cover letter for receptionist trainee

Receptionist Cover Letter Example & How-To Guide in 2024

You're the first face people see when they walk in, and you've got multitasking skills to rival a Swiss Army knife.

You’re a receptionist, and you’re ready to greet any challenge with a smile and a solution.

But when it comes to describing all your skills and qualifications in a cover letter, you suddenly feel like you've hit a wall. 

All the professionalism and charm you have in person just don’t translate into words.

But don't sweat it—this article is your all-in-one tool kit for writing the best receptionist cover letter and getting your foot in the door for an interview.

Here's what we're going to cover:

• A Top-Notch Receptionist Cover Letter Example
• 5 Steps to Writing a Receptionist Cover Letter

3 Essential Receptionist Cover Letter Tips

Let's dive in!

Receptionist Cover Letter Example

5 Steps for the Perfect Receptionist Cover Letter

Now that you've just seen what a great receptionist cover letter looks like, it’s time to start your own.

And it’s time for us to show you how to write a cover letter ! 

Just follow these steps:

#1. Put Contact Information in the Header

Start your receptionist cover letter with your key contact information. 

Place them at the top, just like you would on your resume . Here’s what to include:

• First and Last Name. Always start with your full name.
• Job Title. Be specific about the job you're applying for, like "Front Desk Receptionist." It helps the hiring manager sort through applications faster since they’re probably hiring for several job openings.
• Email Address. Use a simple, professional email. An old quirky email won't work, so swap "[email protected]" for "[email protected]."
• Phone Number. Double-check that your phone number is correct. If you're applying outside your country, make sure to add the dial code in front.
• Location. Just the city and state or country are fine. But if you're willing to move for the job, be sure to mention that somewhere on your resume and cover letter.
• Relevant Links (optional). If you’ve got a LinkedIn profile , you can add a link.

Now, time for the hiring manager’s contact information :

• Company Name. Write down the company's name. If it belongs to a larger company, such as a hotel that’s part of a conglomerate, you can just write the hotel’s name.
• Hiring Manager’s Name. Try to find out the name of the person who’ll be reading your cover letter. Check the job ad, the company website, or LinkedIn for a head start.
• Location. If the business you’re applying to has more than one location in the same city, like a gym that’s part of a franchise, specify the exact location, such as the street address.
• Date of Writing (Optional). You can add the exact date of writing to give your receptionist cover letter a professional touch.

#2. Address the Hiring Manager

Once you've got your contact information sorted, aim to address your cover letter to the person who's going to actually read it. 

And skip the old "To Whom It May Concern" line while you’re at it. 

The trick here is to do a bit of digging. Look through the job ad, company website, or LinkedIn job post to find the hiring manager for the receptionist role you’re eyeing. That way, you can find their name and address them in your cover letter.

Use formal titles like Mr. or Ms., followed by their last name. If you're unsure about their gender or marital status, go with their full name. Like this:

• Dear Ms. Thompson,
• Dear Jamie Thompson,

If you hit a dead end in finding the hiring manager's details, don't stress. You can address the letter to the department or the company at large. Here’s an example:

• Dear Front Desk Team,
• Dear Reception Hiring Group,
• Dear HR Recruitment Staff,
• Dear Office Manager,

#3. Write an Eye-Catching Opening Statement

Hiring managers often spend just a few seconds scanning each application. So, catching their eye right away is critical to getting them to read the rest of your receptionist cover letter.

Start your first paragraph with who you are and why you're keen on the job. Your enthusiasm for the role or the company can make the hiring manager want to read more about you.

Researching the company can also really pay off. The more you know about them, the better you can show why you'd fit right in. It sends the message that you're not just firing off applications everywhere—you're genuinely interested in this particular receptionist role.

If you've got some solid receptionist experience, consider kicking off your cover letter with an experience or skill that sets you apart from other candidates. 

But remember to keep it short and sweet. The goal is to spark the hiring manager’s interest and encourage them to read more.

#4. Use the Cover Letter Body for the Details

The core part of your receptionist cover letter is where you can really dig deep into why you're the ideal pick for the job.

But don't just repeat everything from your receptionist resume . The hiring manager isn’t interested in the same information. Your cover letter is your chance to really flex your professional skills and qualifications in a way that makes you look like a better fit than every other candidate.

To do this, read through the job ad and mention any of your relevant achievements in the reception or admin fields. For example, you can make your cover letter stand out by emphasizing the specific skills mentioned in the job ad. If the position requires top-notch organization skills or multitasking skills, focus on those—not your unrelated pizza delivery skills from years ago.

Knowing more about the company can also give you an edge over other candidates. If you're familiar with their work culture or the type of clients they handle, say so in your cover letter. This shows you've done your homework and can present yourself as a good fit for their team.

Last but not least, try to give off some energetic vibes. Make it clear how eager you are for the role and how you're sure you can make a real difference with your skills and experience.

#5. Wrap It Up and Sign It

How you end your receptionist cover letter is arguably the most important part.

The goal is to leave the hiring manager with a strong, positive impression that confirms everything you’ve told them so far. So, your conclusion should briefly restate why you're the right fit for the job or sum up the key skills that prove it.

To wrap it all nicely, add a call to action to your cover letter. For example, encourage the hiring manager to take the next step, like discussing your application in more detail or arranging an interview. This proactive approach can stick with them and boost your chances of getting a call.

Finally, keep it professional with a closing line and sign your full name at the bottom. Here's an example:

Please feel free to reach out to me at the contact details provided to arrange an interview. I'm keen to discuss my application further when it suits you.

Warm regards,

If "Warm regards" doesn't resonate with you, here are some other polished options:

• Kind regards,
• Respectfully,
• Thank you for considering my application,

You've got the basics of how to write a cover letter.

Now, let's take your receptionist cover letter to the next level with some great cover letter tips :

#1. Match Your Resume

Regardless of your field, it’s essential for your cover letter and resume to reflect the professionalism you'll bring to the front desk.

Make sure your cover letter matches your resume like a uniform would match you with the rest of your team. This basically means keeping the contact information organized neatly on the page, with the same font style and size throughout your cover letter.

And just like juggling calls and visitors, you need to keep an eye on the spacing and margins to make sure your cover letter is at the right length .

Or Use A Cover Letter Template Instead

Feeling overwhelmed?

Here’s a shortcut—our cover letter templates .

Crafted with input from hiring managers around the globe, they're on-point with industry standards and look stunning. You can create your receptionist resume using our free resume templates , and then you’ll have a sleek cover letter for it in no time.

#2. Mention Skills and Keywords

Even the most well-written cover letter can fall flat if it doesn’t contain enough job-related keywords .

The truth is, that hiring managers have a checklist of what they want a candidate to bring to the table, and it’s these essential skills and qualifications that they’re looking for in your cover letter. When writing your receptionist cover letter, make sure you use enough keywords from the job ad.

But don’t just randomly throw in words you recognize. You want your cover letter to convey a story about how you’re the best candidate for the job. If the employer is looking for excellent customer service skills, you need to prove it. Mention how you developed your customer service skills and how they can help you excel at the job you’re applying for. 

#3. Proofread the Final Draft

You've already put in hard work to make your cover letter shine, so don’t let typos or grammar errors ruin your chance. Nothing screams "unprofessional" louder than sloppy writing.

In fact, most hiring managers will throw out an application over minor mistakes .

Avoid this by giving your cover letter a careful read and paying close attention to your text. It might sound obvious at first, but far too many candidates think they can skip it and end up in the hiring manager’s “no” pile.

Once you’ve done your part, try using a handy spell-checking tool like Grammarly . This can scan your text, catch errors you missed, and even suggest style improvements. Once you’re done, you can even hand your cover letter over to a friend. Having a fresh set of eyes check your cover letter can help spot mistakes both you and your spell-checking tool missed.

Key Takeaways

There you have it!

Now, you’re ready to write the perfect receptionist cover letter and land that job you have your sights set on.

But to make sure you’ve got it down, let’s recap our main points:

• Making sure your receptionist cover letter matches your resume gives your application a neat, professional look. Just use a resume and cover letter builder so you can create both documents easily.
• Structure your cover letter so that you have an intriguing first paragraph and then give the details afterwards. Use the body of your cover letter to expand on your skills, experiences, and how they make you right for the job.
• Check the job ad for relevant skills and keywords the employer is looking for. This way, you can easily match what the hiring manager wants to see and leave a great impression.
• Always proofread your cover letter before sending it. Even a tiny mistake can cost you a job opportunity, and it isn’t worth the risk.

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How to Write a Receptionist Cover Letter (5 Examples)

By Agwaonye Samuel

Published: January 21, 2024

Cover Letters

Agwaonye Samuel

Writer & Career Coach

Have you ever wondered why a well-crafted cover letter can be the key to unlocking your dream receptionist job ? Your cover letter is often your first opportunity to make a lasting impression on potential employers in today’s competitive market. 

In this article, we’ll explore the art of crafting the perfect receptionist cover letter, tailored to the needs of both job seekers aspiring to secure a receptionist position and those aiming to enhance their cover letter-writing skills for similar administrative roles. 

Let’s dive into the essential elements and tips that will help you shine in your job search.

Crafting a Winning Receptionist Cover Letter

A winning receptionist cover letter is your ticket to a brighter future in the world of administration and customer service. Your cover letter is the initial step in demonstrating your capabilities to potential employers before an interview .

Here are vital steps to take: 

Researching the Company and Position

Before you even put pen to paper, it’s essential to invest time in researching the company and position you’re applying for. Tailoring your receptionist cover letter to align with company-specific goals and missions is an effective way to show potential employers that you’re not just looking for any job but the right job. 

Here are some key points to consider when researching the company and position:

• Aligning with Company Values and Goals: Once you understand the company’s values and goals, you can tailor your cover letter to highlight how your skills and experiences align with them. For instance, if the company values excellent customer service, you can mention your experience in handling customer queries efficiently in your previous role as a receptionist. If the company has a goal of maintaining a professional and welcoming environment, you can discuss your ability to manage the front desk with a friendly and professional demeanor. Remember, it’s not about fabricating experiences, but emphasizing those aspects of your past roles that align with what the company is looking for.

Tip: To make your cover letter more impactful, consider using the Problem-Action-Result (PAR) method. Discuss a problem you encountered in your previous role as a receptionist, elaborate on the actions you took to solve it, and highlight the positive outcomes that resulted from your actions. This approach not only demonstrates your problem-solving skills but also provides concrete examples of your expertise in handling receptionist duties.

• Understanding the Specific Receptionist Role: Receptionist duties vary based on the company. For example, a medical receptionist might manage patient appointments and records, while one at a corporate firm might direct calls and maintain the office. It’s essential to understand the specific tasks for the role you’re applying for. In your cover letter, highlight experiences and skills that align with these tasks, showing your suitability for the role.

Tip: Highlight your proficiency in tools or software mentioned in the job listing, like Microsoft Office Suite or CRM systems. Also, mention any related training or certifications. This shows your readiness to handle a receptionist role’s technical aspects.

Structuring Your Cover Letter

To create an effective receptionist cover letter, it’s important to follow a structured format that captures the attention of employers and highlights your qualifications.

Let’s break down each section:

• Heading and Salutation: Begin with your name, followed by your address, city, state, zip code, email address, phone number, and date. Next, the salutation should ideally address the hiring manager directly.
• Opening Paragraph – Grabbing Attention: Continue with a compelling opening paragraph. For an attention-grabbing statement, you could start with a relevant achievement or a question related to the role. Express your enthusiasm for the receptionist position and briefly mention where you learned about the job opening. The point is to keep the reader interested in you. 
• Middle Paragraph(s) -Showingcase Your Skills and Experience: Use the middle section to elaborate on your qualifications. Mention attributes, work experiences, skills, qualities, and certifications. Use specific examples from your previous roles to illustrate your capabilities. 
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Express your excitement about the opportunity to contribute to the company. State your availability for an interview and your desire to discuss how you can add value to the company. Thank the employer for the consideration and express hope for a positive response. 
• Signature and Contact Information: End the cover letter by signing off with a formal closing such as “Sincerely” or “Best Regards,” followed by your full name. Leave space for signature and add contact links. 

To sum it up, arranging your receptionist’s cover letter in a clear and concise manner is vital. This well-structured method not only demonstrates your professionalism but also guarantees that your important information is conveyed effectively, increasing your prospects of being invited for an interview.

Highlighting Relevant Skills and Experience

When crafting your receptionist cover letter, it’s essential to emphasize skills and experiences that are particularly relevant to the role.

Here are specific skills and experiences to highlight:

• Excellent Communication Skills: Mention your ability to communicate clearly, professionally, and in a friendly manner. Provide examples of your strong verbal and written communication skills. 
• Customer Service & Expertise: Discuss your previous experience in handling customer inquiries and resolving issues. Mention any training or certifications related to customer service, such as courses in conflict resolution. 
• Time Management: Receptionists often need to manage their time efficiently to juggle various responsibilities. Discuss your time management skills and how you prioritize tasks.
• Computer Skills: Receptionists often use various office software, phone systems, and communication tools. Mention your familiarity with these systems. Include any specific software or tools you’re proficient in, such as Microsoft Office, scheduling software, or phone systems.

An exceptional receptionist melds professional skills with interpersonal abilities. By highlighting these qualities in your cover letter, you present yourself as a well-rounded candidate capable of managing administrative tasks and creating positive interactions with guests and colleagues.

Tailoring Your Cover Letter

Creating a personalized receptionist cover letter is crucial to making a strong impression on potential employers.

Here’s how to effectively tailor your cover letter:

• Addressing the Hiring Manager: As mentioned above, address the cover letter to a specific individual, usually the hiring manager. It adds a personal touch and shows that you’ve taken the time to research the company.  Tip : If you’re unsure of the hiring manager’s name, a little bit of research can go a long way. Consider looking up the company on LinkedIn or calling the company directly to ask for the hiring manager’s name. If you’re unable to find the name despite your best efforts, use a professional, non-generic salutation like “Dear Hiring Team”.
• Matching Job Description Keywords: Tailor your cover letter by integrating keywords from the job description. Terms like customer service, front desk, communication, and time management are typical for a Receptionist position. Including these keywords not only aligns your skills with the role but also optimizes your cover letter for Applicant Tracking Systems (ATS).
• Demonstrating Cultural Fit: Research the company’s culture, values, and mission. Look for cues in the job description or on the company’s website. Tailor your cover letter to reflect your alignment with the company’s culture. If the organization has a relaxed, creative atmosphere, your cover letter can be slightly less formal.

Providing Evidence of Your Accomplishments

To make your receptionist cover letter more compelling, it’s essential to provide specific examples of your achievements.

Here are some quantifiable achievements and relevant projects and outcomes to consider when crafting your cover letter:

• Quantifiable Achievements: Receptionists work in the administrative sphere, so your achievements should be quantifiable. Use figures to illustrate the impact of your work. 

Example: Rather than saying, “Managed phone calls effectively,” you can state, “Implemented a call handling protocol that improved response time, leading to a 20% increase in answered calls within the first two rings.”

• Relevant Projects and Outcomes: Talk about some projects you have handled to provide a better picture of your expertise and value. 

Example: Rather than simply saying, “Maintained a welcoming front desk,” you can elaborate, “Led an initiative to reorganize our front desk area, creating a more professional and inviting space for visitors. This project was well-received, leading to a 25% improvement in the positive feedback we received.”

By incorporating quantifiable achievements and relevant projects and outcomes into your receptionist cover letter, you provide concrete evidence of your skills and how they have positively impacted your previous employers. This not only demonstrates your suitability for the receptionist role but also strengthens your application by showcasing your real-world contributions and experiences.

Avoiding Common Mistakes

Getting a hang of the job application process as a receptionist can be challenging, and it’s essential to ensure your cover letter is free from common mistakes that might harm your prospects.

Here’s a closer look:

• Excessive Detail and Length: Receptionists are valued for their ability to convey information concisely and effectively. A lengthy and overly detailed cover letter can overwhelm potential employers and may suggest that you lack these crucial communication skills.

Tip: Keep your cover letter concise and to the point. Aim for a length of no more than one page. Focus on your most relevant qualifications and achievements.

• Generic and Unpersonalized Cover Letters: Receptionists are the first point of contact in an organization, and they need to be personable and attentive. A generic cover letter can suggest a lack of personal touch or attention to individual needs, which are critical skills for a receptionist.
• Ignoring Spelling and Grammar: Receptionists often handle written communication, so impeccable grammar and spelling are critical. Ignoring these errors can reflect negatively on your ability to handle administrative tasks professionally.

Tip: Carefully proofread your cover letter to eliminate errors. Consider using a grammar and spell-checking tool or having a trusted friend or colleague review it. 

Receptionist Cover Letter Examples

In creating a receptionist cover letter, finding the right approach can be daunting. Nonetheless, with the help of tailored examples and guidance, the task becomes much more manageable. We have curated personalized examples to cater to different levels of a Receptionist’s career.  

Receptionist Cover Letter (With Experience)

Individuals with a proven track record in their career should reflect their expertise in a cover letter. The experienced receptionist will showcase their achievements and skills, setting the tone for the rest of the cover letter, where specific experiences and qualifications can be highlighted.

Henry Smith 123 Main Street Los Angeles, CA 90001 [email protected] (555) 555-5555

Ms. Emily Johnson HR Manager Sunshine Hotels 456 Hospitality Avenue Los Angeles, CA 90002

Dear Ms. Johnson,

I am writing to express my interest in the receptionist position at Sunshine Hotels. With 5 of experience in receptionist roles, I am confident that my skills align seamlessly with the high standards upheld by your organization.

In my previous roles, I consistently achieved a call answer rate of 95% within the first two rings, ensuring that callers received prompt assistance and contributing to a significant improvement in customer satisfaction ratings. My ability to handle confidential information with the utmost discretion has contributed to my previous employers’ incident-free records in data security.

My proficiency in [mention any relevant software or tools] and my meticulous approach to data entry have ensured that all records and information are accurate, up-to-date, and error-free. I am enthusiastic about contributing to Sunshine Hotel’s success and ensuring that all clients, customers, and visitors experience the warm, professional, and efficient service that your organization is known for.

I look forward to the opportunity to meet and discuss how my skills and experience can benefit your team. Thank you for considering my application.

Henry Smith

[Typed Name]

Entry-Level Receptionist Cover Letter (No Experience)

When you’re just starting your career or transitioning into a new field, writing a cover letter for an entry-level position can be a bit daunting. Create a cover letter that demonstrates your potential and readiness to embark on a successful career as an entry-level receptionist.

Samantha Brown 789 Elm Street New York, NY 10001 [email protected] (123) 456-7890

Mr. James Anderson General Manager Downtown Plaza  123 Hospitality Way New York, NY 10002

Dear Mr. Anderson, 

I am excited to apply for the receptionist position at Downtown Plaza, as listed on your website. As a recent graduate, I am eager to translate my academic experiences and inherent skills into a real-world setting, and I am confident that this role provides the perfect opportunity to do so.

My academic journey has equipped me with a strong foundation of skills that are directly applicable to this position. For instance, my major in Communication Studies has honed my interpersonal and verbal communication abilities, which are crucial in creating a welcoming environment for visitors and staff alike.

In my final year of study, I was elected as the Secretary of the Student Council, where I was responsible for managing correspondence, organizing meetings, and maintaining records. This role required me to develop strong organizational skills and an attentive eye for detail, both of which are critical for managing the front desk efficiently.

Moreover, my part-time job as a customer service representative at a call center company has reinforced my ability to handle tasks in a fast-paced environment and has also highlighted the importance of maintaining a friendly and approachable demeanor at all times. I believe these experiences align well with the qualities needed for a successful receptionist.

I am enthusiastic about the opportunity to provide exceptional customer service at Downtown Plaza. I am confident that my combination of interpersonal skills, organizational abilities, and dedication to customer service will enable me to excel in this role.

Thank you for considering my application. I look forward to the opportunity to further discuss how my background and skills would make me a strong fit for your team at Downtown Plaza.

Best regards,

Samantha Brown [Typed Name]

Related Article: Check out sample cover letter without experience – steps and sample.

Front Desk Receptionist Cover Letter

Be aware that every front desk receptionist role can have its distinct characteristics. While this cover letter is a comprehensive tool, it’s vital to remain adaptable, taking into account the particular needs and culture of the front desk or company you are applying to.

Amy Davis 456 Oak Lane Chicago, IL 60601 [email protected] (402) 123-4567

Mr. Michael Johnson Front Desk Manager Metroview Suites 789 Hospitality Street Chicago, IL 60602 Dear Mr. Johnson, 

I am writing to express my strong interest in the front desk receptionist position at Metroview Suites. My passion for providing top-notch customer service, coupled with my robust organizational skills, makes me a compelling candidate for this role.

As a recent graduate with a degree in Hospitality Management, I have developed a solid foundation in customer service and organizational skills. In my prior role as a receptionist at a busy dental office, I managed appointments for over 30 patients daily, ensuring the smooth operation of the front desk with minimal wait times. My ability to handle multiple tasks efficiently and maintain high levels of customer satisfaction was instrumental in improving the clinic’s customer satisfaction ratings by 15%.

Furthermore, my part-time role as a customer service representative at a busy café allowed me to serve over 100 customers daily. This experience not only honed my ability to perform under pressure but also improved my problem-solving skills, as I often had to quickly resolve customer-related issues.

I am eager to bring my commitment to customer satisfaction and demonstrated skills in communication and organization to Metroview Suites as your front desk receptionist. I am confident that my friendly and professional demeanor, coupled with my track record of improving customer service efficiency, will make a positive impact on visitors and staff.

Thank you for considering my application. I am excited to discuss how my skills, dedication, and achievements can contribute to Metroview Suites’s continued success.

Amy Davis [Typed Name]

Medical Receptionist Cover Letter

In your pursuit of a role as a medical receptionist , your cover letter plays a vital role in your initial interaction with prospective healthcare employers. This essential document offers you the chance to introduce yourself, highlight your qualifications, and convey your sincere dedication to contributing to the healthcare team.

Alicia Martinez 789 Oak Street Chicago, IL 60601 [email protected] (138) 765-4321

Dr. Sarah Davis Hillside Medical Clinic 123 Health Lane| Chicago, IL 60602

Dear Dr. Davis, 

I am writing to express my strong interest in the medical receptionist position at Hillside Medical Clinic, as advertised on Indeed. With a background in healthcare administration and a passion for providing top-quality patient care, I am confident that my skills and commitment align perfectly with the high standards upheld by your healthcare facility.

In my previous role at XYZ Healthcare, I managed a high volume of around 100 patient appointments daily, maintained accurate records of over 5,000 patients, and was instrumental in reducing patient wait time by 20% through efficient scheduling and coordination. My proficiency in using Electronic Health Record (EHR) systems ensured a 99% accuracy rate in data entry, upholding patient confidentiality and data accuracy.

I am eager to bring my keen attention to detail and excellent organizational skills to Hillside Medical Clinic’s commitment to delivering outstanding patient care. My communication skills and friendly demeanor have always allowed me to interact positively with patients, demonstrated by a consistent patient satisfaction score above 90%.

Thank you for considering my application. I am excited about the opportunity to support Hillside Medical Clinic’s mission and patient-focused values and contribute towards enhancing the patient experience.

Alicia Martinez [Typed Name]

Hotel Receptionist Cover Letter

Individuals aiming to join a luxury hotel, a boutique inn, or a well-known chain, should know that a cover letter is an opportunity to convey dedication to delivering exceptional guest experiences. Your cover letter should address the recipient, express your passion for the role and the organization, showcase your relevant skills, and more.

Jane Doe 789 Resort Way Miami, FL 33101 [email protected] (321) 765-4321

Mr. David Williams General Manager Seaside Retreat Hotel 123 Coastal Drive Miami, FL 33102

Dear Mr. Williams 

With a passion for providing exceptional guest experiences and a proven track record of efficient service, I am writing to express my strong interest in the hotel receptionist position at Seaside Retreat Hotel, as advertised on Monster.

In my past role as a receptionist at a busy 4-star hotel, I was responsible for managing over 150 guest check-ins per week. Despite the high volume, I maintained a professional and welcoming demeanor, ensuring all guest inquiries were addressed promptly and any issues were swiftly resolved. My commitment to excellent customer service was reflected in a 20% increase in guest satisfaction scores during my tenure.

Seaside Retreat Hotel’s stellar reputation for outstanding management and customer service resonates with my own values and commitment to providing remarkable hospitality experiences. I am excited about the potential to contribute to your hotel’s continued success and help create an inviting and organized front desk environment for your guests.

Thank you for considering my application. I look forward to the opportunity to further discuss how my skills, experience, and dedication to outstanding service can enhance the guest experience at Seaside Retreat Hotel.

Jane Doe [Typed Name]

About the Author

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Receptionist Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write a Receptionist Cover Letter

When writing your receptionist cover letter, focus on how you can make a good first impression on behalf of the company that posted the job. Also, emphasize your other relevant skills, such as customer service, task prioritization, or appointment scheduling. This guide offers cover letter examples and tips for landing your next receptionist position.

Receptionist Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Receptionist Text-Only Cover Letter Templates and Examples

Gregor Moses Receptionist | [email protected] | (123) 456-7890 | San Francisco, CA 54321 | LinkedIn

December 12, 2024

Alastair Henson Senior Hiring Manager Mercedes Benz (987) 654-3210 [email protected]

Dear Mr. Henson,

Receiving 99% positive client feedback in 2022 was the highlight of my receptionist career to date. Feedback forms mentioned my professional demeanor and prompt handling of requests. I am excited to provide the same outstanding service to customers as a receptionist at Mercedes Benz.

Mercedes Benz’s focus on customer care makes it the ideal environment for my skills. My commitment to client satisfaction will make me an asset to the company. Below are three of my recent achievements:

• Redesigned the booking system to reduce appointment wastage by 37%
• Praised for high efficiency by managers in my most recent pay review
• Reduced stationary costs by 30% by sourcing more cost-effective suppliers and implementing a new inventory system

I would like to meet to explore how my skills and qualities can help Mercedes Benz provide incredible customer experiences in 2021. Please don’t hesitate to get in contact to arrange an interview appointment.

Gregor Moses

Emily Garcia Receptionist | [email protected] | (123) 456-7890 | Charleston, SC 09876 | LinkedIn

February 1, 2024

Beverly Johnson Office Manager Valley Dental Care (987) 654-3210 [email protected]

Dear Ms. Johnson,

Handling a high volume of calls while greeting patients at the front desk reception at my current position has taught me excellent customer service skills in a busy environment. I believe my reliability and positive attitude led management to praise my work often.

After seven years of experience as a receptionist, I am drawn to Valley Dental Care’s impressive reputation for quality patient care. Your clinic’s focus on customer service is a great fit for my skills.

I’m excited to tell you how my achievements have prepared me for this opportunity. These highlights include:

• Managing a welcoming front office environment by maintaining a cheerful attitude and keeping the lobby clean and organized
• Entering data into Electronic Health Records systems with 100% accuracy
• Training new administrative staff on front desk operations

I’d love to discuss this opportunity with you further. Please let me know what day and time are best for you. Thank you very much for your consideration.

Best Regards,

Emily Garcia

Eleanor Phan Receptionist | [email protected] | (345) 678-9012 | San Francisco, CA 11223 | LinkedIn

February 8, 2024

Nancy Jennings Senior Hiring Manager Autodesk (998) 877-6655 [email protected]

Dear Ms. Jennings,

In 2023, I was shortlisted for the “Corporate Receptionist of the Year” award based on my ability to work quickly under pressure and my warm and professional attitude. I hope to bring the same standards of excellence to the senior receptionist role at your company.

Autodesk’s mission to provide the highest possible service standards to its clients is a perfect match for my skill set. As an efficient receptionist with more than 12 years of industry experience, I believe that I am the ideal candidate to lead the Autodesk reception team. My recent successes include:

• Efficiently managing the appointments schedule with a 98% accuracy rate in 2020
• Assisting with hiring and training four new receptionists who all went on to become permanent team members
• Exceeding timescale targets for resolving client queries by 45% over three years

I would like to meet to explore how my strong leadership and excellent organizational skills can benefit both clients and colleagues at Autodesk. Please feel free to contact me to schedule a convenient interview time.

Eleanor Phan

A great receptionist cover letter usually has five sections, outlined below. When possible, connect each section back to your defining administrative skills and the employer’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any basic details you have about your recipient (as in the example below). To set a clear focus, add the title “Receptionist” to your contact header.

You can then modify your title to align with each job posting. For instance, use the title “Medical Receptionist” if it’s closer to the role in question and still true to your experience. Also, you can add a descriptor like “public-facing” or “customer-focused” to emphasize your background in serving similar office visitors.

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job application.

Dear Ms. Johnson:

Dear Receptionist Hiring Manager:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example or measure of your success as a receptionist. What’s one way you’ve excelled as companies’ initial point of contact with office visitors, clients, or the general public? In the receptionist cover letter example below, see how citing an award nomination lets the applicant quickly highlight their relevant service skills.

4. Body paragraph(s)

Use the main section of your letter to tell why this receptionist job suits or interests you. For instance, maybe it would let you hone your skills in customer service. Or the employer is a nonprofit whose mission resonates with you, so you’d love to help them answer inquiries and distribute information to the public.

Following this explanation, cite a few more of your main skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview and thank the hiring manager for their consideration. You can briefly restate your ability to provide prompt, courteous service in an office setting. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Receptionist Cover Letter Tips

1. highlight your adaptability.

Use bullet points to show how you can add value as a receptionist no matter what each shift brings. For instance, you could feature your talent for prioritizing urgent tasks on a busy day with many office calls and visitors. On the other hand, you might emphasize how you actively fill “downtime” with support duties like data entry or payment processing. Also, consider any improvements you’ve made to front desk procedures or phone systems and how those helped drive better efficiency or client relations.

2. Focus on client relations

Many receptionist jobs require frequent interactions with customers, both in person and by phone. When applying to one of these positions, provide details on your general communication style and show how that’s led to positive client interactions at the front desk or other facilities where you’ve worked.

3. Keep it concise

Limit your cover letter to one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a receptionist. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Receptionist Cover Letter Frequently Asked Questions

Why is a cover letter useful for receptionist jobs -.

A cover letter lets you make a strong first impression and preview the polished communications style you’ll bring to the role. With a confident and engaging cover letter, you help hiring managers envision your positive interaction with their many office visitors or clients.

Should I tailor my cover letter for each job application? -

Yes. The main advantage of a cover letter over a resume is it lets you speak directly to the hiring manager about why you fit the role. By tailoring your letter to each application, you can make the most of this and boost your chances of an interview.

How do I write a cover letter for a receptionist job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you’ve provided high-quality service in other customer-facing jobs. Or maybe you were praised for streamlining processes in a recent internship. Also, consider how your work, education, or volunteer experiences align with the company’s mission.

Craft a new cover letter in minutes

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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6 Receptionist Cover Letter Examples

Receptionist cover letter examples.

A well-crafted cover letter is an essential tool for receptionists looking to make a strong impression in the job market. As the first point of contact for clients and visitors, receptionists play a crucial role in creating a positive and welcoming atmosphere for businesses. Therefore, it is important to showcase your skills, qualifications, and enthusiasm for the role in your cover letter. In this article, we will provide you with several receptionist cover letter examples that highlight effective strategies for capturing the attention of hiring managers. By following these examples, you can enhance your chances of securing a receptionist position that aligns with your professional goals.

Example 1: Hotel Receptionist Cover Letter

Key takeaways.

Emily's cover letter effectively highlights her relevant experience in the hospitality industry and emphasizes her customer service skills, making her a strong candidate for the Hotel Receptionist position at Marriott International.

When applying for a hotel receptionist role, it's crucial to showcase your experience in providing exceptional guest experiences and your ability to handle various tasks efficiently.

She mentions her previous roles as a Front Desk Agent at Hilton Hotels & Resorts, a Guest Service Representative at Hyatt Hotels Corporation, and a Hotel Receptionist at InterContinental Hotels Group, which demonstrates her extensive experience in the industry.

Highlight your previous job titles and the reputable hotels you have worked for. This helps establish credibility and shows that you are familiar with high standards of service.

Emily emphasizes her outstanding performance in handling guest check-ins and check-outs efficiently, as well as her ability to manage reservations and maintain accurate records. These achievements demonstrate her attention to detail and contribute to overall operational efficiency.

Mention specific tasks or responsibilities that are relevant to the hotel receptionist role, such as managing reservations, maintaining records, and ensuring smooth guest check-ins and check-outs.

To strengthen her cover letter, Emily could have also mentioned any specialized training or certifications she has obtained in the hospitality industry, such as customer service training or knowledge of hotel management software.

If you have any additional qualifications or certifications related to the hotel industry, be sure to mention them. This shows your commitment to professional development and your ability to excel in the role.

Example 2: Medical Receptionist Cover Letter

Sarah's cover letter effectively showcases her relevant experience and skills as a medical receptionist, positioning her as an ideal candidate for the role at Mayo Clinic.

When applying for a medical receptionist position, it is crucial to emphasize your experience in medical administration and customer service. Highlighting your ability to handle administrative tasks and interact with patients will demonstrate your suitability for the role.

Sarah highlights her experience in managing patient records, scheduling appointments, and providing administrative support to healthcare professionals. This demonstrates her organizational skills and attention to detail, which are essential qualities for a medical receptionist.

In your cover letter, emphasize your specific responsibilities and achievements in previous medical administration roles. This will showcase your ability to handle the day-to-day tasks required in a medical receptionist position.

She also emphasizes her strong communication and interpersonal skills, highlighting her ability to greet patients, answer inquiries, and address concerns with empathy and compassion. This shows her dedication to providing exceptional customer service.

Highlighting your customer service skills is crucial in a medical receptionist role. The ability to create a welcoming and comfortable environment for patients is highly valued and should be emphasized in your cover letter.

Sarah concludes her cover letter by expressing her admiration for Mayo Clinic's commitment to patient care and its reputation as a leader in medical research and innovation. This demonstrates her enthusiasm for the organization and her alignment with its values.

Research the organization you are applying to and highlight specific aspects that resonate with you. Expressing your interest and passion for the organization will show your dedication and commitment to the role.

Overall, Sarah's cover letter effectively highlights her relevant experience, skills, and enthusiasm for the medical receptionist position at Mayo Clinic.

Example 3: Dental Receptionist Cover Letter

Jennifer's cover letter effectively highlights her relevant experience and skills in the dental field, positioning her as an ideal candidate for the Dental Receptionist position at Aspen Dental.

When applying for a dental receptionist role, it is crucial to showcase your knowledge of dental procedures, terminology, and patient management. This demonstrates your ability to effectively communicate with patients and support the smooth operation of the practice.

She emphasizes her experience in managing patient appointments and maintaining accurate records, indicating her organizational and administrative capabilities.

Highlight your skills in office administration, appointment scheduling, and record-keeping. These abilities are essential for ensuring the efficient flow of patients and maintaining accurate patient records.

Jennifer also mentions her success in implementing a new patient registration system, which resulted in a 20% decrease in administrative errors and improved patient satisfaction.

If you have implemented any process improvements or achieved measurable results in your previous roles, be sure to highlight them. This demonstrates your ability to identify areas for improvement and take initiative to enhance the efficiency of the practice.

Overall, Jennifer's cover letter effectively showcases her relevant experience, skills, and alignment with Aspen Dental's commitment to high-quality dental care and patient satisfaction.

Tailor your cover letter to demonstrate your understanding of the company's values and mission. This shows your enthusiasm for contributing to the success of the practice and your ability to align with its goals.

Example 4: Legal Receptionist Cover Letter

Michael's cover letter effectively highlights his relevant experience and skills in the legal field, positioning him as an ideal candidate for the Legal Receptionist position at Kirkland & Ellis LLP.

When applying for a position as a legal receptionist, it is crucial to emphasize your experience and knowledge of legal terminology and procedures. This demonstrates your ability to handle the specific responsibilities of the role.

He emphasizes his experience in managing administrative tasks and coordinating client meetings, showcasing his strong organizational and multitasking abilities.

Highlighting your skills in managing administrative tasks, such as drafting legal documents and scheduling appointments, shows your ability to handle the day-to-day responsibilities of a legal receptionist effectively.

Michael also mentions his exceptional customer service skills and ability to handle sensitive and confidential information, which are crucial qualities for a legal receptionist.

Emphasizing your customer service skills and ability to handle sensitive information is essential in a legal receptionist role. This demonstrates your professionalism and dedication to providing excellent client service.

While Michael's cover letter effectively showcases his experience, he could have further highlighted his specific achievements and contributions in his previous roles as a legal assistant, office administrator, and legal receptionist.

Don't forget to include specific achievements and contributions in your cover letter to demonstrate the impact you have made in your previous roles. This can help differentiate you from other candidates and showcase your value to the prospective employer.

Example 5: Salon Receptionist Cover Letter Example

Jessica's cover letter effectively highlights her relevant experience in the beauty industry and emphasizes her customer service skills, positioning her as an ideal candidate for the Salon Receptionist position at Ulta Beauty.

When applying for a salon receptionist role, it's important to showcase your knowledge and passion for the beauty industry. This demonstrates your genuine interest in the field and your ability to connect with clients.

She provides specific examples of her achievements, such as consistently exceeding sales targets as a Beauty Advisor and effectively managing a high volume of phone calls as a Salon Receptionist. These achievements demonstrate her ability to excel in a fast-paced and customer-centric environment.

Quantify your achievements and highlight any experience that showcases your ability to handle a high volume of tasks while maintaining a high level of customer service. This demonstrates your ability to handle the demands of a salon receptionist role.

The cover letter could further highlight Jessica's excellent interpersonal skills and her ability to work effectively with a team of stylists.

Emphasize your ability to collaborate with other salon staff and contribute to a positive and harmonious salon environment. This demonstrates your ability to work well with others and contribute to the overall success of the salon.

Example 6: Corporate Receptionist Cover Letter

Christopher's cover letter effectively highlights his experience and skills in office administration and customer service, positioning him as a strong candidate for the Corporate Receptionist position at JPMorgan Chase & Co.

When applying for a corporate receptionist role, it is essential to emphasize your organizational skills, attention to detail, and ability to handle high-pressure situations. These qualities reflect your ability to create a professional and welcoming environment for visitors and employees.

He provides specific examples of his responsibilities and achievements in previous roles, such as coordinating meetings and events, resolving complex issues, and implementing new systems and processes. This demonstrates his ability to handle a wide range of tasks and contribute to process improvement.

Be sure to highlight specific accomplishments and contributions from your previous positions. This showcases your problem-solving abilities, adaptability, and dedication to improving efficiency and customer satisfaction.

Christopher also emphasizes his excellent interpersonal and customer service skills, which are crucial for a corporate receptionist. These skills allow him to create a positive and welcoming experience for both visitors and employees.

When applying for a receptionist role, focus on your ability to communicate effectively, handle inquiries, and provide exceptional customer service. These skills are essential for creating a positive and professional first impression for clients and visitors.

Overall, Christopher's cover letter effectively demonstrates his qualifications and suitability for the Corporate Receptionist position at JPMorgan Chase & Co.

Skills To Highlight

As a receptionist, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Excellent Communication : As a receptionist, you will be the first point of contact for visitors and callers. It is essential to have strong verbal and written communication skills to effectively greet guests, answer phone calls, and respond to inquiries. Your cover letter should highlight your ability to communicate clearly, professionally, and in a friendly manner.

Organization : Receptionists often have to handle multiple tasks simultaneously, such as answering phone calls, scheduling appointments, and managing incoming and outgoing mail. Demonstrating your organizational skills in your cover letter can show employers that you are capable of handling these responsibilities efficiently. Mention any experience you have in managing calendars, coordinating schedules, or maintaining records.

Customer Service : Providing excellent customer service is a crucial aspect of a receptionist's role. Your cover letter should emphasize your ability to interact with visitors, clients, and colleagues in a friendly and helpful manner. Highlight any previous experience you have in a customer service role or situations where you went above and beyond to assist someone.

Multitasking : Receptionists often have to juggle various tasks and prioritize their workload. Employers value candidates who can efficiently manage multiple responsibilities. Use your cover letter to showcase your ability to multitask by discussing situations where you successfully handled multiple tasks simultaneously or managed competing priorities.

Computer Proficiency : In today's digital age, receptionists are expected to be proficient in using various computer programs and software. Mention your proficiency in software such as Microsoft Office Suite (Word, Excel, PowerPoint), email management systems, and scheduling software. If you have experience with specific industry-related software, such as customer relationship management (CRM) systems or appointment booking tools, be sure to highlight that as well.

Attention to Detail : Receptionists are responsible for maintaining accurate records, managing paperwork, and paying attention to details such as names, dates, and contact information. Employers look for candidates who have a keen eye for detail to ensure that all information is recorded accurately. Discuss any experiences where your attention to detail played a crucial role in your previous roles or projects.

By highlighting these skills in your cover letter, you can demonstrate your suitability for a receptionist role and increase your chances of landing an interview. Remember to provide specific examples and quantify your achievements whenever possible to make your cover letter more impactful.

Common Mistakes to Avoid

When crafting your receptionist cover letter, it's important to avoid these common mistakes to ensure that your application stands out:

Using Generic Language : One of the biggest mistakes you can make is using generic language in your cover letter. Avoid using cliches and generic phrases that could apply to any job. Instead, tailor your language to the specific receptionist role you're applying for. Use keywords from the job description to demonstrate that you understand the requirements of the position.

Lack of Personalization : Another common mistake is failing to personalize your cover letter for the company and the hiring manager. Address the letter to a specific individual rather than using a generic salutation. Take the time to research the company and include specific details about why you are interested in working for them. Show that you have done your homework and that you are genuinely interested in the role.

Failure to Showcase Relevant Skills and Experiences : Your cover letter should provide specific examples of your skills and experiences that are relevant to the receptionist role. Don't simply restate what is already listed in your resume. Instead, choose a few key accomplishments or experiences that highlight your ability to handle the responsibilities of a receptionist. For example, if you have experience managing a busy front desk, mention how you effectively handled multiple phone lines and greeted visitors with professionalism and courtesy.

Neglecting to Proofread : Finally, one of the most common mistakes is neglecting to proofread your cover letter for grammar and spelling errors. A cover letter with mistakes can leave a negative impression on the hiring manager and diminish your chances of being considered for the position. Take the time to carefully review your cover letter, and consider asking a trusted friend or family member to proofread it as well. Pay attention to details such as punctuation, capitalization, and sentence structure.

By avoiding these common mistakes, you can ensure that your receptionist cover letter is well-written, personalized, and showcases your relevant skills and experiences. Taking the time to craft a strong cover letter can greatly enhance your chances of securing an interview and ultimately, landing the receptionist position you desire.

In conclusion, a well-crafted cover letter can significantly enhance your chances of landing a desirable position in the competitive field of receptionist work. By including relevant skills and experiences, showcasing your enthusiasm for the role, and demonstrating your ability to handle various tasks with professionalism and efficiency, you can set yourself apart from other applicants.

Remember to customize your cover letter for each job application, highlighting the specific skills and qualifications that make you an ideal candidate for that particular role. Avoid common mistakes such as using generic language, focusing too much on your own needs rather than the employer's, or neglecting to proofread for errors.

By following the examples provided and incorporating the key takeaways, you can create a compelling cover letter that grabs the attention of hiring managers and makes a lasting impression. Good luck with your job search!

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Receptionist Cover Letter Example

Get picked for interviews more easily and show recruiters just what you can bring to the job with an optimized Receptionist cover letter. Find out how now with expert examples and professional tips.

Receptionist Cover Letter

Do you feel like you’re a skilled Receptionist but having trouble landing interviews?

Whether you’re an entry-level Receptionist or someone who has plenty of experience , a poorly crafted application will have employers leaving you on hold. 

Don’t worry though, we’ve got the answer. 

Something to give you a major boost during the application process is a cover letter. If you’re wondering, it is proven that writing one is worth it .  

Crafting a cover letter as a Receptionist means more than just listing your previous job duties . It’s about showcasing your specific skills and knowledge that can make you an asset to a specific company in their sector. 

In this guide, we’ll walk you through the essentials of writing a Receptionist cover letter that highlights your unique qualifications. We’ll cover:

• Which certifications and training to showcase depending on the company’s sector
• Software skills to highlight 
• Keywords that will grab a hiring manager’s attention
• Equipment that any Receptionist should list in their letter

To make the process even easier, ensure that your resume is complete. Having all your qualifications in one place will make it simpler to draft your letter. 

Take advantage of our resume builder with AI-intuitive suggestions , to quickly finish or optimize your application.

Once you have your resume, and review the tips below, you’ll be ready to make an attention-grabbing cover letter.

Receptionist Cover Letter Sample

The first step in the process of crafting your letter is to review a sample. An example can give you an idea of what to include and how it should be formatted. 

Also, using our easy-to-use cover letter builder can give you ideas on how to include your information if you get stuck. 

Review the example below to get a preview of how your letter should look.

[Employer’s Name] [Company Name] [Company Address] [City, State, Zip]

Dear [Employer’s Name],

I am excited to apply for the Receptionist role at [Company Name], as advertised on [where you found the job posting]. My background as a Certified Administrative Professional (CAP) with expertise in front desk operations positions me as an ideal candidate to enhance the productivity and customer service excellence at [Company Name].

At [Previous Company], I effectively managed a multi-line phone system and streamlined appointment scheduling using tools like Microsoft Bookings. My technical proficiency extends to Microsoft Office Suite and CRM platforms such as Salesforce, ensuring meticulous management of customer interactions and office tasks.

My hands-on experience with office equipment, including printers, scanners, and security systems, complements my software skills, allowing me to support a seamless operational flow. I am particularly impressed by [Company Name]’s commitment to [something specific about the company or its values] and am eager to contribute to your team’s success.

Thank you for considering my application. I look forward to discussing my fit for the Receptionist position with you.

Warm regards,

[Your Name]

Show Off Your Different Administrative Certifications

For any applicant, certifications can prove your dedication to getting better as an employee and that you have the expertise to do a great job. 

When crafting your cover letter, highlighting these certifications can increase your credibility . Let’s explore some certifications you might include:

• Customer service training : Certifications in customer service show you know how to create a positive visitor experience.
• Technical certifications : Proficiency in specific software is often crucial for a receptionist. Certifications in Microsoft Office Suite, CRM software, or other relevant tools can set you apart.
• Certified Administrative Professional (CAP) : This is a prestigious certification that showcases a high level of administrative expertise.

Incorporating these certifications into your cover letter can be straightforward and impactful. 

Here’s a sample text:

As a Certified Administrative Professional (CAP) with additional certification in advanced customer service techniques, I bring a proven track record of efficient office management and exemplary visitor service. These certifications have equipped me with the skills necessary to enhance the operational flow and client satisfaction at XYZ Company.

Include a Certification for the Company’s Sector

By mentioning industry-specific training, it’s more likely that a hiring manager will feel that you can step in right away and be successful.

You can take a training course or complete a certification in one of these sectors and increase your odds of being hired by a relevant company.

• Healthcare 
• Hospitality 
• Educational Administration

Keywords to Include in Your Receptionist Cover Letter

If you weren’t aware of the following stat, it’s an important one . Up to 99% of Fortune 500 companies use the ATS. 

The ATS, or Applicant Tracking System, scans your application to find relevant keywords to quickly judge if you’re qualified for the next step in the hiring process. 

That means you’ll need the right keywords in your letter to give yourself the best chance of landing an interview .

Here are some you should have in your letter:

• Client relations
• Appointment coordination
• Reception area management
• Visitor screening
• Call handling
• Office supply inventory
• Document preparation
• Meeting room setup
• Information dissemination
• Service-oriented

By using these keywords in your cover letter, it will be more likely to be selected by the ATS . That makes these words essential for both entry-level and experienced applicants.

Software Skills to Mention in Your Cover Letter

Receptionists should be able to use computers to schedule, keep track of clients, and more.

That’s why it’s essential to highlight your software skills. 

Here are some key types of software that receptionists should be familiar with and list in their cover letters:

• Scheduling software : Familiarity with scheduling tools such as Calendly and Microsoft Bookings is essential for coordinating appointments and meetings seamlessly.
• Customer Relationship Management (CRM) Software : Experience with CRM systems like Salesforce, HubSpot, or Zoho CRM is valuable for managing customer information and interactions effectively.
• Database management : Skills in database software are essential for accurately entering, searching, and updating records, ensuring data integrity and accessibility.

In your cover letter, you might write:

In my previous role, I leveraged my expertise in Microsoft Office Suite and CRM software to enhance our office’s productivity. My ability to efficiently manage our client database and coordinate schedules across multiple platforms like Outlook and Calendly was instrumental in improving our team’s communication and daily operations.

Listing these in your letter is especially useful if you’re changing careers and want to add some transferable skills .

If you’re an entry-level applicant, mentioning your software skills will be a huge boost.

Highlight Your Knowledge of Receptionist Equipment

Apart from software, a hiring manager will want to know that you don’t need any practice with typical office equipment.

Demonstrating your hands-on knowledge of the physical tools in an office setting can enhance your appeal to potential employers . 

Here are some equipment you should discuss your experience with:

• Multi-line phone systems
• Office security systems
• Point of Sale (POS) systems
• Postage meters
• Printers and copiers
• Fax machines

Take a look at how you can add this information to your letter:

My familiarity with advanced multi-line phone systems and office equipment, ranging from modern printers and scanners to efficient postage meter operation, has been pivotal in maintaining the smooth operation of my previous workplaces. I am also well-versed in the use of office security systems, ensuring a secure and welcoming environment for both staff and visitors.

Writing a cover letter isn’t always the most interesting part of the hiring process, but it can show a hiring manager that you’re motivated and ready to improve the company.

You’ll be able to show off your Receptionist qualifications if you remember to:

• Mention relevant administrative certifications like CAP or sector-specific training
• Include keywords related to receptionist duties
• Discuss your familiarity with essential software and office equipment

It’s also essential to know exactly how to write a letter by keeping it concise, and easy to read . If you follow this advice, you’ll be landing an interview in no time.

Trouble getting your Cover Letter started?

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Receptionist Cover Letter [3 Samples & Tips]

A receptionist cover letter is a 1-page document that introduces you to the hiring managers and persuades them to read your attached resume. It particularly addresses the needs of the prospective employer.

In your cover letter, you should mention why you want to work for the prospective company and what you have to offer in terms of skills, experience, and knowledge.

A cover letter for a receptionist position contains information about the applicant’s skills in managing the reception area, performing basic office administration tasks, and providing ongoing support to the staff.

How to Write a Professional Cover Letter for a Receptionist Position?

The following 8 tips will be useful to write a good cover letter:

• Include your current contact details such as an address, email, and contact number.
• Address your letter directly to the hiring manager by mentioning their name.
• Open the letter by mentioning the position title and your enthusiasm to work for a specific company.
• In the body of the receptionist cover letter, highlight your skills as a receptionist , relevant experiences, and receptionist accomplishments .
• Make a clear and concise single-page document.
• Use a plain font of 10-12 size.
• Proofread thrice for spelling or grammatical mistakes.
• Write a new cover letter for every employer because a tailored cover letter persuades the hiring manager to take a look at the attached resume.

Here are 3 excellent cover letter samples based on years of experience to guide you further.

Receptionist Cover Letter Sample 1 Experience: 15 Years

Elizabeth Jones 92 West Street San Diego, CA 90783 (000) 001-2588 [Email]

January 7, 2023

Mr. John Smith Hospital Administrator Apria Healthcare 325 Some South Street San Diego, CA 65217

Dear Mr. Smith:

As a top-performing receptionist with a 15-plus-year verifiable track record in managing busy front desks, I am eager to contribute to Apria Healthcare. Owing to my skills in providing exemplary customer service and performing secretarial tasks, I will be able to meet and exceed your expectations.

Through my hands-on experiences, I developed exceptional expertise in performing all kinds of reception tasks such as:

• Greeting and directing visitors, providing them with relevant information
• Answering telephone calls and walk-in inquiries
• Scheduling appointments
• Maintaining calendars
• Making travel arrangments
• Maintaining office records

Besides the competencies mentioned above, I offer excellent customer service, PABX management, and cash-handling skills. My previous employers recognized my ability to perform data entry and general record-keeping duties in a timely and accurate manner. The attached resume details my talents and qualifications as a receptionist.

I believe that my potential will help me excel as a Receptionist for Apria Healthcare and would welcome the chance to meet with you to discuss this in detail. I will contact your office next week to see whether you need additional information.

Thank you for your time and consideration, and I look forward to meeting with you in the near future.

Elizabeth Jones (000) 001-2588 Attachment: resume

Receptionist Cover Letter Sample 2 Experience: 10+ Years

Alexandra Kevin 340 Some Lane Green Field, WI 53221 (000) 524-5487 [Email]

Mr. Jake Stuart HR Manager Intermountain Healthcare 604 Jaguar Ave Green Field, WI 53221

Dear Mr. Stuart:

This letter is a strong expression of interest in the Receptionist position at Intermountain Healthcare, as advertised on indeed.com. My 10+ years of experience as a receptionist, coupled with exceptional customer service and communication skills, make me a great contender.

Some of my professional strengths which directly relate to your needs include:

• Greeting walk-in customers and guiding them according to their needs
• Calendar and correspondence handling
• Appointments scheduling
• Taking and forwarding incoming calls
• Bills generation and payments processing
• Managing clerical tasks and electronic database systems efficiently while adhering to the client’s privacy and confidentiality laws

The attached resume further highlights my qualifications and achievements. I would appreciate the opportunity to meet with you to discuss my abilities and your specific requirements in detail.

Thank you in advance for your consideration, and I look forward to hearing from you soon.

Alexandra Kevin (008) 214-4145

Attachment: Resume

Receptionist Cover Letter Sample 3 Experience: 5+ Years

Jennifer Bright 701 Claiborne Street Danville, VA 36281 (000) 625-2356 jennifer @ email . com

Mr. Oliver Mater Manager HR Trinity Group 123 Shore Drive Danville, VA 13242

Dear Mr. Mater:

With my passion to bring perfection to the front desk and administrative work, I offer my services as a Receptionist for Trinity Group. As a highly motivated and punctual individual with an exceptional 5+ years’ track record, I am eager to contribute to your ongoing success.

As can be seen on the attached resume, I am proficient in managing day-to-day administrative and front-desk work.  Specifically, I am very talented in:

• Handling multi-line telephone exchanges and routing phone calls to appropriate individuals.
• Greeting visitors in a very polite and friendly manner.
• Handling the visitor entry and security processes.
• Writing, sending, and receiving correspondence and emails.
• Working efficiently with co-workers to maintain a healthy team environment.
• Utilizing Microsoft Word, Outlook, and Excel to perform clerical and reception tasks.

Furthermore, I possess effective team-building skills and a high level of accuracy, which is the prime reason for my success as a receptionist. My employers commend my ability to work efficiently with customers and coworkers.

The attached resume details my relevant experience, accomplishments, and skills. I will call you after a few days to set up an interview date and will be available at (000) 625-2356 if you need more information.

Thank you for your time and consideration.

Jennifer Bright

Enc. Resume

What to Include in the Cover Letter for Receptionist Job?

The following information should be included in a receptionist’s cover letter in order to make it attractive.

• A friendly and fun personality of the applicant
• Good communication and interpersonal skills
• Ability to handle the multi-line phone system
• Customer service insight
• Ability to work collaboratively while working under pressure
• Microsoft Office and front desk applications

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• 2 Veterinary Receptionist Cover Letter Samples

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Receptionist Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an receptionist cover letter, cover letter header, cover letter header examples for receptionist, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for receptionist, best cover letter greetings:, cover letter introduction, cover letter intro examples for receptionist, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for receptionist, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for receptionist, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for receptionist.

You should start your Receptionist cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and express your interest in the receptionist position. Mention where you found the job posting and why you're interested in the role. For example, "I was excited to see your job posting for a Receptionist on your company website. With my 3 years of experience in customer service and administrative tasks, I am confident I can contribute positively to your team." This introduction is professional, direct, and shows your enthusiasm for the role.

The best way for Receptionists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the position, and inviting the employer to take the next step. For example, "I am excited about the possibility of bringing my unique skills and experience to your team and am confident that I would make a valuable addition to your company. I look forward to the opportunity to discuss my application further. Thank you for considering my application." This ending is effective as it shows eagerness, confidence, and professionalism. It also encourages the employer to move forward with the hiring process. Remember to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name.

Receptionists should include several key elements in their cover letter. 1. Contact Information: At the top of the cover letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the receptionist position. This could include customer service skills, organizational skills, proficiency in specific software, or experience handling administrative tasks. 5. Achievements: If you have any achievements or accomplishments from previous roles that are relevant, include them. This could be something like improving a filing system or implementing a new process that increased efficiency. 6. Personal Qualities: Receptionists are often the first point of contact in an organization, so it's important to highlight qualities like friendliness, professionalism, and excellent communication skills. 7. Knowledge about the Company: Show that you've done your research and understand what the company does. This shows your interest in the role and the company. 8. Closing: In your closing paragraph, express your enthusiasm for the role and the opportunity to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best Regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show the hiring manager why you're the best fit for the role.

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3 Receptionist Cover Letter Examples Created for 2024 

• Receptionist Cover Letter
• Medical Receptionist Cover Letter
• Receptionist No Experience Cover Letter
• Write Your Receptionist Cover Letter

You greet customers in person and over the phone, making them feel welcome and giving them the directions they need. You also take the initiative to answer their questions as needed, alongside informing company personnel that their guest has arrived.

But how do you create a cover letter that packs all those carefully-juggled tasks? What aspects should you prioritize, and what do recruiters want to know about you that they haven’t already read in your receptionist resume ?

Don’t sweat it. We’re here to help with our three receptionist cover letter examples to get you started! Follow our additional tips and hints , or take advantage of our free cover letter generator , and you’ll be on the path to success in no time.

Receptionist Cover Letter Example

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Copy this text for your receptionist cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

October 01, 2023

Emily Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johsnon:

As a receptionist, I am committed to providing stellar services to every visitor, a quality I have observed is paramount at Warner Bros. Entertainment—a place where dreams are brought to reality and narratives are masterfully crafted. Proficient in customer service, phone system operation, and more, I can refine administrative processes and collaborate effectively with various departments to enhance guest experiences at your organization.

My phone system operation skills were instrumental at Dynamic Productions, a bustling hub that handled upwards of 93 calls daily. I rose to the occasion, ensuring every caller swiftly connected with the correct department. My knack for driving efficiency saw 98.7% of all calls answered within the first three rings—a testament to my meticulous approach.

Moving on to my tenure at Event Eleven, I mastered balancing our office schedule and various events using Microsoft Outlook. From coordinating appointments and managing meetings to handling room bookings for more than 44 weekly events, I streamlined it all. Moreover, integrating Outlook with our contact management system led to a robust 12% surge in organizational accuracy, carving out precious time for more focused work.

My tenure at NLSLA revolved around adept document management, wherein I digitized and neatly organized over 8,367 legal files using M-Files to ensure seamless access across the enterprise. My intuitive categorization and tagging structure plunged the file retrieval time by 23%, sparking a significant uptick in productivity and operational efficiency.

Equipped with extensive experience in communication, organization, and problem-solving, I look forward to utilizing these skills to contribute to Warner Bros. Entertainment’s continued success. I aim to create a professional and welcoming environment for guests, collaborators, and employees. I am eager to discuss how my expertise in phone system operation, Microsoft Outlook, and document management can add value to your team. Thank you.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Demonstrating specialized industry knowledge (cue document management, word processors, and phone system operation), using numbers for the recruiter to visualize your potential. That shows you understand the industry and company’s needs, suggesting smoother onboarding.

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Medical Receptionist Cover Letter Example

Copy this text for your medical receptionist cover letter!

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Benjamin Martinez Northwestern Memorial Hospital 123 Fictional Lane Chicago, IL 60601

Dear Mr. Martinez,

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

As a front desk associate at Advocate Trinity Hospital, I handled over 97 patient interactions weekly, using Athenahealth for appointment scheduling, billing, and medical records management. My attention to detail and strong work ethic allowed me to maintain a patient satisfaction rate of 91%, significantly contributing to the clinic’s thriving reputation.

At Saints Mary and Elizabeth Medical Center, my hands-on role in validating and updating nearly 400 patient records spiked the accuracy by 9%, positively impacting the revenue cycle. In addition, we saw claim denials decrease by 18%, thanks to my proactive approach to discrepancies in the coding system.

At Kindred Hospital Chicago, I channeled Meditech for optimal electronic health records management. My pioneering categorization approach catalyzed document retrieval, driving up the speed by a significant 27%.

I look forward to discussing further my qualifications and the potential value I bring to Northwestern Memorial Hospital. Thank you.

Alejandro Santos

• Capitalize on real-world applications of skills and accomplishments to show the employer why you’re the best fit for the position. Relevant proficiencies include problem-solving, basic medicinal knowledge, communication, multi-tasking, medical coding, and health administration tools (like Athenahealth and Meditech).

Receptionist No Experience Cover Letter Example

Copy this text for your receptionist no experience cover letter!

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

Savannah Williams Hilton Hotels & Resorts 123 Fictional Lane Phoenix, AZ 85001

Dear Ms. Williams:

I knew I had to apply for the front desk associate position at Hilton Hotels & Resorts when I read about your mission for excellent hospitality. The testimonials from guests revealed the distinct attention to detail and personalized service that Hilton prides itself on. Further drawn to your commitment to creating a welcoming environment for guests from various backgrounds, I am eager to contribute as your front desk associate.

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. These guest centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

I also developed competence in guest profile management during my tenure at Kimpton Hotel Palomar Phoenix. By maintaining comprehensive and up-to-date guest profiles, I created personalized experiences for key guests, increasing guest satisfaction scores by 26%.

A brief stint at Baymont by Wyndham Phoenix further refined my emergency response skills. Confronting critical situations head-on, I kept a cool head, resolving issues swiftly and effectively. This approach led to a noteworthy 22% improvement in our emergency resolution rate, making guests feel safe and cared for during their stay.

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry. I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

• From there, weave in a compelling narrative of transferable skills like emergency response and ResNexus, paired with tangible results. Your awareness of the role and readiness to embrace the challenge should be evident.

Related cover letter examples

• Receptionist resume
• Research assistant
• Entry Level
• Executive assistant

How to Write Your Tidiest Receptionist Cover Letter

The receptionist role is a broad one! You could work for a low-key small business, or you might work at a big, bustling corporation. Either way, your cover letter should match the company culture wherever you apply.

Carefully read the job description , and also pull up the organization’s website. Look for keywords like “WPM” or “friendly atmosphere” that clue you into the company’s values and focal points. Then, reflect these in your cover letter to show your alignment with the job!

Writing your greeting and intro:

You might say “sir” or “madam” when you greet someone at the door, but that’s not how you should open your receptionist cover letter! Instead, do some research to find who you’re writing to. Address them by name to show that you care, and they’re more likely to care about your application.

Your opening paragraph should then concisely outline why you want to work for that particular company—and why they want that, too! Strengthen your introduction by connecting with company values and tossing in a couple of relevant, qualifying skills.

Word your opener to leave a good hook near the end of the paragraph, too. If you state a few traits that align with what the job description calls for and then mention that you have more to offer, your reader will want to know more!

Just don’t write an opener like the following that feels sloppy and incomplete, like a half-baked text message!

Oh dear . . .

Hey, I really like your company and it seems really cool. I’m like super chill with people I meet so I definitely should be on your team.

Instead, look at how addressing the recipient and company by name becomes the perfect springboard for a few skills that align with the company values:

Much nicer!

Northwestern Memorial Hospital’s commitment to excellence and innovation in patient care has created a healthcare environment that is patient-centered, efficient, and state-of-the-art. I am eager to serve as a medical receptionist at your esteemed institution, enhancing patient experiences by combining exceptional customer service with my expertise in healthcare administration.

Writing your cover letter body

Now, on to the part that sometimes seems overwhelming (but doesn’t need to!) . . . Your body paragraphs. Each paragraph should focus on one accomplishment from your experiences that relate to the receptionist role, for clarity’s sake.

Include that time you caught an instance of double-booking on the company calendar and made a phone call that saved company dollars. Or mention that time you provided an exceptional customer greeting as always—only to find out later that you’d given an important company official a shining impression of your office!

And remember to tailor these paragraphs to the job description . What does this particular job role value? Efficiency and formality? Warmth and friendliness? Switch out some details in your body paragraphs to ensure you’re responding to what the company wants.

Now here’s a great body paragraph:

While at Hyatt Regency, I became adept at meeting the unique needs of a diverse clientele, including many non-English speaking guests. Harnessing the power of ResNexus, I managed an average of 83 weekly bookings, transforming the reservation experience into an inclusive and engaging process. The guest-centric strategies led to a remarkable 34% increase in the speed of service and boosted room occupancy by a significant 29%.

Closing and signing off your cover letter with a professional flair

You wouldn’t hang up on a customer, vendor, or patient! So don’t write a cover letter with a messy closer and signoff, either. This is your chance to show recruiters that you have that professionalism and eye for detail that make you such a great receptionist.

Reconnect with the company by citing some of their values or keywords of choice that you found in the job description . Reiterate a couple of fresh traits you have that align you with their mission statement.

And don’t forget a call to action! Invite them to contact you further with any additional questions, just as you would behind the desk before ending a phone call or email. Thank them for their time, too (either in the closing paragraph or as your formal signoff). Sign with your full, real name.

Just don’t leave the reader feeling unimpressed with an informal, low-effort closer like this one:

It’s cool you read my letter and learned all the stuff I can do. Can’t wait to start at your company so hit me up.

Um . . . Not sure what that was about, but try a closer like this instead, which reinforces key values and invites further contact with enthusiasm and a strong closer:

Yay! We fixed it!

Hospitality is perfectly embodied by providing top-tier, personalized service to every guest. Hilton Hotels & Resorts’ commitment to this principle shines brightly in the industry: I admire and share your dedication to the highest standards of service delivery, irrespective of the guest’s profile. Looking forward to discussing how we can continue enhancing this commitment together at Hilton Hotels & Resorts. Thank you for considering my application.

Great question! Check the job description for buzzwords like “bright, friendly attitude” and phrases that demonstrate company values like “giving every guest a second home” . . . Then, find ways to work these little details into your cover letter and switch them out to customize for each job!

Include them if you have them! Additional certifications or previous employee awards, professional letters of recommendation, and anything else you want to include with your basic application and resume. Just write “Enclosures:” and list whatever you decide to include.

Really comb that job description . Was it signed or posted by anyone in particular that you can look up? Check the company site for a staff or team page if that doesn’t work. And you can always look the organization up on social media like LinkedIn and Facebook!

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Receptionist Cover Letter Advice From HR Pros

Compared to the nuances of writing modern resumes , the art of developing convincing cover letters revolves around precision. The cover letter for a receptionist job , therefore, requires refinement, otherwise hiring managers would throw it aside.

This article presents some of the suggestions made by HR experts for compelling cover letters for receptionist jobs. Each of the subsequent sections corresponds to the 5 sections that you will have to develop in your cover letter.

The Header of the Cover Letter

The main goal of the header is to identify you to the hiring manager. The recruiter looks at the header expecting to find and know your name and contact information.

The header section in the cover letter is a lot like the Name and Contact Information section in modern resumes. The only difference is that the header section is simpler to construct and often center-aligned. Consequently, it stands out in the cover letter, so hiring managers generally see it before anything else. Not to mention that it also comes at the very top of your cover letter.

Drafting the header section of your receptionist cover letter should be easy. Everything you need to present in this section is listed subsequently:

• A line containing your full name as represented on your valid ID card.
• In addition to the names (after a comma), state your relevant educational and professional certifications, in abbreviated titles. Here is where you can include receptionist-specific certifications such as NCMOA (Nationally Certified Medical Office Assistant), CMAA (Certified Medical Administrative Assistant), and MOS (Microsoft Office Specialist Master Certification) for a receptionist in the health sector.
• A line containing your city and state of residence.
• A line containing the date you are submitting or expecting to submit the cover letter (and resume).

The Cover Letter Greeting

The cover letter greeting comes immediately after the header, containing your name and contact/address information. This section is where hiring managers begin to sift through job applications. If the greeting on a cover letter is less than satisfactory, the letter might be thrown aside.

To write a compelling cover letter greeting for your receptionist job, there are several things you need to note. First, cover letters are a lot like formal letters, and there is no room for invention in the salutation section.

Here are 2 suggestions for the best cover letter greetings for your receptionist job:

• Use the name of the hiring manager. This is the most straightforward and impactful salutation. One, it appeals to hiring managers because it is direct. Secondly, it tells them that you researched the advertised position before applying for it. Both of these points win you bonuses with HR.
• If there is no way to know the name of the hiring manager, use ‘Dear Hiring Manager’ instead. This is the more general and common salutation in cover letters. It is also very effective and carries an objective, professional tone.

Do not use any salutations outside these 2. Some applicants are known to address hiring managers in more familiar fashions like ‘Dearest Hiring Manager’ or even ‘Dear Fellow Receptionist.’ Using these greetings will only lower your chances at the job.

The Cover Letter Introduction

In traditional job application letters, a line of purpose comes immediately after the greeting. This is not the case with cover letters. The introduction section, which is usually a paragraph, comes after the salutation. The paragraph serves a similar purpose as the summary section of resumes. A convincing cover letter introduction does not only tell the hiring manager who you are but also sums up what is in the rest of the cover letter.

Your focus here should be on what you are ‘selling’ to the hiring manager. These include your skills, industry accreditations, education, years of experience, details of past employment and achievements.

Here's a general outline of the information hiring recruiters expect to see in the introduction of your receptionist cover letter:

• A line containing your full name, age, years of experience, as well as industry accreditations. Hiring managers expect you to present this information in a single, concise sentence.
• Relevant skills that would help you assist the hiring company in the capacity it requires. You should include both soft and hard skills.
• A line containing the names of some of the places you worked (or where you are currently working). The purpose of this sentence is to draw similarities between the requirements of the advertised receptionist position and your career profile.
• A line or 2 containing some of the obligations of the past receptionist engagements. Once again, you should only focus on the responsibilities that align with the advertised job description.
• 2 or 3 lines containing the most relevant and noteworthy achievements recognized by your supervisors during your previous roles.

The typical cover letter introduction does not exceed 7 precise and focused sentences. Don't dilly-dally; go straight to the point.

Middle Paragraphs of the Cover Letter

Hiring managers scrutinize the middle paragraphs of cover letters to find information about an applicant’s abilities, experience, and accomplishments. This section is made up of 2 to 3 paragraphs which take up around 70 to 75 percent of the application letter.

This section is where you outline why you should be given the gig. You may decide to focus on your skills in the first paragraph, work history in the second, and related achievements in the last paragraph. Keep each paragraph under 5 sentences to give your personal statement a compact look.

There is no established framework to follow. The important thing is to tell the recruiter what they need in order to make an informed assessment of your suitability.

The following tips will help you craft a compelling middle section for your cover letter:

• Summarize the job description in a sentence. This is to show the hiring manager that you are aware of the requirements of the advertised job.
• Make a list of your skills and certifications (academic and professional). The point of this is to show the hiring manager that you meet the requirements you cited in the first sentence.
• Go into a bit more detail about past engagements as a receptionist. Where did you work and what did you do there? This helps you provide evidence of the value and relevance of your skills and certifications.
• Use bullet points to list some of your accomplishments in your past (or current) positions.

Conclusion and Closing

This is the final section in a modern cover letter. Done well, this section will reinforce the impression your cover letter has made on the hiring manager.

To close, you can tell the hiring manager that you are qualified for this role based on your skills, past engagements, and achievements. This is also where you thank them for the opportunity, ask them to reach out to you for more explanation if required, and include contact information.

A good conclusion and closing should exhibit the same optimism and courtesy you're expected to show as a frontdesk specialist. Try to charm without being pretentious. Courteously express belief they will contact you and thank them for their consideration.

Some Notes on Formatting and Layout

As a bonus, cover letters have a greater compelling effect when they are formatted properly. The following suggestions should help you with that:

• Use special paper for your cover letter if you are turning in a physical copy to the hiring manager/company.
• Use the same font style throughout the cover letter, with single-line spacing and space after paragraphs. You may increase or decrease the font size for bulleted lists.
• Use left-aligned or justified style.
• Keep everything in the cover letter to one page.

Overall, the best cover letter for a receptionist job contains the most relevant information. So, as long as you focus on the job requirements as you present your qualifications, you are more likely to land the job.

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Receptionist Cover Letter Example

Kick-start your career and find inspiration for your new cover letter with our free, carefully composed Receptionist cover letter example. Make a copy of this cover letter example free of charge or edit it directly using our intuitive cover letter maker.

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Receptionist Cover Letter Example (Full Text Version)

Robert gostomski.

Dear Hiring Managers,

I am writing to express my strong interest in the Receptionist position at Harter Group, Inc. in Boca Raton, FL. My extensive office administration experience and skill set align well with the qualifications outlined in the job posting on LinkedIn.com. I am confident that my background makes me a valuable asset to your team and organization.

Previously, I worked as a Receptionist at Huron Law Group, Inc. for two years. In this role, I successfully managed a variety of administrative tasks including answering phones, organizing the office calendar, scheduling appointments, greeting clients, arranging travel, and overseeing office supplies. I consistently completed projects on time and was recognized with the Employee of the Month Award for my dedication to meeting and exceeding business objectives.

I hold a degree in Business Administration with a concentration in Marketing from Ball State University, where I graduated in the top 10% of my class with a GPA of 3.98. Additionally, I am a native Polish speaker with proficiency in English and basic knowledge of French. I am adept at using industry software such as Bitrix24, LibreOffice, Slack, and Trello, and possess strong organizational skills, professionalism, work ethic, and the ability to excel both independently and as part of a team.

I have attached my resume for your review. Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experience align with the needs of Harter Group, Inc.

Sincerely, Robert Gostomski

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Example Cover Letter for Receptionist

In this post, receptionist cover letter example.

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Get noticed and hired using this receptionist cover letter example. Learn what you need to know to make your cover letter stand out from the crowd.

When you start writing your cover letter for a receptionist job, you need to consider the key skills and qualities sought after by hiring managers.

For a career as a receptionist, highly valued skills consist of Excel knowledge, strong communication skills, and organisational skills. It is crucial to emphasise these particular attributes as well as any relevant work experience or unique accomplishments or qualifications that you possess. You must relate all your relevant skillset and qualifications to the job posting to highlight your fit for the role and increase your chances of receiving a job interview.

Below is a cover letter template, for a receptionist position. It could easily be applied to similar roles such as administrative support, front office staff, medical receptionist, office assistant, and many more.

Receptionist Cover Letter Template

This template is created for receptionist roles. All you need to do is input your own information!

Once you’ve downloaded and edited your cover letter, make sure to save it with a new name (try: <Your name> Cover Letter — <Position you’re applying for>). Then, export the document as a PDF and you’re ready to submit it.

[Today’s Date]

[Your full name] [Your phone number] [Your email] [Your address, city, state, postcode] [Your LinkedIn]

[Hiring Manager’s Name] [Company Address, City, State] [Phone number] [Email address]

Dear [Hiring Manager],

RE: <insert role title> position

I am writing to you in response to your company’s XXXX job posting. I am delighted to apply for such a position, as I already possess many years of experience in a variety of administrative roles. I am confident that I possess the desired skill set and the necessary qualifications to be a perfect fit for this role.

I am a highly motivated and friendly person, and I have been trained to deliver within high-pressure headlines consistently. I have overseen the internal and external office communication and facilitation of meetings. I also maintain a strong communication skillset as I regularly follow up with clients in an approachable manner, and I am familiar with many receptionists’ organisational software and phone systems used.

I am a highly motivated person that is always using critical thinking and problem solving to help other team members in the office. I have long been an enthusiast of your firm, so I would love the opportunity to come and work for you.

I would like to discuss your XXXX position in detail and would be happy to come in for an interview at any time that’s convenient for you. Thank you for your time and consideration. I look forward to hearing back from you.

Yours sincerely,

[Your Name]

Note: Be sure to include all relevant contact information and personal data for the recruiter/hiring manager.

A perfect cover letter for an administrative job will highlight all your relevant skills and qualifications tailored to your administrative position. These cover letter tips should make your job application stand out from the crowd. Be sure that your administrative resume and cover letter match to ensure transparency in your job application.

The job search can be hard to navigate, and templates can help you get started. It is imperative, however, that if you do use cover letter or resume templates, to modify it still to ensure it differentiates between another administrative cover letter samples.

Cover Letters: A Comprehensive Guide [With Templates and Examples]

Learn how to create a polished, professional and personal cover letter that will grab the hiring manager’s attention for all the right reasons.

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Receptionist Cover Letter Free Example

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Download this receptionist cover letter sample for free in Word

This receptionist cover letter sample is free to download in Word format. Get it now and customize it according to your style and preference. Change the font style, size, or color to match your personality. Get one step closer to securing your dream job!

• File format:  Word (Microsoft)
• File size:  80 KB
• Ready-to-use:  fast, easy, and free

Being a receptionist in any company or organization means you need a bunch of skills to handle all sorts of tasks. However, merely possessing these capabilities doesn’t guarantee landing your desired receptionist position.

To actually seal the deal, you’ve got to convince the recruiters that you’re the one they are looking for. Your receptionist cover letter is a golden ticket for just that. Basically, it’s your chance to grab the hiring manager’s attention and show them why you’re the ideal candidate for the job.

For this, you must make your cover letter really convincing by adding relevant qualifications, skills, and achievements . While there are several other guidelines that you must follow as well. Feeling a bit lost on how to do this? No worries, we’ve got your back.

In this post, we’re going to share 6 super effective tips to help you create a cover letter that’ll make you stand out and land that receptionist job you’ve been eyeing. So, without further ado, let’s unlock these secrets!

Receptionist Cover Letter Example

Full Name Address Phone Number Email Address

Hiring Manager’s Full Name Job Title Company Name Company Address

To: Hiring Manager Full Name, Date

Dear Mr./Ms./Mx. Hiring Manager Last Name,

I am writing to express my keen interest in the receptionist position available at ABC firm, as advertised on the XYZ website. With a keen eye for detail and 5 years of extensive experience in pipelining leads, I am confident in my ability to contribute effectively to your team.

In my previous role, I effectively managed front desk operations, handling a significant volume of calls with a warm and professional demeanor. This experience has finely tuned my communication skills, both in face-to-face interactions and over the phone.

A notable achievement during my tenure at OPQ Company was the successful implementation of a digital scheduling system. This initiative streamlined appointment bookings and reduced scheduling conflicts by 30%, showcasing my technical proficiency and dedication to operational efficiency.

My soft skills, including problem-solving, empathy, and a friendly attitude, have played a crucial role in fostering positive interactions with clients and colleagues. Furthermore, my expertise extends to proficient use of the Microsoft Office Suite and various digital scheduling platforms.

As a skilled individual, I am excited about the opportunity to contribute to the success of ABC firm as a receptionist with an aim to provide excellent front desk support. I look forward to the possibility of discussing how my qualifications and experiences align with the needs of your organization.

Thank you for considering my application. Please feel free to reach me at your convenience via email at (your email address) or by phone at (your contact number) for scheduling an interview.

Sincerely, Leah Richards

Creating a Receptionist Cover Letter

Ever wondered how to craft a receptionist cover letter that not only speaks volumes about your capabilities but also leaves recruiters genuinely captivated? Well, wonder no more. Here are 6 effective tips to ensure your cover letter leaves a lasting impression on the hiring manager, increasing your chances of securing an interview:

1. Research about the firm you are applying to

Before you start writing your receptionist cover letter , find details about the firm you will be working for. However, this research should not be limited only to the name of the organization or company. Instead, you must run background checks regarding:

• The company’s mission and values: To tailor your cover letter to the company’s objectives, start by evaluating its missions and values. Once you’ve done your homework, you’ll be well-equipped to align your cover letter with the organization’s goals effortlessly.
• Recent projects or achievements: Familiarize yourself with the company’s recent successes or notable projects to demonstrate your awareness and enthusiasm.

This in-depth research will make you appear as a responsible candidate who has done extensive study before applying for the job.

2. Capture attention from the beginning of your receptionist cover letter

The administrative job market is fiercely competitive, leaving recruiters with minimal time to go through every receptionist cover letter flooding their inboxes. Thus, standing out among thousands of candidates necessitates the creation of a cover letter that grabs the reader’s attention right from the beginning.

Avoid the generic “To whom it may concern” salutation, as it tends to put off the hiring managers. Instead, opt for a more personalized approach by addressing them by their name. This small yet significant detail adds a touch of professionalism to your cover letter.

For the introductory paragraph, consider starting with a brief story that reflects your understanding of the administrative field. This narrative should serve as a backdrop to your passion for the receptionist position, setting a positive tone for the rest of the letter.

3. Highlight your past experiences by providing relevant examples

Your past experiences serve as the basis for convincing the recruiter of your suitability for the applied position. To make your achievements, as well as past projects, appear more manageable, you can:

• Share concrete examples of how your previous roles have equipped you with the skills crucial for the receptionist role.
• Emphasize achievements that align exactly with the specific needs of the prospective employer.
• Use numbers to provide a tangible measure of your contributions, making your experiences more impactful.

Adding quantifiable achievements in your receptionist cover letter further strengthens the chances of landing your desired job. For example, you can mention, “While working for the XYZ firm, I implemented a new filing system that reduced the retrieval time of data by 20%, which improved the team’s efficiency.”

Receptionist Resume Sample

4. Incorporate job-specific keywords throughout the receptionist cover letter

In this tech-savvy world, most firms rely on an automated applicant tracking system (ATS) to evaluate the resumes and cover letters they receive. The software scans all the applications for particular keywords to determine their eligibility for the given role.

To navigate this automated screening successfully, it’s crucial to tailor your cover letter using specific keywords that the ATS is programmed to identify. For this, you should:

• Analyze the job description : Thoroughly review the job description and identify the necessary qualifications or certifications required for the position.
• Use strategic keyword integration : Seamlessly incorporate identified keywords from the job post into your cover letter. Additionally, ensure that these keywords naturally fit within the context of your receptionist cover letter.
• Look for the skills managers desire : Use a separate paragraph to highlight key receptionist skills mentioned in the job description, such as communication capabilities and multitasking.

By doing so, you won’t only have your cover letter for receptionist approved by the ATS but also convince the recruiters to consider you a suitable candidate for the position.

5. Explain the soft and hard skills required for a receptionist role

The role of a receptionist requires a critical combination of both soft and hard skills , contributing to their effectiveness in managing front desk responsibilities. Not sure which receptionist skills to incorporate into your cover letter? Here’s a list of important soft skills essential to serve this role successfully:

• Verbal and written communication skills
• Careful attention to detail
• Efficient time management skills
• Ability to work under extreme pressure

In addition to these soft skills, your receptionist cover letter should also showcase a set of your technical capabilities. Highlight your proficiency in operating office equipment, familiarity with Microsoft Office and Google Drive, and expertise in Customer Relationship Management (CRM) software.

6. End your receptionist cover letter with a confident CTA

When wrapping up your receptionist cover letter , craft a compelling CTA that encourages recruiters to take the next step in the application process. A persuasive pattern to follow is given below:

• Express your enthusiasm for the role : State your excitement for the opportunity and convey your eagerness to contribute to the team’s success.
• Show eagerness to connect : Politely demonstrate your hope for an interview to discuss how your skills align with the company’s needs. Also, provide your contact details to make it easier for the recruiters to reach you.
• Convey gratitude : Express sincere gratitude towards the receptionist recruiter for considering your application.

This refined approach not only enhances the flow of your cover letter but also ensures a professional closing, eventually leaving a positive and lasting impression on hiring managers.

Receptionist Cover Letter FAQs

Do i need to include references in my receptionist cover letter.

You don’t need to include references in your receptionist cover letter, as it might consume valuable space that can be better utilized to showcase your skills and achievements. However, feel free to provide references on a separate document when requested by the recruiters.

Is there a specific format I should follow for my receptionist cover letter?

No, there isn’t a specific format you must follow for your receptionist cover letter. However, a well-structured one typically includes the following components:

• Professional salutation
• Attention-grabbing opening paragraph
• Strategic incorporation of relevant qualifications and achievements
• Soft and hard skills section

How do I download this free receptionist cover letter?

To access and download this free receptionist cover letter , follow these simple steps:

• Navigate to the top right corner of the page.
• Find the download dialogue box and choose the Word format compatible with your device.
• Click on the Download button.
• Start editing right away this sample.

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