and even create a presentation outline . This will save you time and energy, allowing you to focus on delivering an engaging onboarding experience for your new hires.

4. SaaS Training Presentation Template

Running a SaaS business and want to educate new hires on important work-related tasks? This onboarding presentation template is an excellent pick for you.

The template starts with a brief company history, before diving right into the training module. Not only does it include actionable content with visuals for employee guidance, but also has an interactive design that will capture the attention of your audience.

If you’re organizing a training session for your new hires or educating existing employees on additions to your software, then make this template your own by editing the contents of this presentation — images, text, logos, icons, colors and more.

5. Product Training Presentation Template

Training is a huge part of the employee onboarding process. Not only do you have to teach new hires about the company culture and policies, but also familiarize them with their work-related goals and expectations.

So if you’re looking to train your employees effectively, this interactive onboarding deck is the way to go. It includes eye-catching colors, with a perfect mix of graphics and icons that makes the presentation more engaging, interactive, and easy to follow.

This template is fully customizable, so you can edit any part of the presentation to make it your own.

You can use Visme's AI image editing tools to edit, touch up, unblur and upscale your visuals in seconds. All you have to do is select the object and choose your editing options from the left pane.

6. Training Course Presentation Template

An onboarding presentation is not just a great way to showcase a positive brand image and relay work expectations, but also for training employees for their journey with your company.

If the position you're filling in your company requires the employee to be able to use particular software or it's important for them to get familiarized with your work process, then this onboarding training presentation template is a perfect pick for you.

It features a professional design with creative graphics that improve its overall look and feel. Personalize this template by adding your own brand colors and visual assets.

If you aim to create one of the best onboarding presentations, consider customizing this template to integrate key elements that resonate with your audience and deliver a comprehensive onboarding experience.

Visme's presentation templates, along with advanced tools such as Presenter Studio and Presenter Notes, have proven instrumental in assisting organizations worldwide. Now, let's hear what one of our satisfied users has to say about Visme:

“Previously we were using PowerPoint, which is fine, but the interactivity you can get with Visme is so much more robust that we’ve all steered away from PowerPoint.”

“PowerPoint templates are plain and boring, and we want to create more fun and engaging content. Visme has multiple slide templates to choose from, which makes this so much easier.”

“I just made a deck recently and it took me about 15-20 minutes. I found a template I really liked and tweaked it and put it in our brand colors. In PowerPoint, it would take anywhere from an hour to an hour and a half.”

Kendra Bradley, Graphic Content Developer at WOW!

Read the full case study to discover How WOW! is Saving Nearly 79% in Time and Cost With Visme.

Looking for some additional onboarding presentation ideas?? Here are a few presentation tips that can help you get started:

• Conduct an ice breaking session. Ease the nerves of your new hires by sharing fun anecdotes about your organization, playing team building games, or simply asking them to introduce themselves.
• Keep the presentation design on-brand. Your onboarding presentation should show your brand’s personality and voice to new hires so they feel connected to the company. This includes your presentation content, brand colors and fonts .

• Add visuals. While creating your onboarding presentations, make sure to add images, vector icons, transitions, and other visual elements to make them look more engaging and interactive.

• Use data visualization. It usually gets boring and difficult for the audience to keep track of numbers and statistics. This is why it's a great idea to use graphs and charts, wherever possible, to bring your onboarding presentation to life.

• Keep things short and simple. The last thing you want is to bore your new hire with a long and monotonous presentation, so make sure you only add sections that are truly beneficial for the new hire.

Apart from these tips, it's also equally important to work on the delivery of your presentations. This includes being energetic, using storytelling techniques, presentation rehearsal and more.

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During the recruitment process , onboarding becomes the initial step of an employee's journey with the company. They are learning about your company policies, getting to know how tasks are done here, who they are answerable to and what’s expected of them in the long run.

But the onboarding process doesn’t end at the onboarding presentation.

Your job is now to give hands-on training to the new hires by introducing them to their new team, showing them their workstation, equipping them with the correct tools and teaching them anything they need to know to improve their workflow.

Employees can take up a few weeks to understand the processes of your company, and it is your job to help them make that transition as seamlessly as possible.

We suggest you check out our employee handbook and training manual templates that can help you streamline these processes more effectively.

Q. How Do You Present the Onboarding Process?

You can present the onboarding process by creating a clear, informative new hire presentation. This can include company history, culture, rules, team introductions, job expectations, and resources for the new hire. Make sure it's simple, engaging and uses visuals or interactive elements to make it more memorable.

Q. What Are the 4 Phases of Employee Onboarding?

The four phases of employee onboarding are pre-onboarding, onboarding and welcoming new employees, training and transitioning to the new role.

• Phase 1: Pre-Onboarding.  This is the stage before a new employee starts, where you get everything ready for their arrival - like setting up their workspace and email.
• Phase 2: Onboarding and Welcoming New Employees . On their first day, you welcome new employees, introduce them to the team and give them a tour of the workplace.
• Phase 3: Training. During this phase, new hires learn the skills and knowledge needed through training sessions, workshops and mentorship.
• Phase 4: Transitioning to the New Role. Finally, new employees start working on actual projects or tasks under supervision, gradually becoming more independent as they grow comfortable with their new role.

Q. What Are the 5 Cs of New Hire Onboarding?

The 5 Cs of new hire onboarding are compliance, clarification, culture, connection and checking back.

1. Compliance: Familiarize new employees with the company's policies, rules, and procedures to ensure compliance.

2. Clarification: Explain job responsibilities and expectations so new hires clearly understand their roles.

3. Culture: Introduce company values, mission, and workplace culture to help new employees feel connected and engaged.

4. Connection: Foster interaction between new hires and their teammates to build relationships and promote collaboration.

5. Checking Back: Regularly follow up with new employees to ensure their needs are met, answer questions, and provide support throughout their onboarding journey.

Q. What Are the Three Pillars of Onboarding?

The three pillars of onboarding are forming, connecting and unfolding.

• Forming: Setting the foundation by providing new employees with essential information, tools, and resources for a successful start.
• Connecting: Encouraging relationships between new hires and their coworkers to create a supportive and collaborative work environment.
• Unfolding: Gradually integrating new employees into their roles, offering ongoing training and development opportunities to help them grow and succeed in the company.

Ready to Create an Employee Onboarding Presentation?

Now that you know the benefits of creating an employee onboarding presentation and how to make one, it's time to get started for your own company.

Customize one of the templates above using our presentation software , or browse our employee onboarding presentation templates to find the best fit for your needs. You can tweak the information and design, add your brand elements, including colors, icons, logos, images and fonts to the template, and download or share to use.

Sign up to streamline your employee's onboarding process with Visme.

Easily put together onboarding presentations in Visme

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About the Author

Zain is a freelance writer for eCommerce and SaaS businesses. When he’s not crafting converting copy and insightful content, he can be found making travel videos or discussing soccer on social media.

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New Hire Onboarding Template

New employee onboarding is the process of integrating a new hire with a company and its culture, as well as getting a new hire the tools and information needed to become a productive member of the specific team they’ll be working with. There’s a lot of information to share with new hires on their first day and beyond: what the company is all about, what they can expect to do and who to work with, and so much more. Having all of that information conveyed in a template helps to standardize the onboarding process across the organization.

Our new hire onboarding template keeps everything organized for you and new employees who are starting their journeys. With this template, you can create roadmaps for one month to six months out to ensure your new hires are set on the right path.

Use the new hire onboarding template to:

• Introduce new hires to the company
• Help onboarding run more consistently across teams and functions
• Standardize the knowledge base all new employees will have upon finishing orientation
• Check in with new employees periodically

Customize your New Hire Onboarding Presentation

Give new hires all the information they need in a thoughtful, comprehensive new hire onboarding presentation. Make it memorable: use images, graphs, timelines, and charts to illustrate the information you’re sharing with new hires. In your new hire onboarding presentation try to include slides such as:

Tips For Designing Your New Hire Onboarding Presentation

Create an effective, memorable new hire onboarding presentation by following the tips below.

What do your new hires need to know most on their first day? Start with the key essentials they’ll need to be successful in their role, and then work down to secondary and tertiary needs from there. Include the most relevant information in your slides.

There’s a lot of information to digest on the first day at a new job, especially for fully remote or hybrid workers who may not be in a physical office every day. Make sure that your remote hires feel included by relaying information about company VPNs, remote team building events, collaboration and chat platforms, and anything else that might be relevant.

Get your new hires excited about joining the company! Include fun facts about the team, talk about company perks, and sprinkle some personality into the presentation.

Picking the right photos and images is essential to the overall success of your presentation. Add photos of team members so new hires know whom to connect with.

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New employee orientation presentation: A comprehensive guide

This guide covers everything you need to know, from introducing your company's culture and values to designing effective slides.

Raja Bothra

Building presentations

Welcome to the world of new employee orientation presentations!

Whether you're a seasoned HR professional or someone new to the role, crafting an effective orientation presentation is crucial for the success of your organization and the satisfaction of your new hires.

In this comprehensive guide, we'll delve into the intricacies of creating a stellar new hire orientation presentation that sets the right tone, delivers essential information, and leaves a lasting impression.

What is a new employee orientation?

Before we dive into the nitty-gritty details, let's clarify what exactly a new employee orientation is. In essence, it's the process by which your organization welcomes and integrates fresh talent into the workforce. It's not just about handing them a desk and a computer; it's about providing them with the tools, knowledge, and support they need to thrive. A key component of this process can be using the best applicant tracking system to ensure that the right talent is not only hired but also effectively onboarded.

The new hire's first day: A day to remember

The first day on the job is a monumental moment for any new hire. It's the day when they step into the unknown, meet their new team members, and get their first taste of the company culture. It's also your chance to make a lasting first impression.

Why is new employee orientation presentation important?

Creating a smooth onboarding process

A well-structured new employee orientation presentation is like a roadmap for your new hires. It guides them through the initial stages of their journey within the organization, helping them navigate the terrain with confidence.

Fostering a positive employee experience

Remember, your employees are your most valuable assets. Investing in their orientation process not only makes them feel valued but also contributes to their long-term job satisfaction and retention.

Aligning with company policies and procedures

Your presentation is the perfect opportunity to acquaint new team members with your company's mission, vision, and values. It's where you can clarify company policies and procedures, ensuring everyone is on the same page from day one.

How to structure a new employee orientation presentation

Structuring a new employee orientation presentation is essential to provide a clear and organized introduction to your organization and its processes. Here's a step-by-step guide on how to structure such a presentation:

1. Title slide: Start with a title slide that includes the company name, logo, and the words "New Employee Orientation."

2. Welcome and introduction: Begin with a warm welcome to the new employees. Introduce yourself and your role in the organization. Provide a brief overview of the orientation agenda.

3. Company overview: Explain the company's history, mission, vision, and core values. Highlight any significant achievements or milestones. Mention the company's organizational structure and key departments.

4. Culture and values: Emphasize the company's culture and values. Share stories or examples that illustrate the culture in action.

5. Benefits and compensation: Discuss the employee benefits package, including health insurance, retirement plans, and any other perks. Explain the compensation structure and payment schedule.

6. HR policies and procedures: Cover essential HR policies, such as: Equal Employment Opportunity, Anti-Harassment and Anti-Discrimination, Code of Conduct, Timekeeping and Attendance, Dress Code, Workplace Safety.

7. Onboarding Process: Describe the onboarding process and the steps new employees will go through. Mention any training programs or resources available.

8. Employee expectations: Discuss what is expected from employees in terms of performance, conduct, and teamwork. Explain any performance review processes or evaluation criteria.

9. Communication channels: Introduce the various communication tools and channels used within the organization. Highlight the importance of open communication.

10. Company policies and procedures: Detail specific company policies and procedures that new employees need to be aware of, such as: - Leave policies - Expense reimbursement - IT and security guidelines - Data privacy and confidentiality

11. Training and development: Discuss opportunities for professional growth and development within the company. - Mention any training programs, workshops, or resources available.

12. Q&A session: Allocate time for questions and answers. Encourage new employees to ask any questions they may have.

13. Conclusion: Summarize key points covered during the presentation. - Reiterate your enthusiasm for having the new employees on board.

14. Next steps: Provide information about what new employees should do next, such as completing paperwork or scheduling one-on-one meetings.

15. Resources and contacts: Share contact information for HR, IT support, and other relevant departments. - Provide a list of resources new employees can refer to for additional information.

16. Thank you slide: End the presentation with a thank-you slide and a reminder of the company's contact information.

Remember to keep the presentation engaging, interactive, and visually appealing by using graphics, images, and bullet points. Additionally, tailor the content to your company's specific needs and culture to ensure that new employees receive a comprehensive and informative orientation.

Do's and don'ts on a new employee orientation presentation

Now that we've covered the essential elements, let's round up with some do's and don'ts to keep in mind as you create your new employee orientation presentation.

• Do prioritize the employee experience. Make it engaging and informative.
• Do create an engaging PowerPoint presentation.
• Do introduce the new hire to their team members.
• Do use presentation templates for a consistent look.
• Do encourage questions and one-on-one interactions.

Don'ts:

• Don't overwhelm new hires with excessive information.
• Don't rush through the orientation process; take your time.
• Don't forget to emphasize company culture and values.
• Don't neglect technical aspects; ensure new hires are well-equipped.
• Don't forget to add a touch of humor naturally if it fits the context.

Summarizing key takeaways

• New employee orientation matters : A well-structured new employee orientation presentation is crucial for integrating new hires effectively into your organization.
• Positive employee experience : Orientation contributes to a positive employee experience, enhancing job satisfaction and retention.
• Align with company values : Use the presentation to align new hires with your company's culture, values, and mission.
• Structured approach : Follow a structured approach when creating the presentation, starting with a warm welcome and progressing to important details.
• Technical aspects : Ensure new hires understand the technical aspects of their job, including software and tools.
• One-on-one interaction : Allocate time for one-on-one interactions to address questions and build connections.
• Do's : Prioritize the employee experience, encourage questions, and introduce new hires to their team members.
• Don'ts : Avoid overwhelming new hires with information, rush through the orientation, or neglect company culture and values.

FAQ's on a new employee orientation presentation

1. what is the significance of a new employee orientation presentation, and why should companies prioritize it.

A new employee orientation presentation plays a pivotal role in helping every employee, whether it's their first day at a new job or they've transitioned to a different role within the organization. It's a part of the employee onboarding process that introduces them to the company's culture, policies, and procedures. This process is essential for every employee, not just new hires, as it ensures that they're well-informed and aligned with the organization's values. A well-structured orientation program sets the right tone and can make a significant impact on their journey within the company.

2. What components should be included in a comprehensive new employee orientation presentation?

A thorough employee orientation process should cover a variety of aspects. It's more than just a mere orientation checklist. Here's what it should encompass:

• Employee handbook : Provide access to the employee handbook, which serves as a reference guide for company policies.
• Company culture : Introduce new hires to the company's culture and work environment, helping them feel more comfortable in their new workplace.
• Orientation program : Implement an orientation program that includes infographics, interactive presentations (PPT), and other materials. It's a great opportunity to help ensure that everyone starts on the right foot.
• New employee orientation checklist : Utilize an orientation checklist to keep track of essential tasks and information they need.
• Team introduction : Facilitate meetings where new hires can meet the new workplace and team members, fostering connections from the very beginning.

3. Is employee orientation only relevant for traditional office setups, or does it apply to remote teams as well?

Employee orientation is a great opportunity to set the tone, whether your organization operates in a physical office space or is fully remote. In fact, it's even more critical for remote teams to ensure that the onboarding process is comprehensive and engaging. Many companies have embraced remote work, and the employee orientation process has adapted accordingly. Virtual presentations and online resources can help new hires feel just as connected and informed as they would in a traditional office setting.

4. How can a new employee orientation presentation help boost employee morale and productivity?

A well-executed orientation presentation can have a substantial impact on employee morale and productivity. When new hires are excited and motivated, they're more likely to hit the ground running. It's a good opportunity to help set realistic expectations and provide them with the tools and information they need to thrive in their new roles. Engaging presentations, along with team member introductions and insights into the organization's departments, create a positive atmosphere that could have been better.

5. Are there any innovative ideas to make a new employee orientation presentation more engaging and memorable?

Absolutely! New employee orientation and onboarding can be creative and fun. Best practice consider incorporating infographics, interactive quizzes, or storytelling elements into your presentation. Share interesting facts about your organization, host virtual happy hours, or create a "Day in the Life" video to give new hires a glimpse of what their first day at a new job will look like. The key is to make the orientation process enjoyable and informative, ensuring that new hires leave with a positive impression and a sense of belonging within the company.

Create your new employee orientation presentation with Prezent

If you're looking for an easy and effective way to create your new employee orientation presentation, consider using Prezent. With our user-friendly templates and tools, you can design presentations that leave a lasting impression.

Prezent can be a valuable tool for creating your new employee orientation presentation in several ways:

• Content creation : With Prezent's presentation builder, you can add and customize content easily. This includes text, images, charts, and more. You can include information about your company's history, culture, values, and the onboarding process itself.
• Personalization : Tailoring your presentation to the preferences of new employees is crucial. Prezent allows you to personalize the content to make new hires feel welcome and provide specific information related to their roles or departments.
• Structuring your presentation : Prezent provides tools to help you structure your presentation effectively. You can use guides and e-courses to ensure that your orientation presentation flows logically, making it easy for new employees to follow and engage with the material.
• Collaboration : If multiple team members are involved in creating the presentation, Prezent facilitates real-time sharing and collaboration. This collaborative approach ensures that everyone can contribute to and review the presentation, making it a team effort.
• Brand compliance : Maintaining brand consistency is essential. Prezent helps you ensure that your orientation presentation complies with your company's brand guidelines and is approved by your corporate brand and marketing team.
• Time savings : Prezent can significantly reduce the time it takes to create presentations compared to traditional methods. This efficiency is especially valuable when you have multiple orientations to conduct.
• Security : Data security is a top priority for Prezent. They offer enterprise-grade security measures to protect sensitive information, which is crucial when dealing with employee data.
• Easy sharing : Once your new employee orientation presentation is complete, you can easily share it with new hires. This simplifies the distribution process and ensures that everyone has access to the necessary information.

By using Prezent, you can streamline the process of creating new employee orientation presentations, ensuring that they are informative, engaging, and consistent with your company's brand and messaging. This, in turn, can enhance the onboarding experience for your new team members.

So, why wait? Try our free trial or book a demo today to start crafting your orientation masterpiece today and help your new hires feel right at home from day one.

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New Hire Orientation Presentation Templates That Motivate

New employee orientation deck template for memorable content. Impress new hires with interactive employee onboarding presentation design beyond PPT .

Choose template by:

A business solution you can trust

What makes Storydoc better than PowerPoint or PDF?

With your same-old PowerPoint new hire orientation presentation design, you’ll never engage, let alone motivate. New hires don’t care for beautiful new hires welcome PPTs.

They want to learn what’s next in a way that keeps their attention. Powerpoints, though pretty, are still static, dull, and hard to understand.

Storydoc’s interactive employee orientation presentation design brings your content to life with animation, annotation, and narration that tell a story, not just present information.

What is the goal of a new hire orientation presentation template?

The goal of a new hire orientation presentation template is to provide a structured and engaging introduction to the company, its culture, and the role of the new employee. It aims to make new hires feel welcomed, informed, and prepared to start their journey with the organization.

What makes a good new hire orientation presentation design?

• Simplicity: Use clear and concise slides, avoiding clutter.
• Branding Consistency: Incorporate company colors, logos, and themes.
• Interactivity: Engage the audience with interactive elements like polls or Q&A sessions.
• Storytelling: Weave a narrative that connects the company's history, values, and vision.
• Visual Appeal: Use high-quality images, graphics, and animations.
• Clear Structure: Organize content logically, with a beginning, middle, and end.
• Relevance: Tailor content to the audience, addressing their specific needs and concerns.

Why use a Storydoc template instead of paying a design agency?

• Stroydocs are 2x more engaging than a typical agency-made new hire orientation presentation
• Our templates cost a fraction of the price you pay an agency.
• With Storydoc you can produce content about 5x faster than using the legacy design approach.

What should a new hire orientation presentation template include?

• Welcome Slide: A warm greeting and introduction.
• Company Overview: Brief history, mission, and vision.
• Team Introductions: Photos and roles of key team members.
• Company Culture: Values, traditions, and what makes the company unique.
• Role Clarification: Detailed job description, expectations, and goals.
• Training Overview: Outline of training sessions, resources, and timelines.
• Benefits and Perks: Highlight employee benefits, perks, and wellness programs.
• Policies and Procedures: Important rules, guidelines, and HR information.
• Interactive Session: A segment for Q&A, feedback, or group activities.
• Closing Slide: Thanking the new hires and encouraging open communication.

What are the main types of new hire orientation presentations?

• Company-Centric: Focuses on company history, values, and culture.
• Role-Specific: Tailored to individual job roles and responsibilities.
• Training and Development: Highlights training programs and growth opportunities.
• Interactive Workshops: Hands-on sessions for skill-building and team bonding.

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• Presentations

20+ Top New Hire Orientation PowerPoints for Onboarding and Training

Download Premium New Hire Orientation PowerPoint Templates for 2023 (Envato Elements)

Are you in-charge of onboarding and training new recruits in your company? Top-quality premium welcome slides from Envato Elements will help you put all relevant onboarding information into an impressive presentation.  

Here's a list of some welcome slides that come as PowerPoint templates to use in 2023:

Smart - Welcome Presentation PPT Template

This template comes with 30 unique slides and three pre-made color themes. Pick light or dark background colors for your presentation. Slides come with pre-built animations.

Infographics - New Job Presentation Training

Here's a modern and colorful training template with loads of infographics. Easily edit and customize any of these infographics to fit your presentation. These over 20 unique slides are compatible with all PPT versions.

Hyuma - Onboarding Presentation PPT

Hyuma comes with a total of 30 minimalistic slides. Easily edit all elements on PowerPoint. If you're new to PowerPoint, the help files will be helpful.

Leadership Training - Orientation in PowerPoint

Here's a training template. It comes with 25 modern, clean, and minimalistic slides. Drag and drop images into placeholders to customize within minutes. 

Jobtrain - Onboarding Presentation PPT

Jobtrain comes with handmade infographics and unlimited color options. You can fully customize any 25 unique slides to create your presentation. You also have a choice of light and dark backgrounds.

Roland - New Employee Orientation PowerPoint

Roland comes with a total of 35 slides for you to pick from. All colors and elements are editable, giving you complete control to customize slides to your needs. The template comes in PPT and PPTX. 

Management Training - Orientation in PowerPoint

Here's a modern and creative training presentation template. It comes with 35 slides in PPTX and PPT. The fonts used are Poppins and Open Sans.

Chandler - New Job Presentation

This template uses blue and yellow as the primary colors. These colors can be changed to your brand colors with a few simple clicks. There is also a help file included.

Instruction - New Hire Orientation Presentation Ideas

This minimalist template comes with 30 unique slides, five color variations, and handcrafted infographics. You can download and edit the template in Google Slides, Keynote, or PowerPoint. 

Teach Tech - New Hire Orientation PowerPoint

Teach Tech is a modern education or training presentation template. It comes with 20 clean slides. It has a combination of light and dark background. 

HR Rockstar - Orientation in PowerPoint

HR Rockstar has creative yet professional slides. Edit and customize all elements of this template easily, including the colors, according to your needs.

Human Resource - Welcome Presentation

This human resource template comes with over 100 unique multipurpose slides and five color themes. All shapes and infographics are pixel-perfect and easy to edit. 

Consult - New Hire Orientation Presentation Ideas

Consult is a simple and clean multipurpose training template. Slides come with animation and picture placeholders making customization a breeze. 

Teamwork - Orientation in PowerPoint

This template has 30 unique teamwork-related infographics, one on each slide. It uses a light background and contrasting colors for content. Easily change colors and sizes within PPT.

Reamor - New Employee Orientation PowerPoint

Reamor is a multipurpose human resource template. It comes with 30 unique slides and five color variants. Add your content and easily customize the infographics to create your outstanding presentation. 

Human Resources - New Job Presentation

This welcome presentation template comes with clean and professional slides. The template has features like six pre-made color themes, vector icons, and free fonts. 

Human Resources - New Hire Orientation Presentation Ideas

This new job presentation template comes packed with 1000 icon sets, animation, free fonts, and free support. It is also simple and easy to work with. 

Human Resources - Onboarding Presentation PPT

This template uses gradient colors to create modern and fresh slides. Pick from any of these 34 easy-to-edit slides to make your welcome presentation in minutes.

Human Resources - New Employee Orientation PowerPoint

This HR template comes with a flat design. It has 30 unique slides that have animation and transitions included. 

HR Infographics - New Hire Orientation Presentation Ideas

Looking for multipurpose infographics for your welcome slides? Here's over 20 unique slides with infographics. All elements are fully customizable.  

Multipurpose Business - Onboarding Presentation PPT

Here's a multipurpose template with 263 unique create slides and various color options. This PPTX file comes in a 16x9 full HD ratio. 

Work only with premium new employee orientation PowerPoint templates. Working smart lets you create impressive welcome slides regardless of your skill or time limitations. It also helps give the new hires a good impression of you and your company. 

Use a premium onboarding presentation template from Envato Element. Browse, download, edit, and welcome the new hires today!

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Blog Human Resources How To Create A New Employee Orientation Presentation

How To Create A New Employee Orientation Presentation

Written by: Jennifer Gaskin Jul 21, 2021

A person’s first few weeks at a new job are a mix of excitement and anxiety as they settle into their new role. Unfortunately, many companies lag when it comes to creating an onboarding plan and getting new hires off to a good start. 

High turnover and poor productivity are common problems that can stem from ineffective orientation and onboarding, but companies that get these tasks right can improve retention by 82% and boost worker productivity by more than 70% .

It’s important to make sure the onboarding materials are informative and clear, but also interesting to go through. Venngage’s onboarding plan templates can be helpful for HR teams who want to create visually appealing materials.

Check them out and see how you can revamp your onboarding process!

Click to jump ahead:

What is new employee orientation?

What to include in your employee orientation, how to structure a new employee orientation presentation, how to create a new employee orientation presentation, how to create a successful new employee orientation & onboarding program, company handbooks and presentation examples, onboarding and orientation checklist examples, training and microlearning examples, 3 benefits of successful orientation and onboarding, onboarding resources for remote teams.

New employee orientation refers to the process of introducing a new team member into the workplace. This process generally takes place over the course of a few days to a week and differs from onboarding , which we’ll address in a moment.

Depending on your organization and the team member’s job functions, new employee orientation typically includes some or all of the following:

• Filling out health insurance, tax and other paperwork
• Introductions to coworkers
• Tour of work area or entire facility
• Setting up desk or workstation
• Review of handbook , including key policies and company mission

What’s the difference between new employee orientation and onboarding?

Many companies use the terms orientation and onboarding interchangeably, but they differ in important ways. The easiest way to make the distinction clear is that orientation is a part of onboarding , but the onboarding process extends far beyond basic new employee orientation.

Onboarding can last as long as a year, depending on the role and the organization. At the end of an onboarding period, the team member should be fully trained and integrated into the company culture, and they should have a clear set of goals and expectations for their future at the company.

Having a well-structured employee orientation program helps new hires feel welcome, informed and prepared to hit the ground running.

Considering tweaking your new employee orientation? Remember to incorporate these key components:

Company culture and values:

• Welcome message from the CEO or senior leader
• Company background, mission, vision and goals
• Company culture and values

Logistics and practicalities:

• Completing essential paperwork (tax forms, benefits enrollment)
• IT setup and software training
• Policies and procedures overview (e.g., dress code, vacation time, safety protocols)
• Benefits explanation (health insurance, retirement plan, etc.)
• Tour of the workplace and introductions to colleagues

Role-specific training:

• Job description and responsibilities overview
• Manager introduction and mentorship program details
• Team introductions and departmental structure
• Training on relevant software and tools

Additional tips:

• Provide a welcome gift and branded materials
• Include interactive activities and team-building exercises
• Offer opportunities for Q&A and open communication
• Follow up with new hires after orientation to address any questions

A well-organized orientation presentation is crucial because it provides new employees with the foundational knowledge they need to understand the company, their role and the resources available to them.

It’s an opportunity to make a positive first impression, helping new hires feel welcome, aligned with company values and ready to hit the ground running. Here’s how to structure a new employee orientation presentation for a smooth, informative experience that sets the right tone for new hires.

• Welcome and introduction – Start with a warm welcome, introducing the company, its mission, values, and leadership. Give an overview of the agenda so employees know what to expect.
• Company overview – Provide background on the company’s history, vision and key achievements. Highlight its culture, goals and the industry it operates in.
• Roles and departments – Explain how the company is structured, introducing different departments and teams. Share how each role fits into the bigger picture.
• Policies and procedures – Go over essential policies, such as work hours, dress code and health and safety. Cover topics like diversity, ethics,and compliance requirements.
• Benefits and perks – Present details about employee benefits, including health insurance, vacation policies, retirement plans and any unique perks the company offers.
• Tools and resources – Introduce the tools, software, and platforms employees will be using. Provide guidance on how to access key resources like the employee handbook or IT support.
• Training and development – Highlight any training programs, mentorship opportunities or professional development resources available to help employees grow in their roles.
• Team introductions and networking – If possible, include team introductions or networking opportunities to help new employees start building relationships.
• Q&A and next steps – Conclude with an open Q&A session to address any questions or concerns. Outline the next steps in the onboarding process and who to contact for support.

Creating a new employee orientation presentation involves careful planning and attention to detail to ensure new hires get the information they need in a clear and engaging format. Here’s a step-by-step guide:

1. Define the goals and objectives

Determine what key information new employees need to walk away with. This could include understanding the company culture, knowing their role, or getting familiar with the tools they’ll be using. Set clear objectives for the presentation to guide its structure.

2. Organize the content

Structure the presentation in a logical flow. Start with a welcome and company overview, then move to specifics like department roles, policies and benefits. Ensure each section transitions smoothly to the next to keep things cohesive.

3. Choose an engaging format

Decide whether you want to present in person, virtually or through a mix of both. Use a slide deck with visuals and videos for more dynamic content and interactive polls or Q&A sessions to keep new hires engaged.

4. Use clear and concise slides

Keep slides simple, using bullet points and visuals to break down information. Avoid text-heavy slides and focus on delivering key points that can be easily absorbed. Include branded templates to reinforce company identity.

5. Incorporate visuals and media

Add company videos, photos of team members or infographics to make the presentation more interesting. This can also help break up long stretches of talking and keep the audience engaged.

6. Include interactive elements

Incorporate interactive elements like live polls, quizzes or discussion points. This encourages participation and helps reinforce the material in a memorable way.

7. Add key resources and contact information

Include links or information on where new hires can access important resources, such as the employee handbook or intranet. Ensure that contact details for HR or key team members are clear for follow-up questions.

8. Gather feedback

After the presentation, ask for feedback from new employees. This can help you improve future orientation presentations and address any gaps in information.

How can organizations without strong orientation and onboarding procedures build those programs for their team members? Here are some tips to get you started:

Start early

Waiting to connect until a new team member’s first day on the job means you’ll miss out on important opportunities to create rapport and establish company culture.

Something you can start preparing before a new hire’s first day includes:

Each interaction the new hire has should be considered part of their orientation and onboarding experience. Introduce the new team member via email, Slack or any other  internal communication platforms before they start so the rest of the team already knows a bit about them.

Here’s an example of a template you can use to introduce a new hire to the rest of the team by asking them three fun facts about themselves:

Be practical

Flowery language about your mission is important, but people also need to know where they’re supposed to park and what to expect on their first day. Make sure they know those key action items before their first day.

Break down the first week

Create a schedule of activities for their first several days, up to their first week. Build socialization by encouraging teammates to take lunch together or organize a happy hour after their first day.

Keep information digestible

The mass data dump that often happens on a person’s first day at a new job is overwhelming no matter how quickly they can read. Make sure they know the exact amount of reading materials they need to do within a week and that they will get the information they need if they trust the process.

Maintain a focus on the long-term

Yes, people need to know what their schedule is and how many vacation days they get. But if you are investing in orientation and onboarding, you probably want this person to be around for the long haul. If it takes them more than a few days to grasp some process, that’s OK.

Work with new hires to establish goals

Make sure team members get plenty of one-on-one time with supervisors and mentors who can help them settle in, and eventually, the group should work together to establish the employee’s goals for the next 60, 90 and 180 days.

Work with your new hires on this template to help them establish their goals:

With a Business account, Venngage users can access real-time collaboration features. This means that once they’ve added team members to their Venngage account, they can collaborate in real time with their colleagues on any designs:

Be open to feedback

Especially for companies who have previously had a haphazard approach to orientation and onboarding, the first few forays are likely to be imperfect. With every new hire, get their honest feedback about what they found helpful and what could have been better.

Company handbooks are typically given to new hires during the orientation process, but they’re also a good opportunity to do some of the important work of onboarding. Many organizations have hard copies of their handbooks, but PDFs or PowerPoint handbook presentations are also common.

Onboarding handbooks and presentations

If you’re looking for a template that will help elevate your handbook materials to something that goes beyond informing people about key policies? Check out these onboarding handbooks and presentations.

Onboarding-focused materials can provide basic information about the company, but they should focus on setting long-term expectations. In this example, one of the first slides covers what should happen in the first day, week and month of the team member’s tenure.

Once you’ve finished your handbook, you can share a public link for free or upgrade to a team account to share a private link with your colleagues:

A paid Venngage account allows you to download templates as PNG or PDF. You can also upgrade to a Business account to export the onboarding handbook in PPT format to use on PowerPoint or Google Slides:

Let’s look at some other examples of employee handbooks you can customize for your new hire orientation:

When creating onboarding materials, it’s important to be upfront about the company’s mission and culture. One good way to do that is to make it personal, as the third slide of this presentation does.

Onboarding-focused handbooks are at their best when they are created from the perspective of a successful team member. Information in these types of handbooks should focus on setting clear expectations about the organization and the team member’s role in it, both today and in the future.

For some organizations, their place in a broad societal context is an important aspect of their culture. Companies with strong corporate social responsibility policies should consider creating an onboarding handbook in which those policies are front and center.

Onboarding-focused handbooks also provide a great opportunity to establish company values with visuals. This example uses friendly, flat icons and a pastel color palette, but by using Venngage for Business, you can ensure your handbook reflects your brand’s story.

Simply go to My Brand Kit to have your logos and brand colors extracted automatically from your website:

Once that’s done, you can apply your branding elements to any of your designs in just one click:

Orientation handbooks and presentations

Orientation is a process best done quickly and efficiently. Pairing the data dump of policies and procedures with good visual design principles can help ensure new hires are well-informed and remain engaged with the information.

New hire presentations that have employee orientation as their key focus should be utilitarian, but that doesn’t mean they have to be boring. Pair information with company policies and striking visuals like stock photos and trendy gradients to keep your audience interested.

As with any other type of visual asset you create, orientation presentations should reflect your brand’s story. In this case, flat illustrations and icons make this design approachable and friendly.

Other brands lend themselves more to bold presentation, and any new hire who encounters this ultra-futuristic orientation handbook will get the clear sense that their new workplace is modern and forward-thinking.

Consider breaking your orientation materials into smaller sections or chapters. This will help your team members refer back to important information without having to flip from page to page.

With Venngage for HR , multiple team members can collaborate and you can ensure your corporate visual identity is applied with My Brand Kit .

A minimalist design like the one above is appropriate for brands of all types and can help ensure the focus is on the important information being shared.

Both for HR teams and new employees, checklists are a good way to ensure nothing falls through the cracks. This is particularly true during the orientation phase when new team members are probably signing important tax, health insurance, retirement and other documentation.

Orientation is a complex task that typically touches many departments within an organization, from IT to human resources to legal. No single person can keep track of every task, so smart HR departments and leaders create orientation checklists to ensure all necessary tasks are completed.

Good orientation isn’t a one-way street, and getting new hires involved in the process can help instill a sense of ownership in their role within the organization. Consider a multi-page checklist like this one that lets both employee and supervisor have input.

Even in small teams, it’s common for multiple veterans in organizations to take a role in new employee orientation. An orientation checklist like this one lets you assign orientation-related tasks to different team members and indicate when each one should be completed.

Make sure the basics are covered when you bring in a new team member with this no-frills orientation checklist.

Training and microlearning materials are important both in orientation and onboarding. In the short term, educational materials help ensure people understand basic job processes. In the long term, training materials and training plans are useful in employee development.

Microlearning is a training method that delivers information over the course of several brief lessons rather than one long span.

Microlearning can boost information retention and avoid overload or burnout. Customize this microlearning presentation to fit your organization.

Make sure your team members, whether they’re new or seasoned vets, have important soft skills like collaboration, in addition to monitoring their development of hard skills related to their job tasks.

Inspire good customer service for team members who deal with the public by customizing this infographic. Update the tips or add your own, and modify the content to speak to what your organization does.

One important aspect of new employee orientation is building the foundation for good work habits. Consider creating a daily activity log that team members fill out to ensure they remain accountable for getting work done.

Use this employee safety training module to help you create materials for new team members as well as materials to ensure everyone in the organization receives ongoing updates and refreshers on safety procedures.

Make sure your sales team orientation, onboarding and development materials are backed by lessons from the success or failure of your organization’s past sales efforts. Use these tips to customize this infographic or create your own from thousands of other templates.

Though orientation and onboarding have their own unique aspects, both are critical parts of ensuring new employees can be successful in their jobs. The benefits of good onboarding and orientation include:

A more satisfying employee experience

New hires who feel that they are left to their own devices are less likely to understand their jobs or feel that they are an important part of an organization. Creating comprehensive orientation and onboarding materials can help set the right tone from day one.

Building company culture

The majority of organizations that invest in creating a cohesive onboarding experience say new team members are better able to fully become part of the company’s existing culture. One way to do this is to ensure your onboarding materials tell the brand story early and often.

Improving productivity

A well-planned orientation and onboarding sets new employees up for success by helping them understand their roles, the company culture and what’s expected of them. It clears up confusion, builds their confidence and gets them engaged right from the start. When they feel supported, they’re more likely to perform better and stick around longer.

While many companies shifted to remote work during the pandemic, for some organizations, that shift will be permanent. Meanwhile, many companies were partially or fully remote long before COVID-19. The orientation and onboarding process for remote teams requires some specialized materials .

Remote team members are likely to encounter more systems on which they’ll need to be trained. The lack of direct, face-to-face interaction means they’ll have a harder time getting questions answered as well.

That’s why having in-depth onboarding and orientation materials is crucial, as it provides virtual new hire orientation.

Companies that aren’t fully remote may be interested in dabbling in permitting employees to work from wherever they want. For these companies, it’s critical to ensure certain policies are adopted and well-communicated.

Just as your HR team would share tips for in-office workers to be successful at their jobs, considering create some resource materials to guide remote workers. Infographics like this one are easy to customize for your industry or even for each type of worker.

If your organization shifted to remote work for the pandemic and is planning a return to the office, make sure your entire team knows what’s expected of them and what resources are available.

Start new hires off on the right foot by creating engaging orientation and onboarding materials

With a Business account, teams can engage in real-time collaboration, apply their branding with one click and export files they can bring right into PowerPoint. With these tools, HR team members have no trouble setting new team members up for long-term success.

If you want to see how easy it is to create engaging yet informative orientation and onboarding materials for your new hires, simply sign up for a Venngage account and test out our drag-and-drop editor and fully customizable templates. It’s free to get started.

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Employee Onboarding

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Make your new employees feel at home with this welcome template! Include all the relevant information about the company with the given resources: slides for history, infographics for concepts, timelines to check status, graphics for stats and processes, maps to show where your headquarters are and space to include examples of your firm's milestones.

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Corporate Onboarding PowerPoint Template

Number of slides: 10

Employee onboarding is the process of introducing newly hired employees into the company. The onboarding process is key for new members to understand the team’s culture, business operations, their responsibilities in the company and solve any inquiries about their role. Use the Employee Onboarding PowerPoint template to share key information about the company with new employees. You’ll be able to showcase the company’s mission, values, team organization, a company timeline, employee programs, and more.

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New Hire Onboarding Presentation Slides

Company values slide for onboarding deck.

Your onboarding presentation should give new employees an overview of the company and its culture. A good way to start is by sharing the company’s mission and values. This slide comes with a four-stage circle diagram for you to include the guiding principles of the organization. You can also add a brief description and modern icons for each one. 

Team Leaders Slide for Employee Onboarding Presentation

A corporate PowerPoint slide to Introduce the company leaders. This section features an organizational chart where you can add a professional shot of the CEO and the department managers. It’s a must-have for every onboarding presentation to include the company leaders so new employees get familiar with whom manages every department and whom to talk to in case an issue arises.

Company Timeline for Orientation Process PPT 

Another important aspect to address in your onboarding presentation is the company’s history. You can use storytelling to share with new employees how the company came about and its milestones through the years. It’s an incredible opportunity to get them inspired and excited about joining the company.

New employee first week schedule

You’ll find a PowerPoint schedule slide to showcase the onboarding and induction activities for the employee’s first week. It goes from Monday to Friday.

Employee Orientation and Onboarding PPT

The Onboarding PPT template has a sober blue color scheme, an elegant design style, and business icons that generate a corporate look and feel for the whole deck.

Brand your Onboarding PowerPoint Slides

Customize your employee onboarding ppt presentation with photos of the team, your company logo, and brand colors.

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Employee onboarding welcome presentation.

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There is no chance for a second impression.

A new hire's first day usually starts with a presentation.

It's a warm welcome for everyone. A first orientation to lay the foundation for weeks and months to come.

But, what should be in a welcome presentation?

We went ahead and created a template for you - so you don't have to.

The slides are a framework with all relevant elements and topics to cover.

Obviously, you can (and should ) fully customize it to your company, brand colors, and values.

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Transforming your onboarding presentation: key strategies for engagement.

Understanding The Importance Of Onboarding Presentations

Assessing current onboarding practices, designing an engaging onboarding presentation, implementing innovative techniques, measuring success and continuous improvement.

Make a memorable first impression on new hires by making your onboarding presentation exciting instead of dull. A corporate summary, core values, and expectations should all be included in the onboarding presentation to ensure that it is as effective as possible. 

Statistics about your company's growth and performance can be powerful communication tools. Integrating these data points lends credibility to your presentation and illustrates just how great your company is. Icebreaker activities and interactive elements further enhance engagement, making the onboarding experience exceptional , educational, and enjoyable.

An effective onboarding presentation is crucial for making powerful first impressions, setting the stage for active engagement, and aligning new hires with the company's core values and objectives. 

The Significance Of First Impressions

The new hire's initial perception of your company's work culture, values, and expectations will be shaped by your onboarding presentation. When you provide an engaging and well-organized presentation, you exude professionalism and a friendly vibe.

An effective onboarding presentation may ease new hires' anxieties and create a healthy work environment from the very beginning. 

Setting The Tone For Employee Engagement

For new hires to feel more connected to the firm, it is important to make sure they fully grasp the mission, values, and code of conduct.

A presentation that helps people understand their jobs within the organization includes a summary of the organization and detailed descriptions of each department. 

Highlighting opportunities for growth and development encourages new hires to fully commit to their roles and contributes to higher productivity and job satisfaction.

Aligning With Company Values And Objectives

Recruits must align with the objectives and core values of your business to perform consistently and behave ethically. An employee onboarding presentation should emphasize the organization's core principles, work culture, and policies and procedures.

It is important to go over the company's mission, ethical standards, and diversity programs with new hires to make sure everyone knows what the group is aiming for. By guaranteeing that workers behave in a manner that reflects the company's beliefs and goals, this alignment not only fosters unity but also increases the organization's overall integrity.

Photo by Nappy on Pexels

To ensure your onboarding presentation evolves from mundane to memorable, evaluating your current practices is essential. Focus on pinpointing common pitfalls, gathering valuable feedback from new hires, and analyzing metrics like retention rates and satisfaction surveys.

Identifying Common Onboarding Pitfalls

Many onboarding programs can feel too broad or overly detailed. New hires often experience information overload in their first week, which can be overwhelming. Ensure your new hire presentation remains clear, focused, and engaging to avoid this issue.

Another pitfall can be the lack of a centralized learning hub, which is crucial for smooth onboarding. Remote employees especially need easy access to training materials and company information. Assess the comprehensiveness of the orientation process and whether it meets the specific needs of different departments.

Gathering Feedback From New Hires

Both during and after the onboarding process, issues that need improvement can be found through formal and informal questionnaires. 

Encourage new hires to share their experiences during the first week and ask questions about clarity, engagement, and support. This feedback can help refine your onboarding presentation and processes. Creating an open line of communication helps new hires feel valued and listened to, which can foster a positive company culture.

Analyze Retention Rates And Employee Satisfaction

One common indicator of more serious problems is a high turnover rate with the onboarding process in the first year. Check if the onboarding initiatives match the job requirements established at the time of recruiting. 

Check whether satisfaction surveys highlight recurring themes about the onboarding experience. Look specifically at the satisfaction levels of remote employees compared to on-site staff to identify if specific improvements are needed for different groups.

Use this data to guide your adjustments. Implementing changes based on this analysis can significantly enhance the onboarding experience.

Drive Engagement with Great Onboarding Experiences for New Hires

To create an engaging onboarding presentation, consider crafting a compelling narrative, using visual aids effectively, and incorporating interactive elements. These steps will help your new hires feel welcome and informed , fostering integration into your company culture and mission.

Crafting A Compelling Narrative

Use storytelling to illustrate the organizational structure and team dynamics. Consider creating a roadmap that includes future goals and projects. This not only educates new hires but also inspires them to envision their growth within the company.

Use real-life examples to make abstract policies relatable. Highlight a typical day or share success stories of current employees. This approach will ensure trainees understand policies and guidelines in a meaningful context.

Using Visual Aids Effectively

Infographics, instructional videos, and graphs are examples of visual aids that improve comprehension and memory. To arrange your content rationally, start with a PowerPoint presentation or other comparable software. Focus on the important themes and bolster them with images to avoid clutter.

Include branding compone nts like the company's logos and colors. This gives new hires a seamless experience while also reiterating your brand identity. To help them acclimatize to their new surroundings, use maps to give them a visual tour of the workplace.

Incorporating Interactive Elements For Engagement

Stimulate involvement through Q&A sessions or conversational group sessions. To get input in real-time, use digital tools such as live polls and questionnaires.

Incorporate interactive training modules that require active participation. This can include simulations or role-playing scenarios that mirror real job tasks. Interactive infographics and clickable maps can make navigating company policies and guidelines more engaging.

Enhancing your onboarding presentation can significantly improve employee engagement and retention. 

Gamifying The Onboarding Process

Using gamification techniques in your onboarding presentation can transform mundane tasks into interactive and enjoyable experiences. For instance, quizzes on the company’s dress code and hierarchy can enhance their knowledge while making learning fun.

Icebreaker activities and team-building games promote early bonding among new hires and their colleagues. Utilizing trackable QR codes, easily scanned with a QR code scanner provides instant access to resources, making the onboarding experience seamless and engaging.

Personalizing The Presentation For Different Job Roles

Highlight information pertinent to specific roles, such as department-specific resources and professional responsibilities. Market the company culture, including the team collaboration program and the internal chain of command to help new hires slot into their roles confidently.

Include personalized sections that detail role-specific expectations and employee benefits, ensuring each team member understands their compensation and how they fit into the company hierarchy. This personalized approach can greatly improve the transitioning phase for new hires.

Integrating Technology For Seamless Onboarding Experience

Leveraging modern technology improves the onboarding experience by providing a more interactive and engaging platform. Using software for virtual onboarding sessions can help remote hires feel connected. Creating a central learning hub where new hires can access resources and collaborate with team members can significantly speed up their integration.

Making use of a QR code generator facilitates self-paced learning, minimizes confusion, and improves access to onboarding resources. Including interactive components like online tests and instant feedback gives new hires a better understanding of their responsibilities and what the organization expects of them.

Photo by Tima Miroshnichenko on Pexels

To transform your onboarding presentation from mundane to memorable, measuring success through key metrics, regular feedback, and fostering a culture of continuous improvement is crucial.

Tracking Key Metrics For Onboarding Success

Key metrics to consider include time-to-productivity, which measures the speed at which a new hire becomes productive. 

Monitoring employee retention rates helps you understand if new hires are sticking around, while employee satisfaction surveys provide insights into their experience.

Organizations can also use an employee scorecard to track individual performance, identifying areas for improvement.

Conducting Regular Feedback Surveys

Regularly conducted surveys, focusing on job satisfaction and employee well-being , provide valuable data. These surveys should be specific, asking about different stages of onboarding and the support provided.

Feedback should be logged and analyzed for trends. For instance, collected data's SWOT analysis (Strengths, Weaknesses, Opportunities, Threats) can spotlight areas requiring attention. This continuous feedback loop improves engagement and supports the organization in introducing necessary adjustments for better onboarding experiences.

Creating A Culture Of Continuous Learning And Improvement

Increasing the number of new personnel who actively participate in ongoing training sessions and development programs boosts output and effectiveness. Engagement and relevancy are guaranteed by routinely updating training materials in response to employee input.

Furthermore, encouraging an atmosphere that values open communication and regular feedback encourages development and growth, which raises staff retention and customer satisfaction levels. 

You can significantly boost employee retention and satisfaction with some swift changes to your onboarding presentation. Make a boring procedure exciting and memorable by emphasizing engaging tactics and continuous improvement initiatives.

About Author:  

This article is written by a marketing team member at HR Cloud. HR Cloud is a leading provider of proven HR solutions, including recruiting, onboarding, employee communications & engagement, and rewards & recognition. Our user-friendly software increases employee productivity, delivers time and cost savings, and minimizes compliance risk.

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Onboarding videos: 10 inspiring examples to welcome new employees

What type of content do you primarily create?

You’ve gone through the hard work of writing a job advertisement, interviewing potential candidates, and ironing out the paperwork. The last thing in the onboarding process is to welcome new hires to the team and bring them up to speed with your company. Employee onboarding videos do exactly that.

The problem: most companies don’t have video production teams to produce onboarding videos, so they skip over them in favor of written documentation. But walls of text are difficult to digest—not to mention boring to read.

With modern video production tools, that problem is basically solved. This guide shares how to create onboarding videos with limited video editing experience, complete with examples to show you how it’s done.

What are employee onboarding videos?

An employee onboarding video is a type of video that brings new hires up to speed with your company when they’re starting a new job. Before someone begins working with you, they’ll watch the onboarding video to get an official introduction to your brand, the company’s history, and their new colleagues. 

An onboarding video should include:

• A brief overview of the company 
• The type of clients or customers you serve 
• Your company culture and core values
• Their roles and responsibilities
• Company policies 
• Their colleagues and managers 

📹 Start producing: How to create a training video that sticks

Why create new hire videos?

Save time and engage new hires.

There’s no doubt about it: video is emerging as one of the most popular ways to consume content. Studies have shown that the average person watches 17 hours of video per week. Companies that format their employee onboarding documents in video form are simply better positioned to engage new hires using the medium they already know and love. That’s bound to make a strong first impression. 

Bring new employees closer to the company

Starting day one at a new company can feel intimidating. There’s so much to learn and so many people to meet. But when you use video to onboard new employees, they can see who they’ll be working with. It instantly makes the employee onboarding process more engaging than images of their future colleagues—or worse, a list of names.

Improve communication and information sharing

People are better at retaining information that’s been delivered visually. Instead of talking through your culture, employment benefits, or company policies, illustrate each point using video footage. When in doubt, show, don’t tell.

📽 Broaden your horizons: What you need to know to make animation videos

10 amazing employee onboarding videos

Ready to direct a successful onboarding video? Here are 10 engaging video examples to draw inspiration from. 

1. Bolt: “We are Bolt”

Bolt is a perfect example of how you can create short videos that are fast-paced and cater to people’s ever-shortening attention spans. Within the first 10 seconds, employees get a teaser of what they’re about to watch—a smart video editing technique that can improve viewer retention. The fast-paced nature of Bolt’s video also showcases the company values. Alongside data to show the company’s history, team members explain how the speedy video replicates what it’s like to work at the company. If employees like fast-paced working environments, they’ll love their new role at Bolt.

2. Google’s “An Intern’s First Week”

Google is a company known for its culture. This great onboarding video brings new hires up to speed using five summer interns who recount their first week at Google. Each intern talks about the atmosphere of Google’s office. They use the words “eccentric” and “academic”—two qualities of employees it wants to attract. Alongside the stories, Google’s company culture video uses B-roll footage to show the campus. New employees get to see what they’re signing up for while listening to stories that make them feel excited.

3. Netflix: “Culture: Freedom and Responsibility”

Netflix is another great example of how you can enlist the help of existing employees to create an effective video. In this video, Netflix’s manager of UI engineering, Paul Onakoya, explains why the company’s values of freedom and responsibility support him to do a job he loves. A highlight of this onboarding video example is the strong hook. Within the first 10 seconds, employees know why freedom and responsibility play into Netflix’s company values. This is great for modern viewers—especially those who are familiar with TikTok—who need to be hooked within less than 30 seconds.

4. HubSpot: “Our Story”

Speaking of engaging hooks, HubSpot’s employee onboarding video starts with a bang and recounts the story of how its two co-founders met. The voiceover continues as people see photos on-screen—a smart way to tell stories with vivid detail.The video also uses jump cuts to create a quick, snappy effect. Producers use this editing technique to create energetic montages to keep viewers on their toes. Viewers want to continue watching the video because the content they’re seeing constantly changes—and therefore, doesn’t get boring.

5. Canva: “Canva Culture”

Canva is a company with an interesting background. Its co-founders introduce new hires to that history with this onboarding video. They walk through how Canva was created, how they spotted a gap in the market, and the workplace culture they wanted to foster. Instead of making the bulk of the video a sit-down interview, this employee onboarding video example uses funky background music that reflects the Canva office atmosphere. It’s a smart tactic that can add to the emotional impact of your video—especially since the light, upbeat track reflects the culture Canva says they’re trying to build.

6. Deloitte: “Welcome to Deloitte”

Don’t feel like recording a voiceover for your employee onboarding video? This example by Deloitte proves it’s possible to skip the vocals in favor of on-screen captions—which use the same font as other branding materials to build consistency.The standout element of this onboarding video, though, is the fact that Deloitte uses the word “you.” Companies often default to telling new employees all about their business that they forget what a new hire will get from the working relationship. But when Deloitte’s onboarding video says “This is a story about you,” employees are more likely to feel included and valued.

7. Zendesk: “This is Zendesk”

It’s difficult for companies with remote teams to showcase their company culture in an onboarding video. Employees are distributed all over the world. And with no central base to film from, it can make the actual process of shooting footage tricky. Zendesk proves it’s not impossible to showcase remote work culture with this employee orientation video. It builds a sense of community by showing its headquarters, employees on Zoom, and colleagues who work from home with their children. There’s even the line: “No matter where you are, when you start working at Zendesk, someone will say hello.”

8. Salesforce: “Trailblazer Moment”

If you’ve won awards or accolades for your workplace culture, your employee onboarding video is the perfect place to shout about it. This type of social proof can help reiterate that new hires are making the right decision when starting a new job, which could ease any last minute nerves or questions surrounding whether they accepted the best offer. Salesforce also showcases its company culture by asking current employees to pick a word that best describes the business. Words like “passionate” and “empowering” are thrown into the mix—both of which get new hires excited about the company they’re about to join.

9. Nando’s: “What’s It Like to Work at Nando’s as a Student?”

‍ Nando’s is a restaurant chain that creates employee onboarding videos to appeal to the most popular type of person it hires: students. This video, in particular, tells the story of Kobe—a student who works at Nando’s. He tells new hires about the benefits of working for the restaurant and what he enjoys about his job. What’s especially unique about this onboarding video example is that it solves a pain point that employees will likely face: working at the restaurant while studying. Kobe goes to college four days a week and still enjoys his job at Nando’s.

10. Duolingo: “Life at Duolingo”

Duolingo is a language learning app known for its personality. Instead of letting their animated mascot run riot (like it does on TikTok), this employee onboarding video introduces new hires to the people behind the company through an office tour.Anyone about to start working at Duolingo’s Pittsburgh office can see what the space looks like and the team members who work there. The host even explains how there’s plenty of outdoor space, restaurants, bars, and coffee shops in the local area—subtly showing how Duolingo values work-life balance.

4 tips to create great welcome videos for new employees

Make it accessible .

Your workplace needs to be inclusive. Videos, by default, aren’t inclusive—they’re a visual medium—but you can cater to people who use screen readers, are hard of hearing, or struggle to watch videos by editing your video in Descript.

Use the video editor to automatically generate subtitles, captions, and transcripts for your videos without spending time creating them manually.

Tell a story

People remember stories more than facts . Instead of overwhelming new hires with a laundry list of facts and figures, make the viewing experience more engaging—and help them retain more information—by presenting your video as a story. 

Let’s put that into practice and say you’re using the storytelling narrative to give new hires a brief overview of your company. Tell the story of how the founders thought of the idea, how they got started, and when their first “big break” was. It can get employees to buy into the brand and feel like they’re on the journey with you. 

Create video chapters

Video chapters divide your onboarding program into digestible chunks that people can reference later down the line. 

In new hire video content, you might have chapters for:

• Personal introduction
• Company values 
• Team members
• Roles and responsibilities 
• Company policies  

This is especially valuable for new team members who will reference their onboarding video in future. They don’t have to bother their colleagues on Slack, nor wait for a response to their email. New hires can simply find the right chapter in their onboarding video for an immediate response to their query. 

The best part: You don’t need to pause your video and break the content into chapters manually. Select how many chapters you want to divide your content into, then use Descript’s AI Chapter Generator to split the content up for you.

Personalize the onboarding experience

The first day working at a new company can feel intimidating. And if you’re onboarding remote workers, it can easily feel like you’re the new kid at school. A personalized onboarding video makes new hires feel welcome. 

You don’t need to record an entirely new video each time you’re onboarding a new employee. Start with a standard onboarding video or presentation , then add a welcome message at the start—just a few seconds long—to help build that emotional connection with new employees. Something as simple as, “Hi, my name is Elise and I’m super excited to start working with you, NAME!” goes a long way. 

The best tool to create employee onboarding videos

Recording your video is only half the battle when recording onboarding videos. Not only will professional editing make your content more engaging, but it will speed up the process—which is especially important if you’re growing fast and onboarding new employees regularly. 

Thousands of business leaders already rely on Descript’s video editing tools to create world-class corporate videos . Join them and take advantage of features like:

• Live collaboration tools to chat about videos—instead of a never-ending email thread 
• Screen recording with audio and webcam
• Video templates and tutorials to keep content on-brand
• Transcribe audio in up to 22 different languages
• AI Voices to create voice overs using a stock voice

Ready to create an employee onboarding video that engages new hires and improves viewer retention rates? Take a free test drive of Descript today.

Onboarding videos FAQ

How do i create a new employee orientation video.

A new employee orientation video should bring people up to speed with what it’s like to work at your company. You could use screen recording software to film a presentation, interview current employees, or film an office tour. 

What should onboarding videos include?

• Welcome message
• Company intro
• Job role and responsibilities
• Company culture
• Benefits of working there
• Business policies

How do I make my onboarding interactive?

Throughout your onboarding video, engage new hires by asking them questions. For example, when talking about your company history, ask employees “When did you first hear of [brand]?” Prompt them to share their answer in your team collaboration tool.

What are the benefits of onboarding videos?

• Improve employee engagement
• Save time during the onboarding process
• Improve information retention
• Build strong relationships with new hires
• Easily share important information
• Cater to visual learners

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New-Hire Orientation

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10 Employee Onboarding Email Templates to Save You Time

Morgane Lança

Effective onboarding emails are a must to create a seamless employee experience from day 1. Numbers don’t lie: while only 34% of employees read HR emails , the hire welcome email is opened by 91% of new employees!

However, it is not always easy to know precisely how to write this email to be as welcoming as possible while motivating the recruit upon arrival . Don’t worry: use our 5 examples of onboarding welcome emails and make a great first impression on your new employees.

1. Employee Welcome Emails

It is essential to send an employee welcome message before the new employee’s first day of work. This message will be both informative and motivating for your new hire.

Email subject line : Welcome to ( name of your company )!

Hello ( employee’s name ),

We are happy to welcome you to our team! As agreed, your first day of work is scheduled for ( employee’s start date ). We look forward to seeing you in our offices at ( office address ) to start at ( expected arrival time ).

Don’t forget to bring proof of identity and all the necessary documents to deal with administrative formalities! ( make a list of required documents )

You will have ample time to settle in and get your bearings during your first few days. You can find attached a schedule to give you an idea of what to expect. ( add schedule as attachment ) As you can see, you will have enough time for administrative processes and discover your tasks and your team at your own pace.

The HR department and your manager ( specify manager’s name and contact information ) will be present throughout your journey to answer all your questions.

Our entire team looks forward to meeting you! We will make introductions during lunchtime ( indicate time / specify event if lunch is being held off-site ).

If you have any questions regarding your arrival, please feel free to email or call me , and I will be happy to answer them.

I look forward to meeting you,

See you soon!

( name of sender )

( signature )

Email subject line : Welcome to ( name of your company ) – Get ready for an exciting journey!

Dear ( employee’s name ),

I hope this message finds you well. We are thrilled to welcome you to the ( name of your company ) family! As you prepare to embark on an exciting journey with us, we want to ensure that your onboarding experience is seamless and enjoyable.

Here are a few key details to help you prepare for your first day:

Start Date: ( employee’s start date )

Location: ( office address)

Here is a few things to note before the D-day:

• Paperwork: Please make sure you’ve completed all necessary paperwork, including ( list any specific documents or forms ).
• Dress Code: Our dress code is ( casual/professional/business casual/etc. ). Feel free to reach out if you have any questions.
• Laptop and Equipment: ( include instructions on obtaining any necessary equipment, if applicable ).

Here is your schedule for your first day in your new company:

• Welcome Meeting: You’ll have a welcome meeting with your new manager at ( time ). This is an opportunity to get to know your team and discuss your role.
• Orientation: You’ll go through a comprehensive orientation to familiarize yourself with our company culture, values, and policies.
• Team Lunch: Join your team for a casual lunch to start building those important connections.

In the meantime, you can get prepared by reading the employee handbook:

• Employee Handbook: Here is our ( name of your company ) Employee Handbook (add a link to the employee handbook ).

If you have any questions or concerns before your start date, feel free to contact me.

Once again, welcome to (name of your company)! We’re excited to have you on board and look forward to working together.

Best regards,

Why we love these templates

This onboarding email template provides hire orientation information and reassures new employees. Knowing what their first-day schedule in advance makes the employee feel less anxious upon arrival. They will also feel more comfortable asking questions and know that they will be introduced during the team lunch.

Click here to learn how to build your own onboarding plan !

2. Onboarding Emails for Remote Workers

It’s important to welcome new hires in the office, but what about remote onboarding ? This template is tailored to your remote teams’ realities !

Hello ( employee’s first name ),

Welcome to our team! As discussed, your start date is ( date of arrival of new employee ). We need some details to prepare for your arrival:

• You will find attached a request form ( include the form as attachment ). Do not hesitate to write down everything you need for your work comfort (computer equipment, chairs and desks for remote work, headphones…). The equipment you need will be delivered to your address before you take up your position so that you can settle in comfortably from the very first days.
• Concerning the administrative process, you will find attached an information sheet ( include the information sheet as attachment ) detailing all the documents we need to complete your employee file.

We have scheduled an online meeting with your manager and your team ( indicate the time and link of the meeting ) so that you can get to know your new coworkers!

For your first few days with us, we have planned various training sessions and software presentations, and time to discover the company and its various departments. Don’t forget to check your onboarding schedule ! ( include the onboarding schedule as attachment )

If you have any questions, feel free to email me, I will be happy to help.

We look forward to meeting you!

See you soon,

Email subject line : Welcome to ( your company’s name ) – Your Virtual Onboarding Journey Begins!

Dear (e mployee’s name ),

I hope this message finds you well. We are delighted to welcome you to the ( your company name ) family! We want to ensure that your remote onboarding experience is smooth and engaging.

Here are a few key details and resources to help you prepare for your virtual onboarding:

Here is important information to prepare your onboarding journey with us:

• Technology Setup:

Ensure that your computer and internet connection meet the technical requirements for remote work.

Test your video conferencing tools and make sure you have access to all your collaboration tools (share list of collaboration tools ).

• Onboarding Schedule:

Your onboarding schedule is attached to this email. It includes virtual meetings, training sessions, and introductions to key team members.

• Welcome Kit:

Your welcome kit, including (include a list of equipment and items ), will be shipped to your address. Please confirm your shipping details.

Here is your schedule on your first day:

• Welcome Video Call: Join your new manager, ( manager’s name ) for a virtual welcome meeting at ( time of the meeting ). This is an opportunity to get to know your team and discuss your role.
• Virtual Orientation: Attend a comprehensive virtual orientation to familiarize yourself with our company culture, values, and remote work policies.
• Team Introduction Calls: Connect with your team members through virtual introductions and team-building activities.

Here are useful resources to help you get prepared:

• Employee Handbook: Access our ( your company name ) Employee Handbook online at ( share a link to the handbook ) .
• Virtual Onboarding Guide: Find tips and guidelines for a successful virtual onboarding experience (share a link to virtual onboarding documents).
• IT Support: Reach out to our IT support team at ( contact of support team ) for any technical assistance.

You can stay connected with your teammates on our channels and social media:

• Team Communication: We encourage regular communication through ( name of your collaboration and communication tools ) and scheduled virtual team meetings.
• Social Channels: Join our  (name of your company ) social channels to stay connected with your colleagues and get updates on company news.

If you have any questions or need further assistance before your start date, feel free to contact me.

We’re excited to have you join our remote team at ( name of your company ) and look forward to a successful collaboration!

Remote workers often feel disconnected from their organization. Remote onboarding is a crucial moment to create a sense of belonging . This email template allows you to plan a team meeting from the very first day and solve possible material difficulties .

3. Original Emails Presenting your Company Culture

Communication during employee onboarding can be a great way to involve your new hire in the company culture and mission before their arrival. Make your employer brand shine with the following email templates!

Welcome to our team! At ( company name ), we want our employees to have everything they need to be happy and successful.

To that end, we’ve customized your workstation with everything you need – and more! – to make you feel at home! Everything is ready for your arrival on ( date of arrival of new employee ).

We have scheduled a meeting so that you get to know the entire team and learn more about our corporate values.

In the meantime, feel free to watch this video made by your coworkers ( include a personalized introduction video ) and this short presentation of our identity and mission ( include a company presentation video )!

If you plan to drive to the office, we have parking spaces waiting for you. Either way, don’t forget to pick up your goodies box – you don’t even need to bring your coffee cup: we’ve got it covered! –  and the onboarding documents you’ll need to get started.

Email subject line : Learn more about ( name of your company )’s company culture!

As you embark on your journey with ( name of your company ), we are thrilled to provide you with a glimpse into the vibrant and inclusive culture that defines us. At the core of our success lies a dynamic environment where innovation, collaboration, and individual growth are not just encouraged but celebrated.

Here are our core values:

1. Innovation:

• We thrive on creativity and forward-thinking. Your ideas are not just welcomed—they’re essential to our growth.

2. Collaboration:

• Teamwork is the heartbeat of ( Company Name ). We believe that diverse perspectives lead to stronger solutions. Your voice matters, and we encourage open communication.

3. Excellence:

• We are committed to delivering excellence in everything we do. Striving for continuous improvement is part of our DNA.

4. Inclusivity:

• Diversity is not just a buzzword for us; it’s a cornerstone of our identity. We celebrate the uniqueness of every individual and foster an environment where everyone feels valued and respected.

5. Work-Life Balance:

• We understand the importance of maintaining a healthy work-life balance. Our flexible work arrangements empower you to succeed both personally and professionally.

What you can expect from us on a day-to-day basis:

• Open Door Policy:

Our leadership team maintains an open-door policy, encouraging transparent communication at all levels. Feel free to share your thoughts, concerns, and ideas.

• Professional Development:

We invest in your growth. Access training programs, mentorship opportunities, and resources to continually enhance your skills.

• Team Building Activities:

From virtual team challenges to in-person events, we value the bonds that extend beyond the workplace.

• Recognition and Rewards:

Outstanding contributions don’t go unnoticed. We regularly recognize and reward exceptional efforts.

Stay connected : Follow us on ( link your social media platforms ) to stay updated on company news, events, and employee spotlights.

We believe that ( name of your company ) is more than just a workplace. It’s a community where you’ll find support, inspiration, and opportunities for personal and professional growth. Welcome to a culture that values YOU.

If you have any questions or want to dive deeper into our culture, feel free to contact me.

Here’s to an exciting journey ahead!

This fun email template leaves more room for creativity and helps you present your corporate culture. Short introduction videos always make a good impression, as do company-branded gifts! This email allows the new employee to get an idea of the team they will join and quickly feel at ease with their coworkers.

4. Pre-Onboarding Emails

You should send this email after the employee’s definitive recruitment, before they join the organization. To motivate your employees from the get-go , use this pre-onboarding email template!

Email subject line : Our future collaboration at ( name of your company )

We look forward to meeting you on your first day at ( company name ) on ( date of arrival of new employee ).

Feel free to look at our website ( indicate your company’s website address ) and our various social networks ( indicate the links to your social networks ) to learn more about our history, our values and our team.

One of your new coworkers will also be your mentor during your first days at the company: ( list sponsor’s name and contact information ). They will be your contact person to answer all your questions and ensure the best possible integration into our team.

We will stay in touch to organize your arrival as well as possible. Until then, I will be happy to answer all your questions.

Email subject line : We look forward to your first day at ( name of your company )!

Dear ( employee’s first name ),

We can’t wait to have you join us our team at ( name of your company ), that is why we are sending you a short informative email today!

Here are a few tips to help you get prepared for the big day:

• Meet your onboarding mentor : ( name of the mentor ) will be your mentor during your onboarding journey. You should receive an email from them shortly, feel free to answer to get to know them before your first day: ( share the mentor’s email address )
• Follow our social media : Keep up with our latest news and updates on social media ( share your social media links ).
• Explore our website : You can take a look at our website to see the content we create and the mission we have ( share a link to your website ).

We will stay in touch to give you further information on your onboarding journey and what you can expect from your first weeks at ( name of your company ). In the meantime, feel free to contact me if you have questions.

It’s always a good idea to communicate with your new employees upon hiring. This email template will allow you to create engagement from the first stages of onboarding . Another good idea is to have a more experienced employee sponsor your new hire.

Click here for original ideas to impress your new employees !

5. Employee Introduction Emails

Although often overlooked, the email addressed to the team that will welcome the recruit is essential for a successful onboarding. For this type of email, it’s always good to include a short presentation of the newcomer to introduce them to their future coworkers.

Email subject line : A new employee is coming to ( name of your company )!

Hello everyone,

We will be welcoming ( name of new employee ) to our team very soon! ( Name of new employee ) will be joining the ( specify department ) as a ( specify position name ).

( Name of new employee ) has previously worked in ( short description of work experience ). We are confident that their expertise will quickly become essential to the entire team.

On a more personal level, ( name of new employee ) enjoys ( short description of hobbies and passions ).

Their arrival is scheduled for ( date of arrival of the new employee ). We have planned a team lunch at ( hour of team lunch ) to welcome them.

We hope you will give them a warm welcome!

Email subject line : Meet Our Newest Team Member: ( employee’s name )

I am delighted to introduce our newest team member, (employee’s name), who has recently joined ( name of your company ) as ( employee’s position ). Let’s give them a warm welcome!

Here is more information to get to know your new coworker:

Hobbies and Interests: ( employee’s name ) is not only a talented ( employee’s position ), but also brings a wealth of unique interests to our team. In their free time, ( employee’s name ) enjoys ( mention a list of hobbies and interests ). Feel free to strike up a conversation about their favorite topic!

Professional Background: ( Employee’s name ) comes to us with ( mention years of experience ) of experience in (field or industry). They have a proven track record in ( highlight a specific skill or accomplishment ). We are confident that ( employee’s name ) will bring a fresh perspective and valuable expertise to our team.

Please help us warmly welcome our new teammate! 

Let’s make ( employee’s name ) feel at home by reaching out and introducing ourselves. Whether you connect virtually or in person, take a moment to share your role and a bit about yourself. Our diverse team is one of our strengths, and getting to know each other is key to fostering a collaborative and supportive work environment. You can contact them through:

• Email: ( employee’s email address )
• Phone: ( employee’s phone number )

( name of the sender )

Involving the entire team in the welcome process ensures positive experiences for the new worker. Your current employees will also appreciate being informed of newcomers to the company. In addition, with transparent communication , you will attract more participants for team building activities planned during the onboarding process!

Whether your new employees are freshly hired or only work remotely, the key is to connect with them quickly through healthy communication . A good onboarding welcome email is informative , reassuring and motivating for your new hire. Much like an effective onboarding process !

Psst… Don’t forget to download our free onboarding checklist !

Do you want to use these employee welcome email templates to improve employee onboarding experience?

Good news: you can get them here for free!

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