presentation view shortcut key

91 PowerPoint Keyboard Shortcuts

Download PowerPoint Shortcut Keys PDF

Table of Contents

• 1.1 Most Used PowerPoint Shortcuts
• 1.2 Edit Text Shortcuts
• 1.3 Tab Selection Shortcuts
• 1.4 Navigation Shortcuts
• 1.5 Outlining Views Shortcuts
• 1.6 Presentation Windows Shortcuts

Learn PowerPoint Shortcuts for Windows

Most Used PowerPoint Shortcuts

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Edit Text Shortcuts

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Tab Selection Shortcuts

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Navigation Shortcuts

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Outlining Views Shortcuts

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Presentation Windows Shortcuts

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How-To Geek

All the best microsoft powerpoint keyboard shortcuts.

Even if you’re familiar with Microsoft PowerPoint, you might be surprised by the number and variety of keyboard shortcuts you can use to speed up your work and generally make things more convenient.

Quick Links

General program shortcuts, selecting and navigating text, objects, and slides, formatting and editing, helpful slideshow shortcuts.

Now, does anyone expect you to memorize all these keyboard combos? Of course not! Everyone’s needs are different, so some will be more useful to you than others. And even if you pick up a few new tricks, it’s worth it. We’ve also tried to keep the list clean and simple, so go ahead and print it that helps!

Also, even though our list of shortcuts here is pretty long, it’s by no means a complete list of every keyboard combo available in PowerPoint. We’ve tried to keep it to the more generally useful shortcuts. And, you’ll be happy to know that almost all of these shortcuts have been around for a long time, so they should be helpful no matter what version of PowerPoint you’re using.

Note: We present keyboard combos using the following convention. A plus means you should press those keys together. A comma means you should press keys in sequence. So, for example, "Ctrl+N" means to hold down the Ctrl key while pressing the N key and then release both keys. On the other hand, "Alt+N,P" means you should hold the Alt key down, press the N key, release the N key, press the P key, and then release all keys.

First, let's review some general keyboard shortcuts for opening, closing, and switching between presentations, as well as navigating the Ribbon.

• Ctrl+N: Create a new presentation
• Ctrl+O: Open an existing presentation
• Ctrl+S: Save a presentation
• F12 or Alt+F2: Open the Save As dialog box
• Ctrl+W or Ctrl+F4: Close a presentation
• Ctrl+Q: Save and close a presentation
• Ctrl+Z: Undo an action
• Ctrl+Y: Redo an action
• Ctrl+F2: Print Preview View
• F1: Open the Help pane
• Alt+Q: Go to the “Tell me what you want to do” box
• F7: Check spelling
• Alt or F10: Turn key tips on or off
• Ctrl+F1: Show or hide the ribbon
• Ctrl+F: Search in a presentation or use Find and Replace
• Alt+F: Open the File tab menu
• Alt+H: Go to the Home tab
• Alt+N: Open the Insert tab
• Alt+G: Open the Design tab
• Alt+K: Go to the Transitions tab
• Alt+A: Go to the Animations tab
• Alt+S: Go to the Slide Show tab
• Alt+R: Go to the Review tab
• Alt+W: Go to View tab
• Alt+X: Go to the Add-ins tab
• Alt+Y: Go to the Help tab
• Ctrl+Tab: Switch between open presentations

You can use keyboard shortcuts to navigate throughout your presentation easily. Try these shortcuts for quick and easy ways to select text within text boxes, objects on your slides, or slides in your presentation.

• Ctrl+A: Select all text in a text box, all objects on a slide, or all slides in a presentation (for the latter, click on a slide thumbnail first)
• Tab: Select or move to the next object on a slide
• Shift+Tab: Select or move to the previous object on a slide
• Home: Go to the first slide, or from within a text box, go to the beginning of the line
• End: Go to the last slide, or from within a text box, go to the end of the line
• PgDn: Go to the next slide
• PgUp: Go the previous slide
• Ctrl+Up/Down Arrow: Move a slide up or down in your presentation (click on a slide thumbnail first)
• Ctrl+Shift+Up/Down Arrow: Move a slide to the beginning or end of your presentation (click on a slide thumbnail first)

The following keyboard shortcuts will save you time so you can edit and format in a snap!

• Ctrl+X: Cut selected text, selected object(s), or selected slide(s)
• Ctrl+C or Ctrl+Insert: Copy selected text, selected object(s), or selected slide(s)
• Ctrl+V or Shift+Insert: Paste selected text, selected object(s), or selected slide(s)
• Ctrl+Alt+V: Open the Paste Special dialog box
• Delete: Remove selected text, selected object(s), or selected slide(s)
• Ctrl+B: Add or remove bold to selected text
• Ctrl+I: Add or remove italics to selected text
• Ctrl+U: Add or remove underline to selected text
• Ctrl+E: Center a paragraph
• Ctrl+J: Justify a paragraph
• Ctrl+L: Left align a paragraph
• Ctrl+R: Right align a paragraph
• Ctrl+T: Open the Font dialog box when text or object is selected
• Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide
• Alt+N,P: Insert a picture
• Alt+H,S,H: Insert a shape
• Alt+H,L: Select a slide layout
• Ctrl+K: Insert a hyperlink
• Ctrl+M: Insert a new slide
• Ctrl+D: Duplicate the selected object or slide (for the latter, click on a slide thumbnail first)

When you're ready to start a presentation, the following keyboard combos should come in handy.

• F5: Start the presentation from the beginning
• Shift+F5: Start the presentation from the current slide (this one is great when you want to test out how the slide your currently working on will look in your presentation)
• Ctrl+P: Annotate with the Pen tool during a slideshow
• N or Page Down: Advance to the next slide during a slideshow
• P or Page Up:  Return to the previous slide during a slide show
• B: Change the screen to black during a slideshow; press B again to return to the slideshow
• Esc: End the slideshow

The more you use keyboard shortcuts, the easier they are to remember. And no one expects you to memorize all of them. Hopefully, you've found a few new ones you can use to make your life in Excel a little better.

Need more help with keyboard shortcuts? You can access Help anytime by pressing F1. This opens a Help pane and allows you to search for help on any topic. Search for "keyboard shortcuts" to learn more.

Home Blog PowerPoint Tutorials Essential Shortcuts for PowerPoint Presentations

Essential Shortcuts for PowerPoint Presentations

PowerPoint is an indispensable tool for business professionals, aiding in creating impactful presentations that can make or break a deal. However, creating and delivering presentations can be time-consuming. To help you speed up your presentation slide design and delivery performance, here are 30 essential PowerPoint shortcuts every user should master.

Table of Contents

Reasons to Learn PowerPoint Shortcuts

Frequently used shortcuts, apply character formatting, ribbon navigation, select and edit text and objects, control slides during a presentation.

Time Efficiency and Productivity: Mastering PowerPoint keyboard shortcuts can significantly reduce the time spent creating and editing presentations, allowing users to focus on content and delivery.

Enhanced Focus: By eliminating the need to search for functions in menus, presenters can maintain their focus on the task at hand, leading to better quality work.

Professionalism: Quick and seamless operation during a presentation can make a user appear more professional and in control.

Ease of Use: Once mastered, keyboard shortcuts become second nature, making the software easier and more enjoyable.

Accessibility: For users with disabilities, PowerPoint keyboard shortcuts can provide an easier and more accessible way to use software.

This selection of shortcuts represents the most commonly used tools by PowerPoint users. Applying these shortcuts to our workflow will significantly speed up our performance.

• Insert a new slide: CTRL + M / CMD + M
• Duplicate a selected object or slide: CTRL + D / CMD + D
• Change the zoom for the slide: ALT + W + Q / OPTION + W + Q
• Cut selected object, text, or slide: CTRL + X / CMD + X
• Copy selected object, text, or slide: CTRL + C / CMD + C
• Paste selected object, text, or slide: CTRL + V / CMD + V
• Undo the last action: CTRL + Z / CMD + Z
• Start Slide Show: ALT + S + B / OPTION + S + B
• End Slide Show: Esc / Esc
• Insert a Picture: ALT + N + P / OPTION + N + P

This set of shortcuts will help us to edit our copy text in PowerPoint slides.

• Open the Font dialogue box: CTRL + T / CMD + T
• Apply bold formatting: CTRL + B / CMD + B
• Apply an underline: CTRL + U / CMD + U
• Apply italic formatting: CTRL + I / CMD + I
• Apply subscript formatting: CTRL + = / CMD + =
• Apply superscript formatting: CTRL + SHIFT + ‘+’ / CMD + SHIFT + ‘+’
• Insert a hyperlink: CTRL + K / CMD + K

Instead of manually switching between tabs in the Ribbon, we can do it via PowerPoint shortcuts.

• Open the File page: ALT + F / OPTION + F
• Open the Home tab: ALT + H / OPTION + H
• Open the Insert tab: ALT + N / OPTION + N
• Open the Design tab: ALT + G / OPTION + G
• Open the Transitions tab: ALT + T / OPTION + T
• Open the Animations tab: ALT + A / OPTION + A
• Open the Slide Show tab: ALT + S / OPTION + S
• Open the Review tab: ALT + R / OPTION + R
• Open the View tab: ALT + W / OPTION + W

Most of these shortcuts are handled with the arrow keys of your keyboard in combination with CTRL/CMD and SHIFT/OPTION. We will list a few other shortcuts, but you can find the full list in the infographic shown at the end of this guide.

• Send object back one position: CTRL + [ / CMD + [
• Send object forward one position: CTRL + ] / CMD + ]
• Select another object (when one is selected): TAB or SHIFT + TAB / OPTION + TAB
• Send an object to the back: CTRL + SHIFT + [ / CMD + OPTION + [
• Bring an object to the front: CTRL + SHIFT + ] / CMD + OPTION + ]

Ideally, these shortcuts are handled by the person in charge of the slides during the presentation rather than the speaker. Still, since both roles sometimes are done by the same presenter, it’s best to familiarize ourselves with these shortcuts.

• Stop or restart an automatic presentation: S
• End a presentation: ESC
• Erase on-screen annotations: E
• Display a blank slide or return to the presentation: W
• Hide the pointer and navigation button immediately: CTRL + H

Mastering PowerPoint keyboard shortcuts is not just about saving time; it’s about transforming your work process to be more efficient, professional, and focused. The benefits are clear, from increased productivity and ease of use to enhanced professionalism during presentations.

We invite you to take the time to learn and practice these shortcuts. Incorporate them into your daily work routine and watch as they become second nature, significantly improving your presentation design and delivery. Remember, the small investment of time and effort you put into mastering these shortcuts will pay off in the long run, giving you a valuable skill that will serve you well throughout your professional journey. So, start today and unlock the full potential of your presentations with the power of keyboard shortcuts!

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5 PowerPoint Keyboard Shortcuts to Start a Slide Show

Try These Useful PowerPoint Shortcuts to Start a Slide Show

by Avantix Learning Team | October 16, 2021

Applies to: Microsoft ® PowerPoint ® 2013, 2016, 2019 and 365 (Windows)

You can start a slide show in PowerPoint using several keyboard shortcuts. In this article, we'll review shortcuts to start a show using function keys or by using key tips.

Recommended article: How to Strikethrough or Cross Out Text in PowerPoint (4 Ways with Shortcuts)

If the function key shortcuts don't work, you may need to press the Fn key on your keyboard at the same time.

Typically, you would start a slide show from Normal View or Slide Sorter View. To exit a slide show, press ESC.

If Presenter View is selected on the Slide Show tab in the Ribbon, the show will start in Presenter View. If you have two monitors and Automatic is selected as the Monitor setting on the Slide Show tab, the show will display as a standard slide show on the second monitor and will display Presenter View on the presenter's screen by default.

1. Start a presentation from the beginning using a function key

2. start a presentation from the current slide using a function key.

Press Shift+F5.

3. Start the presentation in Presenter View using a function key

Press Alt + F5.

4. Start a presentation from the beginning using key tips

Press Alt > S > B (press Alt, then S, then B).

5. Start a presentation from the current slide using key tips

Press Alt > S > C (Alt, then S, then C).

There are many shortcuts you can use during a PowerPoint slide show as well. Check out the article PowerPoint Slide Show Shortcuts (50+ Keyboard Shortcuts).

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How to Insert Slide Numbers in PowerPoint

How to Crop a Picture in PowerPoint (4 Ways)

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You can insert or type e with an accent mark in PowerPoint using built-in tools or keyboard shortcuts (including Alt code shortcuts). The letter e can be inserted with an accent in both upper or lower case in text boxes or placeholders on slides, the slide master or layouts. The following are common accents in upper or lower case – È, É, Ê, Ë, è, é, ê, or ë.

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The 48 best PowerPoint keyboard shortcuts for making great presentations quickly and easily

• There are many PowerPoint keyboard shortcuts that you can use to work faster and more efficiently on the platform.
• You can use a long list of keyboard shortcuts for common tasks, along with PowerPoint's Access Key shortcuts.
• Visit Business Insider's Tech Reference library for more stories .

Microsoft PowerPoint is a complex program with a vast number of features, so it's worth your time to learn all its secrets. Some of these secrets include keyboard shortcuts, which can seriously speed up your workflow.

Not only can keyboard shortcuts save you a lot of time, but knowing important shortcuts when delivering a presentation can help everything run more smoothly. 

Here's a guide to the most useful keyboard shortcuts in the Windows 10 version of Microsoft PowerPoint .

Check out the products mentioned in this article:

Windows 10 (from $139.99 at best buy), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), how to use powerpoint's access key shortcuts.

The ribbon at the top of PowerPoint gives you access to virtually all the program's countless features, and you don't need to use your mouse to use it – every ribbon command has its own keyboard shortcut. 

To use the ribbon entirely using your keyboard, do this:

1. Press and release Alt. You should see an overlay called Access Keys appear. 

2. Press the Access Key indicated to switch to the Ribbon tab you want to use.  

3. Press the Access Key for the command you want to use. Some Access Keys are more than one key press – just press the keys in sequence. If there is yet another layer of choices, continue to press the appropriate keys. For example, if you wanted to rehearse the timing of a presentation, you would press Alt and release it, then press S, and then press T. 

Every PowerPoint keyboard shortcut you need to know

You can use the ribbon shortcuts to perform virtually any task in PowerPoint, but you might often find the more traditional keyboard shortcuts more convenient to use. 

Here are the most important keyboard shortcuts in PowerPoint.

Delivering a presentation

Start a presentation from the beginning: Press F5 to start playing a presentation from the first slide. 

Start a presentation from the current slide: Press Shift + F5 to start playing a presentation from whatever slide is currently on screen.

Start a presentation in Presenter View: Press Alt + F5 to start a presentation in Presenter View, which lets you see your notes on the main computer screen while the audience sees only the slides on a separate screen. 

Go to the next slide or start the next animation: To advance to the next slide, you have several options. You can press any of these keys: N, Enter, Spacebar, Right Arrow, or Down Arrow.

Go back to the previous slide or animation: To go back to the previous slide, you also have several options. You can press any of these keys: P, Page Up, Left Arrow, or Up Arrow.

Go to the first slide: Press Home to restart the presentation at the first slide.

Go to the last slide: Press End to go directly to the final slide. 

Stop or start an automatic presentation: Press S to toggle an automatic, timed presentation between start and stop. 

Go to a specific slide: To go to a specific slide within the presentation, enter the slide number followed by Enter, such as 15 + Enter to go to slide number 15. 

Open the All Slides dialog box: To see a list of all the slides in your presentation, press Ctrl + S.

End a presentation: Press Esc to exit a presentation. 

Toggle between presentation and a blank screen: To temporarily display a blank screen in the middle of a presentation, press B to see a black screen or W to see a white screen. 

Start the laser pointer: Press Ctrl + L to change the pointer into a virtual laser dot. 

Draw on the presentation with a pen: Press Ctrl + P to change the pointer into a pen that you can use to annotate the screen. 

Hide the pointer and navigation controls: Press Ctrl + H to hide the pointer (or laser dot or pen) and the navigation controls. 

Erase annotations: Press E to erase any annotations you've made with the pen.

Creating a presentation

Open a presentation: Press Ctrl + O to open an existing PowerPoint presentation. 

Create a new presentation: Press Ctrl + N to create a new presentation. 

Add a new slide: Press Ctrl + M to add a new slide to a presentation in progress. 

Save the presentation: Press Ctrl + S to immediately save a presentation with its current file name. 

Save a presentation with a new filename: Press F12 to open the Save As dialog box and save your presentation. 

Close a presentation: Press Ctrl + W to close the current presentation. If it hasn't been saved, PowerPoint will give you the opportunity to save it first. 

Editing slides

Copy a slide, text, or other object: Press Ctrl + C to copy the selected item, which can be text, a graphic, or even an entire slide. 

Cut a slide, text, or other object: Press Ctrl + X to cut the selected item, which can be text, a graphic, or even an entire slide. 

Paste a slide, text, or other object: Press Ctrl + V to paste the content of the clipboard at the cursor location. 

Delete a selected slide, text, or other object: Select the item you want to remove and then press Delete.

Insert a hyperlink: Select text or object in a slide and then press Ctrl + K to open the Insert Hyperlink dialog box to turn it into a link. If you press Ctrl + K without selecting anything first, then you will need to specify the link text as well. 

Go to the next or previous slide: Press Page Down to advance to the next slide; press Page Up to go back to the previous slide. 

Change the order of a slide: Press Ctrl + Up Arrow to move the selected slide one position earlier in the presentation; press Ctrl + Down Arrow to move it one later in the presentation. 

Move a slide to the start of the presentation: Press Ctrl + Shift + Up Arrow to move the selected slide to the start of the presentation. 

Move a slide to the end of the presentation: Press Ctrl + Shift + Down Arrow to move the selected slide to the end of the presentation.

Editing text

Bold: Press Ctrl + B to bold the selected text.

Italics: Press Ctrl + I to italics the selected text.

Underline: Press Ctrl + U to underline the selected text.

Make the font bigger: Press Ctrl + Shift + Right Arrow to increase the size of the selected text a little at a time. 

Make the font smaller: Press Ctrl  + Shift + Left Arrow to decrease the size of the selected text a little at a time.

Center text: Press Ctrl + E to center the selected paragraph.

Left align text: Press Ctrl + L to left-align the selected paragraph.

Right align text: Press Ctrl + R to right-align the selected paragraph.

Justify text: Press Ctrl + J to justify the selected paragraph. This causes the text to auto-fit to the left and right margins of the slide. 

Superscript: Press Ctrl and the Plus sign to turn the selected text into superscript.

Subscript: Press Ctrl + = to turn the selected text into subscript. 

Check spelling: Press F7 to run PowerPoint's built-in spell checker.

General tasks

Search within a presentation: Press Ctrl + F to open the Find dialog box, where you can search for specific text within the presentation. You can also search and replace text using this dialog box. 

Undo: Press Ctrl + Z to undo your last action. 

Redo: Press Ctrl + Y to redo the last action, if possible. If it's not possible for PowerPoint to redo the action, nothing will happen. 

Help: Press F1 to open the Help and Support pane. 

Cancel: Press Esc to abort any task you don't want to complete. In some cases, you may also need to click "Cancel."

Related coverage from  Tech Reference :

How to do a voiceover on a powerpoint presentation and add pre-recorded audio to your slides, how to add a border to slides in powerpoint, and give your slideshow a sleek design, how to change and format the background of your powerpoint slides to custom designs, how to change your language settings in microsoft powerpoint in 3 different ways, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow.

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• Main content

Critical PowerPoint Shortcuts – Claim Your FREE Training Module and Get Your Time Back!

120 PowerPoint Shortcuts: Learn More, Be Faster, Save Time

• PowerPoint Tutorials
• Shortcuts & Hacks
• December 12, 2017

In this article you’re going to learn all of the Microsoft PowerPoint shortcuts that are available to you.

And this is important, because based on our experience, the PPT average only knows between 10 to 30 PowerPoint shortcuts.

This shortcut guide covers over 120 shortcuts in PowerPoint that will dramatically improve your productivity!

This guide is NOT designed to be consumed in one sitting…this is not a cram session for some pretend PowerPoint exam… and we are not handing out gold stars here.

Instead, pick a PowerPoint activity you frequently perform, learn its shortcuts and save time… And once you have one activity’s shortcuts down, come back and pick up another one.

Use this Microsoft PowerPoint shortcut guide, learn how to REALLY use it and shine!

See you at Happy Hour!

If you’re using PowerPoint for work, then learning shortcuts (including some hidden and bad ass ones), is a must!

Looking for a specific shortcut? Check out the complete shortcut index here.

To see a break out a shorter list of our 80 favorite PowerPoint shortcuts, see our guide here .

Duplicating slides and objects shortcuts

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Header, footer, and date & time shortcuts

Inserting a new slide shortcuts

New slide shortcuts – PowerPoint pro tips

Inserting and navigating hyperlink shortcuts.

How to Create a Hyperlink in PowerPoint

Chart formatting and moving shortcuts, formatting a specific chart element, copying and pasting formatting and animations, copy paste formatting: a little-known but awesome shortcut.

An almost unknown set of PowerPoint shortcut keys, what I call the “Format Dipper”, allows you to pick up or copy (CTRL + SHIFT + C) an object’s formatting (font style, shape fill, outline, etc.) and quickly apply it to another shape (CTRL + SHIFT + V).

This hotkey has been around FOREVER….and sadly, almost no one is using it.

This is similar to copying (CTRL + C) and pasting objects (CTRL + V) in PowerPoint except it includes the SHIFT key.

Tweak this shortcut just slightly (so ALT + SHIFT + C) and you can copy a sequence of PowerPoint animations too! Hitting this shortcut activates the animation painter, which allows you to then apply your sequence of animations to other objects in PowerPoint.

This two shortcuts will save you HOURS of otherwise annoying and repetitive rework. These are critical for anyone who wants to save time in PowerPoint.

PowerPoint Pro Tip

When copying an object’s formatting (CTRL + SHIFT + C), the formatting stays with you, regardless of how many actions you perform, until you pick up or copy another object’s formatting.

As such, you can pick up your standard formatting for your entire presentation and carry it with you throughout your work session, applying it whenever needed with CTRL + SHIFT + V.

Cut, copy, clipboard, paste and paste special shortcuts

Clipboard Copy Shortcut

• From the Home tab, click the downward facing arrow in the Clipboard group, which opens up the clipboard.
• At the bottom of the clipboard, click on Options
• Make sure that the ‘Show Office Clipboard when Ctrl+C is pressed twice’ is selected.

Paste Special PowerPoint Shortcut

Grouping and ungrouping shortcuts.

How to Group Things in PowerPoint

CTRL + G is the keyboard shortcut for how to group things in PowerPoint, and it works in all versions of PowerPoint. This is a CRITICAL shortcut to learn as it allows you to quickly move and/or resize multiple objects at the same time as a single group, instead of wasting time moving things around piece by piece.

Objects can also be part of more than one group. For example, you can first group two rectangles together (as a box layout) and then take that box layout and group it together with a chart.

To learn more about grouping in PowerPoint,  see our guide here .

Not all PowerPoint objects can be part of a group

You can group most PowerPoint objects: charts, tables, pictures, shapes, lines text boxes, etc.

That said, a few PowerPoint objects that CANNOT grouped (or be part of a group) are: #1) tables, #2) any content containers set on your Slide Master (slide titles, page numbers, footers, etc.) and, #3) SmartArt graphics.

How Do You Ungroup in PowerPoint?

The inverse of grouping objects in PowerPoint is ungrouping them, which you can easily accomplish with the CTRL + SHIFT + G shortcut keys.

In addition to ungrouping already grouped objects, you can also:

• Ungroup SmartArt graphics, which breaks the graphic down into shapes, lines and text boxes.
• Ungroup vector graphics, which breaks them down into shapes
• Ungroup tables and charts if you first paste them as Metafiles

Manipulating shapes shortcuts

Moving, Growing, Rotating, and Duplicating Shapes in PowerPoint

These shortcuts are incredibly simple, and yet, so powerful. Once you learn them, you will never want to reach for your mouse to manipulate your shapes again!

Selection Pane shortcuts

How to use the Selection Pane in PowerPoint

The most useful of the Selection Pane shortcuts in PowerPoint 2010 and 2013 is simply opening and closing it with the ALT + F10 keyboard shortcut. Once the pane is open, you can either navigate ti with your keyboard (for the more advanced keyboard users), or simply use your mouse (which is good enough for most things).

In PowerPoint 2007, the Selection Pane is known as the ‘Selection and Visibility’ pane and must be opened with your mouse (there is no keyboard shortcut for opening and closing it).

To open the pane in PPT 2007, from the Home tab, select the Arrange tool drop down and then select the Selection Pane at the bottom of the dropdown.

Selection Pane Pro Tip

To use ALL of the Selection Pane shortcuts (like collapsing and expanding groups) in PowerPoint 2010 and 2013, you need to get to the Selection Pane by rotating through active panes from your keyboard (using F6)… which is SUPER weird, but that’s how it is.

Let me quickly explain.

Normally, you can click something with your mouse to activate it in PowerPoint. Right? Well this doesn’t work with the a couple of shortcuts for the Selection Pane.

Instead you need to hit F6 on your keyboard to rotate to it… otherwise some of the keyboard shortcuts shown above won’t work.

Subscripts, superscripts, font dialog box, and text formatting shortcuts

How to create subscripts and superscripts in PowerPoint

In PowerPoint 2010 and 2013, you can turn subscript writing on and off with the CTRL + ‘=’ keyboard shortcut, and superscripts on and off with the CTRL + SHIFT + ‘=’ keyboard shortcut.

These same shortcuts work in PowerPoint 2007 to make superscripts and subscripts, except to turn them back off you need to launch the font dialog box, CTRL + T on your keyboard.

Font dialog box pro tip:  The Font dialog box is keyboard driven, so after opening it (CTRL + T) you can continue to navigate your options directly from your keyboard.

Look for the underlined letters in the words within the dialog box, which you can activate by holding the ALT key and hitting those letters on your keyboard.

For example, to select the “strikethrough” command within the dialog box, hit ALT + K.

To learn how to use the strikethrough shortcut  click here

Text alignment shortcuts

Aligning text in PowerPoint

There are four text alignment shortcuts that allow you to quickly change how you lay your text out within your slide’s text boxes or shapes:

Center Align Text  (CTRL + E) is often used for titles, and will align your text in the center of its container.

Left Align Text  (CTRL + L) is the most common text alignment option, starting your text alignment form the left.

Right Align Text  (CTRL + R) aligns your text to the right, which is useful when building your own titles for bar charts, for example.

Justify Align Text  (CTRL + J) spreads your text out between the margins you have set. It’s important to note that the last hanging lines in your paragraphs will not be justified, as that would create weird text spacing.

Working with blocks of text

How to navigate and manipulate text from the keyboard

The above shortcuts are VITAL to your ability as an office worker to increase your word processing speed, whether you are typing in Microsoft PowerPoint or in Microsoft Word.

These shortcuts allow you to quickly navigate, select, edit and rearrange blocks of text… which is likely what you are dong ALL DAY long.

Learning the above shortcuts will DRAMATICALLY improve the speed at which you type and process text.

Arranging PowerPoint windows shortcuts

When working with multiple presentations open at the same time, knowing how to cycle forward through them (CTRL + F6) and quickly snap them all side-by-side (CTRL + SHIFT + F10 in PowerPoint 2010 and 2013) is a lifesaver.

Of all the places to lose time when working under a tight deadline, the last thing you want to stumble on is simply flipping through and arranging your presentations.

‘Distraction Free Mode’ and collapsing the Ribbon shortcuts

Clearing the clutter from your workspace

These two shortcuts are a great way to create some visual space on your screen so that you can more easily work on what Cal Newport calls ‘Deep Work’: Professional activities performed in a state of distraction free concentration that push your cognitive capabilities to their limit. These efforts create new value, improve your skill and are hard to replicate.

For more details about these two shortcuts (including the brand-new 2016 one), see our  article here .

Gridlines, guides and rulers shortcuts

Better layout options for your presentations

The PowerPoint gridlines (SHIFT + F9), PowerPoint drawing guides (ALT + F9) and PowerPoint ruler (ALT + SHIFT + F9), are all features to help you better layout your content across your slides, improving the professionalism of your presentation.

I find the drawing guides (ALT + F9) much easier to use than the gridlines (SHIFT + F9), as you can manually adjust their position on your slide and quickly add new ones by holding the CTRL key and dragging with your mouse.

An example of using the drawing guides is setting the left side of your slide where you want all of your objects to start on each and every slide. Once the line is set, you can then see that line on all of your slides and layout your content accordingly.

Drawing guides PowerPoint 20013 – New features

PowerPoint 2013 introduced some new (handy) drawing guide features, including:

• Allowing you to change the color of the drawing guides by right-clicking them, making it easier to see what you have laid out on your slide.
• Allowing you to set them on your slide master, so that they cannot be nudged or moved in the normal view.

Turning your PowerPoint ruler on and off is also a convenient shortcut when you are working on a small screen (ALT + SHIFT + F9). Typically you only need the ruler for adjusting your bullet point spacing, so having a quick way to turn it on and off is handy.

Navigating active panes shortcuts

What these do is allow you to rotate between the open panes in the PowerPoint environment (of which there are five default ones) and any other panes or dialog boxes that you have open.

The default panes in order are:

• The Workspace
• The command bar (at the bottom of your workspace)
• The Notes pane
• The slide thumbnail view on the left side of your screen

You can cycle forward through these panes with the F6 key, or backwards through them with SHIFT + F6, allowing you to get at the various commands in these views directly from your keyboard…  sorry mouse!

Rotating to the Outline View and the Selection Pane

I find these shortcuts are best used in combination with the Selection Pane (ALT + F10) and Outline View (CTRL + SHIFT + TAB) shortcuts, as these are the panes most of us need to frequently get to. Also, both of these panes have very useful keyboard shortcuts associated with them.

For example, to use some of the Selection Pane shortcuts, after opening the Selection Pane (ALT + F10), you need to make it the active pane before you can use the other shortcuts associated with it.

So after opening it, hit F6 on your keyboard and you will rotate to it, and use your other select pane shortcuts.

The same is true for the Outline View, except that instead of rotating forwards to it, you need to rotate backwards to it… Don’t ask me why. So after opening the Outline View (CTRL + SHIFT + TAB), you can activate it from you keyboard by hitting SHIFT + F6.

Outline View shortcuts

PowerPoint Outline View

The Outline View is great for managing large presentations, as it allows you to quickly cycle through, rearrange and evaluate your content at a 30,000 foot view.

It’s also a great way to insert and quickly update your content (titles, subtitles and content containers) as a bulleted list.

To quickly open or close the Outline View in any version of PowerPoint, simply use the CTRL + SHIFT + TAB keyboard shortcut.

Using ALL of the Outline View shortcuts

To use all of the Outline View shortcuts, you need to be active in the Outline View from your keyboard… you cannot just select it with your mouse.

After opening the Outline View (CTRL + SHIFT + TAB), you can rotate to it by hitting SHIFT+F6 on your keyboard.

See the  Navigating Active Panes shortcuts  for more.

To expand your knowledge and learn more about using Outline View in PowerPoint, read our guide here .

Shortcuts for closing and quitting PowerPoint

NOT unique to PowerPoint: these ‘close file’ and ‘close application’ shortcuts work for all Microsoft Office Programs (Word, Excel, Outline, etc.), and the ALT + F4 shortcut will work for any open window in Windows.Creating and opening presentations

Two shortcuts for opening a presentation

>Here is another subtle difference for the hardcore shortcut user:

• CTRL + O will take you the backstage view in PowerPoint to open a presentation, which is ideal for opening a recent presentation.
• CTRL + F12 will take you directly to a file navigation dialog box to find a presentation on your computer.

It is a subtle difference, but if you are frequently opening and closing presentations, these shortcuts will help you jump start your search more effectively (depending on where you want to start).

Pro tip for remembering these shortcuts

The F12 key is directly above the ‘O’ key, so these are actually pretty easy to remember.

Saving and printing shortcuts

These three shortcuts work across the ENTIRE office suite and are MANDATORY shortcuts for any knowledge worker: Save (CTRL + S) is your best friend as there is little more aggravating than spending hours editing a document to later find that you lost all your work because you forgot to save it. CTRL + S as often as you can while working on a presentation

Save As  (F12) is a slightly more advanced version of the Save shortcut, as it allows you to save your file with a new name, change its save location or change its file type. The most frequently used alternative file type is the PDF file format, which you can select in the drop down.

Print  (CTRL + P) takes to you the backstage view where you can choose among various printing options. Two of the often overlooked printing options are the Notes pages and the Outline View.

To learn how to print multiple slides per page using the Print dialog box,  read our guide here .

Protecting your presentation

You can use the  Save As  (F12) shortcut to protect your presentation by saving it as the Picture Slideshow file type. Doing so turns your presentation into pictures that someone can run natively in PowerPoint in Slideshow mode, but cannot edit. To learn more  click here .

Shortcuts for inking and highlighting your presentation

Inking your presentation

You have two inking options in PowerPoint (the pen and the highlighter) which allow you draw on your slides during your presentation to make your point visually.

Once the ink is on your slide, you can either:

• Save the ink in your presentation  – Simply hit ESC to exit Slideshow Mode and select Save Ink. Saving the ink turns your annotations into object that you can then resize and position on your slides.
• Hide the ink on the screen  – Hit CTRL + M to hide the onscreen ink. Hitting CTRL+M a second time will unhide the ink (i.e. make it reappear).
• Erase the ink on the screen  – Hit E on your keyboard and any ink that you have added in Slideshow Mode will be erased. Be careful when using this shortcut though as you cannot undo the erase action.

Pre-inking your presentation… sneaky trick alert!

Besides adding ink to your slides in Slideshow Mode, you can also pre-ink your slides and still use your CTRL + M shortcut to hide and show your ink.

To pre-ink your slide, simply open the ink tools, which you can find on the Review tab. You can then draw on your slides (however you like) and make your notes.

After you have inked your presentation, in Slideshow Mode you can hide or display the ink by hitting CTRL + M on your keyboard… pretty sneaky, no?

Start slideshow shortcuts

How to start a slideshow in PowerPoint

The different shortcuts for starting a slideshow give you flexibility in terms of where you are in your deck and in what View you’re in when you want to start your slideshow.

Start Slideshow from Beginning – Slideshow Shortcuts

• Presentation Mode –  F5 will start your slideshow from the beginning of your presentation.
• Presenter View –  ALT + F5 will start your slideshow from the current in the normal presentation mode.

Start Slideshow from Current Slide – Slideshow Shortcuts

• Presentation Mode –  SHIFT + F5 will start your slideshow from the beginning of your presentation in the Presenter View. This view works in PowerPoint 2013 and in PowerPoint 2010 if you are hooked up to an external monitor.
• Presenter View –  ALT + SHIFT + F5 will start your slideshow from the current slide in the new Presenter’s View. This works in PowerPoint 2010 if you are hooked up to an external monitor and in PowerPoint 2013.

I find the Start from Current Slide the most flexible for spot checking your content in fullscreen mode, and rehearsing individual slides in the new Presenter View.

Spot checking for errors

When spot checking your presentation for errors in Slideshow Mode, it’s a best practice to go through your deck multiple times, each time looking for a single type of error (unaligned titles, wrong formatting, etc.).

Although it might appear to take more time, it makes spotting embarrassing presentation errors significantly easier when you are simple-mindedly focused on a specific error.

Navigating slides in a slideshow shortcuts

Navigating your slides in a slideshow

The two easiest ways to jump between the slides in your presentation in Slideshow Mode are:

Method #1:  Assuming you know the slide’s number, hit the number on your keyboard and then hit ENTER. For example, if you want to jump to slide number 22, hit 2, then 2, and then ENTER and you will jump to slide #22.

Method #2:  Assuming you don’t know your slide’s number, you can hit CTRL+S on your keyboard to see a list of all the different slides and use this dialog box to jump around within your presentation.

A third option is to use hyperlinks, which you can also navigate to from your keyboard in Slideshow mode.  See our guide here for details

PowerPoint pro tip: Use the black and white screen shortcuts to save ink

Using the ‘B’ or ‘W’ keys to make your screen black or white during your presentation is much better than adding black or white slides to your presentation for two reasons:

• It gives you more flexibility as to when you blank out your screen to manage your audience.
• It cuts down the size of your deck and SAVES your printer’s toner cartridge, especially if you are using black slides to blank out your screen.

I’ve seen people print decks with many completely black slides (i.e. the points at which the presenter wanted to pause during the presentation) and completely killed the printer’s toner cartridge.

Video and audio playback shortcuts

PowerPoint video and audio shortcuts

PowerPoint 2010 and 2013 now lets you control the multimedia in your presentation directly from your keyboard including pausing and playing your videos or audio (ALT + P), controlling the volume (ALT + ↑↓), and jumping between bookmarks in your videos (ALT + Home / END).

How to create a bookmark in your video

To add a bookmark to your video, select it in PowerPoint, and follow these steps:

• Place the play bar on the video’s timeline in the place where you want your bookmark to be
• Navigate to the Video Tools Playback Tab in the Ribbon
• Select ‘Add Bookmark’

Find and replace shortcuts

Using the find and replace keyboard shortcuts

Find  (CTRL + F) is good for finding text strings within your presentation. For example, you could search for the name of your product to jump to its description.

Replace  (CTRL + H) is good for finding AND replacing text strings within your presentation. For example, if you are scrubbing a deckto remove your client’s name, you could search for your client’s name and replace it with ‘The Company’.

Find Again  (SHIFT + F4) will find the next instance of the text string that you previously searched for… without reopening the Find dialog box. It’s good for continuing to cycle through your presentation and make edits.

Pro PowerPoint tip: Word of caution with ‘Replace All’

When using the Replace dialog box (CTRL + H), you have a ‘Replace All’ option.

If you use this option, PowerPoint will sweep through your ENTIRE presentation, including your Slide Master, and replace every instance of the word you are searching for and replacing. This can be good if that’s what you are trying to do, but NIGHTMARE if you are not 100% sure. So just be careful.

If you accidentally do ‘Replace All’ you can thankfully CTRL + Z to undo all of the replacements.

Undo and Redo

Using the  Undo and redo shortcuts

The Undo and Redo commands are Microsoft Office essentials! As you know, Undo is CTRL + Z.

As for Redo, or Repeat Last Action, there are two flavors of the shortcut that work across the entire Office suite (PowerPoint, Excel, Word, etc.). You have CTRL + Y and F4, both of which are best used in PowerPoint when working in a sweeping technique.

By a sweeping technique, I simply mean working through your slides accomplishing a single task at a time, like changing font or fill colors, outlines, text size, etc.

When sweeping through your deck, if you use one of the Repeat Last Action commands, you can simply repeat your last action over and over again, saving yourself a lot of clicking around and wasted time.

Setting the number of ‘undo’s’

As demonstrated in the video above, you can change the limit of how many Undo commands you can perform.

• Navigate to the File menu
• Select Options at the bottom of the menu
• Select Advanced on the left
• In the ‘Editing Options’ section, type in the number of Undo’s you’d like in the box next to ‘Maximum number of undos’

Complete indexed list of shortcuts (from A to Z)

Want a fast way to find a shortcut? Hit Ctrl + F on your keyboard to search the page.

What’s Next?

Related articles, about the author.

This Post Has 4 Comments

What could be a shortcut key for “save as picture” which is appeared using right click to any picture.

Hi Atif! There’s no direct shortcut for that, unfortunately. However, there is what we call a Hybrid Shortcut. If you right-click an image, you can then hit S on your keyboard, and it will launch the Save As dialog box. If you want to do that for a text box or shape, you’ll have to right-click, then hit S, and then hit Enter. Hope that helps!

Cool! Thanks

My pleasure, Atif!

Comments are closed.

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Microsoft Office PowerPoint Keyboard Shortcuts and Cheat Sheet

Save your time and Boost Your Productivity

Microsoft PowerPoint is one of the most popular tools for creating and delivering presentations, but a lot of people are still unaware of how to use it as quickly and efficiently as possible.

If you’re a frequent user of Microsoft Office PowerPoint, you know that there are a lot of different features and functions to master. One way to make your workflow more efficient is by using keyboard shortcuts.

Here are some of the most useful keyboard shortcuts for PowerPoint:

Ctrl + N: Create a new presentation.\ Ctrl + O: Open an existing presentation.\ Ctrl + S: Save your presentation.\ Ctrl + P: Print your presentation.\ Ctrl + Z: Undo your last action.\ Ctrl + Y: Redo your last action.\ Ctrl + C: Copy selected text or object.\ Ctrl + X: Cut selected text or object.\ Ctrl + V: Paste copied or cut text or object.\ Ctrl + A: Select all objects on a slide.\ Ctrl + F: Find and replace text.\ Ctrl + B: Apply or remove bold formatting.\ Ctrl + I: Apply or remove italic formatting.\ Ctrl + U: Apply or remove underline formatting.\ Ctrl + E: Center align text.\ Ctrl + L: Left align text.\ Ctrl + R: Right align text.\ Ctrl + M: Insert a new slide.\ Ctrl + D: Duplicate currently selected slide.\ Ctrl + H: Show or hide the Ribbon.

These shortcuts can save you a lot of time and effort, especially if you’re working on a large presentation. To view a full list of keyboard shortcuts for PowerPoint, you can access the “Keyboard shortcuts for PowerPoint” help article on the Microsoft website. In addition to keyboard shortcuts, you can also create your own custom shortcuts by assigning a keyboard shortcut to a specific command or function. To do this, select “Options” from the “File” tab, then select “Customize Ribbon” and “Keyboard Shortcuts.” From there, you can select the command you want to assign a shortcut to and create your custom shortcut.

By utilizing keyboard shortcuts and custom shortcuts, you can streamline your PowerPoint workflow and become a more efficient presenter.

Microsoft Office PowerPoint – Keyboard Shortcuts and Cheat Sheet

Shortcuts are a quick and easy way to elevate your design skills and improve your overall presentation. Take the time to memorize them I promise it’s worth it.

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5 PowerPoint Shortcuts Every Presenter Should Know

• By: Camille Holden

We all know there’s no easy button for becoming a successful public speaker. It takes hard work, lots of practice, and a unique blend of science and artistry.

That’s why it’s all the more heartbreaking when you see a good presenter get derailed by their technology. There’s nothing more embarrassing than having to apologize for your missed cues and misfires.

But it doesn’t have to be that way.

Presentation technology can be a blessing, rather than a curse, as long as you know how to use it to your benefit. And while there is no easy button for that either, there are certain buttons that can make your presentations more seamless and make your delivery a lot smoother.

To make sure you’re not letting technology get in your way, here are the 5 PowerPoint shortcuts* every presenter needs to know.

*I’m omitting the truly basic ones that work across all of your applications, like copy/paste and save.

Key PowerPoint Shortcut #1 – Blacking / White-ing the Screen Sometimes you may need to pause the presentation for a lunch break or to answer a question unrelated to the presentation. In these situations, you can use shortcut keys to display a blank screen and keep your audience’s attention focused on you.

Here are the shortcuts you need to know: W or comma (while in Slide Show Mode) will turn the screen completely white. Hit either shortcut once more, and you will return to your slide.

B or period (while in Slide Show Mode) will turn the screen completely black. Hit either shortcut once more, and you will return to your slide.

Key PowerPoint Shortcut #2 – Activating the Laser Pointer When giving your talk, you may have specific elements on your slide that you want to point out to your audience. One great way to do that is to use a laser pointer – and PowerPoint provides one directly within the software.

While in Slide Show Mode, hold down the CTRL key on your keyboard and click and drag with your mouse. Doing so turns on the laser pointer, allowing you to point out things on your slide and focus your audience’s attention.

Here are the shortcuts you need to know: Hold the Ctrl key and click with your mouse (in Slide Show Mode).

Key PowerPoint Shortcut #3 – Inking Your Slides Some of the best tools native to PowerPoint when presenting in front of an audience – whether on a webinar or in a room – are the inking tools.

You can use these tools to highlight parts of the slide, add notes, diagram elements in, etc.

The inking tools include the pen and the highlighter.

Here are the shortcuts you need to know: Ctrl + P (while in Slide Show Mode) will activate the pen, allowing you to write / draw on your slides. Hitting CTRL + P a second time will turn the Pen off.

Ctrl + I (while in Slide Show Mode) will activate the highlighter, allowing you to highlight / draw on your slides.

Ctrl + M (while in Slide Show Mode) will hide all the ink on your slide. If you use the shortcut a second time, you will make the ink re-appear.

E (while in Slide Show Mode) will erase all the ink on your slide.

Pro Tip: Be careful when erasing the Ink on screen as there is no way to un-erase that ink. If you typically want to save the ink on yours, memorize the CTRL + M shortcut instead as it merely hides the ink.

Key PowerPoint Shortcut #4 – Launching Presenter View Presenter View is a great alternative to Slide Show Mode, allowing you to play your presentation for an audience.

I love using Presenter View, because it allows you to do several things: 1. See the slide that your audience is viewing so that you can address that slide, 2. See the notes you have for that slide, 3. Preview the next slide to prepare you for what’s to come, 4. View the time and duration of your presentation, and 5. Use the laser pointer and ink features to mark up your presentation.

Knowing how to jump straight to Presenter View from a shortcut allows you to launch it on the fly and be ready to start your talk at any point.

Here are the shortcuts you need to know: Alt + F5 to launch Presenter View from the first slide.

Additional Pro Tips: 1. This is a great view for reviewing your slides before a presentation to spot check them for errors. 2. Best practice is not to overly rely on this view, as you want to be looking at your audience – not looking at your screen, which is just as bad as reading your slides.

Key PowerPoint Shortcut #5 – Jumping to a Slide in Your Presentation When you give a presentation, your talk doesn’t always end up going according to plan. And you want to be prepared in case that happens.

There are some situations when you will need to jump around in your presentation. For instance, say you are on slide 50, and your audience puts a question that requires you to jump back to slide 20.

Pressing Page Up 30 times is time-consuming and looks unprofessional. That’s why PowerPoint has two handy methods for doing so efficiently.

The first method is to simply type the slide number in, and then hit Enter (Ex. “20 Enter”).

The second method is to use the All Slides dialog box. This feature allows you to visually see all the slides within your presentation so you can immediately jump to the correct one. This is handy when you want to move forward or backward quickly within your presentation and you don’t know what the slide number is.

Here are the shortcuts you need to know: Slide number + Enter (while in Slide Show Mode) will jump you to that slide.

Ctrl + S (while in Slide Show Mode) will launch the All Slide dialog box.

Why Shortcuts Matter Creating a PowerPoint presentation is no small task! It requires juggling all sorts of PowerPoint stuff like charts, tables, pictures, object formatting, text, and shapes, and then there is the delivery of the presentation itself. On top of that, you’re expected to have it all done yesterday!

It’s all about trying to get more done in less time. And that’s where PowerPoint keyboard shortcuts come in handy.

With a little bit of practice, PowerPoint shortcuts will seriously cut down your build time, make your slides look more polished and professional, and get you to Happy Hour faster.

For more of the top PowerPoint keyboard shortcuts, check out my in-depth Favorite 80 PowerPoint Shortcuts article.

About the Author: Camille Holden is the Co-Founder and CEO of Nuts & Bolts Speed Training , where she helps busy professionals save PowerPoint hours and gain peace of mind. As an expert trainer and coach, she is passionate about empowering people who are short on time but big on ideas with the tools to truly master PowerPoint and create presentations that work.

Camille Holden

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Microsoft PowerPoint keyboard shortcuts

Below is a listing of common shortcut keys in Microsoft PowerPoint . See the computer shortcuts page if you're looking for a list of shortcut keys used in other programs. Please be aware that some shortcuts may not work in all versions of Microsoft PowerPoint.

If the device you are using does not have function keys (F1-F12) on its keyboard, like a Chromebook , certain shortcuts are unavailable to you.

Some Microsoft PowerPoint shortcut keys listed below may not work in PowerPoint 365.

Also utilize the mouse to perform some common actions. The following section contains examples of mouse shortcuts.

Related information

• Microsoft Word keyboard shortcuts.
• Microsoft Excel keyboard shortcuts.
• Top 10 keyboard shortcuts everyone should know.
• Microsoft PowerPoint help and support.

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10 Keyboard Shortcuts to Use When Presenting PowerPoint Slideshows

In business meetings, you can use Microsoft PowerPoint slideshows to highlight important information and capture audiences’ attention. During a slideshow , clicking through various options with the mouse can throw off your timing. Plus, the audience can see you perform these actions.

A better approach is to use keyboard shortcuts . Besides being faster, you will look like a more experienced presenter. Here are 10 keyboard shortcuts that you can use when presenting slideshows using PowerPoint 2016, 2013, 2010, or 2007. You can also Google some other keyboard shortcuts!

Keyboard Shortcuts For PowerPoint

Pressing the F5 key begins the slideshow from the first slide.

2. Shift+F5

To begin the slideshow from the current slide , press Shift+F5. In other words, press the Shift and F5 keys at the same time.

3. Spacebar, N, or Right Arrow

When you are ready to advance to the next slide or perform the next animation, you can press any of the following: the Spacebar , the N key, or the right arrow key.

4. Backspace, P, or Left Arrow

If you need to backtrack , press the Backspace, P, or left arrow key to go back to the previous slide or animation.

Pressing Ctrl+P changes the mouse pointer from an arrow to a pen. You can then use the pen to add a note to a slide or call attention to an item.

6. W or Comma

During a presentation , you might want to pause the slideshow so that you can discuss a certain point. Pressing the W or comma key pauses it and displays a white screen. Pressing the W or comma key again resumes the slideshow. When the slideshow is paused, you can use the pen to write on the white screen. If you do not already have the pen activated, though, you will need to do so with the mouse (Pressing Ctrl+P to activate the pen does not work – it simply prompts the slideshow to resume.) Anything you write on the white screen will not be saved when you resume the slideshow .

7. B or Period

Pressing the B key or period key pauses the slideshow and displays a black screen, which you can write on. Press the B or period key again to resume the slideshow.

8. Ctrl+E or E

If you need to erase a mark you made with a pen on a slide, you can change the pointer to an eraser by pressing Ctrl+E. You can erase all the marks you made to a slide at once by pressing the E key. (The pointer will not change in the latter case.) You cannot use Ctrl+E or E to erase marks on a white or black screen created when pausing a slideshow.

Pressing Ctrl+A changes the pointer to the default arrow.

Another way to change the pointer to the default arrow is pressing the Esc key. If the pointer is already an arrow, pressing Esc exits the slideshow.

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what is the shortcut key to Swap Presenter View and Slide show view while presenting in powerpoint 2016?

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Keyboard shortcuts for Microsoft PowerPoint on Mac

Create a slideshow, switch your view, present your show with ease, and do a lot more with these handy keyboard shortcuts for the PowerPoint app on your Mac.

Along with keyboard shortcuts to do things faster in Microsoft Word and Excel , there are those you can use with PowerPoint on your Mac.

Whether putting together a slideshow or presenting one, these shortcuts for Microsoft PowerPoint certainly come in handy.

Create a presentation

When you’re building a slideshow, you want to concentrate on the content and the way it’s presented. These shortcuts let you do that without fumbling for your mouse.

• Create a slideshow : Command + N
• Create a slideshow with a gallery template : Command + Shift + P
• Insert a slide : Command + Shift + N
• Copy a selected slide : Command + Shift + D
• Open a slideshow : Command + O (capital letter “o”)
• Open a recent file : Command + Shift + O (capital letter “o”)
• Move through open slideshows : Command + Tilde (~)
• Close a slideshow : Command + W
• Save a slideshow : Command + S
• Save a slideshow as : Command + Shift + S
• Print a slideshow : Command + P

Change views in PowerPoint

Easily switch the view you’re using from outline to slide sorter to master slide view with these shortcuts.

• Normal view : Command + 1
• Slide Sorter view : Command + 2
• Notes Page view : Command + 3
• Outline view : Command + 4
• Slide Master view : Command + Option + 1
• Handout Master view : Command + Option + 2
• Notes Master view : Command + Option + 3
• Presenter view : Option + Return
• Slide Show view : Command + Shift + Return
• Full screen view : Command + Control + F

Present your slideshow

While presenting your slideshow, you can keep your focus on your audience better with these shortcuts to navigate the show.

• Go to the next slide or animation : N, Page down, Right arrow, Down arrow, or Space bar
• Go to the previous slide or animation : P, Page up, Left arrow, Up arrow, or Delete key
• Go to a slide number : [Slide number] + Return
• Play a show from the first slide : Command + Shift + Return
• Play a show from the current slide : Command + Return
• Display a black screen or return to the show : B, Period (.) , or Shift + B
• Display a white screen or return to the show : W, Comma (,) , or Shift + W
• Display the context menu : Control + Mouse click
• End a slide show : Escape , Command + Period (.) , or Hyphen (-)

There are plenty of additional keyboard shortcuts for PowerPoint that are specific to working with tables, drawings, and objects. For that, head to the Microsoft Office Support site for those tailored to your needs.

On a related note:

• More posts about keyboard shortcuts
• The ultimate list of Mac keyboard shortcuts
• Keyboard shortcuts for Microsoft Outlook on Mac

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Keyboard shortcuts for Google Slides

Use keyboard shortcuts in Google Slides to navigate, format, and edit.

Note: Some shortcuts might not work for all languages or keyboards.

To open a list of keyboard shortcuts in Google Slides, press Ctrl + / (Windows, Chrome OS) or ⌘ + / (Mac).

Tool finder (formerly search the menus), press Alt + / (Windows, Chrome OS) or Option + / (Mac).

You can also use menu access keys. Open any application menu using the keyboard, then type the underlined letter for the item you'd like to select. For example, to open the Insert menu on a Mac, press Ctrl + Option + i . To select "Image," type the underlined letter i .

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Retrace your steps with Recall

Search across time to find the content you need. Then, re-engage with it. With Recall, you have an explorable timeline of your PC’s past. Just describe how you remember it and Recall will retrieve the moment you saw it. Any photo, link, or message can be a fresh point to continue from. As you use your PC, Recall takes snapshots of your screen. Snapshots are taken every five seconds while content on the screen is different from the previous snapshot. Your snapshots are then locally stored and locally analyzed on your PC. Recall’s analysis allows you to search for content, including both images and text, using natural language. Trying to remember the name of the Korean restaurant your friend Alice mentioned? Just ask Recall and it retrieves both text and visual matches for your search, automatically sorted by how closely the results match your search. Recall can even take you back to the exact location of the item you saw.

Note:  Recall is optimized for select languages (English, Chinese (simplified), French, German, Japanese, and Spanish. Content-based and storage limitations apply. For more information, see https://aka.ms/nextgenaipcs .

System requirements for Recall

Your PC needs the following minimum system requirements for Recall:

A Copilot+ PC

8 logical processors

256 GB storage capacity

To enable Recall, you’ll need at least 50 GB of storage space free

Saving screenshots automatically pauses once the device has less than 25 GB of storage space

How to use Recall

To open Recall, use the keyboard shortcut Windows logo key   +J , or select the following Recall icon on your taskbar:

Your timeline in Recall is broken up into segments, which are the blocks of time that Recall was taking snapshots while you were using your PC. You can hover over your timeline to review your activity in a preview window. Selecting the location on the timeline or selecting the preview window loads the snapshot where you can  interact with the content .

Search with Recall

Maybe you wanted to make that pizza recipe you saw earlier today but you don’t remember where you saw it. Typing goat cheese pizza into the search box would easily find the recipe again. You could also search for pizza or cheese if you didn’t remember the specific type of pizza or cheese. Less specific searches are likely to bring up more matches though. If you prefer to search using your voice, you can select the microphone then speak your search query.  

By default, results are shown from all apps where Recall found matches. You can narrow down your results by filtering the matches to a specific app by selecting an app from the list.

When the results are displayed, they will be listed under the headings of text matches and visual matches . Matches that are closer to your search are shown first. You’ll also notice that some items are listed as one of the following types of matches:

Close match : Close matches typically include at least one of the search terms or images that are representative of a term in your query.

Related match : Matches that share a commonality with the search terms would be considered related. For instance, if you searched for goat cheese pizza , you might also get related matches that include lasagna or cannelloni since they are Italian dishes too.

Interacting with content

Once you’ve found the item you want to see again, select the tile. Recall opens the snapshot and enables screenray, which runs on top of the saved snapshot. Screenray analyzes what’s in the snapshot and allows you to interact with individual elements in the snapshot. You’ll notice that when screenray is active, your cursor is blue and white. The cursor also changes shape depending on the type of element beneath it. What you can do with each element changes based on what kind of content screenray detects. If you select a picture in the snapshot, you can copy, edit with your default .jpeg app such as Photos , or send it to another app like the Snipping Tool or Paint . When you highlight text with screenray, you can open it in a text editor or copy it. For example, you might want to copy the text of a recipe’s ingredients list to convert it to metric.

Note:  When you use an option that sends snapshot content to an app, screenray creates a temporary file in C:\Users\[username]\AppData\Local\Temp in order to share the content. The temporary file is deleted once the content is transferred over the app you selected to use.

Below your selected snapshot, you have more snapshot options. In many cases, you can have Recall take you back to exact location of the item, such as reopening the webpage, PowerPoint presentation, or app that was running at the time the snapshot was taken. You can also hide screenray, copy the snapshot, delete the snapshot, or select … for more snapshot options.

Pause or resume snapshots

To pause recall, select the Recall icon in the system tray then Pause until tomorrow .  Snapshots will be paused until they automatically resume at 12:00 AM. When snapshots are paused, the Recall system tray icon has a slash through it so you can easily tell if snapshots are enabled. To manually resume snapshots, select the Recall icon in the system tray and then select Resume snapshots .  You can also access the Recall & snapshots settings page from the bottom of this window.

What if I don’t want Recall to save information from certain websites or apps?

You are in control with Recall. You can select which apps and websites you want to exclude, such as banking apps and websites.  You’ll need to use a supported browser for Recall to filter websites and to automatically filter private browsing activity. Supported browsers, and their capabilities include:

Microsoft Edge: blocks websites and filters private browsing activity

Firefox: blocks websites and filters private browsing activity

Opera:  blocks websites and filters private browsing activity

Google Chrome: blocks websites and filters private browsing activity

Chromium based browsers:  For Chromium-based browsers not listed above, filters private browsing activity only, doesn’t block specific websites

To exclude a website:

Select … then Settings to open the Recall & snapshots settings page.

You can also go to Windows Settings > Privacy & Security > Recall & Snapshots to manage Recall.

Select Add website for the Websites to filter setting.

Type the website you want to filter into the text box. Select Add to add it to the websites to filter list.

To exclude an app:

Select … then Settings to open the Recall & snapshots settings page

Select Add app  for the Apps to filter setting.

From the app list, select the app you want to filter from Recall snapshots.

In two specific scenarios, Recall will capture snapshots that include InPrivate windows, blocked apps, and blocked websites. If Recall gets launched, or the Now option is selected in Recall, then a snapshot is taken even when InPrivate windows, blocked apps, and blocked websites are displayed. However, these snapshots are not saved by Recall. If you choose to send the information from this snapshot to another app, a temp file will also be created in C:\Users\[username]\AppData\Local\Temp to share the content. The temporary file is deleted once the content is transferred over the app you selected to use.

Managing your Recall snapshots and disk space

You can configure how much disk space Recall is allowed to use to store snapshots. The amount of disk space you can allocate to Recall varies depending on how much storage your PC has. The following chart shows the storage space options for Recall:

You can change the amount of disk space used or delete snapshots from the Recall & snapshots settings page. 

To change the storage space limit:

1. Expand the Storage settings.

2. Change the Maximum storage for snapshots limit by choosing the limit from the drop-down list. When the limit is reached, the oldest snapshots are deleted first.

To delete snapshots:

Expand the Delete snapshots settings.

You can choose to delete all snapshots or snapshots withing a specific timeframe.

To delete all snapshots, select Delete all .

To delete snapshots from a specific timeframe, select a timeframe from the drop-down list, then select Delete   snapshots.

Keyboard shortcuts for Recall

You can use the following keyboard shortcuts in recall:, when interacting with a snapshot with screenray, you can use the following keyboard shortcuts:, microsoft’s commitment to responsible ai and privacy.

Microsoft has been working to advance AI responsibly since 2017, when we first defined our AI principles and later operationalized our approach through our Responsible AI Standard. Privacy and security are principles as we develop and deploy AI systems. We work to help our customers use our AI products responsibly, sharing our learnings, and building trust-based partnerships. For more about our responsible AI efforts, the  principles that guide us, and the tooling and capabilities we've created to assure that we develop AI technology responsibly, see Responsible AI .

Recall uses optical character recognition (OCR), local to the PC, to analyze snapshots and facilitate search. For more information about OCR, see Transparency note and use cases for OCR . For more information about privacy and security, see Privacy and security for Recall & screenray .

We want to hear from you!

If there's something you like, and especially if there's something you don't like, about Recall you can submit feedback to Microsoft by selecting … then the  Feedback icon  in Recall to submit feedback on any issues that you run into. 

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