project kickoff presentation ppt

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Project Kickoff Presentation

Number of slides: 10

About to start a new project with your team? Get ready for the Project Kickoff meeting! This is, in fact, the most important stage of the entire project process as your team and the client will get together to review how the project is going to be implemented, double-check base elements, and guidelines, and share key information. The Project Kickoff Meeting Presentation comes with a Project Review Slide, Project Goals Slide, and a Project Monthly Timeline Slide to have your team and the client on the same page before starting the project.

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Free Kick off Meeting Presentation Template

Project kick-off review ppt slide.

Present a clear overview of your business project plan. Start talking about the client to put the project in context. Then, show key ideas related to the execution of the project—for example, the primary goal, main resources, deadline, etc. You can also showcase the expected project development in bar charts.  

Project Meeting Goals Slide

Goals show your team what success looks like and what you are trying to accomplish with the project. Your objectives must reflect your client’s needs and expectations. This is also an excellent opportunity to assure your understanding of the project and get any additional key information from your client. 

Project Kickoff Timeline Slide

When we talk about projects, timing is everything! For that reason, you will find a project PowerPoint timeline divided by months in a Gantt chart format to display the different stages of the project and when they will be executed. Having everything laid out in a corporate, clear monthly timeline will be a huge plus for your presentation.

Effective Project management

Project Kickoff meetings are a two-way communication. Client gets details about how the project will be executed and you obtain any key information you need from them. This is the time!

Project Team PowerPoint Slide

A Project Kickoff meeting is also a great opportunity to introduce the team to the client. This corporate PowerPoint Template comes with a team slide to showcase every member and their roles.

A complete Project Kickoff Meeting Presentation

Other useful elements for your Project Kickoff Presentation are a zig zag timeline, world map, donut chart, and clustered column charts which you’ll find in this template.

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6 Top Items To Include In A Project Kickoff Meeting Presentation

Your project kickoff meeting isn't complete without a slide deck to keep your client and team engaged. Here's what to include and how to match it to your meeting agenda.

Say you’re all set for your project kickoff meeting. You’ve prepared an agenda, set out a meeting invite, prepped your team with an internal kickoff, and met with the client in advance.

Now you’re standing in front of the project sponsor and your project team, ready to present, but without any visuals for the client to follow along with. Creating a slick, highly polished project kickoff presentation will help you avoid this scenario.

What To Include In Your Project Kickoff Meeting Presentation

First and foremost, make sure your project kickoff meeting PowerPoint presentation (or Google Slides) aligns with your agenda. You don’t want to confuse attendees during the kickoff meeting with slides that don’t correlate with the agenda items.

Here’s a sample outline that your project kickoff meeting presentation can follow, which aligns with our agenda . Make sure your slides contain bullet point versions of what you’ll be talking about. No one wants to read full paragraphs that match exactly what’s being spoken out loud.

Introductions

This goes beyond just introducing your team’s names and roles. Don’t forget:

• Happy, smiley faces, and an org chart
• A bit about your agency: what you do, and how you do it (make sure it’s all highly relevant; no one wants an agency history lesson)

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Project Background

You definitely want the client’s input on this section. Remember to ask the client for their content so you can add it into your presentation deck prior to the meeting. Trying to switch between presentations or laptops during the meeting eats up time and impacts the flow of the meeting.

Project Briefing

Again, you’ll want the client’s input here. Once the client has covered this section in detail, add any other notes or information you found during the new project discovery process that will be relevant to your project team members and key stakeholders. Make sure the following is covered:

• Purpose of the project
• Understanding of the project
• Project goals
• The business problem the project is intended to solve
• Project scope

Ideally, you would have briefly discussed this with the client in the pre-kickoff meeting, so you have an initial shared understanding of what a successful project looks like. Include those notes here in the presentation.

If not, you can include some KPIs , success measurements, or other indicators of project success that you tend to use for that specific project type or industry. Leave this open for discussion with the client, so that their input is valued as well.

Project Management

Here, cover the standard project management items mentioned in the agenda:

• Project plan
• Project timelines and milestones ( Gantt charts are great visuals here!)
• Methodology
• Specific tasks and deliverables (a quick overview of your RACI chart is usually a good idea)
• Risks and dependencies
• Communication plan , communication channels, and teamwork plan
• Change management plan
• Project status reports and tracking project progress

Feel free to use a new slide for each topic, and keep the slides short and sweet.

Any Other Business

This part is a little more open-ended—let the client dictate what else needs to be covered. You can also open it up to your project team if time permits (although it might be worth screening their questions prior to the meeting!)

Cover what needs to be done next on the project team’s end and the client’s end. Clearly list action items, timelines, and when you as the project manager will follow-up. Being clear about tasks and firm on timelines will help you get buy-in from the project team and the client.

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5 strategies for managing multiple projects at once, why is it so difficult to use project management software well, ultimate project management software requirements checklist, project kickoff meeting agenda template.

Download our project kickoff meeting agenda template and get a head start on your next project kickoff . We've also included a sample so you can see exactly how to fill it out. This is super useful for both creating your own agenda and your own project kickoff meeting presentation.

This template is available through DPM membership , along with a variety of other project kickoff templates.

What’s Next?

You’re ready to conduct your project kickoff meeting! Remember, this is a key part of the project initiation process — the kickoff's purpose is to make sure you and your team are crystal clear on what the client wants and to set expectations with the client.

It’s also a good idea to have a final, 10 minute check-in with the project team just before the client kickoff meeting (separate from your internal project kickoff ), to make sure everyone is on the same page. 

For more on project kickoffs and other project initiation activities, subscribe to The Digital Project Manager newsletter .

Guide to Project Kickoff Meeting [free presentation slides]

Editorial Team

The project life cycle involves several meetings with stakeholders and different parties. The main agendas revolve around issues related to the project, such as the project status, plans, deliverables, and possible changes.

All these meetings have their significance. However, one stands out-the kickoff meeting. In this article, we will look at what project kickoff meetings are, their purposes, when they take place, and any other information you may want to know.

What is a Project Kickoff Meeting?

The project kickoff meeting is the first meeting held by the project stakeholders when flagging a new project or unveiling a new phase. It is usually attended by high-level stakeholders such as the management, project sponsor, project manager, and a few team members.

The inclusion of the team members is to encourage the voicing of opinions. Project kickoff meetings can also occur within the project team and usually involves the project manager and the team members. When conducted between the project team, its primary essence is to allow the project managers to outline the common goals and encourage team building.

A kickoff meeting can act as a tool for motivating the team members to meet the project objectives . It prepares the team members and the client teams on expectations, communication, and project collaboration.

When Does a Project Kickoff Meeting Take Place?

The kickoff meeting takes place at different times in large and small projects. It usually occurs immediately after the initiation phase and is generally attended by all the project team members.

This is usually an opportunity for the team members to get to know each other since they will be meeting for the first time. Generally, smaller projects require only one kickoff meeting. Larger projects have a different approach.

Kickoff meetings for larger projects are normally conducted when the planning is complete and the project is on the verge of execution. Remember that most of these projects have several phases, which may call for kickoff meetings at the beginning of every stage.

Other situations also call for virtual kickoff meetings. If the project is spread across a large geographical area, it would be advisable for the team members to communicate over the internet to save time and money.

What is the Purpose of a Kickoff Meeting?

Every project kickoff meeting must have a purpose. This may differ from meeting to meeting depending on the unique needs of the given project and the project stakeholders. However, project meetings also have an overarching purpose: to set the pace for the project and lay down the framework.

The kickoff meeting plays a vital role in the project management lifecycle and the project initiation process. It gets the project off the ground and officially opens up the project work. The kickoff meeting also acts as a jumping off point for the project team and client team.

Other purposes include:

• Introducing Team Members

Most project team members will be meeting for the first time during the project kickoff meeting. It serves as an opportunity for the stakeholders and team members to interact and know about one another.

• It allows agreeing to work together efficiently.

The best way of agreeing on how to work on a project is through a joint session. Project kickoff meetings bring together project team members and other stakeholders, allowing them to decide how they will work together to realize given project objectives.

Such agreements ensure that once the project kicks off, it will move on efficiently, and any other hiccup can be solved. 

• Creating a mutual understanding

Project kickoff meetings help create a mutual understanding of what a successful project resembles, giving the project team members an idea of what to work for. Every project has its parameters of measuring success, which will be laid down during the meeting.

This meeting can also be used to create a shared understanding of the project background so that the stakeholders and team members deeply understand whatever they are working on. Knowing the project background can also act as a motivating factor.

It offers a chance to get the team, key stakeholders, and the project sponsors on the same page to efficiently execute the projects. It also serves as an opportunity for the agency tasked with delivering the project to get crucial information for the project’s success.

If there is a client involved, the project kickoff meeting can be a chance to instill confidence in the client and reassure them that they have made the best decision in choosing you and your project team. It works for different parties.

Closely related to the purpose of the project kickoff meeting are the objectives. Let’s take a look at these:

Project Kickoff Meeting Objectives

The objectives of the project kickoff meeting are dependent on the project. However, some cut across different projects. Here are some of the specific items that should be done in the project kickoff meeting:

• Agreeing on the project goals and purpose.

The project team members and stakeholders should have a sit-down and agree on the project’s goals and purposes. These should be clearly outlined to help all the parties involved understand what they are working towards.

• Setting groundwork for communication

During the meeting, the leader or project chairman should set the tone for clear communication and teamwork for the entire project duration. This will help in the efficient execution of the project objectives, allowing the team to meet the set timetable.

• Establishing roles and responsibilities

On normal occasions, the project kickoff meeting brings together the project team members for the first time. Therefore, no one should leave the conference without knowing the team’s roles and responsibilities. Everyone should know what is expected of him/ her during the onset of the project.

• Setting deadlines and deliverables

The meeting should be used to set the project timeline, deliverables, and the status update and frequency. Remember, these are things that must be decided on before the real work begins, and there is no better time to do that than during the project kickoff.

 However, it is worth noting that all these may shift during the progression of the project. Therefore, the kickoff meeting should help come up with a baseline for forward propulsion. During the meeting, parties should also discuss the detailed aspects of the project.

Some of the issues to cover include the methodology and the scope of the project. A successful meeting should set the pace and tone for the rest of the project. Therefore, leaders and organizers should ensure that it is done right since it can determine a given project’s success.

How to Conduct a Successful Project Kickoff Meeting

Now that you know the importance of the project kickoff meeting, you should always strive to get it right if you are the project manager or the organizer. The proceedings can either ensure that a given project will be successful or not.

On many occasions, large projects have both internal and external kickoff meetings. The former involves the team members and the management, with its main aim being creating an understanding of the project. The team members are prepared for meeting the client and prevented from making unnecessary inquiries.

The external kickoff meeting takes place once the internal one is done. Here, one gets to understand what is expected in a given project, clear any doubts they may be holding on to, and understand the project’s process.

These are the steps you can follow to conduct a successful kickoff meeting:

• Set the agenda

This is the first thing to consider when organizing such a meeting. The issues to be discussed should be decided on beforehand. While setting the agenda, be sure to include an introductory session. You should introduce the project, its objectives, milestones, assumptions, challenges, and have a question-answer session at the end of the presentation.

Also, ensure that you use presentations to explain your reasoning. The agenda should be sent to the attendees before the meeting is conducted for preparation and active contribution.

• Conducting the meeting

When conducting the meeting, you need to introduce yourself and ask the other attendees to do the same. Once everyone has talked, tender the agenda, explain the meeting objectives, and discuss what needs to be addressed in the meeting.

After that, you can explain the project, its objectives, a brief of the project, and every team member’s roles and responsibilities . You should also discuss the communication and reporting system to be used for the entire project duration. This can cover how to communicate with the stakeholders. Also, set the agenda to be discussed with the client and have a Q& A session.

While conducting the meeting, ensure that you explain the project charter and what it contains. Make sure that you set the expectations such as the leave procedures, work assignments, and even rotation.

Remember to discuss the critical stakeholders, their needs, and roles in the execution of the project. While on this, explain the communication and reporting system. You can specify the communication frequency and the report formats.

The final topic to cover during the meeting is the project. Explain the project to the attendees, its business needs, and why the client and the company need it. It would help if you invited the client when covering this part to make it more personal. However, make sure that the client knows in advance to prevent awkward moments.

You can also discuss any critical risks and challenges that the project may face once it is on track and how to overcome them.

• Close the meeting

A successful meeting does not end at the presentation part. The final piece, which is closing the meeting, should be done in a particular way. End the court meeting with a question-and-answer session and encourage the attendees to clear any doubt.

Also, thank the participants for coming and encourage them to reach out if they need any clarification on the project. Remember that you should prepare the meeting minutes when the meeting ends and send them to the participants and other members who could not attend the meeting.

Project Kickoff Meeting Agenda

One of the main reasons why most project kickoff meetings do not yield any success is that the organizers fail to get the agenda right. To help you come up with good agendas for your session, we have included a few notes for you:

• Introductions – The agenda should give each member time to introduce themselves and outline their role in the project. Also, remember to include a quick icebreaker to get everyone talking.
• Project Background : The agenda should include time for discussing how the project sits with the client’s high-level business strategy. This can also include any other relevant project.
• Briefing : This should be the third thing on your agenda. It should cover the project details, purpose, goals, and the problem that the project aims to address.
• Project success : This agenda deals with what makes a successful project, success measurements, key metrics, and other business parameters.
• Project management : This agenda deals with project management topics such as the plan, timelines, tasks and deliverables, methodology, risks, dependencies, reporting, and other information.
• Any other business : The AOB in the agenda deals with any different relevant topic that can be discussed. It would be best to allow the client’s team to talk about anything that they need to cover in the meeting.
• Next steps :  One of the agendas should be discussing the next steps and action items for the different teams and stakeholders.

The points to be discussed in the meeting should be clear enough and communicated before to save time and ensure project efficiency. The agenda should also be broken down to enhance easier understanding. Attendees should not ask for clarifications of the agenda.

Project Kickoff Meetings Best Practices

Here are some of the practices that will ensure that your project kickoff meeting is successful:

• Sticking to your agenda

An agenda is the most critical tool to keeping any meeting on track. It is more of a creative brief for creative projects. Therefore, to lead a successful discussion, ensure that you develop an agenda and stick to it.

The meeting serves as an opportunity to bring everyone together and on the same page about the project. It can be quite tempting to deviate and focus on trivial issues, which may eat into the meeting time, throwing everything off track.

Therefore, ensure that you stay high-level and ignore the trivial issues. The participants or project manager should stick to the meeting’s main goals, which are the what, why, how, and who. The ‘why’ is usually essential as it offers background information allowing everyone to understand why the project matters to the company at large.

• Define roles and responsibilities

One should explain how all the attendees fit into the project and what is expected from them to help everyone understand whatever they are working on. To ace, this, start by introducing everyone in the project and explain their contribution.

You can also tie the responsibilities to the project deliverables. Defining roles and responsibilities lets teams know who to approach whenever there is a problem, saving time for the project’s efficient execution.

• Ensure that you offer time for questions

The project kickoff meeting should be geared towards enhancing the understanding of the project. Attendees should, therefore, be allowed to seek clarifications on different aspects. The ultimate goal is to get everyone on the same page.

Therefore, project managers should take this time to clear any confusion or answer issues that need clarifications. However, the Q & A session must come at the end. Also, remember to encourage people not to ask questions that can be quickly addressed outside the group meeting to save time.

The questions asked should offer clarity for everyone in attendance. These can range from project goals, processes, and timelines.

• End the meeting with action items

The best way to have a productive meeting is to end it with clear action items. Everyone should leave the room with a clear idea of the next steps. Always strive to complete your session by pointing out given action items for every team and person in the project.

All the participants should come out of the meeting knowing exactly what to do and how to go about the next steps.

• Make a follow-up

Always make sure that you follow up with an email. It is understandable to expect people to take notes during the meeting, but the truth is, not everyone will. Therefore, as the project manager or organizer, you should ensure that you follow up with an email summarizing the proceedings and the necessary action items.

However, this does not mean that you should include all the nitty-gritty. Just cover the main things you feel the participants should have at the back of their minds. Making a follow-up will also give the participants a guide to refer to whenever the need arises.

A project kickoff is not a waste of time. It can ensure project success if done right. It offers a chance for parties to align their expectations and goals and lay down the framework for the project. Ensure that you implement the tips discussed in our article for a successful project kickoff meeting.  

Click  here  to download Project Kick-Off Meeting Presentation Slides Template.

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10 Project Kickoff Templates for Meetings in Docs & PPT

Praburam Srinivasan

Growth Marketing Manager

April 3, 2024

There are times in life and business when making a decision without a second thought is the best course of action. Still, when it comes to projects, starting with a strong foundation often leads to better outcomes. Project kickoff meetings with other project-related discussions offer significant advantages to your team as they establish the framework for the project timeline and goals.

Stay with us as we examine the crucial elements of the top 10 project kickoff templates and show you how to use their potential. These templates will come in handy for laying the bedrock for success throughout different project phases. 🚀

What is a Project Kickoff Template?

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A project kickoff template provides project managers and their teams a structured framework that fosters alignment and clarity during and after a project launch. By incorporating several important elements, this tool plays a pivotal role in supporting seamless processes, including:

• Defining expectations : It establishes a clear understanding of project goals , scope, and success criteria from the get-go, preventing misunderstandings and misalignments down the road
• Outlining crucial steps : Within the template, a well-structured roadmap delineates the sequential steps and phases of the project. It offers a strategic perspective, ensuring that tasks are organized logically and in alignment with the project’s overarching vision
• Identifying task owners : The template simplifies the assignment of specific tasks to respective team members, ensuring that ownership is clearly established

A good project kickoff template should encapsulate essential information, establish clear expectations, and foster effective communication among team members. Here are key features to look for:

• Clear objectives and scope : Outlining the project’s objectives and parameters allows team members to share a common understanding
• Roles and responsibilities : Determining clear roles and responsibilities before the project begins ensures accountability and eliminates confusion regarding who is in charge of each task
• Project timeline : Including significant checkpoints and due dates offers a visual map that helps the team monitor project development and adhere to the schedule
• Communication plan : Setting steady communication channels for prompt updates, involving all stakeholders promotes smooth information flow and collaboration
• Risk assessment and mitigation : Identifying potential risks and mitigation strategies prepares the team for challenges and enables proactive problem-solving

10 Project Kickoff Templates to Use in 2024

You are prepared to begin a new project, and now is the time to meet with your team to discuss how to carry it out effectively. All participants should leave the project kickoff meeting with a clear understanding of the project’s scope and the deliverables required for its successful completion. So, you need a project kickoff template to ensure the initial session is productive.

With so many options on the market, how do you choose the right one? Check out our recommendations for the best templates to launch your project successfully! 🔝

Any project’s success depends on the success of the kickoff meeting. It provides a framework for setting expectations, discussing roles, assigning tasks, and understanding project schedules. The importance of these meetings highlights the need for effective tools to prepare for the session. ClickUp’s Project Kickoff Template does exactly that by speeding up the planning process. 

This template helps you organize and manage important project meetings . It includes custom statuses, fields, and views for better tracking. With features like comment reactions, nested subtasks, and multiple assignees, you’ll have more flexibility and control over how you manage your project meetings.

With the help of this template, you can:

• Precisely convey project objectives 
• Define attainable goals and timelines
• Maintain methodical planning and alignment throughout the project’s lifecycle ♻️

By using this template, you can easily assign roles and responsibilities to team members and clearly state the project’s objectives and goals to foster a shared vision. You can then carefully document important decisions and action items , keeping a methodically organized and forward-moving project direction. This comprehensive integration of crucial elements opens a clear path to success, enhancing the efficacy of your project management initiatives.

Crafting an adept project implementation plan helps define the project scope, establish precise timelines, outline deliverables, and more. ClickUp’s Project Implementation Plan Template makes it easier to monitor a project’s development with Custom Statuses , Custom Fields , Custom Views , and Project Management . 

Using this template, you can seamlessly devise a comprehensive scheme that spans from project initiation to its culmination. Visualizing essential tasks, deadlines, and interdependencies becomes effortless within this singular, organized hub. The transparency enables real-time monitoring of progress and resource adaptation for a seamless execution process. ⏳

In order to guarantee the project’s timely completion, this template assists in supervising essential elements like resource allocation, budget planning, and timeline coordination. Consider these six steps to create a strong project implementation plan with this ClickUp template :

• Collaborate on creating a shared Doc in ClickUp to ensure the team’s understanding of project goals
• Use the Gantt Chart feature to visually outline the project’s timeline and track progress
• Assign tasks using ClickUp to ensure team members understand their responsibilities
• Leverage ClickUp’s custom fields to input and oversee budget details and expenditures
• Strategize against potential risks and devise preparatory measures using Board View
• Facilitate progress check-ins and stay within the timeline by configuring recurring tasks in ClickUp

It can be difficult to navigate the complexities of project planning, and the solution lies in a seamlessly adaptable template that streamlines the process, fostering efficiency and transparency. ClickUp’s Example Project Plan Template combines all essential planning elements in a single platform . 

You can create detailed plans with intuitive visual aids that improve overall comprehension, effectively arrange tasks, encourage smooth communication across multifaceted teams, and track progress against predetermined objectives, ensuring the project gets completed on schedule.

With this template, creating a clear timetable becomes a breeze. You can map out tasks and important milestones with ease, ensuring your project stays on track. The template also helps you identify task relationships so you can plan more effectively and avoid disruptions . Once you share this detailed plan with your team, it brings everyone on the same page, promoting agreement and better understanding among team members. 👥

Whether a small project or a big venture, ClickUp’s High-Level Project Plan Template makes planning and managing any enterprise easier, regardless of its scope or complexity.

It lets you:

• Create a big-picture view of your project
• Organize tasks and deadlines for each project phase
• Set clear goals for your team at every stage 🎯

Using this template entails fantastic perks: 

• You’ll get a clear view of your project’s progress
• It helps you plan ahead with a straightforward timeline
• Everyone works better together because the responsibilities and assignments are visible to all team members
• You can set achievable goals that keep your team motivated and on track
• Keeping track of project progress and indicating task statuses like Deployed , In Progress , and To Do 
• You can use five custom characteristics, including Copy Stage , Approver , Project Team , Completion , and Design Stage, to preserve important project information and see progress
• Five distinct views in various ClickUp configurations, such as the Deliverables List , Copywriter Board , Graphic Designer Board , Timeline , and Getting Started Guide , make all the information accessible and arranged

Project templates are invaluable for saving time and resources during planning . They provide a structured foundation, ensuring all vital steps are incorporated into the plan and fostering clear communication among team members and stakeholders. 

This approach empowers teams to focus on the core project intricacies. ClickUp Planning a Project Template is your ally in streamlining project management . It guides you through each project stage, enabling you to grasp the project core, tailor plans to your needs, organize tasks effectively, and align team members for seamless execution.

Let’s see how you can make the most of this template:

• Use the Project Schedule View to plan when tasks should be done
• Assign tasks in the Team Members View and track progress
• Visualize the progress with the Status Board View
• Stay organized using the Task List View for tracking
• Access the Getting Started Guide View for help
• Sort tasks into statuses ( Complete, Stuck, To Do, In Progress ) for monitoring
• Keep stakeholders updated by changing statuses as tasks move forward
• Monitor and analyze tasks for maximum productivity 🔍

Meetings hold the potential to boost collaboration and productivity, yet without a clear plan, they can become a waste of time. ClickUp’s Meeting Agenda Template steps in as your meeting ally, ensuring that every gathering is purposeful and efficient. This template helps you:

• Outline meeting topics, objectives, and goals
• Break down tasks and action items for clarity
• Assign responsibilities to team members

The beauty of it lies in its versatility. It’s suitable for any type of meeting or event.

ClickUp’s Meeting Agenda Template ensures that every discussion topic is given proper attention, leaving no subject overlooked. It provides participants with a thorough overview of the meeting’s key points , assisting in effective preparation. The meeting also gets a sense of structure and order, which significantly increases its overall effectiveness.

Most importantly, an agenda template promotes active participation from all attendees , leading to more interesting and fruitful discussions. ✨

The main objective of project, resource, and operations managers is to ensure that projects follow schedules and produce successful results. No matter how carefully a project is planned, timely completion with positive results can be challenging.

ClickUp’s Project Deliverables Template defines project phases and milestones comprehensively to offer a clear picture of each team member’s role and set attainable deadlines. Each deliverable, whether a task, product, or service, gets its timeline, associated responsibilities, and anticipated outcomes. The template extends its value to encompass budget allocation , essential milestones, and a contingency strategy should challenges arise.

Having these components at your disposal empowers you to ensure accountability in your team, enabling meeting deadlines and achieving successful outcomes.

The Project Deliverables Template elevates project management by aligning expectations, managing resources, and steering projects in the right direction . 🏆

When it comes to efficient project management, having a well-crafted Statement of Work (SOW) is a game-changer. The SOW outlines project goals, timelines, and deliverables, creating a shared understanding between your company and clients or contractors. 

ClickUp’s Statement of Work Template helps you effortlessly create a comprehensive SOW , define project specifics with precision, and keep all stakeholders aligned throughout the project journey.

The project’s scope and each participant’s role are clearly laid out, setting realistic expectations. It also determines a clear timeline regarding the completion, which helps with planning. By making responsibilities clear from the beginning, you can avoid misunderstandings among team members. Most importantly, it helps lower the chances of things going off track or not getting done right, which makes the whole project more likely to succeed.

You can take advantage of this template by:

• Creating tasks and assigning them to team members
• Using Goals to gauge and monitor progress toward objectives
• Employing the Gantt Chart to craft deliverable timelines, ensuring punctual completion
• Leveraging Milestones for tracking progress and setting payment deadlines 🚩

With ClickUp’s Statement of Work Template, you can ensure projects are completed on time, within budget, and with the desired outcomes.

The comprehensive PowerPoint Project Kickoff Meeting Agenda Template by SlideTeam is a robust collection of 23 slides designed to facilitate the initiation of new projects . The deck encompasses vital elements such as project description and scope, core team details, project management team composition, rapid communication plan (RACI), project management cycle, work breakdown structure, project cost estimate, Gantt chart , communication plan, and tracking plan, among others.

This template empowers users to effortlessly build a presentation that covers all aspects of launching a new project. Its versatile nature allows easy customization of every element, ensuring presentations can be customized quickly to specific project requirements.

The template expands its usefulness to project agenda presentations , making it easier to communicate the project core, methodology, and organizational structure. It helps in outlining milestones, the project’s history, its business requirements, and its importance to stakeholders and the company. 💼

Essentially, this template acts as a complete toolkit for project managers and teams , enabling them to clearly communicate project details, involve stakeholders, and prepare for productive meetings. 

If you want to streamline your corporate planning efforts, the PowerPoint Corporate Project Kickoff Template by SlideTeam can help you with it. This presentation template comes with two pre-designed slides that seamlessly integrate into any presentation format, allowing you to make the most of your valuable time. The pre-made slides are a simple way to organize the agenda for your project kickoff meeting.

With this template, you can effortlessly polish your presentation, engage your audience, and ensure a successful corporate planning kickoff. This presentation covers all key components of a project kickoff meeting agenda designed for corporate planning.

It seamlessly opens in PowerPoint , offering you the flexibility to tailor it to your exact requirements. Easily eliminate any unnecessary text and replace it with your desired content. Modify colors and adjust layouts in a few clicks. 🙌

Your Project Kickoff Toolkit for Seamless Starts

Planning complex projects requires thorough preparation and close collaboration with your team members and clients. These templates provide the complete toolkit for team leaders organizing a project launch or kickoff meeting. By leveraging these tools, you can set clear objectives, boost effective teamwork, and reach positive results, regardless of your project’s scope and demands. 💫

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Home Free PowerPoint Templates Free Project Kickoff Meeting PowerPoint Template

Free Project Kickoff Meeting PowerPoint Template

Download free project kickoff meeting powerpoint template & google slides.

Our Free Project Kickoff Meeting PowerPoint Template is a ready-to-use free slide deck for preparing a project kickoff meeting presentation. A kickoff meeting is an initial session between the project team and the clients to discuss the project agenda. In this discussion, all the key points associated with the project are discussed between the parties to avoid any hassle during the workflow. For instance, this presentation includes project phases, timelines, next steps, and project highlights. So, we have created this PPT template free download to facilitate our users in preparing their kickoff presentations. The slides can be edited with PowerPoint and Google Slides. 

This Free Project Kickoff Meeting PowerPoint Template begins with a title slide carrying text boxes to mention the title or introductory details. This title slide is decorated with a human character illustration. The background of the free project kickoff slides has a light pink color with white text boxes. Following is the page to showcase details about the project or meeting agenda. We have added infographic icons and text boxes on this slide to mention the points like target audience, objectives, and project scope. Users can edit these segments to mention other features as well. Likewise, the next slides help mention the project phases, a thorough timeline, and the next steps of the project plan. The timeline slide carries a horizontal diagram with proper labels and text boxes. The next steps slide has bold number labels to discuss the strategic steps. 

So, professionals can grab these slides and discuss their kickoff agenda with their clients and team members. The slides are customizable and can fit different themes and presentation requirements. Users can change the colors and font styles, and other elements accordingly. So, download and try our free project kickoff PowerPoint template now!

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Project Kickoff

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A project kickoff meeting is the first meeting between a project team and the client or sponsor of a project when kicking off a new project. It will take place after contracts have been signed and there is agreement on the statement of work, costs, and timeline, although sometimes with new clients this paperwork may not be finalized. Watch Adriana’s YouTube video which outlines everything that goes into a fully fledged project kickoff meeting agenda .

The purpose of a project kickoff meeting is to introduce the team, understand the project background, understand what success looks like, understand what needs to be done, and agree on how to work together effectively. It is a chance to level set and get the team and client on the same page.

For the agency team who are tasked with delivery of the project, the project kickoff meeting is an opportunity to get key information they need to succeed and demonstrate their enthusiasm and understanding of the project, it is a chance to instill confidence in the client that they have made a good decision in their choice of agency and project team.

There is no doubt a project kickoff meeting can set the course and tone for the rest of a project. The project kickoff meeting can contribute enormously to the success of the project itself. And done badly, the project kickoff meeting can destroy any chance of success before the project has even started.

The kickoff meeting is an enthusiasm-generator for the customer and displays a full summary of the project so far. By displaying a thorough knowledge of the goal and steps on how to reach it, the customer gains confidence in the team’s ability to deliver the work. Kickoff means that the work starts.

This Project Kickoff Meeting template consists of four modern and stylish slides. The first slide gives you the opportunity to prepare questions for the main four categories – Defined Need, Readiness for Change, Time, Resources, Personnel, Sustainment of Change. This slide will be useful for project managers in their daily work.

The next slide is presented in the form of a graph, which contains the main four phases of the project development – Conceive, Develop, Execute, Finish. For each phase of project development, you can describe in detail a list of actions.

The next slide will help you present the steps for each period of the project over a twelve-week period. This slide will be useful for development managers. For example, you can describe in detail your company development strategy or new product promotion. This template will be useful for CMOs when preparing an advertising campaign plan.

Moreover, this template can be used by construction companies when preparing a plan for the commissioning of a new building. You can change the size and position of objects as needed. The slides of this template will be useful for planners. Also, this template can be used by business coaches and university teachers when preparing their courses.

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Kickoff Meeting

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When it comes to a project, getting off to a good start is very important. For this reason, the first meeting or kick-off meeting of the boss with his workers to present and organize the project must have everything to lead the project and the company itself to success. Prepare your kick-off meeting with this Google Slides and PowerPoint template. The style you'll find among the slides is very modern, with colorful geometric shapes. In addition, we have included the key sections that will make your project and success synonymous.

Features of this template

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• 26 different slides to impress your audience
• Available in five colors: gray, blue, green, pink and yellow
• Contains easy-to-edit graphics such as graphs, maps, tables, timelines and mockups
• Includes 500+ icons and Flaticon’s extension for customizing your slides
• Designed to be used in Google Slides and Microsoft PowerPoint
• 16:9 widescreen format suitable for all types of screens
• Includes information about fonts, colors, and credits of the free resources used

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• Project Planning

The Ultimate Guide to Project Kickoffs

No meeting is more important when launching a project than the project kick-off meeting. That’s why you should get it right.

In this article we’ll go through all the steps. What a project kick-off is about and how to actually run a good kickoff meeting.

What is a project kickoff meeting?

• Why having a kickoff?
• Who attends a kickoff?
• How does a kickoff typically go?
• The typical agenda
• Preparing your slides
• Project kickoff template
• Tips from senior project managers

The project kickoff meeting is a meeting where the project team is introduced to a project right before it goes into execution. The host is usually the project manager. During the kick off, he will give an overview of the project goal, schedule, project organization, expectations towards team members and other critical information.

There’s usually a labor-intensive phase leading up to the kickoff. The customer, contractor and stakeholders have to find a common project goal. A project charter will be created which outlines the purpose and scope of the project. Then the project has to be properly planned, staffed and the budget has to be approved etc.

(For a complete list of steps to set up a project,  check out the  project kickoff checklist )

Only after all this work has been completed will the project kick off be scheduled.

You can think of a kickoff like of a pre-flight briefing that pilots will do with the crew before they embark on a flight.

Why having a project kickoff?

A project can only be successful if all participants have a common understanding of the project’s purpose, timeline, organization and their responsibilities. The kickoff is the event where all this information is shared with all project team members. It also gives people the opportunity to have their questions answered.

That’s why a kickoff meeting is super important.

Pooja, a program manager from Delhi summarized the value of kickoffs very well:

The kickoff meeting process and agenda ensure everyone is engaged, understands the project goals, scope, and risks, and actively takes responsibility for their roles. There is agreement upon a well defined scope and it helps everyone involved in the project alignement to a goal.

So, a kickoff is much more than just showing a few slides. It’s about creating motivation within the team and getting everyone to take over responsibility.

Skipping the kickoff because you think it’s not necessary will get you into trouble further on. You will find yourself in discussions with people who don’t want to do what you expect them to do.

You will face resistance from team members because they feel having been run over. And within weeks your wonderful project plan will fall apart. Just like a castle built on sand.

Who attends the project kickoff?

The following people should attend the kickoff:

• project manager
• project team
• key stakeholders
• management from both customer (sponsor) and contractor. By contractor I’m referring to the party that is hired to do the actual project work.

No need to explain why the project manager should attend. He’s the one who leads through the meeting. Then there’s the project team, which are staff members who are doing the actual project work. Key stakeholders could be representatives from areas or departments that are either strongly impacted by the project or whose expertise has major influence on the project’s success

(If you are not sure how to find out who your stakeholders are, I strongly encourage you to read my article on stakeholder analysis ).

Examples of important stakeholders could be Legal if your project touches legal issues. It could also be Purchasing in case you’re buying expensive goods as part of the project. It could also be HR if the project has major influence on employees, e.g. if time tracking is introduced.

Next, let’s explore how a kickoff is conducted in the real world.

How does a kickoff meeting typically go?

The cycle of a project kickoff including preparation and the meeting itself can span across several weeks or even months. It all depends on the size of the project.

Here’s the process for preparing and running a kick off:

• Scheduling the meeting – usually several weeks or even months in advance
• Preparing the meeting – creating the slides
• Conducting the meeting  – you are the showmaster
• After the meeting – sharing the presentation with your audience

Schedule the meeting

Large meetings with many participants are always hard to schedule. There are always scheduling conflicts because people have so much on their calendar. That’s why I always schedule the kickoff meeting way ahread of time, like months in advance. This way I can block a slot in everybody’s calendar and I can reserve a suitably sized conference room.

Sent out the meeting invite several weeks or even months before the kickoff date.

All you need to do is send out an Outlook invite with some text like:

‘Hi all, this is the invitation to our project kickoff meeting. Please block this time on your calendar. Attendance is mandatory. The agenda will follow. Regards, John (project manager)’ .

How long should the kick off be? Normally a kick off takes between 1.5 and 2 hours. This number may vary depending on the size of the project and the need for discussions at the end.

What if some folks decline your meeting invitation? Well, you have to accept that some people just don’t have time. They may either be traveling or on vacation. If people have a strong reason why they can’t join, I will schedule a separate mini-kickoff with them to go through the agenda. I want to make sure they still get the same information as the rest of the team.

Video: How to use the Outlook Scheduling Assistant

The Scheduling Assistant   helps you find a time slot that works for most people.

Prepare the meeting

Before you can prepare the kickoff, you need to have your project properly planned and documented. Specifically, you need to have an agreed project goal, a presentable project timeline and a chart showing the project organization.

If you don’t have those documents ready, finish this step first. For many of these documents you’ll find templates on the Internet. Also read my article on defining a project goal . For the timeline, download this project plan template . Once you got the basic documents complete, it’s time to create the agenda:

The kickoff agenda

Every kickoff has more or less the same agenda. Here’s a good template:

• Introduction – introduce yourself and the team (15 mins)
• Project goal and background  – why was the project started? (20 mins)
• Project scope – what are you going to deliver? (20 mins)
• Project organization – who is going to be involved? (10 mins)
• Timeline – explain your approach on the timeline (20 mins)
• Roles and responsibilities – what are the roles and duties of the team members? (20 mins)
• Teamwork and organizational topics – how is the team going to work together? (10 mins)
• Next steps – what are the next activities on the timeline? (10 mins)
• Q & A – answer questions of the attendees (15 mins)

Preparing the PowerPoint presentation

Next, you have to prepare the PowerPoint slides using the agenda as a basis. I can’t tell you exactly how may slides you should include for each agenda point. Be careful with not overloading people with too much information. Better keep your slides concise and simple without going too much into the details.

People mainly want to know how the project impacts their work, what they have to do, when they are going to be involved, whether they can take their summer vacation etc. On the other hand you want to convey as clearly as possible what you expect from the team. So, create your content around those topics and you will do pretty well.

Here are some tips on what to cover in each section:

1) Project goal and background

Explain why the project was initiated and what it’s supposed to deliver. You may have to dive a bit into history and give context so that people fully understand the project goal. Here are some topics worth talking about, depending on your project:

Organization and business model:  Not everybody will be familiar with the organization and its business model. So it’s interesting for people to hear where the company is coming from, where it has offices, what its customers are and how it is making money.

Project history: Explain what attempts were made in the past to tackle the issue your project is concerned with. Learning from past failures is always helpful. And it’s probably a good idea to clarify what you’re doing differently to avoid project failure  🙂

Urgency: A common objection to projects is: Why do we have to do this now? Why can’t this project wait til next year? Share the reasons why postponing is not an option and why it has to be done now when everybody is so busy.

Project goal:  Of course you need to talk about the actual goal. What does the company expect from this project? And what other objectives does the sponsor hope to achieve as a side effect: financial objectives, sales goals, cost savings and more.

2) Project scope

Next you should talk about the project’s scope.

Project scope is the sum of things a project is going to take care of. This includes project-related tasks (e.g. write a piece of software), specific deliverables (e.g. a training plan) and defined outcomes (e.g. all staff is trained).

For the purpose of a kickoff meeting, you only need to give a high-level overview of the scope. This can be one or two slides with five bullet points each. How do you know what to write about? Think of the major parts your project is delivering. In a construction project this would be setting up a building, doing the plumbing and electrical wiring and so on. This would be the scope. Similarly you list the key scope in the kickoff slides.

At the same time you should list those things that are not in scope. Maybe you set up the building but the client wants to do the flooring and tiling by himself. Or you leave out the lighting setup. So, that would be ‘ out of scope ‘, as we say in project management. The reason why you should mention what is not in scope is you don’t want people to have wrong expectations. This will only backfire later on when somebody asks you ‘ Why isn’t the lighting installed?’ and you say ‘Oh, didn’t we agree this was not in scope?’ .

3) Project organization

In this section you give people an overview of the project team. Who is involved? What departments are on board? Who’s overseeing the project from a management level? These are the kinds of question people have. In the end, people want to know who they have to contact regarding a specific issue. The organizational overview provides the answer.

This can be one slide that shows the project org chart:

Like this template? Click here to see all templates

Generally org charts are a bit more complex than this one, but you get the idea.

4) Timeline

This is the slide that people care about most. Why? First, it gives an idea about how intense the work is going to be. The more work is squeezed into the timeline, the higher the workload. Second, people are keen to see the timeline because they get an idea of how the project impacts their professional and personal schedule.

Some people have planned a long summer vacation. And now your project jeopardizes their plans. Or maybe they have planned business trips and therefore won’t be available to full extent.

Go through the timeline from now til the end and explain the major activities and how they tie together. Also mention any special circumstances that were taken into consideration for the planning. These could be parallel projects, resource gaps, weather conditions or other external factors.

5) Roles and responsibilities

This is THE MOST IMPORTANT set of slides in your whole presentation. Let me explain why.

Here you tell people what you expect from them. What kind of work they have to do, but also how they’re supposed to work together as a team. If this point does not come across and does not fully settle in the minds of your team members, then you will face issues with delegation. People won’t be clear about where their responsibility begins and where it ends. They won’t know what team they have to work with etc. And in the end you’ll be the one sorting out the issues.

That’s why you should take as much time as needed to go through roles and responsibilities. I have a separate article about project roles and responsibilities  in case you don’t know what I’m talking about.

6) Teamwork and organizational topics

On this slide you talk about the modalities of collaboration of the project team. This includes the meeting structure, that is  how often the team is going to meet both onsite or remotely. In the same context, people may want to know whether they have to come to the office every day or if they can work from home.

Other stuff worth mentioning is where people can find and store  project documentation (e.g. in a shared drive), files they have to maintain such as an availability overview and so on. Also, if the project involves traveling, you may want to talk about upcoming business trips and travel regulations or visa requirements.

7) Next steps

The final slide in your project kickoff presentation should highlight the next steps: What are we working starting tomorrow or next week. This is good because that way you can keep the momentum that comes with launching a new project. At the start everybody is still motivated and you want to use this energy to get the first work done. Just have one slide with maybe 4 or 5 bullet points indicating what the team is working on next.

The actual meeting

It’s the big day! You may be a bit nervous before the kickoff but that’s totally normal. Make sure you check if the conference room is ready so you can start the meeting right away. Check if the A/V equipment and beamer are working fine. If you have people joining by phone, dial in a few minutes before to see if the connection is working.

Once you start the meeting, don’t jump right into the hard facts. Instead, give people a warm welcome and tell a funny story or a joke. You want people to relax and open up so that the kickoff becomes a positive and exciting experience for them.

Then, for the next 1 to 1.5 hours all you do is go through the slides. Present your information in an engaging way and always keep eye contact with your audience. You want to see if people are still with you or if you’ve lost them. Make pauses and ask ‘Are there any questions so far?’  You are presenting super important information, so you want to make sure everybody understands what you have to say.

The thing is, people are reluctant to ask questions or state their concerns in a group setting. They are afraid of looking stupid and skip their questions even though something might be unclear. Keep that in mind. What I do is say things like ‘It’s very important that you understand this, so just ask if anything is unclear. I’m happy to answer all your questions.’

Towards the end of the meeting, you start the Q & A session. This is where the team can ask whatever questions they have. It can take anywhere from 10 minutes to one hour. And it’s important to give people this opportunity, because it creates trust and you get the buy-in that’s vital for a successful project.

When there are no more questions you close the meeting. Thank everyone for attending and express your gratitude of working with such a great, high-performing team.

That’s it. Congratulations on your first kickoff!

After the kickoff

There are also a couple of things you need to take care of after the meeting. If you’ve had somebody write the minutes (which is good but not really needed for a kickoff), you need to check those before sending them out. The other, more important step is to share the meeting presentation with all attendees — and also with the people who could not attend.

I also make a comment in my email that anyone who’s got questions should contact me. As I wrote before, people generally feel uncomfortable asking questions in a group. So you can clarify their concerns or questions in a separate 1:1 meeting afterwards.

How to Make Your Kickoff a Success? Watch My Five Top Tips

Project Kickoff Template

You don’t need to create your slides from scratch. I have a simple template for you which you can download here in PPT format. It already has the agenda structure I’ve used in this article! Check out my project kickoff template .

Learn from the best! These senior project managers share their best tips on running project kickoffs

Megan o’malley, senior project manager (pmp) from ohio.

If you surprise people [with your project], they get defensive and feel blind-sided, which is not good.

Being as confident as possible will help keep you on task to lead the team.

Guy Coulson, senior project manager from South Africa

If you let people decide what or how they want something, it often brings better results than dictating how it must happen.

Roy Macaraig – Project Manager Digital Transformation

Do you have any further questions.

Do you have a question?

Have a question about this article? Need some assistance with this topic (or anything else)?  Send it in and I’ll get back to you soon. 

Hi! I’m Adrian, founder of Tactical Project Manager and Ex-Project Manager with over ten years of experience in project management. Led large-scale IT implementations and business projects. I started Tactical Project Manager to offer you a straightforward and pragmatic approach to project management, enabling you to lead any project with confidence.

You may also like these articles

5 Bad Habits Every Responsible Project Manager Should Avoid

How to Hire Your First Project Manager

The Ultimate Guide To Building A PMO

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FigJam Set off on the right foot with a project kickoff template

Introduce your stakeholders and team members to the next chapter in your organization’s story—including goals, responsibilities, milestones, and more—with a project kickoff presentation template.

Project kickoff template

Gather your teammates and let them know exactly what deliverables to expect on the road ahead, all in one convenient digital meeting space.

Stay organized, get connected

A well-planned, and successful project kickoff meeting can help establish an overall tone and work ethic for your next big endeavor. Organize, encourage, and inform your team with a FigJam template for maximum impact.

Align and define: Ensure that your project plan and goals are clearly spelled out and aligned with your organization’s core tenets.

Call roll: Map out the expectations and assignments for each individual on your team.

Build bridges: Efficiently strategize with an interdisciplinary group of collaborators.

FigJam Stop wondering and wandering

Don’t kick off until your team members are all lined up. It’s easy to solicit feedback and suggestions using integrated widgets like stamps and emotes. Plus, plan your next few plays with built-in Timeline and Calendar tools. FigJam makes it easy to cheer each other on, even when you’re in different timezones.

Kickoff is just the beginning

Coordinate your meetings with your entire team in mind. Then play the rest of your game in perfect sync, using templates from the Community to help you score.

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What is a project kickoff meeting?

A project kickoff meeting is the initial gathering of leaders, team members, and clients or stakeholders involved in a particular endeavor. Everyone in attendance should leave with an understanding of the project as a whole, the goals they’re collectively striving toward, and their individual responsibilities moving forward.

What should a project kick off meeting include?

The contents of any given effective kickoff meeting will vary. The needs of individual teams, the end goal, the size of the project—all of these factors will affect what happens in the project kickoff meeting. There are, however, a few things that should always be touched on, no matter the setting:

Introduce your attendees to one another. Even if they’ve met before, an official greeting and intro of their specific role on this project will give everyone a chance to be seen and heard.

Review previous progress on the project.

Clearly define the end goals of your next stretch.

Cover each participant’s responsibilities and assign teams.

Give an overview of your projected timeline.

Answer questions and ensure that communication channels are clear and open.

To this end, a project kickoff meeting agenda template is extremely helpful when you’re launching into a new project.

How do you plan a project kickoff?

The best way to plan a project kickoff is by using an editable, adaptable project kickoff presentation template. You can gather with your collaborators, share your thoughts with the group, make easy edits, organize yourselves, and stay that way, all without printing a single page.

With your FigJam template in front of you, the next steps are easy: plan how you’ll present your idea, explain your course of action, execute the steps required, and define success, using insights from every department and key player.

How can I use this kickoff template in my next project?

A project kickoff template is pre-designed to help teams get off to the best possible start. Add this template to the kickoff meeting agenda, and come together as a team to define project goals, assign responsibilities, and align on deadlines.

Using a template also helps save time and makes sure that you cover the most important details for a successful project kickoff meeting. Afterwards, easily refer back to this template to track important talking points, questions, or agenda items that may warrant further discussion in an upcoming project meeting.

Who should attend a project kickoff meeting?

Every project team member should attend the initial kickoff meeting. Set your project up for success by including designers, project managers, and other key stakeholders that will be involved throughout the process. Make sure that every team member that has an assigned task or action item is also included, as well as any stakeholder involved in the decision-making process.

The kickoff meeting should help provide visibility into upcoming deliverables, project roles, and timelines. Everyone should be on the same page at the start to ensure a successful project overall. Follow up with team members as needed to clarify any questions or concerns.

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Essential Project Kickoff Guide with Starter Kit

By Kate Eby | August 27, 2021 (updated October 31, 2022)

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Project kickoff meetings are vital for setting a project’s tone and expectations for clients and project teams. We’ve rounded up expert tips and the top templates, and compiled a project kickoff starter kit to help you plan your meeting.

On this page, you’ll find information on what to include in a project kickoff , how to plan an agenda , a step-by-step guide to running a project kickoff , and a project kickoff starter kit .

What Is a Project Kickoff?

A project kickoff meeting is the first meeting between the project team and the client, when you establish expectations, communication, and goals. The meeting allows both parties to define the project's purpose and what they consider a success. 

Additionally, the investor gains insight into how the money will be spent and why this project is beneficial

Purpose of a Project Kickoff Meeting

The purpose of a project kickoff meeting will depend on who is involved. An internal project kickoff meeting reviews the purpose and goals of the project, while a project kickoff meeting for stakeholders and clients enables both parties to share their perspective on project background and purpose, as well as establish a working relationship with the project team. A project kickoff meeting can also benefit Agile teams when they take on a new project or when you onboard a new team member, as it ensures that everyone is on the same page.

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What Should a Project Kickoff Meeting Include?

A project kickoff meeting should include the following:

• Introductions: Let everyone announce themselves and the role they will have in the project.
• Agenda: Reiterate the plan for the meeting, with items for discussion and time delegation.
• Executive Summary: Review the background and overall purpose of the project.
• Project Scope: Review the statement of work (SOW), goals, timeline, budget, and constraints.
• Deliverables: Define the material goals of the project or the items sent to the client.
• Define Success: Align the client and project team’s vision to ensure all parties have an understanding of the metrics for success.
• Questions: Allow ample time for questions from both parties.
• Provide Communication Channels: Give the client a point of contact, and tell the project team how they will be in communication with one another.
• Next Steps: Review any follow-up actions needed after the conclusion of the meeting.

What Is a Project Kickoff Presentation?

A project kickoff presentation is a document presenting the agenda or topics covered in the meeting. The presentation provides a visual aid for attendees and guidance for the presenter. It also helps advance the meeting and keep discussions on topic. 

A well-prepared presentation can leave a lasting impression on the client and investors, ensuring professionalism and confidence.

How Do You Introduce Yourself in a Project Kickoff Meeting?

A project kickoff meeting should start with introductions for all attendees. State your name and your role in the project, along with a small personal fact or highlight. This allows everyone to get to know each other and find commonalities. 

When addressing the group, be conscious of your body language and how you present yourself. By keeping your arms open and out to your sides while speaking and making eye contact with people, you show that you are open, listening, and engaged. Practice your introduction before the meeting — this helps ensure that you come across as confident and excited for your role in the project.

What Is Discussed in a Project Kickoff Meeting?

Hassan Osman , project manager and author of Project Kickoff: How to Run a Successful Project Kickoff Meeting in Easy Steps , shares what he feels are the most important topics to discuss in a project kickoff meeting.

According to Osman, an effective project kickoff meeting should fulfill the following three goals:

• Inform everyone of the project goals.
• Introduce stakeholders to each other so that they’re aware of everyone’s roles and responsibilities.
• Generate enthusiasm among the team members, and motivate everyone to get started on the project.

When to Plan the Kickoff Meeting

A kickoff meeting typically occurs at the beginning of the project lifecycle , before any project work begins.

How to Plan for a Project Kickoff Meeting

When planning for your kickoff meeting, it is essential to address the following questions:

• How long should the meeting be?
• Who should attend?
• What should be discussed?
• Where should it be held?
• What documents should you print?

It is also important to consider the best time for all parties involved to attend. You can do this by creating a poll for attendees to respond to or by sending out an email invite that allows attendees to suggest alternative times, if needed. Once you solidify a meeting date, send out a project kickoff announcement email to all attendees.

Project Kickoff Meeting Agenda

A meeting agenda provides an outline of the proposed meeting schedule. Meeting agendas help you keep the meeting on track and ensure the team discusses all necessary topics. When creating your meeting agenda, here are some items to consider:

• How much time do you have for the meeting?
• What do you need to communicate with the client?
• What do you need to communicate with the team?
• Who is responsible for talking about each item?
• How much time should you allot for each item?
• Do you need to answer any questions at the meeting?
• What is the intended outcome of this project?
• What resources do you need?
• Have we done similar projects before? If so, what did we learn from them?

It is also important to consider how the agenda may differ when holding kickoff meetings with your team, stakeholders, or a client. 

“The agenda is fairly similar across the different types of kickoff meetings, in the sense that the objectives are the same,” says Osman. “However, if you are conducting a kickoff meeting for a client, then the internal kickoff meeting is a bit different from an external kickoff meeting. 

“Think of the internal kickoff meeting as a dry run of the external kickoff meeting, in which you review the presentation and ensure that your team is all on the same page before the external meeting. [An internal meeting] also helps the presenters practice delivering the meeting ahead of time with a real audience and make any changes to the agenda (if needed).”

Step by Step: How to Run an Internal Project Kickoff Meeting

An internal project kickoff meeting is essential to make sure the entire project team is familiar with the project and prepared to meet with the client. Here are some helpful steps to running a successful internal project kickoff meeting:

• Introductions: Have everyone introduce themselves and their role in the project. Allowing the team to get to know each other will help create camaraderie and excitement for the project. Introductions are also a great chance to try some icebreaker games.
• Discuss the Client’s Background, Stakeholders, and Problems: Familiarize the team with the client and the problem(s) they face so that they can better understand the client’s needs.
• Discuss Project Purpose: Review the project’s purpose; this helps the team orient themselves and prepare to develop strategic solutions.
• Discuss Proposed Solutions: Discussing solutions internally will help the team prepare and present the best solution to the client. Kickstart this session with a brainstorming activity to come up with creative and strategic solutions. This is also an excellent time for mind mapping or storyboarding.
• Review Project Scope: The project scope is a vital part of the kickoff meeting, and should include a statement of work , goals, project timeline, budget, any constraints, and the completion date.
• Review Action Plan: The action plan should cover task management, how the team tracks milestones, and the work management program that the team will use.
• Discuss Risks, Assumptions, Issues, Dependencies (RAID): Communicate with the team about how you plan to address any issues that may arise. Doing so is vital for mitigating risks that may prevent the team from meeting the project deadline, budget, or goals.
• Review Collaboration and Communication Tools: Establish which communication tools your team will use to communicate with one another and stay informed of the project’s progress.
• Discuss Reporting: Discuss how each team will track their milestones and report on their progress.
• Client Kickoff Agenda: Begin the discussion of which items should be on the meeting agenda. The focus should be on topics that need to be reviewed or clarified with the client.
• Questions: At this time, have the team voice any questions or concerns before meeting with the client.

Download a Project Kickoff Template Starter Kit

Get everything you need for a project kickoff meeting in our project kickoff starter kit, which includes a project kickoff announcement, agenda, timeline, meeting checklist, meeting minutes, and presentation template in one easy-to-download file.

Download Project Kickoff Starter Kit

Project Kickoff Announcement Template

The project kickoff announcement email offers an important first impression for all meeting attendees. Use this template to send a formal and polished announcement with all the information attendees will need.

Download Kickoff Announcement Email Template - Microsoft Word

Project Kickoff Agenda Template

Use this template to create a meeting agenda. The template includes a section for each proposed agenda item and an accompanying time allotment. Some example agenda items include introductions, project background, benefits and goals, project scope, roles and responsibilities, project schedule, communications plan, issue management, regulations and client requirements, questions, and next steps.

Download Kickoff Agenda Template

Microsoft Word | Google Doc | Smartsheet

Kickoff Project Timeline Template

The project timeline is a crucial component of the kickoff meeting. Use the template to create a project timeline to help the team stay organized and easily track progress, events, and milestones.

Download Kickoff Project Timeline Template

Microsoft Excel  | Smartsheet

Project Kickoff Meeting Checklist Template

When you have a simplified list of tasks to complete, meeting preparation can be less daunting. Use this template to check off each task as you complete it.

Download Kickoff Meeting Checklist Template

Project Kickoff Meeting Minutes Template

Use this template to track what you discuss in the meeting, and write clear, brief notes under each outlined topic. Organized meeting minutes will help you recall the small details so you can focus on the big picture.

Download Kickoff Meeting Minutes Template

Microsoft Word | Smartsheet

Project Kickoff Presentation Template

Use this kickoff presentation template to create a slide deck that will set you up for success and enable you to present with confidence. This template includes slides for contents, project overview, approach and methodology, roles and responsibilities, project timeline, communication requirements, and risk management.

Download Kickoff Presentation Template - Microsoft PowerPoint

You can download a variety of free project kickoff templates by visiting our template roundup page .

What to Do After a Project Kickoff Meeting

After a project kickoff meeting, share the results with the team and schedule follow-up tasks. These tasks may include distributing notes, reaching out to the client, and scheduling a meeting with the project team.

After reviewing your notes from the project kickoff, do the following:

• Share meeting notes or a summary with all attendees.
• Send a follow-up email to the client and invite additional questions or concerns.
• Schedule an internal follow-up meeting to further discuss the meeting and project with the team.

Expert Tips for Successful Kickoff Meetings

A successful kickoff meeting will look different depending on the project, team, and client. However, you can take key steps to put your team on the track to success. Here are some expert tips on agenda keeping, note taking, communicating, and presenting:

• Keep the meeting brief, using a time limit and focused agenda. By allotting times for each agenda topic, you can help keep the discussion on track. Sticking to the time limits will ensure your meeting is brief, which helps maintain engagement and excitement. Agenda items that need more time or require more details should be discussed further in a follow-up meeting.
• Establish clarity and excitement with both the client and the project team. Presenting each agenda item and allowing both the project team and client to share their thoughts will ensure everyone is on the same page and clear on the expectations. Convey excitement with open body language, enthusiasm, and confidence. The client should have time to express their vision and why they are excited about the project, and the project team should express their excitement about their role in bringing that vision to realization.
• Date and time of the meeting
• Names of the meeting participants and absentees
• Any additions to the current agenda
• Actions taken or agreed to be taken
• Any open discussion or participation for each agenda item
• Are there any questions before we move on?
• Any thoughts before we move on?
• Does anyone have an idea they would like to share?
• Any questions, concerns, or comments?
• We would love your input.
• We appreciate any ideas or suggestions on this topic.
• Produce a communication plan for your team. Outline how often and on what platforms communication will occur with the client, both internally and externally. Implementing a system that creates an efficient workflow among teams is important to make communication accessible and optimized. A project initiation template is useful for keeping all team members and stakeholders looped into the project’s current status.
• “Be well prepared and practice delivering your presentation ahead of time, because your kickoff meeting is your main chance at leaving a positive first impression,” says Osman.
• If you can, host the kickoff meeting on your turf, so you have better control of the client’s experience and familiarity with the presentation equipment. If you are presenting in a new environment, take the time to scope it out beforehand. Note what you will need and practice using any equipment involved.

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Project Kick Off Presentation PowerPoint Template

Product Description:

About project kick-off presentation powerpoint template.

The Project Kickoff Meeting PowerPoint template is a ready-to-use presentation slide that can be leveraged to create a presentation for a project kickoff meeting. A kickoff meeting is an initial talk about the project’s agenda between the project team and the clients. To prevent problems during the workflow, all the important project-related issues are covered during this meeting between the parties.

For instance, the project phases, timeframes, next steps, and project highlights are included in this presentation template. To make it easier for you to prepare your kickoff presentations, we have prepared this template that is available for Google Slides and PowerPoint.

Who Can Use This Project Kick-Off Presentation PowerPoint Template?

Project Kick-Off Presentation PowerPoint template can be valuable for project management professionals. Project heads or managers can benefit from this presentation as it outlines the project’s agenda, background, approach, methodologies, and timelines efficiently and professionally. It can also be useful for the project-leading team as well to help understand the project in detail.

When To Use This Project Kick-Off Presentation PowerPoint Template?

The Project Kick-Off Presentation PowerPoint Template can be used by the Project Heads to present their upcoming project to the stakeholders or clients. The Project Managers can also use it to communicate with necessary details of the project with their team members.

Product Features Of Project Kick-Off Presentation PowerPoint Template

How To Download Project Kick-Off Presentation PowerPoint Template?

Follow the steps mentioned below to download this Project Kick-Off Presentation PowerPoint Template:

• Click on the “Add to Cart” button and proceed to Checkout.
• Complete the purchase process by providing the necessary information.
• After your purchase is complete, you can find the link to download the product in your order history.
• Download the Project Kick-Off Presentation PowerPoint Template in your preferred format, either PowerPoint or Google Slides.
• Customize the slides with your content, images, and data and present them to your audience.
•   Project KickOff Presentation-4x3  –  $19.99
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Project kickoff PowerPoint Presentation Templates and Google Slides

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Introducing Microsoft 365 Copilot – your copilot for work

Mar 16, 2023 | Jared Spataro - CVP, AI at Work

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Humans are hard-wired to dream, to create, to innovate. Each of us seeks to do work that gives us purpose — to write a great novel, to make a discovery, to build strong communities, to care for the sick. The urge to connect to the core of our work lives in all of us. But today, we spend too much time consumed by the drudgery of work on tasks that zap our time, creativity and energy. To reconnect to the soul of our work, we don’t just need a better way of doing the same things. We need a whole new way to work.

Today, we are bringing the power of next-generation AI to work. Introducing Microsoft 365 Copilot — your copilot for work . It combines the power of large language models (LLMs) with your data in the Microsoft Graph and the Microsoft 365 apps to turn your words into the most powerful productivity tool on the planet.

“Today marks the next major step in the evolution of how we interact with computing, which will fundamentally change the way we work and unlock a new wave of productivity growth,” said Satya Nadella, Chairman and CEO, Microsoft. “With our new copilot for work, we’re giving people more agency and making technology more accessible through the most universal interface — natural language.”

Copilot is integrated into Microsoft 365 in two ways. It works alongside you, embedded in the Microsoft 365 apps you use every day — Word, Excel, PowerPoint, Outlook, Teams and more — to unleash creativity, unlock productivity and uplevel skills. Today we’re also announcing an entirely new experience: Business Chat . Business Chat works across the LLM, the Microsoft 365 apps, and your data — your calendar, emails, chats, documents, meetings and contacts — to do things you’ve never been able to do before. You can give it natural language prompts like “Tell my team how we updated the product strategy,” and it will generate a status update based on the morning’s meetings, emails and chat threads.

With Copilot, you’re always in control. You decide what to keep, modify or discard. Now, you can be more creative in Word, more analytical in Excel, more expressive in PowerPoint, more productive in Outlook and more collaborative in Teams.

Microsoft 365 Copilot transforms work in three ways:

Unleash creativity. With Copilot in Word, you can jump-start the creative process so you never start with a blank slate again. Copilot gives you a first draft to edit and iterate on — saving hours in writing, sourcing, and editing time. Sometimes Copilot will be right, other times usefully wrong — but it will always put you further ahead. You’re always in control as the author, driving your unique ideas forward, prompting Copilot to shorten, rewrite or give feedback. Copilot in PowerPoint helps you create beautiful presentations with a simple prompt, adding relevant content from a document you made last week or last year. And with Copilot in Excel, you can analyze trends and create professional-looking data visualizations in seconds.

Unlock productivity. We all want to focus on the 20% of our work that really matters, but 80% of our time is consumed with busywork that bogs us down. Copilot lightens the load. From summarizing long email threads to quickly drafting suggested replies, Copilot in Outlook helps you clear your inbox in minutes, not hours. And every meeting is a productive meeting with Copilot in Teams. It can summarize key discussion points — including who said what and where people are aligned and where they disagree — and suggest action items, all in real time during a meeting. And with Copilot in Power Platform, anyone can automate repetitive tasks, create chatbots and go from idea to working app in minutes.

GitHub data shows that Copilot promises to unlock productivity for everyone. Among developers who use GitHub Copilot, 88% say they are more productive, 74% say that they can focus on more satisfying work, and 77% say it helps them spend less time searching for information or examples.

But Copilot doesn’t just supercharge individual productivity. It creates a new knowledge model for every organization — harnessing the massive reservoir of data and insights that lies largely inaccessible and untapped today. Business Chat works across all your business data and apps to surface the information and insights you need from a sea of data — so knowledge flows freely across the organization, saving you valuable time searching for answers. You will be able to access Business Chat from Microsoft 365.com, from Bing when you’re signed in with your work account, or from Teams.

Uplevel skills. Copilot makes you better at what you’re good at and lets you quickly master what you’ve yet to learn. The average person uses only a handful of commands — such as “animate a slide” or “insert a table” — from the thousands available across Microsoft 365. Now, all that rich functionality is unlocked using just natural language. And this is only the beginning.

Copilot will fundamentally change how people work with AI and how AI works with people. As with any new pattern of work, there’s a learning curve — but those who embrace this new way of working will quickly gain an edge.

The Copilot System: Enterprise-ready AI

Microsoft is uniquely positioned to deliver enterprise-ready AI with the Copilot System . Copilot is more than OpenAI’s ChatGPT embedded into Microsoft 365. It’s a sophisticated processing and orchestration engine working behind the scenes to combine the power of LLMs, including GPT-4, with the Microsoft 365 apps and your business data in the Microsoft Graph — now accessible to everyone through natural language.

Grounded in your business data. AI-powered LLMs are trained on a large but limited corpus of data. The key to unlocking productivity in business lies in connecting LLMs to your business data — in a secure, compliant, privacy-preserving way. Microsoft 365 Copilot has real-time access to both your content and context in the Microsoft Graph. This means it generates answers anchored in your business content — your documents, emails, calendar, chats, meetings, contacts and other business data — and combines them with your working context — the meeting you’re in now, the email exchanges you’ve had on a topic, the chat conversations you had last week — to deliver accurate, relevant, contextual responses.

Built on Microsoft’s comprehensive approach to security, compliance and privacy. Copilot is integrated into Microsoft 365 and automatically inherits all your company’s valuable security, compliance, and privacy policies and processes. Two-factor authentication, compliance boundaries, privacy protections, and more make Copilot the AI solution you can trust.

Architected to protect tenant, group and individual data. We know data leakage is a concern for customers. Copilot LLMs are not trained on your tenant data or your prompts. Within your tenant, our time-tested permissioning model ensures that data won’t leak across user groups. And on an individual level, Copilot presents only data you can access using the same technology that we’ve been using for years to secure customer data.

Integrated into the apps millions use every day. Microsoft 365 Copilot is integrated in the productivity apps millions of people use and rely on every day for work and life — Word, Excel, PowerPoint, Outlook, Teams and more. An intuitive and consistent user experience ensures it looks, feels and behaves the same way in Teams as it does in Outlook, with a shared design language for prompts, refinements and commands.

Designed to learn new skills.  Microsoft 365 Copilot’s foundational skills are a game changer for productivity: It can already create, summarize, analyze, collaborate and automate using your specific business content and context. But it doesn’t stop there. Copilot knows how to command apps (e.g., “animate this slide”) and work across apps, translating a Word document into a PowerPoint presentation. And Copilot is designed to learn new skills. For example, with Viva Sales, Copilot can learn how to connect to CRM systems of record to pull customer data — like interaction and order histories — into communications. As Copilot learns about new domains and processes, it will be able to perform even more sophisticated tasks and queries.

Committed to building responsibly

At Microsoft, we are guided by our AI principles and Responsible AI Standard and decades of research on AI, grounding and privacy-preserving machine learning. A multidisciplinary team of researchers, engineers and policy experts reviews our AI systems for potential harms and mitigations — refining training data, filtering to limit harmful content, query- and result-blocking sensitive topics, and applying Microsoft technologies like InterpretML and Fairlearn to help detect and correct data bias. We make it clear how the system makes decisions by noting limitations, linking to sources, and prompting users to review, fact-check and adjust content based on subject-matter expertise.

Moving boldly as we learn  

In the months ahead, we’re bringing Copilot to all our productivity apps—Word, Excel, PowerPoint, Outlook, Teams, Viva, Power Platform, and more. We’ll share more on pricing and licensing soon. Earlier this month we announced Dynamics 365 Copilot as the world’s first AI Copilot in both CRM and ERP to bring the next-generation AI to every line of business.

Everyone deserves to find purpose and meaning in their work — and Microsoft 365 Copilot can help. To serve the unmet needs of our customers, we must move quickly and responsibly, learning as we go. We’re testing Copilot with a small group of customers to get feedback and improve our models as we scale, and we will expand to more soon.

Learn more on the Microsoft 365 blog and visit WorkLab to get expert insights on how AI will create a brighter future of work for everyone.

And for all the blogs, videos and assets related to today’s announcements, please visit our microsite .

Tags: AI , Microsoft 365 , Microsoft 365 Copilot

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