how to format cover letter

How to Format a Cover Letter That’ll Get You an Interview

Do you ever feel like your resume couldn’t possibly tell the whole story of who you are and why a company should hire you? That’s because it doesn’t. But a strong, well-written, and correctly formatted cover letter helps fill in some of the gaps.

“Cover letters are worth the time ,” says Muse coach Jennifer Smith. “They provide an opportunity to expand on key points from your resume, show off your personality, and solidify your interest.” Perhaps most importantly, “They show an employer you put the time and energy into applying.” And—luckily—they don’t need to be difficult to write.

Most cover letters have a similar format that make them much easier to write than you might think. And we’ve laid it out exactly—so you can get that application in already.

Read More: Cover Letters Are Hard to Write—But These Templates Make It a Breeze

How to format and organize your cover letter content

Here’s the format most hiring professionals that read your cover letter will be looking for:

Your heading goes at the top of the page and contains your contact info as well as some other basics that a hiring manager or recruiter might use to learn more about you once they’ve read your cover letter.

So this means:

• Phone number
• LinkedIn profile link (if you have one)
• Pronouns (if you’re comfortable including them)
• Personal website or portfolio link (optional)
• Relevant and professional social media profiles (optional)

Nowadays it’s very uncommon, but if you’re asked to mail a paper cover letter, you would also include in your heading the company’s information:

• Hiring manager’s name (or whomever the letter is addressed to)
• Company name
• Company street address
• Company city, state, zip code

But you’d be more likely to send your cover letter in the body of an email than by snail mail if you’re not applying through an online system. In this case, your heading info would go after your name at the end.

Start your salutation with “Hello,” “Dear,” or “Hi” for more casual companies.

Then, you’ll usually address your cover letter to the hiring manager. Alternatively, Muse coach Leto Papadopoulos recommends job seekers “open the letter with ‘Dear Hiring Team’ because even if you can uncover the name of the hiring manager, they are usually not the first to read the cover letter,” she says, and “I like to acknowledge the recruiting team!”

You can also address your cover letter to the team you’d be joining or “[Position] Hiring Manager.” But you should never start your cover letter with “ To Whom It May Concern .”

Read More: The 3 Rules of Addressing Your Cover Letter

Your introduction should be one paragraph long, include the name of the position you’re applying to, and express why you’re applying and what excites you about the opportunity. But most importantly, you want to grab your reader. You can even “kick off with a brief but attention-grabbing anecdote,” Smith says. “Show off your personality.”

Read More: 30 Genius Cover Letter Openers Recruiters Will LOVE

Body paragraphs

Write two to three body paragraphs that sell you as a candidate. “Show, don’t tell,” Smith says. “Craft a narrative about how your experience led you to apply for the job you want.” Instead of regurgitating your resume, look at the job description and pull out a few skills you specialize in that the company is looking for. Then, elaborate on them by bringing up examples of how you’ve used these skills to help your past employers (and by extension will give the reader a preview of how you’ll help them).

Wrap everything up with your conclusion paragraph. Reiterate your interest in the company and your most important qualifications. Then, “Close with a statement about contributing your skills and experiences to the success of the company in the position you’re applying for,” Smith says.

Use a professional sign-off like “Sincerely,” “Respectfully,” or “Thank you for your consideration,” then add your first and last name.

If you’re sending your cover letter in the body of an email, add any info you would’ve included in your heading below your name.

Example cover letter

Check out this cover letter example, which follows the above cover letter format:

Curtis Chen [email protected] | 999-999-9999 linkedin.com/in/curtis-chen | he/him | Baltimore, MD

Hello Arianna,

When I saw the posting for the UX designer position at CloudCo, I was immediately drawn to it because of your unique approach to online storage. CloudCo is the only player in the space right now that has promised to keep their personal storage tiers under $10—and instead pass on the cost to the larger clients. I’d love to bring my dual experience as a front-end engineer and a UX researcher to make your interface more intuitive and keep individual customers renewing their contracts.

For the last two years, I’ve worked as a UX researcher for OnlineOffice Inc, where I was part of the team that launched the updated office suite. During the development process, I interviewed more than 50 users of both OOI’s and competitors’ products. I was able to translate their desires into actionable suggestions for the design and product teams, contributing to a product launch that has already grown OOI’s user base by 120% in the first year. Through these experiences, I learned to use both qualitative and quantitative data to advocate for users and make decisions about the most important product features. As your UX designer, I’d apply this knowledge to help boost the user experience for your personal-tier products.

I also spent three years as a front-end developer on a product team at TeckyCompany. In this role, I learned what it’s like for those actually building products, including what kinds of features take the most time and work. As your UX designer, I’d use this experience to weigh design decisions and collaborate with the product team. I’m used to working at startups where, as much as you’d like to, you can’t get everything done at once, so I’ll be able to prioritize features that will help users most while still making reasonable asks of the product team.

Cloud Co’s business model has shown me that not every tech startup prioritizes its larger clients over the individual user. I’d love to bring my development and UX experience to your team to help provide the very best experience for your subscribers.

Sincerely, Curtis Chen

Read More: 4 Cover Letter Examples That’ll Make Writing Yours Way Easier

Tips for formatting your document like a pro

When you’re formatting your cover letter, you want to prioritize readability and professionalism. But you should also keep in mind that many cover letters submitted online will be uploaded to an applicant tracking system or ATS , which is software that employers use to organize and search candidate application materials. ATSs are very advanced but there’s some formatting they have trouble with.

Follow these guidelines to format your cover letter correctly for both human and computer readers:

• Font : Stick to the default fonts that come with your word processor—classics like Arial, Helvetica, Times New Roman, Cambria, Calibri, and Georgia.
• Font size: The ideal size will vary based on which font you choose, but keep it between 10 and 12 pt. Any smaller and you’ll have recruiters squinting at their screens. Any larger and they’ll be wondering if you’re trying to compensate for not having a lot to write about.
• Margins : You can’t go wrong with the usual one-inch margins all around, but you can make some slight adjustments if needed. Papadopoulos suggests decreasing the header space first.
• Alignment: All your text should be left aligned and there’s no need to indent every paragraph.
• Line spacing: Single space your cover letter (1.15 spacing works if it looks too cramped). Include an extra line between each section and paragraph.
• Length : “A cover letter should comfortably fit on one page,” Papadopoulos says. Your cover letter should be at least three paragraphs long, but generally no more than five—unless the job description says otherwise. If it’s too long, check out this guide for cutting your cover letter down .
• File format : You can submit your cover letter within the body of an email or as a separate file. But if it’s a separate file you’re uploading to an online system, stick to docx or pdf only. ATs cannot reliably “read” other file types.
• File name : Always include your name and the phrase “cover letter,” and you can also include the name of the position. Just make sure it’s easy to read and follow any instructions in the job posting.

Formatted cover letter example

Here’s how the above example looks in a properly formatted cover letter document.

Cover Letter Format (w/ Examples & Free Templates)

Give someone who knows nothing about cooking the ingredients to a perfect meal and you’ll end up with a disorganized, very possibly inedible, meal. 

The same disorganized, quite possibly tasteless, fate awaits your cover letter if you don’t know how to properly format it. 

Getting the cover letter format right is the same as having those coveted cooking skills that can turn the right ingredients into a meal that leaves you wanting more.

Now, if you’re wondering whether your formatting skills are enough to impress recruiters, there’s no need to worry. 

This article is going to show you exactly how to format a cover letter the right way. 

Here’s what we’re going to cover: 

• What Should Go On a Cover Letter?
• How to Format Your Cover Letter
• (Free) Cover Letter Templates You Can Use
• How to Format Your Cover Letter When Sending It Via Email

The Best Cover Letter Format - What Goes on a Cover Letter

Your cover letter’s format is both how your cover letter looks and how it’s structured. 

So, cover letter formatting includes everything from page margins, spacing, and font size to how long your cover letter should be, how many paragraphs it should have, and what each paragraph should contain. 

Pretty substantial, if you ask us - which is exactly why we’ll go over these elements one by one. Before we do, however, let’s first get the essentials out of the way. 

What exactly goes into a cover letter? The short answer is as follows:  

• A header , which contains your contact information and the employer’s or recruiter’s contact information.
• A greeting to the recruiter and the opening paragraph , which you want to use to grab the reader’s attention.
• The body of your cover letter , which is between 1-3 paragraphs.
• A closing paragraph , which usually contains a call to action.
• A formal salutation .

And here’s what that looks like in practice: 

A Look into Your Cover Letter Format, by Section

In theory, all these rules are pretty straightforward...

But if you’ve ever written a cover letter before, you’ll probably agree with us that actually writing one ain’t all that simple.

In this section, we’ll take you through the entire process of creating a cover letter, section by section!

Starting with:

#1. Header 

Your cover letter’s header should contain your contact info, the date, and the hiring manager’s or employer’s contact info. 

If you’re wondering which contact information you should include and which you should leave out, here are the essentials: 

• Full name and professional title (where applicable) 
• Phone number
• Name and professional title of the hiring manager
• Name of the company you’re applying to 
• Company address 

Here’s a visual representation of this: 

If you want to know more about header formatting, such as what you can optionally include and what you should definitely leave out, head over to our guide on how to start a cover letter . 

#2. Greeting 

After listing your contact information, it’s time to address the cover letter . 

First things first: the impersonal and overly popular “To Whom It May Concern” and “Dear Sir/Madam” are yesterday’s news. They’re impersonal and just about every other applicant uses them. 

And you want your cover letter to stand out, right?

So, greet the hiring manager directly, instead. For example: 

Dear Mr. Brown, Dear Mrs. Waldorf,

If, however, you are unsure about their title, gender, marital status, or pronouns, use their entire name to avoid any mistakes, such as: 

Dear Alex Brown, Dear Blair Waldorf,

Alternatively, the recruiter may hold a title, such as Doctor, Professor, or sergeant, or you might be addressing a letter without a contact person. 

In such cases, here are some do-s and don’t-s to keep in mind: 

Dear John Doe, Dear Mr./Mrs. Doe, Dear Dr. Leonard, Dear Rev. Owen, Dear Marketing Hiring Team, Dear Director of Marketing,

To Whom It May Concern, What’s Up Hiring Team, Dear Sir/Madam, Hey John, Hi there Hiring Team,

#3. Opening Paragraph 

The opening paragraph of your cover letter is where the recruiter first gets to really hear your voice. As such, you’ve got to make it count and grab their attention before they move on to the next applicant.  

And how exactly do you do that? Well, for starters, avoid being generic. You don’t want your opening paragraph to sound as if you’re applying to dozens of jobs with the same letter.

Instead, you want your opening paragraph to mention:

• Your name, profession, and years of experience.
• 1-2 of your top achievements (to help you stand out).
• The name of the firm and position you’re applying for.

Here’s what this would look like in a cover letter:

My name is Ellen and I’d like to join Company X as a marketing expert. I believe that my 5+ years of experience as a marketing specialist, as well as my skills in PPC management and copywriting, will help me drive new users to your platform Additionally, I believe that my past experience in the financial industry will help me excel at the role.

Struggling with writing your own cover letter introduction? Check out our guide on how to start a cover letter effectively! 

#4. Cover Letter Body 

The body of your cover letter usually consists of 1-3 paragraphs and is where you convince the recruiter that you're the right person for the job.

We have a few pointers to help you do that:

• Don’t just rehash your CV. The recruiter already read it. Instead, use your cover letter to elaborate on your achievements and back them up with even more evidence. 
• Understand the job requirements. Check the requirements for the position in the job listing, see how you can match them with your strengths and qualifications, and use the body of your cover letter to show you’re a good fit for the job. 
• Research the company. Also important is to show that you match the company’s culture. Read up about the company you’re applying for and learn what’s their product/service, what are they known for, what kind of culture they have, and so on. Then, in your cover letter, mention a bit about the company’s culture and talk about how you’re a good fit.

And here’s hows the body of your cover letter would look like in practice: 

In my previous role as a Marketing Expert, I also handled the company’s Digital Marketing. During the course of one year, I managed the company’s monthly Facebook ad budget, which amounted to $20,000+ and the process of ad creation and management end-to-end. The process involved creating ad copies, images, picking out the targeting, running optimization trials, and so on. 

In addition to Facebook advertising, I am also knowledgeable in other Pay Per Click channels, such as: 

I actually learned a lot about PPC management basics from your company YouTube channel, and really admire how you guys manage your ad accounts. Since I’m already familiar with how Company X handles ads, I believe that I’d be able to really excel at the role.

#5. Closing Paragraph (And a Call to Action) 

Now, how you end a cover letter is just as important as how you start it. 

As you wrap up your cover letter, it’s important to do the following:

• Mention anything that you couldn’t in the previous paragraphs . If you have anything left to say, mention it here. 
• Thank the hiring manager for their time . Good manners go a long way. 
• Finish the cover letter with a call to action . Your cover letter’s last sentence should be a call to action, such as asking the hiring manager to take some sort of action. 

Here’s an example of that: 

In conclusion, thank you for considering my application. I hope I have the chance to help your company take its marketing initiatives to the next level. It would be great to discuss how my experience so far can make that a reality. 

As for your formal salutation, you can use any of the following “tried and tested” greetings: 

• Best Regards,
• Kind Regards,

Cover Letter Format Guide 

We went over what goes in your cover letter section by section. However, how your cover letter looks on the outside is just as important. 

Following some standard formatting tips will show the hiring manager that you took the time and put in the effort to hand in the best version of a cover letter, which is sure to help your case. 

Here are the rules that you need to follow: 

• Keep your cover letter between half and one page in length to make sure the recruiter actually reads the whole thing (if you had to read 100+ cover letters, you’d want applicants to stick to one page too). That’s between 250-400 words long . 
• Use 1 or 1.5 line spacing throughout your text , and double spacing between paragraphs. 
• Go for a simple and readable font and set your font size to 11 or 12 pts . Using custom fonts may seem like a good idea, but there’s no guarantee the hiring manager’s computer will have that specific font installed.
• Save your cover letter in PDF format to make sure the layout stays the same despite the type of software or Operating System (OS) that opens it. 

Or Choose One of Our Cover Letter Templates 

The cover letter is an inseparable part of any application package. As such, you want your cover letter format to be as impeccable as possible. 

And while the formatting rules we’ve listed above aren’t complicated to follow, you’d rather not take any risks with your cover letter format.  

Want to make sure that your cover letter format is impeccable?

Just use a cover letter template!

The format is done for you - all you have to do is fill in the contents. 

Our cover letter templates are well-designed and guaranteed to leave a good impression on the recruiter!

On top of that, all of our templates come with a matching resume template , ensuring that your job application stands out from the rest.

Sending Your Cover Letter Via Email? Here’s How To Do It! 

It’s safe to assume that nowadays, most cover letters are sent via email. That means that you’re probably submitting your email in one of two ways: 

• Sending it as an email attachment.
• Uploading it to the company’s webpage.

If that’s the case, you’re good with the formatting rules listed above. 

If, however, you’re sending your cover letter in the body of the email, here’s what you need to do differently: 

• Write a professional subject line. The best and safest formula is “Name - Position you’re applying to” (e.g. “Helen Simms - Application for Marketing Expert Position”).
• Remove the header. As the hiring manager’s contact details and the date are no longer necessary, remove the header altogether and place your contact information underneath the formal salutation. 
• Look out for typos. Check your cover letter and then double-check it. Typing on a keyboard can be tricky; sometimes, a typo might just be a matter of fast typing. Avoid that by being extra careful. 

And you’re about ready to press “Send.”

Key Takeaways

Your cover letter format is a big part of the impression your job application can make. As such, it’s important to get the formatting right. 

Here are the main points this article covers to achieve that: 

• Make sure to structure your cover letter the right way. 
• Address your cover letter the right way and write an attention-grabbing opening paragraph.
• Wrap up your cover letter with a call to action. 
• Pay attention to the margins, space lining, font size, and cover letter length.
• If you’re sending your cover letter as the body of your email, make sure to tweak the formatting accordingly.  

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• Career Planning
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• Cover Letters

How to Format a Cover Letter (With Examples)

Cover Letter Format Guidelines

• How to Format a Cover Letter

What to Include in Each Section

• Formatting Tips for Cover Letters

Cover Letter Template

When you are applying for a job, how you format your cover letter is important because the letter is one of the first impressions you'll make on an employer. In fact, how you format your letter is almost as important as what you write in it.

A cover letter that is formatted incorrectly, or difficult to read, can quickly eliminate you from the pool of candidates, so it's important to pay just as much attention to the formatting of your letter as to its content.

Here's information on cover letter formatting guidelines including setting page margins, choosing a font style and size, paragraph and section spacing, and more tips on how to format cover letters for employment.

Formatting includes factors such as page margins , font type and size , line, paragraph and section spacing, and document type. For example, a letter without the correct spacing between paragraphs, or with too much text on a page, is going to look cluttered. Similarly, a letter saved as a file type that is not meant for a text document (such as a .jpg or a .png) may prevent the reader from opening and viewing it. 

Adhering to typical standards in formatting is especially important considering that communication skills are important in nearly every field, and failing to compose a readable cover letter will certainly not inspire confidence in your abilities.

On the other hand, a cover letter that is saved correctly and uses sufficient white space , a simple, reasonably sized font, and an appropriate salutation and closing will make a positive impression on your potential employers.

How to Format a Cover Letter

The easiest way to format a letter is to write the letter first, and then format it. Once you have all the content ( contact information , why you are applying and qualified, signature, etc.) on the page, you can then easily adjust the margins, font, and alignment. Here's an overview of each section.

• Contact Section:  How you include your contact information will vary based on how you are sending your cover letter. If you are uploading or mailing a letter, put the information at the top of the page.

With an email cover letter, your contact information should be below your signature.

• Employer Address : How you address the cover letter will depend on how much information you have about the employer. 
• Salutation:  A  salutation is the greeting you include at the beginning of a cover letter. Here's how to write a salutation, including what to use if you don't have the name of a contact person to list.
• Body:  The body of a cover letter includes the sections where you explain why you are interested in and qualified for the job for which you are applying. Here's what to include in each section of your letter.
• Paragraphs or Bulleted Lists:  A more traditional cover letter contains written paragraphs describing your qualifications. However, there are times when bulleted lists may also be appropriate to include.
• Closing:  When you're writing a cover letter or sending an email message to apply for a job it's important to close your cover letter professionally.

Here are details on what to include in each section of your cover letter.

Cover Letter Format Example

Your Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information  (if you have it) Name Title Company Address City, State Zip Code

• Cover Letter Contact Section Examples

Salutation Dear Mr./Ms. Last Name,

Cover Letter Greeting Examples : If you do not have a contact name, you can skip the salutation entirely. Or, you can use Dear Hiring Manager, To Whom It May Concern , or one of the other examples listed in the link. Ideally, you will be able to address your cover letter to a specific person. Doing research can help you figure out who is the most appropriate person to receive the letter. Note: If you do not know the gender of your contact, you can write out the person's full name, e.g., "Dear Cory Smith" or "Dear Jordan Parish."

Body of Cover Letter The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. Organize the body of your cover letter into the following paragraphs:

• First Paragraph The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one.
• Middle Paragraph(s) The next section of your cover letter should describe what you have to offer the employer. Mention specifically how your qualifications match the job you are applying for. Think of this section of the cover letter as where you're making a pitch for your fit as an employee and showing what makes you a great candidate. Make the connection between your qualifications and the job requirements clear . Use this section to interpret your resume—don't repeat it verbatim.
• Final Paragraph  Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up. Optionally, you can briefly restate why you would be a good fit for the position.

Complimentary Close Respectfully yours,

• Closing Examples

Handwritten Signature  (for a hard copy letter)

Typed Signature

• Signature Examples

Formatting Tips for Cover Letters

Here are some formatting tips to keep in mind when you are writing your letter:

• Font Choices:  The details count when it comes to cover letters, so choose a professional font in a 10- or 12-point size. This is no time to break out emoticons or emojis.
• Email vs. Hard Copy Letters:  The sample letter below is formatted for a printed-out hard copy. If you are emailing your cover letter, you'll need to pay particular attention to the  subject line  of your email. See more tips for  formatting your email cover letter .
• Letter Spacing:  Your letter should be single-spaced. Include a space between every paragraph, and in general, a space between each section of the letter. (That is, there should be a line break between the address and the date, and then again between the date and the salutation.)
• Email Spacing: In an email cover letter, where many sections are left off, you will want to include a space between the salutation and between each paragraph, and another space before your complimentary close. 
• Proofreading:  Remember that note about details counting in cover letters? Make sure to avoid errors by carefully proofreading your letter.

Use your word processor's spell check to catch common errors, and then consider reading your letter aloud—or having a friend review it—to catch additional errors.

Download the cover letter template (compatible with Google Docs or Word Online), or read the example below.

@ The Balance 2020

Cover Letter Sample (Text Version)

Molly Smith 21 Spring Street Anycity, NY 12000 555-122-3333 msmith@email.com 

May 11, 2024

John Brown Sales Manager Acme Corp. 321 Main Street Anycity, NY 12000

Dear Mr. Brown,

I wish to apply for the sales position advertised on Monster.com. Terry Johnson suggested that I contact you directly, as we have worked together, and he felt that I would be a good fit with your team.

For the past two years, I have been working in sales for Goodman & Co. I have consistently exceeded my targets, and I was recognized last quarter for outstanding service. As an avid cyclist and user of many of your products, I'm aware that Acme Corp. is a company with tremendous potential. I am confident that my experience, communication skills, and ability to convey product benefits effectively would enable me to excel in the sales role.

I would be delighted to discuss with you how I might be an asset to the Acme Corp. sales team. Thank you for your consideration; I look forward to hearing from you.

Respectfully yours,

Signature (hard copy letter)

Molly Smith

CareerOneStop. " How Do I Write a Cover Letter? "

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Types of cover letters: a complete guide

A cover letter introduces you to potential employers, highlighting your suitability for the role. Getting it right can make a strong first impression, differentiate you from other candidates, and increase your chances of securing an interview.

Taralika crafts compelling narratives that illuminate modern hiring practices and HR technology trends.

A cover letter accompanies a candidate’s resume when applying for a job. It is a personal introduction to the hiring manager, highlighting relevant skills, experiences, and reasons for applying.

Unlike a resume, which provides a structured overview of the career history, a cover letter offers a narrative that can showcase a candidate’s personality and passion for the role. 

74% of recruitment decision-makers prefer to receive job applications that include cover letters apart from CVs. According to their findings, good cover letter examples are highly valued by employers, with many considering them crucial for explaining career objectives, motivations, and employment gaps.

Even if a cover letter is optional, over 75% of recruiters tend to give preference to candidates who attach a cover letter in the correct format along with their resume.

Types of cover letters

Before writing a cover letter, it is vital to go through the various types of cover letters accepted by different organizations, each catering to a different role or purpose: – 

• Application cover letter

The application cover letter responds to a specific job posting. It should be a basic cover letter tailored to the job description, highlighting how the candidate’s qualifications match the requirements. Using this letter can expand on the achievements listed in the resume and explain the person’s motivation for applying. 

• Prospecting cover letter

Also known as a cold-contact letter, a prospecting cover letter is used when you want to inquire about potential job openings at a company. This type of letter demonstrates a proactive approach and interest in the organization, even if there are no current vacancies. 

• Networking cover letter 

A networking cover letter is sent to contacts within the professional network to ask for job search advice or referrals. It’s a great way to leverage connections and uncover hidden job opportunities. The letter should mention the mutual contact and explain the candidate’s job search goals.

• Career change cover letter

If an individual is transitioning into a new career, a career change cover letter is perfect for them! It is a short cover letter highlighting examples from experiences in the current role and how they make a suitable candidate for the new role. This letter should also explain the reasons for the career shift and highlight any transferable skills.

• Referral cover letter

When someone within an organization refers a colleague for a position, it is generally in the form of a referral cover letter. Mentioning the referrer in your letter can immediately capture the hiring manager’s attention and add credibility to your application. 

• No experience cover letter 

A no experience cover letter is for those who lack direct work experience in the job they are applying for. An ideal no experience cover letter will contain examples emphasizing the candidate’s enthusiasm, willingness to learn, and any relevant skills or coursework that can compensate for the lack of professional experience.

Cover letter examples 

Checking out a few good cover letter examples is a great way to get a head start towards crafting the perfect cover letter. 

Also read: Top 3 Cover Letter Template Samples .

The cover letter examples for a job provide a clear understanding of how to format and phrase cover letters for different scenarios.

Tips for writing a good cover letter

According to the Business and Professional Communication Quarterly , 56% of employers prefer cover letters with job applications. Here are some useful tips on how to type a cover letter that will help you stand out amongst others:

Customize each letter

Statutory warning – generic cover letters are easily spotted and often disregarded! Tailor the cover letter to the specific job and company. While it may be cool to generate cover letter formats through an AI tool, it is crucial to personalize and write the main content of the cover letter. 

Use a professional format

Follow a standard cover letter format with your contact information, the employer’s contact details, a salutation, body paragraphs, and a closing. 

Be concise and focused

Keep your letter to one page and avoid unnecessary details. Stick to relevant points that highlight your suitability for the job. Workable has a list of short cover letter examples that you can check out here . 

Showcase your achievements

Unlike a resume, a cover letter has examples from a person’s real life, showcasing key abilities and accomplishments and how they’re suitable for the job. 

Also read : Rise above the crowds: how to stand out in a crowded market

Include a strong introduction

Your cover letter introduction should grab the reader’s attention and make them want to learn more about you. 

Proofread thoroughly

Ensure no grammatical or spelling errors. A clean error-free letter shows your attention to detail and professionalism.

A well-written cover letter can significantly boost a candidate’s chances of landing a job interview. 

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Critical Writing Seminar : Coke is It! The Rhetoric of Multinational Capital: Cover Letter Resources

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Cover Letter resources

• Cover Letter Writing Guide - Penn Career Services  - A writing guide on cover letters prepared by Penn Career Services that covers the purpose of cover letters, cover letter etiquette,  
• Job Search Letters - Purdue Online Writing Lab (OWL)  - These OWL resources will help you write job application letters, thank you and follow up letters, as well as effective acceptance and rejection letters. Also included are links to other OWL resources geared for entry-level and skilled labor positions.
• Microsoft Office Templates - Access a wide selection of MS Word templates with formatting for various styles of resumes and cover letters. 

• Skill Sumo Future Proof: How to Craft a Cover letter This video, from Academic Video, will teach you how to craft a cover letter.
• What to Include in the Resume and Cover Letter. From Sage Video, this online tutorial provides tips for developing your resume and for writing cover letters.
• << Previous: Resume Resources
• Last Updated: Sep 17, 2024 3:37 AM
• URL: https://guides.library.upenn.edu/c.php?g=1425223

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How to write a cover letter

How to write a cv.

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If you’re applying for a job you’ll need to write a cover letter to accompany your CV.

A cover letter highlights your relevant skills and experience and explains why you're a good fit for the job. As with your CV, it should be tailored to each job you apply for.

• Use the same language and tone as the job advert and company website.
• Focus on what you will bring to the role and the company.
• Read the job application carefully and make sure you mention any skills and experience you have that they are looking for.
• Provide examples by describing situations when you have used the skills they are looking for effectively.
• Always highlight the positive outcomes of your efforts for example ‘…this led to an uplift in sales’.

Cover letter tools

Find cover letter, CV, interview tools and more on the UAL Career Centre.

• Address your cover letter to a named contact if a person is mentioned in the job advert.
• Use the first paragraph to explain the role you are applying for and why you want to work for the company.
• Use the second and third paragraphs to demonstrate that you have the skills and experience listed in the job description. Illustrate this by providing examples.
• Your final paragraph should summarise your suitability for the role and reiterate why you would like to work for the company.
• Finish by directing them to any additional information, such as an online portfolio, and give them the option of contacting you for further information.
• If you have addressed the letter to a specific person, end the letter with 'Yours sincerely'. If you have not addressed it to a named individual, sign off the letter with 'Yours faithfully'.
• Include your name, email and contact number.
• Consider using the same design features as your CV or portfolio to create a suite of documents that work well together.
• Include details of the role you're applying for in the email subject line.
• Keep your cover letter to approximately one page or 400 words long.

Speculative cover letters

A speculative cover letter is one that you send to a company that you’d like to work for, rather than in response to a job advert. The same guidelines apply but you'll need to explain why you're getting in touch in more detail, as the employer won’t be expecting your letter.

Speculative applications work best when you have a specific reason for thinking the company will benefit from hiring you. For example, perhaps you heard through your network that they're recently awarded a big commission. This suggests they may soon be looking to take on new staff with the skills you possess. This would be the perfect opportunity to send a speculative cover letter, accompanied by a tailored CV.

Got a specific question about your cover letter? Book in for one of our upcoming workshops or attend one of our CV checks where we can also review your cover letter.

Useful links

• Prospects cover letter tips
• The Guardian cover letter examples
• Jobs.ac.uk how to write a cover letter

Related content

Read our tips on how to write and structure a standard CV when applying for jobs.

A good portfolio demonstrates your creativity, skills and ability. Read our tips for creating an effective portfolio.

Career resources board  

Check out our online board of career guide resources from UAL and beyond to help kick start your career.

• Careers & Employability
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Writing a covering letter

A covering letter highlights your relevant strengths and motivation for the job and organisation you are applying to, and markets you effectively by complementing your CV.

While there isn’t one way to write a covering letter there are some key things to consider to ensure you follow a logical structure and engage the employer in reading your letter. 

Top tips for success

Make sure that your letter is clear, informative and professional-looking, so that the recruiter will want to go on and read your CV.

• Keep to  one page
• If possible, address it to a  named person : just call the organisation and ask, if it's not clear elsewhere
• Set it out like a business letter, with  addresses and date at the top
• Check your  spelling and grammar
• Use the  same font  as your CV so that they look consistent
• Consider addressing gaps in your CV or other areas you think might need explaining, for example, a retaken year or a health problem. Try to be brief and positive and if in doubt book an appointment with a careers consultant
• Tailor your letter  to each application and try to highlight skills and experience that are relevant to that specific job and employer (it’s obvious it’s a generic letter if you just change the organisation name!)
• Give evidence for claims you make
• Try not to start every sentence with ‘I’
• Keep it  concise and focused  to encourage further reading of your letter and CV
• Be  professional  rather than overly humorous or informal 
• Sell yourself : don’t underplay your skills or make negative comments about yourself
• If you are sending your application by  email , attach the CV and covering letter rather than typing it into the email body. The format of an email can change drastically depending on the system used by the employer.

Write in clear, concise English with a professional yet conversational tone. While you will need to support your claims with evidence, try not to drown the reader with details and avoid jargon they may not understand.

The exact content will depend on you and the job or course but it should include the content outlined below. Remember, you can vary the order of information to suit your style of writing, but make sure it reads logically.

Introduction

Introduce yourself (subject, year and where are you are studying) and explain why you are writing. If you are making a speculative enquiry about the possibility of a job, be clear about the type of work or opportunity you are asking for. If you are responding to an advert, say where you saw it.

Why this role, why this employer

The covering letter is where you should explain your interest and enthusiasm for an organisation and role. Say what attracts you to the kind of work involved, based on your knowledge of the duties and likely satisfactions. This will demonstrate your understanding of the opportunity and your motivation.

Show you’ve done your research into the organisation. Mention what you have done to find out more, e.g. online research or speaking with their staff at careers events, and explain how your skills and interests match the organisation’s values and culture. If possible, back this up by referring to relevant activities where you have demonstrated these interests.

When describing what attracts you to the organisation, make it specific and original, rather than repeating facts stated on their website.  Note: If you could say the exact same things about a different organisation, then you have not been specific enough, and the employer will spot this.

Sometimes you won’t know who the employer is, e.g. if you are applying via a recruitment agency. In this case concentrate on the attractions of the role.

Why you are perfect for the job

Using the job description or person specification, describe your most relevant experiences as evidence of the employer’s requirements. This will help convince the employer you are the ideal candidate for this job. If there is no detailed job description, use careers information/job profiles which describe typical features of the work.

You can also use this careers information for a speculative application, as you can describe abilities and experience that you would expect them to be looking for given the nature of the opportunity that you are seeking.

While the CV is a brief summary of facts and your selling points, the covering letter is where you show exactly how and why you fit the opportunity and organisation you are applying to. So when describing your key examples don't repeat the information already in your CV. Instead, add more detail to make a stronger and compelling case.

Reiterate your enthusiasm to join the organisation and end with ‘I look forward to hearing from you’ or a similar statement. If appropriate, say when you are/are not available for interview. Ensure you sign off ‘Yours sincerely’ if writing to a named individual, and ‘Yours faithfully’ if you have not been able to find a named contact. Type your name, but also sign the letter if you are printing it out.

Dealing with 'difficult' issues / disclosing a disability

Covering letters also give you the chance to say more about any ‘difficult’ issues, for example weaker grades, lack of relevant experience, time gaps and health issues/disability. Use the letter to explain how you have coped with any setbacks and be sure to emphasise positive qualities that you have developed as a result, such as determination and persistence. Write positively about the experience, for example what you learnt from it, and what you have done to address the issue since then, if applicable.

If you have health-related issues or a disability, it is your decision whether to disclose this when writing your covering letter and there is  further advice on this topic . You may wish to discuss this with an adviser.

Sample covering letters and resources

We have a number of templates to help you write a covering letter and CV, but DO NOT just copy these. You need to use your judgment and create your own application, targeting it to the needs of the the job and employer. Make it personal so that it stands out from the crowd.

• CV with skills section and letter
• CV and letter
• CV with profile and letter
• CV and letter for mature student
• CV and letter for part-time work
• CV and letter for part-time work (two sides)
• CV and letter applying for science PhD

Active words for CVs and covering letters

Experience all t he benefits and services that come from being a Sheffield graduate.

Receptionist Cover Letter with No Experience Sample

Writing a receptionist cover letter when you have no experience can seem daunting, but trust me, it’s completely doable. Over the years, I’ve helped countless friends and clients land their first receptionist roles even when they had zero relevant experience. 

The key is crafting a cover letter that highlights your transferable skills, enthusiasm, and willingness to learn. In this guide, I’ll walk you through the steps of writing a stellar receptionist cover letter, provide tips from my personal experience, and give you three unique templates to use.

Receptionist Cover Letter Generator

Disclaimer: This is a basic cover letter generator to help you draft a receptionist cover letter. Please ensure you review and customize it to match your specific experience and job application.

Key Takeaways

Understanding the Role of a Receptionist

First, it’s important to understand what employers are looking for in a receptionist. Even though you may not have direct experience, many of the skills you already possess will transfer easily into this role. 

Receptionists need to be highly organized, able to manage multiple tasks at once, and communicate effectively. You can use your experience from retail, volunteering, or school to show that you have the core competencies to excel as a receptionist.

Step-by-Step Guide to Writing a Receptionist Cover Letter with No Experience

Start with a Professional Introduction Begin your cover letter by addressing the hiring manager directly. Research the company’s website or LinkedIn page to find out their name. This shows that you’ve put in the effort, which can already set you apart. If you can’t find the name, “Dear Hiring Manager” is perfectly acceptable.

Mention the Job You’re Applying For Be clear about the role you are applying for in the first sentence. For example: “I am writing to express my interest in the receptionist position at [Company Name] as advertised on [Where You Found the Job Posting].”

Highlight Transferable Skills Even if you haven’t worked as a receptionist, you’ve likely developed skills that are relevant to the job. For instance, if you’ve worked in customer service, retail, or even in a team environment during school projects, you’ve practiced multitasking, communication, and organizational skills. This is where you can get creative and tailor your experience to fit what the employer is looking for.

Example: “While I do not have direct experience as a receptionist, my background in customer service has equipped me with excellent communication and organizational skills, which I believe would make me a valuable addition to your team.”

Express Enthusiasm and Willingness to Learn One of the most important aspects of a cover letter for someone with no experience is to show genuine enthusiasm for the role. Employers are more willing to take a chance on someone who is eager and excited to learn. Emphasize that you are willing to learn and adapt quickly.

Example: “I am eager to learn and grow within your organization. I am confident that my dedication and enthusiasm for this opportunity would allow me to quickly learn the required skills and contribute positively to your team.”

Close with a Call to Action End your letter by thanking the hiring manager for considering your application and encourage them to reach out for further discussions. A call to action is essential to show your interest in moving forward.

Example: “Thank you for considering my application. I look forward to the opportunity to discuss how my skills and enthusiasm can benefit your team. I am available at your earliest convenience for an interview.”

Personal Experience: Writing Cover Letters for Friends

I’ve written many receptionist cover letters for people who had no direct experience, and the key has always been to focus on transferable skills. 

For one of my clients, she worked in retail, but we framed her experience in a way that highlighted her ability to handle customer inquiries, multitask during peak hours, and stay organized. 

She landed a receptionist role at a medical office, despite having never worked in an office setting before.

Tips from My Experience

• Focus on Soft Skills – Communication, organization, and problem-solving are key.
• Stay Positive – Employers value enthusiasm and the willingness to learn.
• Tailor Every Letter – Avoid using a generic template; customize each one to fit the job description.
• Keep It Professional – Even though you’re new to the field, present yourself as confident and capable.

Sample Templates

Template 1: enthusiastic and willing to learn.

Dear [Hiring Manager’s Name],

I am writing to apply for the receptionist position at [Company Name], as advertised on [Job Board]. Although I am new to this field, I am highly motivated to contribute to your team and learn the ins and outs of office management.

In my previous roles in customer service, I’ve honed my ability to manage multiple tasks, assist customers efficiently, and communicate effectively with a wide range of individuals. I am eager to bring this experience to the receptionist role at [Company Name], where I am confident I can quickly learn and thrive in this new environment.

Thank you for considering my application. I would love the opportunity to discuss how my skills and enthusiasm can benefit your team.

Sincerely, [Your Name]

Template 2: Highlighting Transferable Skills

I’m excited to submit my application for the receptionist position at [Company Name]. While I do not have direct experience as a receptionist, my previous work in retail has prepared me well for this role.

During my time as a sales associate, I developed excellent customer service skills, as well as the ability to manage time efficiently and stay organized in a fast-paced environment. I am confident that these skills, along with my strong work ethic, make me an ideal candidate for this position.

I look forward to the opportunity to discuss how I can contribute to [Company Name] and am available for an interview at your convenience.

Best regards, [Your Name]

Template 3: For a Medical Receptionist Role

I am very interested in the medical receptionist position at [Company Name] that I saw on [Website]. Although I have not worked as a receptionist before, I have experience in assisting customers, managing appointments, and providing information efficiently in my previous roles.

I understand the importance of creating a welcoming environment for patients, and I believe my background in customer-facing roles would allow me to contribute positively to your practice. I am eager to learn the specific duties involved in medical reception and am confident that I can adapt quickly.

Thank you for considering my application. I look forward to the possibility of joining your team and supporting your administrative needs.

Table: Key Skills to Highlight in a Receptionist Cover Letter

By focusing on your transferable skills, emphasizing enthusiasm, and using the templates provided, you’ll be well on your way to crafting a standout receptionist cover letter—even without experience! Make sure to tailor each letter to the specific job you’re applying for, and don’t forget to proofread.

Frequently Asked Questions (FAQs)

Q: how do i write a receptionist cover letter with no experience.

Answer: When writing a receptionist cover letter with no experience, I focus on emphasizing transferable skills like communication and organization from other roles. I also make sure to express my eagerness to learn and adapt quickly to new challenges.

Q: What skills should I highlight in a receptionist cover letter with no experience?

Answer: In my experience, highlighting skills like multitasking, customer service, and time management are essential in a receptionist cover letter with no experience. These skills demonstrate that you can handle the demands of the role, even if you haven’t worked as a receptionist before.

Q: Can I still get hired with a receptionist cover letter with no experience?

Answer: Absolutely, I’ve seen it happen many times for friends and clients. A well-written receptionist cover letter with no experience, combined with enthusiasm and a willingness to learn, can make a strong case to employers.

Q: How long should a receptionist cover letter with no experience be?

Answer: From my experience, a receptionist cover letter with no experience should be concise—around 3-4 short paragraphs, or about 200-300 words. It’s important to keep it professional while making a strong case for your skills and potential.

Q: Should I mention lack of experience in a receptionist cover letter?

Answer: Yes, I always address the lack of experience directly, but in a positive way. I shift the focus to the relevant skills I’ve developed in other roles and emphasize my eagerness to grow into the position.

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Restaurant General Manager Cover Letter Examples (Template & 20+ Tips)

Create a standout restaurant general manager cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Dear Restaurant Owners and Hiring Managers, As an experienced and dedicated Restaurant General Manager, I understand the importance of finding the right leadership to drive success in your establishment. Our cover letter guide is designed to provide you with expert tips and examples to help you create a compelling cover letter that will showcase your abilities and make a lasting impression. Whether you are applying for a new role or seeking to elevate your current position, this guide will assist you in standing out from the competition.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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Restaurant General Manager Cover Letter Sample

123 Main Street

City, State, Zip Code

Email: [email protected]

Phone: (123) 456-7890

Date: [Insert Date]

Dear Hiring Manager,

I am writing to express my strong interest in the Restaurant General Manager position at [Restaurant Name]. With over 10 years of experience in the hospitality industry, I am confident in my ability to effectively manage daily restaurant operations and drive profitability.

During my tenure as a Restaurant Manager at [Previous Restaurant], I successfully led a team of 30+ staff members to deliver exceptional customer service, resulting in a 20% increase in customer satisfaction ratings. I also implemented cost-saving measures that resulted in a 15% reduction in operational expenses while maintaining high-quality standards.

Key skills and qualifications that I bring to this role include:

• Proven track record of achieving and exceeding sales targets
• Expertise in developing and implementing strategic marketing initiatives
• Strong financial management skills, including budgeting and forecasting
• Ability to recruit, train, and mentor high-performing teams
• Thorough understanding of health and safety regulations

I am particularly drawn to the opportunity at [Restaurant Name] because of its reputation for exceptional dining experiences and commitment to culinary excellence. I am eager to leverage my expertise in restaurant management to contribute to the continued success and growth of the establishment.

I am confident that my dedication to delivering outstanding results, along with my passion for the hospitality industry, make me a strong candidate for the Restaurant General Manager position. I am excited about the possibility of contributing to the success of [Restaurant Name] and am looking forward to the opportunity to discuss how my background, skills, and qualifications align with the needs of your team.

Thank you for considering my application. I am looking forward to the possibility of contributing to the continued success of [Restaurant Name].

Why Do you Need a Restaurant General Manager Cover Letter?

• A cover letter for the Restaurant General Manager position allows you to express your enthusiasm and passion for the role.
• It provides an opportunity to highlight your relevant experience, skills, and achievements in the restaurant industry.
• A well-written cover letter can demonstrate your understanding of the restaurant's mission, values, and goals, showing the hiring manager that you are a good fit for the position.
• It can help you stand out from other candidates and make a strong first impression on the hiring manager.
• Additionally, a cover letter gives you the chance to explain any gaps in your resume or address any specific qualifications or requirements listed in the job posting.

A Few Important Rules To Keep In Mind

• Address the recipient by name, if possible, instead of using a generic greeting such as "To whom it may concern."
• Introduce yourself and state your current position, as well as your interest in the General Manager role at the restaurant.
• Showcase your relevant experience in the restaurant industry, such as your management experience, knowledge of food and beverage operations, and understanding of customer service.
• Highlight your leadership skills and ability to motivate and manage a team of diverse individuals.
• Mention any specific achievements or successes you have had in previous positions, such as improvements in customer satisfaction, revenue growth, or cost control.
• Express your enthusiasm for the opportunity and why you believe you are the best fit for the role.
• Conclude the cover letter by expressing your desire to discuss your qualifications in more detail and thanking the recipient for their time and consideration.

What's The Best Structure For Restaurant General Manager Cover Letters?

After creating an impressive Restaurant General Manager resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Restaurant General Manager cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Restaurant General Manager Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my interest in the Restaurant General Manager position at your establishment. With a strong background in restaurant management and a passion for delivering exceptional guest experiences, I am confident in my ability to contribute to the success of your team.

As a seasoned leader in the hospitality industry, I have honed my skills in all aspects of restaurant operations, including staff management, customer service, and financial oversight. I am adept at creating and implementing strategies to drive sales, control costs, and maintain high standards of quality. My hands-on approach to training and mentoring staff has consistently resulted in improved performance and high levels of morale within the team.

In addition to my operational expertise, I possess a keen understanding of the importance of creating a welcoming and inviting atmosphere for guests. I have a proven track record of building and maintaining strong relationships with customers, resulting in increased loyalty and repeat business. I am also skilled at collaborating with vendors and suppliers to ensure that the restaurant consistently provides the highest quality products and services.

I am confident that my commitment to excellence and my ability to lead and inspire a team make me a strong candidate for the Restaurant General Manager role. I am excited about the opportunity to bring my unique blend of skills and experience to your establishment and to help drive its continued success.

Thank you for considering my application. I am looking forward to the possibility of discussing how my background, skills, and goals align with the needs of your team. I am enthusiastic about the chance to contribute to the continued success of your restaurant and to help create memorable experiences for your guests.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Restaurant General Manager Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Avoid using a generic cover letter that does not highlight your specific qualifications and experience in the restaurant industry.
• Avoid providing too much information about your personal life or unrelated work experience in the cover letter.
• Avoid using a one-size-fits-all approach and not tailoring the cover letter to the specific restaurant and job requirements.
• Avoid making spelling and grammatical errors in the cover letter, as this reflects poorly on your attention to detail and professionalism.
• Avoid focusing solely on your past accomplishments and not expressing your enthusiasm and passion for the restaurant industry and the specific restaurant you are applying to.

Key Takeaways For a Restaurant General Manager Cover Letter

• Proven track record of successfully managing restaurant operations
• Strong leadership skills and ability to motivate and develop a team
• Expertise in budgeting, cost control, and profit maximization
• Passion for delivering exceptional customer experiences
• Deep understanding of food safety and sanitation guidelines
• Ability to adapt to changing industry trends and implement innovative strategies

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Short application letter for a waiter position: Writing guide and examples

Securing a job in today's competitive market is crucial, and it often begins with a well-written application letter . Unfortunately, many job seekers miss out on opportunities because their application letters fail to make a strong impression. Waiters applying for the position can benefit from a well-crafted short application letter for a waiter position. 

TABLE OF CONTENTS

Short application letter for a waiter position, contact information, introduction, body paragraph(s), closing statement, waitressing cover letter writing tips.

A well-written cover letter for a waiter is essential when applying for a waiter position, as it showcases your skills and enthusiasm for the role. However, many applicants struggle to create a letter communicating their qualifications. This article provides guidance on how to write a simple application letter as a waiter, which will help you stand out and increase your chances of securing the job.

When you are looking for a job as a waiter, an appealing letter provides concise information that introduces you to a potential employer and highlights your relevant skills and experience. It serves as your first impression, outlining why you are a suitable candidate for the job. It’s a critical piece of communication that can influence whether you progress to the interview stage.

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The letter typically includes your interest in the position, an overview of your work history, and a brief explanation of how your abilities align with the needs of the restaurant or establishment. 

Components of a short application letter for a waiter position

Below are some important items to remember when writing a short application letter for a waiter:

You should begin by including your full name, phone number, and email address at the top of the page. This information should be visible and professional, ensuring the employer can contact you quickly. Double-check that all your details are up-to-date to avoid any potential issues with communication. 

Next, address the letter to the appropriate person. If possible, find out the hiring manager's name or the person responsible for recruitment. Using their name shows that you have taken the time to research the company, which can set you apart from other candidates. A general salutation such as "Dear Hiring Manager" is acceptable if you cannot find a specific name. 

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A strong introduction sets the tone for the rest of the letter and encourages the reader to continue. Therefore, you should clearly state your interest in the waiter position.

Begin by mentioning the specific job you are applying for and where you found the job listing. This provides context and shows that you are focused on this particular role. Briefly explain why you are interested in the position, touching on how it aligns with your experience and career goals. 

The body of your application letter is where you highlight your relevant experience, skills, and accomplishments. If you have previous experience in waiter positions or related customer service roles, this is the time to mention it. Be specific about the skills you developed, such as managing multiple tables simultaneously and providing excellent customer service. 

This section should be tailored to match the job description, emphasising how your background makes you a strong fit for the role. 

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A strong closing leaves a positive impression and reinforces your interest in the role. Conclude your letter by expressing enthusiasm for the opportunity to interview for the position. Politely indicate your willingness to discuss your qualifications further and thank the reader for considering your application. 

Also, make it clear that you look forward to the possibility of contributing to their team.

Some of the most important tips to remember when writing this letter include:

• Keep it concise: Employers often receive numerous applications, so getting straight to the point increases the chances that your letter will be read in full. 
• Use a professional tone: While it's important to be personable, especially in a customer-facing role like a waiter, your letter should reflect a level of professionalism that shows you are serious about the position. 
• Tailor each letter: Generic letters can come across as impersonal, suggesting that you may not be particularly interested in the specific position. Instead, customise your letter by referencing the job description and aligning your skills and experiences with the restaurant's needs.
• Proofread your letter: Before sending your application letter, take the time to proofread it thoroughly for errors. Spelling mistakes, grammatical errors, or typos can create a negative impression and undermine your professionalism. 

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Samples of an application letter for a waiter position

Below are two examples of short but precise cover letters to ensure you get the job. 

[Your Name]

[Your Address]

[Email Address]

[Phone Number]

[Hiring Manager's Name]

[Restaurant Name]

[Restaurant Address]

Dear [Hiring Manager's Name],

Re: Application for Waiter Position/ [Your Full Name]

I am writing to express my interest in the waiter position at [Restaurant Name], as advertised on [where you found the job listing]. With [X years] of experience in the hospitality industry, I have developed a strong skill set in customer service, multitasking, and managing high-pressure situations, making me an excellent fit for your team.

In my previous role at [Previous Restaurant Name], I consistently delivered exceptional service to guests, efficiently handling multiple tables while ensuring a pleasant dining experience. My ability to remain calm and focused during busy shifts, combined with my attention to detail, has helped me earn positive feedback from customers and management. 

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I am drawn to [Restaurant Name] for [specific reason related to the restaurant] and am excited about the opportunity to contribute to your team.

I would welcome the chance to discuss how my experience and skills align with your restaurant's needs. Thank you for considering my application. I look forward to the possibility of contributing to your team and am eager to discuss further how I can be an asset to [Restaurant Name].

[Your Full Name]

REF: [Job Posting Source/Person's Name]

Position Applied For: Waiter

Date: [Date]

I am excited to apply for the waiter position at [Restaurant Name], where I am eager to bring my passion for hospitality and my knack for creating memorable dining experiences. With [X years] of experience in the food service industry, I am confident in my ability to contribute to your team and enhance the guest experience at your esteemed establishment.

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At [Previous Restaurant Name], I thrived in a fast-moving environment, consistently delivering top-quality service with a smile, even during peak hours. I excel at anticipating customer needs, making personalised recommendations, and ensuring every guest leaves smiling. My ability to remain calm under pressure and my keen attention to detail have earned me a reputation for reliability and outstanding service.

What excites me most about [Restaurant Name] is [mention something specific, like the restaurant's signature dishes, unique ambience, or strong community presence]. I am eager to bring my energy, enthusiasm, and commitment to excellence to your team, ensuring that every guest has an unforgettable dining experience.

I would love the opportunity to discuss how my skills and experience align with your restaurant's needs. Thank you for considering my application. I am looking forward to the possibility of contributing to the continued success of [Restaurant Name] and delivering the exceptional service your guests expect.

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Warm regards,

Writing a short application letter for a waiter position is crucial in standing out in a competitive job market. By including key components such as a clear introduction, relevant experience, and a professional closing statement, you can effectively communicate your qualifications and enthusiasm for the role. Following these guidelines can significantly increase your chances of securing an interview when you apply for a job as a waiter.

Tuko.co.ke also published an article on how to write a show cause letter. This article covers everything from the essential components of a show cause notice to step-by-step instructions and sample letters. Whether you're an employer needing to address an issue or an employee responding to one, find out what to include and how to handle this critical situation professionally. 

Source: TUKO.co.ke

Nicholas Nganga (Lifestyle writer) Nicholas joined Tuko's team as a content creator in 2024. He has 4 years of experience in content writing. He previously held other editorial and journalism positions, including news and articles editing role at FW Africa and a Food Science Writer at PressPublish. He works on content, including celebrity biographies, fashion and lifestyle, gaming, and more. In 2022 Nicholas graduated from the Jomo Kenyatta University with a Bachelor’s Degree in Biotechnology. You can reach him via email: [email protected].