hec criteria for phd thesis evaluation

Phase III – PhD dissertation

Maximum duration: 3 years, approval by the ethics committee.

Any PhD dissertation proposal, whether or not it involves human subjects, must be declared to the Research Ethics Board (REB) before Phase III approval.

Approval of Phase III

Your Phase III must be approved in the term following the comprehensive exam . To do so:

• Log in to   the portal   with your HEC Montréal ID number and password.
• Fill out the Phase III Form.

Supervisory committee

The role of the Phase III committee is to supervise your research and the writing of your dissertation. It may be different from the Phase II committee, but the rules for committee membership are the same. The chair of the committee (dissertation director) must be an associate or full professor at HEC Montréal.

Dissertation proposal

The dissertation proposal is a public oral presentation of your progress on your dissertation, supported by a written report approved and read by each member of the Phase III Committee before the proposal submission. For this purpose, the student must complete the form Approval Form - Public Presentation of a Dissertation Proposal at HEC Montréal .

You must submit your proposal in writing to each of the committee members and jointly agree on the date and time of your public presentation.

The Notice of submission of a dissertation proposal  must be submitted at least three weeks in advance to the program administration .

Validation of the presentation of your dissertation

When preparing your initial version of your dissertation, you must contact a documentation technician at the HEC Montréal library , who will ensure that your dissertation meets presentation standards.

There are three models available to help you write your dissertation:

• Conventional model
• Dissertation consisting of papers
• LaTeX model

You are responsible for ensuring that your dissertation meets the established presentation standards.

Initial thesis submission

To do your initial dissertation submission, contact the progam administrative assistant at least three weeks before the term ends.

Complete the Notice of submission of a PhD dissertation  and make sure you complete all items on the checklist.

Your director must submit the  Appointment Form of a Doctoral Thesis Jury  in the portal .

If your deadline for completing your PhD has expired, you may be re-admitted in order to submit your dissertation, under certain conditions. Complete the Short Administrative Request form .

You will have to pay the tuition fees for this extra term. 

The thesis jury may accept your dissertation for defence, reject it or allow you to submit it only once more, after corrections, within at most one year.

The date of the defence cannot be set until the jury has accepted your dissertation for defence purposes. It will take at least one month to organize the defence.

Your defence consists of a 45-minute public presentation, followed by a question period by the jury and audience.

Final thesis submission

In order to complete your final thesis submission you must:

• Fill out the Notice of final submission of a PhD dissertation form.
• Fill out the Authorisation to index, reproduce and distribute a dissertation form.
• Answers to the end of program questionnaire .

The dissertation will be filed and kept in the HEC Montréal archives.

HEC Minimum Criteria for MS/M.Phil and Ph.D. Programs

News Submitted By: Ilm Ki Dunya     30-Aug-2010    Views: 2762

Minimum Criteria for MS/M.Phil and Ph.D. Programs

Minimum requirements for MS/M.Phil and PhD Programs are as follows:

MS/M.Phil Program:

• Sixteen years of schooling or 4 year education (130 credit hours) after HSSC/F.A. /F.Sc/Grade 12 equivalent will be required for admission in the M.Phil/MS.
• The GAT-General ( www.nts.org.pk/gat/gat.asp ) conducted by the National Testing Service with a minimum 50% cumulative score will be required at the time of admission to M.Phil/M.S. The GAT-General test is valid for a period of two years.
• For award of M.Phil/M.S/Equivalent degree, candidates will either need to complete 30 credit hours of course work or complete 24 credit hours of course work along with a minimum of 6 credit hours for research work/thesis.

PhD Program:

Admission requirement:

Subject Test:

• In the case of GAT Subject test ( http://www.nts.org.pk/GAT/GATSubject.asp ) a minimum of 60% marks is required to pass the test.
• 45% Percentile Score: Valid for Admissions until December 31, 2010
• 50% Percentile Score: Valid for Admissions until December 31, 2011.
• 60% Percentile Score: Valid for Admissions thereafter.
• If the Test is not available in NTS subject list, then a University Committee consisting of at least 3 PhD faculty members in the subject area and approved by the HEC will conduct the Test at par with GRE Subject Test and qualifying score for this will be 70% score.
• Only in the case of PhD students admitted prior to January 1, 2011 the students must attempt and pass the GAT Subject or GRE Subject in the first two consecutive offerings of the test.

Course Work:

Foreign Expert Evaluation:

Open defense:

Research Paper:

Plagiarism Test:

Copy of PhD Dissertation to HEC:

Conduct of PhD Program:

• There should be at least 3 relevant full time Ph.D. Faculty members in a department to launch the Ph.D. program.
• The maximum number of Ph.D. students under the supervision of a full time faculty member is five which may be increased to eight under special circumstances in certain teaching departments subject to prior approval of the Higher Education Commission (HEC).

1. ETS GRE-Subjects:

1) Biochemistry, Cell and Molecular Biology 2) Biology 3) Chemistry 4) Computer Science 5) Literature in English 6) Mathematics 7) Physics 8) Psychology

Minimum Qualifying Score: The minimum acceptable scores are as follows:

i. 45% Percentile Score: Valid for Admissions until December 31, 2010 ii. 50% Percentile Score: Valid for Admissions until December 31, 2011. iii. 60% Percentile Score: Valid for Admissions thereafter.

2. NTS GAT Subjects:

Presently the NTS has arrangements for the following Subjects and the Minimum Qualifying Score is 60 % Cumulative Score. 1 Agriculture Sciences 2 Architecture 3 Biochemistry, Cell and Molecular Biology 4 Biology 5 Chemistry 6 Civil Engineering 7 Computer Engineering 8 Computer Science 9 Economics 10 Education 11 Electrical Engineering 12 Electronics 13 Environmental Sciences 14 Geography 15 History 16 Islamic Studies 17 Library Sciences 18 Literature in English 19 Management Sciences 20 Mathematics 21 Mechanical Engineering 22 Physics 23 Psychology 24 Statistics 25 Telecom Engineering 26 Urdu 27 Veterinary (Animal Sciences) 28 Veterinary (Bio-Medical Sciences) 29 Veterinary (Clinical Sciences) 30 Veterinary (Patho-Biological Sciences)

3. University Based Tests:

Every effort should be made to identify a GAT Subject test that the PhD applicant must take. In case this is really not possible. It is the responsibility of the respective universities to arrange for the Subject test at par with the GRE-Subject Test in all other subjects currently not available in the ETS and the NTS List. A University Committee consisting of at least 3 Ph.D. faculty members in the subject area with prior approval of the HEC will conduct the Test at par with GRE Subject Test.

Minimum Qualifying Score: 70% Cumulative Score

FAQs for M.Phil/M.S and PhD Programme

Q. I have sixteen years of education with second class/division. Am I eligible for admission into the M.Phil/MS programme? A. Provision of admission in M.Phil/M.S programme based on first/second/third class/division is prerogative of University/Institution. Institutions are required to follow minimum requirements of the HEC and they may stringent these criteria at their own.

Q. I have qualified GAT General with 50% and have sixteen years of education but University is denying admission on the pretext that qualifying score should be 60%? A. The HEC requires that scholars should pass NTS GAT test with minimum 50% score but Universities can ask for more score as per their policies.

Q. Is it necessary that GAT test should be qualified with minimum of 50% cumulative score before admission into the M.Phil/M.S programme? A. Yes, GAT test conducted by the National Testing Service is required to be qualified with a minimum 50% score at the time of admission to M.Phil/M.S.

Q. I have acquired admission in the PhD programme during 2006, what should be International GRE (Subject) qualifying score for me? A. All students enrolled after May 31, 2005 and before July 31, 2008 are required to qualify International Subject (GRE) with 50% (percentage) passing score. After July 31,2008 following minimum score will be required: i. 40% percentile Score: Valid for admissions until December 31, 2009 ii. 45% percentile Score: Valid for admissions until December 31, 2010 iii. 50% percentile Score: Valid for admissions until December 31, 2011 iv. 60% percentile Score: Valid for admissions thereafter

Q. I am going to appear for International GRE (Subject) in February 2010. I was enrolled in 2007. How much qualifying score is required in my case? A. As you were enrolled during 2007(prior to implementation of percentile score i.e. July 31, 2008). Therefore, 50% (percentage) score will be required for qualifying International GRE (Subject).

Q. For M. Phil/M.S degree total 30 Credit hours are required out of which 24 credit hours are for course work. Can I complete 30 credit hours by course work? A. HEC requires minimum 24 credit hours course work and has recommended thesis of minimum 6 credit hours. However, degree with 30 credit hours course work is also acceptable.

Q. I have acquired 3.0 CGPA in M.S and submitted PhD application with University, which is denying admission and is asking for 3.5 CGPA in M.S for admission in the PhD programme. A. One of the minimum requirements of the HEC for admission into PhD programme is 3.0 CGPA in M.Phil/M.S degree. However, Universities can raise this as per their policy.

Q. I am currently registered in Ph.D. Could you please update me regarding the condition of International GRE Subject Test. Is the condition abolished? A. No the condition is there but the HEC has approved to also accept the GAT Subject Test (NTS) for PhD admissions in those eight subjects where the International GRE Subject is offered.

Q. I have already cleared the International GRE Subject Test with the requisite percentile score. Should I also appear for NTS GAT Subject Test? A. Students who have already cleared the International GRE Subject Test and achieved the requisite percentile score are not required to clear the NTS GAT Subject Test.

Q. Can i take provisional admission into PhD in the Fall semester 2010 without having cleared the International GRE/NTS GAT Subject Test. A. The Universities may provide provisional admissions to PhD students who have not cleared the International GRE/NTS GAT Subject Test. However the students must compulsorily clear the International GRE/NTS GAT Subject Test within the first two offerings of the test, failing which there PhD admission should be cancelled.

Q. I have completed course work for PhD. Is it necessary to appear in comprehensive examination? What score should be acquired for qualifying that exam? A. Yes, comprehensive examination is mandatory and it should be qualified. Qualifying score should be in accordance with rules of the Institution.

Q. What does open defense of PhD Dissertation mean? A. Public defense of PhD thesis is required and announcement of final seminar should be circulated through available print and electronic media.

Q. Previously ‘Y’ Category Journal in Sciences was accepted for publication of paper for PhD degree, now, it is ‘X’ Category. A. The condition of Publication in „X? category is applicable with effect from January 11, 2010.

Q. My PhD thesis is evaluated with favorable comments by two foreign experts. University is not processing my case for final seminar, because they are asking for the third evaluation. A. The evaluation of thesis by two foreign experts with positive comments/recommendations is minimum requirement of the HEC. Universities can evaluate theses from more than two experts.

Q. How many PhD scholars one professor/supervisor can supervise? A. One supervisor can supervise five PhD Scholars that can be increased to eight under special circumstances in certain teaching departments subject to prior approval of the Higher Education Commission (HEC).

Q. Which countries are academically/technically advanced? A. Following countries are developed countries: List of Industrially/Academically advance countries for evaluation of PhD theses (For all subjects unless noted) 1 Australia 2 Austria 3 Belgium 4 Bulgaria 5 Canada 6 China+ 7 Czech Republic 8 Denmark 9 Egypt* 10 Finland 11 France 12 Germany 13 Greece 14 Hong Kong 15 Hungry 16 Iceland 17 India* 18 Iran* 19 Ireland 20 Italy 21 Japan 22 Luxemberg 23 Netherland 24 New Zealand 25 Norway 26 Poland 27 Portugal 28 Romania 29 Singapore 30 South Korea 31 Spain 32 Sweden 33 Switzerland 34 Turkey 35 United Kingdom 36 United States * For Oriental Lanaguages (Arabic etc) Islamiat, Islamic Studies + For Science Engineering & Technlogy Quality Assurance Division, HEC, Islamabad (February 24, 2010)

Q. Is there any financial assistance for GRE Test? A. Universities/DAI?s will refund GRE fee to those students who will qualify GRE test with the required score.

Q. How many students a supervisor can supervise? A. a) The maximum number of PhD students under the supervision of a full time faculty member will normally be 5 which may be increased to 8 under special circumstances in teaching departments subject to prior approval of the Higher Education Commission. b) Eminent faculty/scientists such as HEC distinguished professors, Fellow of Royal Societies (FRS) and those who have cumulative impact factor of 100 or more can supervise as many PhD students as they wish.

Q. Can Adjunct faculty members (of the University) supervise PhD Students? A. Yes, Adjunct faculty members (of the University), can supervise the PhD students.

Q. How to calculate 50% percentage score from the ETS score card? A. 50% (percentage) score is calculated from total scaled score in each subject which is available in GRE Guide book at page number 14. For example, for Mathematics, total scaled score is 900 and its 50% percent is 450.

Q. Will HEC notifies clarifications mentioned in FAQs, as Universities are insisting for the HEC notification? A. Clarifications made in FAQs are approved by the authorities and need no further notification.

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Apply for the HEC PhD Program

Start your application.

Apply  

Admissions closed

Admissions for the 2024 September intake are now closed. You can start your application for the 2025 intake on July 1 st , 2024. 

The PhD application process

Built on a strategy of excellence, the HEC Paris PhD Program, known for its small size, aims to attract outstanding and motivated future PhD students with a clear ambition to become top researchers in international academic institutions. 

For the 2024 September intake, we look for high potential candidates to join our research ecosystem and work with over 50 international fellow students and more than 100 research faculty.

Who we are looking for

Built on a strategy of excellence, the HEC Paris PhD Program, known for its small size, aims to attract outstanding and motivated future PhD students with a clear ambition of becoming top researchers in international academic institutions. 

One application - two options

A specific research topic is not required at this stage. However, you are required to choose one specialization area amongst the eight areas. You may be interested by two specializations and therefore, we offer you the possibility to add a second choice on your application. The second choice will be handled only if the first choice is unsuccessful. 

Applicant profile

Phd in management:.

We welcome applications from candidates of all nationalities who

• hold a university degree (Bachelor or Master) or equivalent in any field (sciences, engineering, political science, etc). Note that the PhD in Law and Regulation requires university studies in the field of legal studies
• are fluent in English
• have an outstanding academic record
• are highly motivated to study at one of the world's best research business schools

Previous professional experience is not a requirement but may be a plus depending on the specialization.

PhD in Law and Regulation:

• hold a university degree (Bachelor or Master) in the field of legal studies
• are highly motivated to study at one of the world's best research business schools.

When to apply

Preparing an application for a PhD Program is a long process. It takes time to complete the online application, write your statement of purpose (SoP) and don't forget to contact your two referees as soon as possible. Preparing the GMAT or GRE test may also take time. 

To give a maximum of chance for applicants to submit an outstanding and complete application, we have decided to hold two admissions sessions. Note that there is no difference whether you apply in the first or second round.  

Admissions Calendar

• Opening of the System: July 1, 2024
• Application deadline: December 18, 2024 (preferred deadline). January 3, 2025 (latest deadline)
• Opening of the System: January 9, 2025
• Application deadline: April 22,  2025. 

The decision 

You will be informed whether or not you have been invited to the interview phase 3 - 4 weeks after the application deadline

You will be informed whether you have been accepted on the programme or not 1-2 weeks after an interview

How to apply

by using the online platform, which you can reach by clicking on the 'Apply' button at the top of the this page. Note that we do not accept any application or document sent by email or by post. 

The selection is a 2 phase process:

• Evaluation of applications and selection of shortlisted applicants. The shortlist is published approximately 2 - 3 weeks after the application deadline.
• Interview of shortlisted applicants (in-person or online). Admission results are published within 5 - 6 weeks after the application deadline.

A complete application should include the following:

• Degree certificate(s) or current enrollment certificate
• All official academic transcripts obtained in a higher education institution (Bachelor and Master if applicable) 
• Personal statement motivating your choice of pursuing a PhD (SoP)
• Résumé (CV)
• Optional Research material that may support your application (dissertation, paper, research work, ...)
• GMAT  or  GRE  official test score report *   **
• TOEFL  or  IELTS  or Cambridge test score report  ***
• 2 completed online reference forms from professors
• Proof of ID
• Non-refundable application fee of €60.

*  Business studies and professional experience cannot waive the management test requirement. Applicants from   HEC Paris and IPP   currently enrolled in a pre-experience program, may apply for a special exemption from the management test. To apply for exemption, please send your CV and academic transcripts to the  PhD Office  at least 4 weeks before the chosen application deadline. Note that the exemption is not automatic but conditional on approval by the PhD Program Director based on the excellence of the grade transcript.

** The PhD in Law and Regulation does not require a management test. No need to apply for exemption. 

Please use the below HEC Paris codes to order your score report(s): GMAT: 0TL-6C-99 GRE: 0795 TOEFL: 3306

*** English test exemption is granted to:

• Native English speakers: A proof must be uploaded in your application
• Applicants who studied a university degree of minimum two years in English may apply for exemption. Please submit your résumé (CV )and a proof of English taught university studies (certificate, transcript, ...) to the  PhD Office .

PhD in Law and Regulation

Specific information and additional requirements:

• Applicants must choose their track (3 year track or 5 year track) according to their academic background (see  here  for more information)
• Applicants benefit from a Management Test score exemption 
• 3 year track: This track is open to applicants holding a master degree in Law. An additional short proposal on the envisaged PhD project or area (max 3 pages) is required.

Ask a question

We welcome applicants from any field with a strong desire to pursue an academic career and who are curious, eager to learn and to explore new ideas.

Johan Hombert, Director of the HEC PhD program

The HEC PhD program offers PhD Students from other universities to spend time at HEC Paris as a visiting student researcher or to join one of our Block Seminars. This is a unique opportunity to study and network with HEC PhD Students and Faculty.

PhD Block seminars

The HEC Paris PhD Program offers an attractive series of block seminars open to PhD students from all over the world.

Visiting Student Researcher

The HEC Paris PhD program welcomes PhD students from other universities who wish to benefit from courses, seminars and individual supervision by the professor who is the primary host.