house offer cover letter template

• HousingWire
• Altos Research
• Reverse Mortgage Daily
• Newsletters
• HousingWire Annual
• Gathering of Eagles
• Virtual Events

Popular Links

• Mortgage Rates Center
• Whitepapers
• Marketing Solutions
• We’re Hiring

Here are house offer letter samples to win a bidding war

3 examples to use as a reference point

Editor’s Note: Regulation around cover letters may vary by state. Be sure to check your local regulation to see if you’re allowed to use a cover letter.

With multiple offers pouring in on one house , house offer letters can be the determining factor in which buyer a seller chooses. And given today’s shortage of housing inventory, don’t take lightly the importance of writing up a genuine and heartfelt letter on why owning this home is important for your future. At the end of this article, we have three house offer letter samples.

Whether it’s the future house to raise your first child in or within a few miles of your parents, let the buyer know why this specific house is perfect for you.

Angela Bao, a realtor at ERA iRealty in Plano, Texas, recently outlined tips in a HousingWire blog on how buyers can win a bidding war against all-cash offers, pointing out the importance of a cover letter.

“When you have a seller who is attached to their property and interested in seeing it go to the right buyer, a personalized letter could be the strategic advantage that gets you a winning bid,” said Bao.

More for Real Estate Enthusiasts

A homebuyer’s guide to a competitive housing market

How much house can you afford to buy?

In a seller’s market, should you make contingent offers?

Is 2021 a good time to buy a house?

“In many cases, cash offers are made by investors looking to either flip the home or convert it to a rental property. If you are a couple looking to raise a family in that home, stating that intention in the letter could appeal to the seller’s emotional side and close the deal in your favor,” said Bao.

Several years ago, HousingWire published an article titled , “Here’s a sample cover letter to help secure your client’s dream home.”

Even though the home offer letter sample in the article is still relevant, HousingWire asked Bao, along with a couple other Realtors, to send in more examples of cover letters.

Since bidding wars are still very common in the market, hopefully these examples can serve as a reference point on how to write your own.

The three examples are below. Click to enlarge the letter. 

Our Favorite Real Estate Podcasts

Remember me

Don't have an account? Please Sign Up

Buyer Guides

How to write a winning house offer letter (plus, a sample).

How do you make your offer stand out to sellers? A good, old-fashioned letter might do the trick. In competitive markets, it’s not uncommon for a house offer letter to be included in an offer on a house . We’ve broken down a sample offer letter and added some easy how-tos so you can write the strongest house offer letter you can—and make that house yours.

Here’s a sample offer letter, plus some tips:

1. make your opener as personal as possible..

Get out your pen, yes, a pen (you want your letter to be authentic in every way) and a piece of good stationery. Before you get started, think about your tone. A house offer letter should be friendly and heartfelt.

Think creatively about how you address the letter. If you don’t know the owner’s name, you can still make a connection with how you address them, like this start of this sample offer letter:

Dear owners of the sweet, yellow Cape Cod with so much charm,

2. Tell them about yourself.

Many sellers like the idea of passing their home on to people who will care for it. A house offer letter is your chance to show the real person behind your offer paperwork. There’s no better way to create a human connection than helping the seller visualize your life.

My name is Anna, and my husband Jeff and I have been trying to find a neighborhood for years, and have fallen in love with yours. We think it’s the perfect place to raise a family. We’re expecting our second child in November and are looking for a little more space.

3. Point out the home’s attributes.

If the seller has lived in their home for years, odds are, they take pride in it. Even if you think it’s a fixer-upper , talk about the things you love about the house. Because who doesn’t like a compliment? In this sample offer letter, the buyer chooses a few things to point out.

We love to cook and have family over. The kitchen has such great counter space—I can just picture it holding our big Sunday dinner buffet. And I love that you’ve got a refrigerator that doesn’t show fingerprints. That will be a big help with our toddler and her cousins who always seem to have sticky hands.

And, I enjoy gardening. Of course, the first thing we noticed was your beautiful peony bush. We could tell how carefully you’ve tended to every aspect of your home…

4. Find a connection.

When you were viewing the house, did you notice the photos on the wall of children playing lacrosse? The same style of eat-in kitchen as the home you grew up in? Make a connection by mentioning what you saw.

I couldn’t help but notice the photo on the fireplace mantle of a young man graduating from Cornell. My dad grew up in Ithaca and went to school there. We spent a lot of time on Cayuga Lake with my grandmother. Go Big Red!

5. Explain your bid, even if it’s low.

Now you can move from emotion to numbers, something concrete. Be honest, polite and respectful; you don’t want them to feel as though you’re making excuses for your bid, but use your house offer letter as a way to give your offer price some context.

Although your home was a bit out of our price range, we had to take a chance on an offer because it’s everything we want and is in a great neighborhood for our family . We know you’re asking X, but we respectfully ask if you would consider Y. It’s the top of our budget range, and our goal is to turn our dream into a reality without overextending ourselves.

I work as X, and my husband does Y. We have already have mortgage pre-approval and are flexible about the date for closing on the house . We so much want this to work out well for you, as well as for our family.

6. Close with lots of thanks.

This is your closing argument and your last chance to weave in some flattery. Thank them and let them know you’re hoping to hear back from them.

Thanks so much for your time and consideration. We would be honored to live in the house that you’ve made into a beautiful home. We look forward to hearing back from you.

Did it work? If this sample offer letter does its job, and you have an accepted offer, it’s time to turn your mortgage pre-approval into a full-on home loan. Here’s a guide on how to get a mortgage .

• facebook Created with Sketch.
• twitter Created with Sketch.
• Email Created with Sketch.

How to make an offer on a house

How to get a mortgage.

Discover a place you’ll love to live

Search homes and neighborhoods, anytime and anywhere.

• Buyer Agent 101
• Listing Agent 101
• Getting Your License
• Open Houses
• Stats + Trends
• Realtor Safety
• Social Media
• Website Marketing
• Referral Marketing
• Property Marketing
• Branding + PR
• Marketing Companies
• Purchasing Leads
• Prospecting
• Paid Advertising
• Generate Listings
• Generate Buyer Leads
• Apps + Software
• Lead Gen Companies
• Website Builders
• Predictive Analytics
• Brokerage Tech
• Building a Brokerage
• Recruiting Agents
• Lead Generation
• Tech Reviews
• Write for Us

All products mentioned at The Close are in the best interest of real estate professionals. We are editorially independent and may earn commissions from partner links.

An Agent Guide to Writing a Home Offer Letter (+ Templates)

Brittany is a licensed real estate agent in Illinois with over 12 years of experience in the industry. She uses her sales, marketing, and business development background to educate agents and help them find sustainable ways to build their businesses. See full bio

• What Is a Real Estate Home Offer Letter?
• 6 Items to Include in the Home Offer Letter
• What to Avoid in Your Offer Letter
• How to Deliver the Letter to the Seller’s Agent
• Home Offer Letter Templates
• Bringing It All Together

Are you ready to become a master of the art of writing compelling home offer letters as a buyer’s real estate agent? It’s all about bringing the buyer’s offer to life, capturing the seller’s attention, and opening the door to negotiations. The goal is to find that perfect balance between sharing essential details about the offer and avoiding unnecessary personal information about the client. 

Snag our free home offer letter templates, learn what to include and avoid in your letter, and get the inside scoop on how to deliver it to sellers.

What Is a Real Estate Home Offer Letter? 

A real estate home offer letter, sometimes called a cover letter, is a written document submitted by a real estate agent on behalf of a potential buyer. This letter accompanies the formal purchase offer, expressing the buyer’s interest in purchasing a specific property, and helps the seller visualize the offer terms. The letter should highlight particular terms or conditions that the buyer believes will make their offer more appealing to the seller.

The goal of the real estate home offer letter is to connect with the seller to set the buyer’s offer apart from others. This strategy is particularly useful in competitive real estate markets where sellers receive multiple offers on their property.

Important Note: Don’t confuse a home offer letter with a buyer love letter. Offer letters, written by agents, focus on the technical details of the purchase. Love letters, written by buyers, express personal feelings about the property. See what the National Association of REALTORS® (NAR) says about Buyer Love Letters .

Imagine you are the seller for a moment. You have multiple offers in front of you. Which offers will you look at more carefully: the offers accompanied by a clear, detailed home offer letter or those without one? I’ll let you answer that question yourself.

When competition is high, real estate agents seek ways to get their clients’ offers noticed. Now is the time to showcase your ability to deliver the offer clearly and concisely. Real estate offer letter templates vary, but make sure to include the following elements: 

• Introduce yourself professionally
• Provide details of the offer
• Explain the contingencies
• Flex the financials
• Close the deal
• Put a signature on it

1. Introduce Yourself Professionally

Open your letter with a professional greeting to the listing agent. Clearly state your role as the buyer’s agent, introducing the letter’s purpose as an offer submission. Keep it clear and to the point, directing the focus toward the property and the offer details. Ensure the cover letter is well-structured, free of grammatical errors, and written in a professional tone. Focus on the property and offer details to create a strong first impression.

[Listing Agent Name] [Real Estate Agency]

RE: Offer to Purchase – [Property Address]

Dear [Listing Agent Name ],

I am writing to submit an offer on behalf of my clients, [Buyer Name(s)] , to purchase the property located at [Property Address] .

2. Provide Details of the Offer

Provide a comprehensive breakdown of the offer. Be transparent about the buyer’s financing situation, ensuring the listing agent and seller will understand all the terms of the offer and what makes your buyer stand out from the competition. You can choose between two different styles when presenting the offer details. You can write it out as a paragraph or list the details in a bulleted list.

PARAGRAPH VERSION

We are prepared to offer [offer amount] for the property with [earnest money amount] as an earnest money deposit. [Optional: earnest money calculation explanation.] We are making this purchase [describe the financing situation objectively, e.g., preapproved for a mortgage, able to make a cash offer] . An inspection period of [# days] is requested to conduct [list of inspections] . We [are/are not] flexible on the closing date. [Optional: provide reasoning.] This offer expires on [Date] at [Time] . [Optional: provide reason for the deadline.]

BULLETED VERSION

Purchase Price: $[Offer Price] Earnest Money Deposit: $[Earnest Money Deposit Amount] Financing: [Financing Type (e.g., Conventional Mortgage, Cash)] Inspection Period: [Number] days Contingencies: Briefly explain any contingencies tied to the offer Closing Date: [Proposed Closing Date] Offer Expiration: This offer expires at [Time] on [Date] .

[Briefly describe any justification for price, earnest money, inspection period, closing dates, or offer expirations.]

3. Explain the Contingencies

Contingencies are conditions or stipulations included in the offer that, when met, allow the buyer to proceed with the purchase. Each contingency acts as a safeguard, offering the buyer protection and the opportunity to withdraw from the deal without penalties if certain conditions are not satisfied. 

After defining the contingency type, take this opportunity to showcase the buyer’s awareness of potential challenges and their willingness to work collaboratively with the seller to address them, leading to a smooth closing.

This offer is contingent upon [list contingencies objectively, e.g., sale of current home, satisfactory home inspection, mortgage approval] . We understand that contingencies can impact the timeline. [Buyer Name(s)] are highly motivated buyers and are committed to working diligently to meet all contingencies on time to ensure a smooth closing.

4. Flex the Financials

Transparency about the buyer’s financing situation is important, even if the offer is not the strongest. Clearly outline the buyer’s financial strength by providing a preapproval letter. If the offer is cash, submit redacted proof of funds to strengthen the offer further. If funds are limited, such as in the case of a first-time home buyer, clearly explain how the buyer has prepared for this purchase.

Common types of financing include the following: 

• Federal Housing Administration (FHA)
• Veterans Affairs (VA)
• United States Department of Agriculture (USDA)
• Conventional

5. Close the Deal

Wrap up the letter with a summary of the main points, reiterating the strengths of the offer. Assure the listing agent and seller about your and your buyer’s commitment to a seamless transaction. Encourage open communication between both parties and express your willingness to promptly address any questions or concerns. Finally, express gratitude and enthusiasm for the opportunity to work together.

We believe our offer is strong and represents a serious buyer who is ready to close quickly. We are confident that [Buyer Name(s)] will take excellent care of this property. We are available to answer any questions and address any concerns you may have. Thank you for your time and consideration. We look forward to working with you toward a successful closing.

6. Put a Signature on It

If possible, provide a signature line on the letter instead of typed text. This adds an element of personalization that helps the listing agent and seller view this purchase as more than just another transaction. Underneath your signature, provide the phone number and email address where you can be reached.

[Your Signature (Optional)]

[Your Printed Name] [Your Real Estate Agency] [Your Phone Number] [Your Email Address]

Pro Tip: Build trust with leads. Showcase expertise and highlight skills in real estate lead generation by sharing home offer letter templates and successful letters you’ve written in initial buyer consultations. Explain how your personalized approach can help buyers win an offer!

What to Avoid in Your Offer Letter 

When creating home purchase offer letter templates, it’s important to avoid certain details that could potentially harm yourself or your buyer. Here are some key things to steer clear of:

• Overly personal information: While a degree of personalization is encouraged, avoid sharing excessive personal details about your client or yourself. Stick to information relevant to the transaction to maintain professionalism and comply with privacy norms and fair housing guidelines.
• Ignoring the seller’s preferences: If the seller has provided specific instructions or preferences for offer submissions, make sure to adhere to them. Ignoring such guidelines could create a negative impression and potentially harm your offer’s chances of acceptance.
• Making unrealistic promises: Avoid making promises you cannot keep or that are beyond your control. This may lead to disappointment and potentially harm your credibility.
• Being too impersonal: While you should maintain professionalism, don’t make the letter overly formal. Find a balance between professionalism and a friendly, approachable tone to connect with the seller on a human level.
• Neglecting legal and ethical considerations: Be mindful of fair housing laws and avoid any language or content that could be interpreted as discriminatory (words, phrases, or statements that stereotype specific individuals or groups based on their race, nationality, or protected class). Also, refrain from providing legal advice unless you are licensed to do so.

Once you have crafted your letter, it’s time to get the letter in the right hands. Send the home offer letter in a professional format, typically as an email attachment or a physical document, depending on the agent’s preference. Be aware of any deadlines set by the listing agent and seller to ensure you are delivering the letter and the offer in a timely manner. 

• Personalize your email subject line: Write a professional subject line for your email, for example, “Offer Submission for [Property Address] – [Your Client’s Name].” This helps the listing agent identify the purpose of the email immediately.
• Include a cover email: In your email, provide a brief introduction and a quick overview of the key terms of the offer. For example, highlight the purchase price and closing date of the offer.
• Attach the offer letter: Clearly state that the offer letter is attached. Keep the email concise, encouraging the listing agent to review the attached document.
• Confirm receipt: Request a confirmation of receipt from the listing agent. You can include a sentence like, “Please confirm receipt at your earliest convenience.”
• Follow preferred communication channels: If the listing agent has a preferred mode of communication, such as email or an online platform, adhere to their preferences. 
• Consider a follow-up call: If you haven’t received confirmation within a reasonable timeframe, consider making a follow-up call to ensure the offer has been received and inquire about the seller’s timeline for reviewing offers.
• Respect timing: Be mindful of any specified deadlines or preferred submission times indicated by the listing agent. Timely delivery reflects professionalism and respect for the agent’s and seller’s time.
• Maintain professionalism: Throughout the communication, maintain a professional and respectful tone. Avoid unnecessary urgency or pressure tactics, as these may have a negative impact on the negotiation process and your reputation.
• Be responsive: Once the offer is submitted, be prepared to respond quickly to any inquiries or requests for additional information from the listing agent. 

By following these guidelines, you can ensure that your offer letter is delivered in a professional and effective manner, increasing the likelihood of a positive response from the listing agent.

Real estate offer letters are necessary in today’s hot real estate market. They help buyers and agents craft strong overviews of an offer that grab sellers’ attention. These house purchase offer letter templates act as a roadmap, guiding you on how to professionally express your clients’ interest in a property.  

Using a well-written template ensures your offer is clear, persuasive, and follows industry best practices. You can tailor the home offer letter real estate templates below based on the specific property and your situation.

Template 1: Noncontingent Offer—Paragraph Version

The first example is a paragraph-style home offer letter template in which the sale is not subject to any contingencies. It has a traditional letter format and provides all the details of the proposed sale.

Dear [Listing Agent Name] ,

I am writing to submit an offer on behalf of my clients, [ Buyer Name(s)] , to purchase the property located at [Property Address] .

They are very interested in this home and believe it would be a perfect fit for their needs. We have been very impressed with [mention objective features of the property, e.g., the spacious layout, the well-maintained landscaping, the desirable neighborhood] . We believe this property would be a [describe your situation objectively, e.g., ideal location for our work commute] .

[Buyer Name(s)] are [Describe Buyer Type (e.g., first-time homebuyers, purchasing a vacation home)] . They are very excited about this property and are committed to a smooth and timely transaction.

We are prepared to offer [offer amount] for the property with [earnest money amount] as an earnest money deposit. [Optional: earnest money calculation explanation.] We are making this purchase [describe the financing situation objectively, e.g., preapproved for a mortgage, able to make a cash offer]. An inspection period of [# Days] is requested to conduct [List inspections] . We [are/are not] flexible on the closing date. [Optional: provide reasoning.] This offer expires on [Date] at [Time] . [Optional: provide reason for the deadline.]

We believe our offer is strong and represents a serious buyer who is ready to close quickly. We are confident that [Buyer Name(s)] will take excellent care of this property. We are available to answer any questions and address any concerns you may have. Thank you for your time and consideration. We look forward to working with you towards a successful closing.

Template 2: Contingent—Paragraph Version

This example is a paragraph-style template in which the sale is subject to certain contingencies. It is still in a traditional letter format but adds the details of the contingency. Here you will add details about financing, appraisal, sale of prior home, or any other situation that needs to be completed for a successful sale. Remember to be specific and transparent.

We are prepared to offer [offer amount] for the property with [earnest money amount] as an earnest money deposit. [Optional: earnest money calculation explanation.] We are making this purchase [describe the financing situation objectively, e.g., preapproved for a mortgage, able to make a cash offer] . An inspection period of [# Days] is requested to conduct [List inspections] . We [are/are not] flexible on the closing date. [Optional: provide reasoning.] This offer expires on [Date] at [Time] . [Optional: provide reason for the deadline.]

This offer is contingent upon [list contingencies objectively, e.g., sale of current home, satisfactory home inspection, mortgage approval] . We understand that contingencies can impact the timeline. [Buyer Name(s)] are highly motivated buyers and are committed to working diligently to meet all contingencies in a timely manner to ensure a smooth closing. We are available to answer any questions and address any concerns you may have. Thank you for your time and consideration. We look forward to working with you towards a successful closing.

Template 3: Bulleted Style—Noncontingent

This bulleted example for a house offer letter template provides the same level of detail as the paragraph version. The layout is a bit more straightforward and easier to read. There is no correct answer for which template you use. Choose the template that best fits your writing style.

They are very interested in this home and believe it would be a perfect fit for their needs. We have been very impressed with [mention objective features of the property, e.g., the spacious layout, the well-maintained landscaping, the desirable neighborhood]. We believe this property would be a [describe your situation objectively, e.g., ideal location for our work commute] .

Purchase Price: $ [Offer Price] Earnest Money Deposit: $ [Earnest Money Deposit Amount]  Financing: [Financing Type (e.g., Conventional Mortgage, Cash)] Inspection Period: [Number] days Contingencies: [Briefly explain any contingencies tied to the offer] Closing Date: [Proposed Closing Date] Offer Expiration: This offer expires at [Time] on [Date] .

Frequently Asked Questions (FAQs)

Is it worth it to write a cover letter for a home offer.

The short answer is yes! Writing a home offer letter ensures a seller clearly understands the terms of a buyer’s offer. While a home offer letter is not a formal requirement and may not impact the seller’s decision in all cases, it can add a personal touch and help your client’s offer stand out, especially if multiple offers are on the table . Ultimately, whether or not you use an offer letter for a house template depends on the local real estate trends, the seller’s preferences, and your familiarity with this process.

How do you write a counter-offer letter for a house?

Following the same process as for writing a home offer letter, you will update the terms originally provided with the countered terms. You can leave out any duplicate information and get straight to the point. The original cover letter to purchase the property has all the details of the initial offer. You will want to highlight any changes being made to the original terms in your counter-offer letter.

What are the guidelines surrounding real estate offer letters and fair housing?

When creating an offer letter for a real estate template that you’ll use moving forward, it’s important to stay in compliance with fair housing laws to avoid unintentional violations. These laws are in place to prevent discrimination in housing transactions based on factors such as race, color, religion, sex, national origin, familial status, and disability.

Here are some tips for staying compliant with fair housing laws in a home offer letter:

• Focus on highlighting your buyer’s financial qualifications, such as mortgage pre approval and financing capabilities, without delving into personal characteristics associated with protected classes.
• Stick to factual information about your buyer’s readiness to buy the property, the offer terms, and relevant timelines.
• Use neutral language, avoiding expressions that could be construed as discriminatory or biased.
• Emphasize your buyer’s appreciation for the property itself rather than the personal attributes of current owners or neighbors.
• If you’re uncertain, seek guidance from real estate professionals or legal experts to ensure your cover letter does not violate any fair housing laws. These laws apply to every individual, not just those in the real estate industry.

A strong real estate home offer letter isn’t just part of an agent’s job—it’s a secret weapon in competitive markets. Mastering this skill is one way you can set yourself apart from other agents. By focusing on details, being transparent, and adding a personal touch, you’ll show sellers you’re serious about making your client’s dream home a reality. Do you use an offer letter in your business?

Brittany is a licensed real estate agent in Illinois with over 12 years of experience in the industry. She uses her sales, marketing, and business development background to educate agents and help them find sustainable ways to build their businesses.

No Comments Yet

Add comment cancel reply.

Your email address will not be published. Required fields are marked *

Related articles

19 real estate social media marketing tips to generate leads.

It takes a lot of know-how to maximize your presence on social media and turn that into real leads for your business. Here are some tips for leveraging your efforts.

Digital Closings: The Agent Guide for 2024

Navigating the ever-changing landscape of real estate means embracing new solutions that make buying and selling easier for everyone involved.

Become a Top Real Estate Buyer’s Agent: Key Role & Responsibilities

The mission for buyer's agents is deceptively simple: find the perfect property for buyers and guide them through the homebuying process. It’s pretty great, actually—kind of like being a real estate superhero. 

Success! You've been subscribed.

Help us get to know you better.

• Explore Properties
• Agents & Brokers
• Sell Your Property
• Track with Stessa
• Screen with RentPrep
• Investor Services
• Investment Solutions
• News & Press

• Browse Properties

How to write a winning real estate offer letter [free template]

In a competitive market, a great real estate offer letter can help grab a seller’s attention and move a buyer to the head of the pack. While writing a real estate offer letter isn’t that difficult, there are certain things a buyer should be sure to include.

Keep reading to learn why some real estate investors send offer letters to a seller, how to write a real estate offer letter, and some things to avoid including in an offer letter.

Key takeaways

• A real estate offer letter is a non-binding offer sent to a seller that outlines key deal points.
• Other terms for a real estate offer letter are Letter of Intent, Letter of Interest, and LOI.
• A real estate investor may use an offer letter to make a personal connection with a seller to stay ahead of the competition.

What is a real estate offer letter?

A real estate offer letter - also known as a Letter of Intent, Letter of Interest, or simply an LOI - is a letter written by a prospective buyer or their real estate agent in express interest in purchasing a property. 

While a real estate offer letter is non-binding, the letter may include contract or deal points such as an offer price, if the property will be financed or purchased for cash, and the desired close of escrow. 

As a rule of thumb, a real estate offer letter is written using an informal style, or even handwritten to help catch an owner’s attention. Oftentimes a real estate offer letter will include personal information about a buyer, such as how long he or she has been searching for a home and why the owner’s property is exactly what the buyer has been looking for.

Why investors use offer letters for real estate

Real estate is a people business, even for investors buying and selling rental property. An investor may spend a lot of time crunching the numbers to find a deal that makes financial sense. However, a real estate offer letter may help to get a seller emotionally involved and relate to a buyer on a more personal level. 

In today’s real estate market, it’s quite possible for a seller to receive numerous offers for a property, even if a property is an off market listing. A buyer who is willing to tell a seller a little bit about themselves may increase the odds of standing out from the pack to gain a competitive edge.

Making an emotional connection with a seller may be particularly important for a buyer trying to purchase a home that a seller has lived in as a personal residence. There are likely fond memories of children, birthdays, and holidays at home, and it may mean a lot to a seller to know that a buyer will adore the home the same way.

A real estate offer letter may also be a good tool to use if an owner has inherited a property. While there may not be the same level of emotional attachment, an heir may still like to know that a buyer will love the home the same way.

Another reason for writing an offer letter to a seller is to “test the waters,” such as when a property isn’t officially listed for sale.

How to write an offer letter to purchase a property

One of the keys to writing a great real estate offer letter is to make a winning first impression. Here are the general steps to follow to write an offer letter to a seller.

Greet the seller by name instead of with a generic “Dear Seller.” In some real estate markets, using Mr. or Ms. may be appropriate. If the home is located in a city where doing business is more relaxed, using a seller’s first name may be better.

Personal details can include items such as what a buyer does for a living, different places a buyer has lived, and why a buyer wants to purchase the seller’s home versus another listing. The reason for sharing some personal details is to paint a picture for a seller of what owning the home means to a buyer. 

This part of a real estate offer letter is used to bond with a seller. Maybe a buyer likes the kitchen, the split floor plan, or the size of the back yard. Even if a buyer is a remote real estate investor, there’s still a tremendous amount of information that can be gathered online. 

Google Maps and GIS data from a county assessor’s website may provide images of the outside of a home. An investor may even hire a real estate bird dog to discreetly take photos or drone videos of the home and surrounding neighborhood.

Now that a seller knows why a buyer wants to buy the home, the next step is to show the seller that a deal can get done. 

A buyer who is financing a purchase may wish to mention they have a preapproval letter from a lender, and also indicate how large of a down payment is being made. Buyers who are paying all cash may wish to let a seller know the funds are on hand, and that the closing date can be flexible based on the needs of the seller.

The best salespeople know how to close a deal by asking for the order. In a real estate offer letter, closing the deal includes requesting an in-person meeting or asking for an appointment to chat by phone or on a video call. End the real estate offer letter by letting a seller know their time is valuable, and thank the seller for taking the time to read the letter and for their consideration.

What to avoid in a real estate offer letter

While one of the purposes of a real estate offer letter is to personally connect with a seller, buyers may wish to be cautious of sharing too much information. Some items to leave out of a letter to a seller may include:

• Desperation or an indication that a buyer is willing to pay whatever it takes to get the home.
• Changes or planned use for the home, such as turning an owner-occupied home into a rental property or doing major remodeling.
• Politics by mentioning the campaign sign in the neighbor’s yard or a bumper sticker on a seller’s car.
• Negative aspects of a seller’s home, like how badly the carpeting needs to be replaced or an outdated kitchen and baths, might better be addressed once the home is under contract and a property inspection is done.
• Avoid sharing too many personal financial details, such as a buyer’s net worth or the number of rental properties currently owned.

Example of a real estate offer letter

Sample Real Estate Offer Letter

Date: ______________________________________

Buyer name: ________________________________

Address: ___________________________________

City, State, Zip: ______________________________

Seller name: ________________________________

Dear [Seller’s name],

Share some personal information with the seller, such as occupation, places a buyer has lived, and reasons for wanting to buy the seller’s home.

____________________________________________________________________________

Describe favorite things about the seller’s home, such as the floorplan, location of the home, or size of the back yard. Avoid including negative comments, such as outdated flooring or fixtures.

_____________________________________________________________________________

Include financial information, such as purchase price, method of financing or purchase in cash, and amount of intended down payment, contract contingencies, and desired closing date.

Go for the close by asking to meet the seller in person or by phone to discuss a written formal offer, and sincerely thank the seller for their consideration.

Buyer signature: __________________________________

Buyer name: _____________________________________

Phone: __________________________________________

Email: ___________________________________________

A free, fully-editable copy of this real estate offer letter may be downloaded in a Microsoft Word or Google Docs format.

Closing thoughts

A great real estate offer letter can help a buyer to stay one step ahead of the competition by creating a bond with a seller by sharing a little personal information. While an offer letter to a seller isn’t legally binding, a buyer may wish to address deal points such as purchase price, whether financing or cash will be used to purchase the home, and the favorite things about the home.

Be sure to close the deal by requesting a time to meet or speak with a seller to discuss the terms and conditions of a written sales and purchase agreement.

Jeff has over 25 years of experience in all segments of the real estate industry including investing, brokerage, residential, commercial, and property management. While his real estate business runs on autopilot, he writes articles to help other investors grow and manage their real estate portfolios.

Roofstock makes it easy to get started in real estate investing.

Join 100,000+ Fellow Investors.

Subscribe to get our top real estate investing content., subscribe here, recommended articles.

Macon, Georgia real estate market: Stats & trends for 2022

How much is a rental property: The up-front & recurring costs

How to create an S corporation for your rental properties

• Sell Properties
• Manage with Stessa
• Institutions
• General Inquiries
• (800) 466-4116
• [email protected]

• Browse homes

Home Buying Tips

How to write an offer letter for a house

Reading Time — 4 minutes

July 10, 2022

By Heidi Knight

Offer price isn’t the only factor sellers consider when choosing an offer. Knowing who is buying their home is just as important to some. That’s why it’s important for buyers to master the art of how to write an offer letter for a house.

It can be helpful for buyers to make their offer stand out, especially in competitive markets. One way to set yourself apart is to include a letter to the seller with your offer. It can make the buying process feel a little more personal and a little less transactional for the seller.

Keep reading to find out what makes a winning offer letter.

1 . Be complimentary

It’s no surprise that, in general, people like to have their accomplishments celebrated. Where sellers are concerned, it’s all about hearing that the blood, sweat and tears (let’s not forget money) that they’ve poured in their home hasn’t gone unnoticed.

Be sure to tell the seller what you loved about the home. Tell them how you felt when you first walked through the door and what it was about their home that made it “The One” for you.

2 . Get personal and appeal to their emotions (not their wallets)

Most people are emotionally attached to the places where they live. This could be because a home can represent many things to many people: safety and security, success or even family. Just because someone is selling their home doesn’t mean they won’t experience some anxiety around leaving it.

Chances are, they’ll feel much better about selling a special part of their lives to someone with whom they’ve made a connection. Fostering a small sense of familiarity can really help set your offer apart from the crowd. Figure out what you have in common and build rapport around that.

Maybe you saw a framed jersey of a sports team you also support in the home.

Maybe something about the home reminds you of your childhood home.

Maybe the home closer to your job and the shorter commute would mean more time to spend with your family.

Get personal and appeal to the seller’s emotions: Two examples of offer letters.

Keep in mind, this is not the time to negotiate numbers. While your offer comes from the head, your letter should come from the heart.

3 . Let them know how serious you are

Put yourselves in the shoes of the seller. One of the biggest concerns for sellers is whether or not the offer they accept will actually make it through the closing process . The last thing the seller wants is to have a lukewarm buyer who will either pull out of the sale or drag their feet.

If you are dead set on making a place yours, let the seller know how willing you are to deliver, whether it’s extending a rent-back period or even closing on shorter schedule. These things will help the seller feel confident that you are a serious buyer.

4 . Keep it short (like less than a page)

When sellers begin to review the offers they’ve received, it can be a long process — especially if there is a lot of interest in the property. The last thing they will want to do is wade through a lengthy letter explaining why you think you’re the right person to buy their home.

That’s why it’s best that you keep it short, sweet and to-the-point. A few paragraphs should do the trick. Consider adding a picture of you and your family. After all, a picture is worth 1,000 words.

This article is meant for informational purposes only and is not intended to be construed as financial, tax, legal, or insurance advice. Opendoor always encourages you to reach out to an advisor regarding your own situation.

Related guides and blog articles

→ Checklist for first-time home buyers (infographic)

→ How much does it cost to buy a house

→ Navigating a buyer’s market vs. seller’s market

→ More guides and blog posts about home buying

Get the free Opendoor app

• Instantly unlock and Self-Tour homes.
• Request an offer on your current home in 24 hours.
• Save 2% if you trade-in.

Further reading

How to determine how much home you can afford, who pays real estate agent commission fees.

Your Ultimate Guide to Crafting a Real Estate Offer Letter that Gets the House

• Making the Offer
• Offers & Negotiations
• Published on August 1st, 2024

Gayle Towell is a freelance writer from Oregon who specializes in science, education, real estate, and other topics. With master’s degrees in mathematics and physics and a passion for fiction writing, she is a polymath who enjoys sharing her learning and knowledge with others.

Alexandra is a junior associate editor of HomeLight.com. Previously, she served as a writer and social media manager at Santa Barbara Life & Style Magazine, in addition to interning at the nonprofit honors society Phi Beta Kappa. Alexandra holds a bachelor's degree in communication and global studies from UC Santa Barbara, and she has three years of experience reporting on topics including international travel, luxury properties, celebrity interviews, fine dining, and more.

• Share on LinkedIn
• Share on Twitter
• Share on Facebook
• Share by Email
• Save to Pinterest

When you’ve found the house of your dreams and you’re ready to make an offer , how do you make sure your offer stands out? While the primary factor that determines which offer a seller chooses is financial (in other words, the price you’ll pay to live in the house ), if two or more offers are comparable, an appeal to emotions may allow fate to tip favorably in your direction.

One tactic that many agents recommend for just that reason is to write an offer letter to the seller. When making such an appeal, however, there are many factors to consider — and even a few legal concerns to carefully navigate. Read on to learn more and discover how to write a real estate offer letter that will get you the house.

Find a top real estate agent near you

We analyze over 27 million transactions and thousands of reviews to determine which agent is best for you based on your needs. It takes just two minutes to match you with the best real estate agents, who will contact you and guide you through the process.

Why write an offer letter?

As it turns out, most sellers are human beings, and as humans, they favor a good emotional connection. The business of buying and selling a house involves a lot of paperwork and a lot of numbers, and if the seller has competing offers that all look pretty similar to each other, they may find themselves looking for some sort of sign or feeling as to which one is the “right” one.

A letter that helps the seller make an emotional connection to you by sharing a little bit about yourself and what you like about the property has the potential to make your offer stand out from the crowd like a glowing beacon against the darkness of paper and math. Especially in seller’s markets , where there is lots of competition with other buyers, an offer letter can give you an edge.

Consider what the home means to the seller. It could be the house where they raised their children, full of countless birthday parties and the family dog running around the backyard. It can mean a lot to them knowing that they’re selling it to someone who will take care of it and (hopefully) love it the same way they do.

Top New York real estate agent Stephanie Morgan , who has more than 22 years of experience, says that “Real estate is a highly emotional transaction,” and that whenever she got the sense that a home held sentimental value, she would work with her clients on crafting a letter.

Offer letters aren’t appropriate in every circumstance, however. If a house is being sold as part of a divorce or under some other traumatic or contentious circumstance, then it might be best to avoid stirring up potentially conflicted emotions. Such letters may also make little difference if the house being sold was an investment property or if other offers are significantly higher than yours.

Considerations in a modern world

In recent years, the possibility that offer letters may lead to violations of Fair Housing laws has made them all but banned in certain areas. In fact, Oregon was the first state to make buyer “love letters” illegal in 2021, although the ban was struck down by a federal court. You may find that your agent is reluctant to send such a letter along, or that the seller refuses any offers that come with a letter.

This is because it is illegal to discriminate on the basis of any protected class when selling a home, including race, color, religion, sex or gender, disability, national origin, or familial status. So, for example, if the seller learns your race or family status through your offer letter, even through something as innocuous as your signature, and then uses that in the decision-making process, this can put them in legal jeopardy. In fact, even if they didn’t use that information to make their decision, it can still be a problem if anyone perceives or thinks that they did.

Complaints related to perceived violations resulting from offer letters are rare, but as Morgan says, she has seen “a surge in the private remarks of Realtors,” that they will not accept any offers with these “love letters” attached. In her own practice, she no longer sends letters as a matter of course, but instead only offers a sentence or two if there is a simple connection that can be made.

The building blocks to a winning letter

Use actual paper and a pen. This is a letter, not an email — nice stationery might even win you some points. Anything that can add a personal touch will increase the possibility of emotional pull.

Be sure to greet the seller by name. Starting a letter with “Dear seller” simply does not give off a personable vibe. You should be able to get the name from your agent if you don’t have it already.

Introduce yourself in the letter, but be careful not to give away too many details. You want them to have a sense of who you are, but not so much information that they can start finding reasons to dislike you. Less is more — especially when it comes to any information that may hint at your status within any protected class, as mentioned above.

Find common ground and determine a way to make a personal connection. This can be tricky because many homes are staged to remove personal belongings . Stephanie Morgan mentions that she instructs her clients to stage their homes for exactly that reason. She says, “I don’t want people to be able to read my clients and understand where they’re coming from. It’s a bit of a poker game.”

But if you notice a beautiful garden outside, or an impeccable kitchen , you can mention the fact that you are an avid gardener or an accomplished cook. Is there a dog house in the backyard? Tell them about your plans for a new puppy.

Include details about why you love the house. For someone who has lived in the house a long time, those details are things they love, too! And besides, everyone likes to be complimented. You can make your offer letter shine by giving them details about what you love and why you want this house to be yours.

Your offer letter might also benefit if you include (a few) financial details, especially if you aren’t offering full asking price . You can explain (respectfully) why and also mention your mortgage preapproval .

It’s also good to point out where you can be flexible . If you can let the seller pick the closing date or otherwise have the ability to offer concessions here and there, tell the seller about that. Not only does it inform them of your flexibility, but it lets them know you are personable and approachable about it.

Finally, don’t forget to say thank you. Even if the seller doesn’t accept your offer, they took the time to read it, and you should show your appreciation for that.

Speaking of taking the time to read it — keep it short. Nobody wants to read an essay. A few paragraphs to one page is sufficient.

What to leave out of the offer letter

Now that you know what to include in the letter, it’s important to examine what not to include and why.

Don’t get too personal. Any information that identifies your status within a protected class is becoming more and more of a no-no. So be sure to leave that out and instead focus on commonalities and details about the house itself.

Don’t tell the seller what you want to change. Focus on the positives only, not what you don’t love. Sometimes too much information is bad.

Morgan adds that people “don’t want to hear what you’re going to do differently because it’s almost like a judgment that they were doing something wrong with their home.”

Don’t whine. An offer letter is not a place to complain, but a place to appeal. If you think the price is unfair, or you’re not happy about the seller’s timing needs, this is not a good opportunity to voice those thoughts.

Don’t go overboard with financial details. There is such a thing as giving away too much. You don’t want to leave them either afraid you won’t be able to secure a loan , or hint that you’re well enough off that you won’t want to negotiate the price.

Don’t contradict the purchase agreement . Try to leave the details vague in the offer letter (it’s more about emotion) and let the purchase agreement handle the specifics; if you do cite the price or another detail, make sure it corresponds with the legal document.

Don’t include a photo. You may see suggestions that you include a picture, but doing so can backfire. It’s usually safest to leave it out. This is another manifestation of the Fair Housing issue; the seller is open to a potential lawsuit if they consider an offer from a household or buyer with a photo attached and that buyer is part of a protected class.

Ready, set, write!

Let’s wrap it up! Remember: the offer letter is an appeal to emotion. It should be short, sweet, and personable without revealing information that sets anyone up for Fair Housing violation issues. In other words, focus on the property and universal topics. Highlight what you love about the place, mention common hobbies or pets, and leave out anything negative!

If you’re not sure what to put in your offer letter (or whether to write one at all), talk to your real estate agent and ask their advice.

Header Image Source: (Pixabay / Pexels)

• "Some homebuyers send love letters to help their offer stand out — but they could run afoul of fair housing rules," Business Insider, Molly Grace (July 2024)
• "How to Handle Buyer Love Letters," NAR, Lee Nelson (February 2023)

At HomeLight, our vision is a world where every real estate transaction is simple, certain, and satisfying. Therefore, we promote strict  editorial integrity in each of our posts.

Gayle Towell

Contributing Author

Alexandra Lee

Junior Associate Editor

How to make an offer on a house

How much should I offer on a house?

How much can I offer below asking price?

Can I put an offer down before selling my home?

How to beat a contingent offer

Why hire a buyer’s agent

How to pick a buyer’s agent

Questions to ask a buyer’s agent

What does a buyer’s agent do?

Find a top agent

• Buying a Home
• Selling a Home
• Market Trends
• Orchard News
• Home Improvement
• Neighborhood Guides

How to Write An Excellent Offer Letter for a House

In this article:

With intense competition in many housing markets around the country, many buyers find it’s difficult to buy their dream home at a price they can afford. In a seller’s market, buyers often have to make a larger offer than they’d like or come up with more cash upfront than they’re comfortable with. But a larger offer isn’t the only way to stand out — sometimes, an offer letter to buy a house can make a big difference. 

A real estate offer letter is an opportunity to make a connection with the seller, allowing you to introduce yourself, explain why you want to buy the home, and clarify any financial details that may need explaining. It’s an accompaniment to your offer that appeals to the seller’s emotions and might make them lead towards choosing your offer over a competitor’s offer. And you'll need all the help you can get in a hot market.

Writing an offer letter to a seller is a delicate process. There are a number of factors to consider, including a few legal ones. Here, we’ll explain how to write an excellent home offer letter that will appeal to sellers and make your offer stand out.

Why is an offer letter important?

The vast majority of home sellers are human beings, not corporations. As such, there’s an emotional element for most people selling a home. With many offers on the table and a lot of similar looking paperwork and numbers to look at, some owners may struggle to figure out which offer is the “right” offer.

In that case, a home offer letter makes your offer stand out from all the other paperwork and numbers. When you include an offer in your application, there’s immediately one thing that’s different from the rest of the offers, and it gives you a chance to make an emotional appeal to the owner. In a seller’s market, an offer letter could give you a leg up on the competition.

Even if you’ve always been a renter, you’ve established emotional connections and memories with your past apartments. Now imagine that nostalgia ratcheted up to 11 and that’s how some home sellers feel about their homes. It might have been their first home, or may have raised their children there, or met their spouse while living there. Home is where the heart is and, as such, many home sellers think with their heart when selling. Appealing to that sentimentality and showing them that you will love their home as much as they do is important for many sellers.

Unbreak home buying and selling

When you buy and list with Orchard, you skip showings, double moves, and double mortgages. Enter your address to get started.

When is an offer letter not appropriate?

Because offer letters appeal to the emotional side of a business transaction, there are times when they are not appropriate. For instance, if a house is being sold as part of a divorce, a death in the family, or some other tragedy, it’s best to leave it to the numbers. A sentimental offer letter might stir up complicated emotions and make a home seller uncomfortable or upset — not the reactions you want from an offer letter.

Likewise, if you’re buying a house as an investment property, sentimentality isn’t likely to make a significant impact on the seller. Or, vice versa, if a seller is just trying to maximize profit, your letter won’t make an impact if there are higher offers.

In recent years, offer letters have become more controversial as well as they can lead to violations of the Fair Housing Act . For this reason, they’re banned in some parts of the country. 

Why is that? Because Fair Housing Act states that it’s illegal to discriminate on the basis of any protected class when selling a home, including race, color, religion, sex or gender, disability, national origin, or familial status. If a seller deduces your race or family status through your offer letter and uses that information to make a decision, they may face legal penalties. Worse yet, if anyone perceives or thinks that they used an offer letter to discriminate against another person’s offer, they could still land in hot water.

Some real estate agents won’t send offer letters and some sellers won’t accept them to avoid violating Fair Housing laws. As such, you should always check with the agent and the seller before submitting a letter.

How to write a home offer letter

If your agent and the seller approve a home offer letter, it’s time to get to work! 

When you sit down to get this done, don’t feel like you have to write it all by yourself — your agent or attorney may have some good tips for you. But for now, these are some of the top do’s and don’ts for home offer letters.

What you should do

• Keep it about a page long. Don’t go overboard and overwrite this. Keep your letter to about a page, at the most. 
• Use paper and pen. Email might be easier but this is a personal note. Writing it out yourself shows you care enough to, well, write it out yourself. You might even consider using nice stationery.
• Greet the seller by name and introduce yourself. Nobody wants to be addressed as “seller,” so get the seller’s name from your agent if you don’t know it. Begin the letter formally, state your purpose, and then get to the introduction. When you introduce yourself, don’t give away too many details. Let them know what you do (especially if you’re a public servant) and why you love the house, but less is more — especially with information that might hint at your status as a (un)protected class.
• Find common ground. This can be difficult if you viewed a staged home or one where the seller had already left. Still, you can discuss the neighborhood, the backyard, the porch, or other fixed aspects of the house that you love. Dog house in the backyard? There are no rules against choosing offers from dog people.
• Explain why you love the home. Get specific with the details you love about the house but also explain how you’ll live there. Do you have a large family? Describe the holidays and family events you hope to host thanks to the giant kitchen. Working from home? Share how you plan to set up your office in that delightful reading nook.
• Include a few financial details. The home offer letter is sentimental but if you aren’t offering full asking price or you haven’t been approved for a mortgage yet, this is a good chance to clarify some points. You can respectfully explain why you’re not offering full price and emphasize your mortgage pre-approval letter, even if you haven’t been formally approved yet. This part can be tricky, so don’t be afraid to ask for advice from your agent or attorney.
• Say thank you. The closing of your home offer letter gives you a chance to make a lasting impression. Thank the seller for their time and consideration, reemphasize your interest in buying the home, and convey the sincerity of your love for the home.

What you shouldn’t do

As discussed, home offer letters are a dicey business and not always appropriate. As such, there are some boundaries to keep in mind when writing one.

• Don’t get too personal. To reiterate the earlier point, it’s good to share a little about yourself, your family, and what you do, but you cannot reveal anything that identifies your status within a protected class. For instance, be careful to use neutral terms like “partner” or “spouse” rather than “husband” or “wife.”
• Don’t say what you want to change. Sellers can be sentimental, they don’t want to think about how you’re going to change your house, they want to think about how you’ll enjoy the home they’ve already made for you.
• Don’t complain. If you think the price is unfair or you’re unhappy with the seller’s timing needs, the offer letter is not the place to adjudicate.
• Don’t give away too many financial details. Explaining why your offer is lower than the asking price is fine. If you’re concerned you may not be able to secure a loan or are unwilling to move on your offer, don’t bring it up.
• Don’t contradict the purchase agreement. The offer letter is an appeal to emotion, not a legal document. If you don’t want to pay for certain repairs, negotiate that later, not now.
• Don’t include a photo. Again, a photo is the easiest way to run afoul of Fair Housing issues. Let your words speak for themselves.

As a buyer, an offer letter to buy a house can give you a leg up in a competitive seller’s market. But it can also be the quickest way to see your offer rejected. If you’re writing a home offer letter, keep it vague, positive, and brief.

Free download: Your guide to buying while you sell

Say goodbye to the days of needing to sell your home before buying a new one. There’s an easier way, and our FREE guide breaks down how it can work for you.

Guaranteed your home sale— and so much more

On top of Orchard’s Home Sale Guarantee, we list, prep, and show your old home after you’re all moved out.

Sell for more with value-boosting improvements

When you list with Orchard, we’ll get your home show-ready and make repairs to increase your home’s value at no upfront cost.

Estimated Net Proceeds

Home sale price, total cost to sell, buy a new home knowing you’ve sold your current one.

Orchard guarantees your home will sell, so you can buy your next one worry-free.

How much can I make selling my home?

Use our home sale calculator to estimate your net proceeds.

Don’t navigate the market alone

Our Home Advisors are experienced local agents who know how to sell for top dollar and help win your dream home.

Let’s match you with a real estate agent

All Orchard Home Advisors are experienced agents who know your local market inside and out. Request a consult today.

Close faster with a cash offer

Did you know cash offers are 4x more likely to be chosen by a seller? Let us help you make one on your next home.

Know what your home is really worth

Get the most accurate free home valuation — in minutes

Curious what your monthly mortgage payment would be?

Orchard Home Loans shops the market to find your best rates.

Stand out to sellers with a cash offer

A cash offer is 4x more likely to be chosen by a seller. Get qualified today.

Don’t miss out on your dream home

Make a cash offer now, and Orchard will sell your old home after you move.

Your dream home is waiting for you

Tell us your must-haves to see personalized home recommendations that meet your criteria.

Related Articles

The stress-free way to buy and sell

With Orchard, secure your dream home before you list. Avoid home showings, rentals, and double moves.

• Our Services
• For Builders
• For Vendors
• Dallas-Fort Worth
• San Antonio
• Market Reports
• Home Sale Calculator
• Mortgage Calculator

© 2022 Orchard. All rights reserved. Privacy Policy , Terms of Use , Affiliated Business Arrangement Disclosure , About Our Ads TREC: Info About Brokerage Services , Oregon Initial Agency Disclosure , Washington Law of Real Estate Agency , Consumer Protection Notice , Accessibility Statement

WTO / Real Estate / Writing a Perfect Real Estate Offer Letter (Free Templates)

Writing a Perfect Real Estate Offer Letter (Free Templates)

One of the contributing factors to helping you stand out from the crowd of prospective buyers for real estate listings is the ability to construct a formal, captivating real estate offer letter .

Unfortunately, most buyers ignore this singular factor, and this is where you win the seller’s attention. Looking to write an offer letter for real estate that’ll make your home-buying a walk in the park? So, keep reading and pay attention to the free real estate offer template at the end of this article to significantly increase your chances of buying.

What is a Real Estate Offer Letter?

It is a formal letter written to show your interest in a piece of property. Frequently, sellers don’t meet all of their prospective buyers. Your offer letter allows you to introduce yourself, state your intentions together with concrete reasons why you think the property is the best option for you, and clarify other necessary information that should be addressed therein.

However, as simple as it may sound, a lot of detail goes into writing a sophisticated offer letter that would arouse the seller’s emotions. A good way to get the seller’s attention is by including your photo. However, it could be regarded as a violation and may cause the seller and agent to be sanctioned by the National Association of Realtors.  

Alternate names

• Real Estate Offer Form
• Offer To Purchase Real Estate
• For Sale by Owner Form
• Home Purchase Offer Letter

Customizable Templates

Why do you need a real estate offer letter?

It allows you to express yourself as a reliable buyer. The offer letter lets you show your interest in purchasing a property without any commitment until certain conditions are satisfied.

While most buyers opt for a firm offer letter, there are cases where buyers prefer to make conditional offers. An offer letter would typically state all the necessary terms and conditions of the purchase. The content of the offer letter helps the seller determine whether they are okay with the terms and conditions, which saves both parties’ time and avoids disagreements in the future.

Price negotiation

This is an essential part of acquiring a property to ensure you are getting good value for your money. Do proper research on the market value of the property. Keep an eye on how long the property has been on the market and the rate at which the market moves in that area. Make sure to leave room for contingencies to negotiate prices and work closely with your agent to ensure you are getting the best deal for the property.

Conditions in an Offer to Purchase Real Estate

The conditions in an offer to purchase real estate refer to the requirements that must be met to achieve a smooth real estate sale.

Some of the conditions for a real estate offer letter include the following:

• A property appraisal is a non-biased evaluation of a property that is used to determine the price of the property based on its current condition, features, location, and other essential factors. An appraisal is usually done to protect the buyer’s interest and ensure they’re not paying more than the value of the property.
• Title research is the examination of public documents to confirm the legal ownership of a property. The title search is conducted to ensure that there are no liens or contrary claims to property flagged for sale; otherwise, the transaction cannot be completed.
• Home inspection refers to the observation and reporting of the state of a property that is on the market for sale. A home inspection is usually done by a qualified home inspector to examine the water, sewage, wiring, fire safety, evidence of insect damage, fire, or any other issue that could affect the value of the property.
• A disclosure form is a formal document that reveals all the assets, risks, terms, conditions, and liabilities associated with the home or property.

Other conditions that may be listed in a real estate offer include the following:

• There must be evidence that the buyer has sold his existing home for the transaction to be complete.
• Mortgage approval from a bank or any other mortgage broker before a purchase occurs.
• The seller must make arrangements for the property’s specific aspects, such as finishing before it becomes the buyer’s.

Types of a Real Estate Offer Letter

There are two different approaches to creating an offer letter for real estate, and they both depend on the terms and conditions that make up the letters.

They include the following:

A firm offer is one that shows the buyer’s certainty about purchasing a property. Once this offer is made, the buyer is legally obligated to carry on with the transaction and cannot pull out of the deal. Firm offers are primarily used when buyers look to purchase property in a competitive area. In addition, a firm offer is likely to entice the seller since no strings are attached to the transaction.

Conditional offer

A conditional offer comes with its own terms. The transaction can only be valid when all the conditions in the offer letter are satisfied. Conditional offers may be used to protect the buyer’s interest, such that the buyer has the right to back out of the deal if there are contingencies in the home inspection.

How to Write a Real Estate Offer Letter

A typical offer letter requires the buyer or agent to address vital details, without which the letter would fail to deliver its intention.

Below are vital details to help construct a good offer letter:

Address the seller

Offer letters often refer to the sellers as “ Dear reader ”. While this may be formally correct, it could make your letter appear just another offer letter that could be submitted to multiple sellers.

However, you could significantly improve your chances of trumping other buyers by addressing the seller with their actual name. Of course, if you can’t pull their name from the internet, you can always discuss it with your real estate agent.

Include your personal information

If you want to convince the seller that you’re the best person for their property, it’s only appropriate to throw in some personal information.

You could talk about your family and the place you’re moving out of or explain what moving into their property would mean to you and your family.

Disclosing a little bit of personal information makes your letter more relatable and noticeable; these two reasons are enough to win the seller’s attention and give it a second thought.

Address and description of the potential property

If the seller has lived on that property for years, chances are high they take pride in the property. An address and description of the house show your interest in the house and give the seller a sense of value for their property. Omitting this property will not cause so much damage but will drop your chances of standing out from the rest.

Mention sale price

This is one of the most critical elements of a solid offer letter. Sellers may list their property at a certain amount. However, it doesn’t always mean that it is the buyer’s price; you can throw in your offer price, which may be more or less than the seller’s listing price, depending on other contributing factors.

Your offer letter should be able to provide some context to your offer price, and it should be as honest, respectful, and polite as possible.

Proposed term for the sale

An offer letter that includes the terms attached for sale clarifies the transaction, which is an essential factor for any winning offer letter.

Highlight your favorite features

Your offer letter should include what you love about the home and why you think it’s the best choice for you and your family.

You could talk about the beautiful landscape, the comfy hammock, or the spacious kitchen; anything that sparks your interest in the place is fine.

However, take note not to include any plans of tearing down or remodeling parts of the property. Some sellers take pride in the structure of their homes. Telling them about your plans to restructure may cause them to rule you out completely.

Ideal closing date

An excellent letter should clearly state the target closing date, which represents the date when the transaction should be completed.

Earnest money deposit amount

This is important to show the interest of the buyer. The letter should include the earnest money deposit, typically about 1% of the offer price. The fee will be refunded upon successful closing of the deal. However, if the deal fails, the money may or may not be returned based on the state laws.

Deed and title discussion

Information concerning deed and title is an integral part of any property that changes hands from buyer to seller. Hence, it should be clearly stated in the letter.

How utilities and taxes will be adjusted

Gas, water, electricity bills, and taxes cannot be left undiscussed, especially when such property is on the market. A good offer letter should highlight how these bills and taxes will be adjusted between both parties.

Any provisions and contingencies

An offer letter should spell out contingencies as regards the contract. Stating contract contingencies gives the buyer the right to back out the transactions under specified circumstances.

State-specific clauses, if required

Buying a house is one of the most expensive ventures one can throw their money into and sometimes lead to severe complications. Therefore, clauses are essential in the letter to provide legal rights in cases of disputes. Hence, every solid offer letter should have all specific clauses stated and written in clear terms.

Identify your similarities

One of the best ways to single out your offer letter from the crowd is by finding common grounds and making a personal connection regarding the property. For example, if you notice a beautiful kitchen space or lovely garden outside, your offer letter should express you as a seasoned cook to make productive use of the kitchen or an ardent gardener as the case may be.

Finish strong

An outstanding offer letter starts and finishes strong. Following all we’ve listed above; your offer letter looks irresistible. To finish the good work, make sure your offer letter expresses sincere interest in buying the property and gratitude to the seller for taking the time to consider your offer. 

Real Estate Offer Letter Template

If you’re having difficulty piecing all of this information together, below is a template to use as a reference. It includes all the necessary features of a good offer letter. Feel free to modify it to your taste.

[Your name] [Your address]

[Seller’s name] [Seller’s address]

Dear [seller’s name],

Introduce yourself in the first paragraph and explain your intention for writing the letter. Throw in a few details about your background, family, and the reason you want to buy the property.

In the second paragraph, give some similarities about the house that catch your attention. Throw more light on how the house meets the demands and expectations of your family. Be careful not to exaggerate your reasons.

The third paragraph should contain the financial details of your offer letter. State the details of the down payment, pre-approved loan, budget, and closing date.

The fourth paragraph should tell the seller that you are the best buyer for their property. Let them know what value their home will bring to you and your family. You may also include any other attachments in this paragraph.

[your name] [phone number] [email address]

Real Estate Offer Letter Sample

Dear Emily and David Thompson,

I am writing to express my sincere interest in purchasing your home at 456 Oak Lane, Pleasantville, NY. After viewing several properties in the area, I was immediately drawn to the unique charm and character of your home. The well-maintained garden, spacious living areas, and the beautiful, natural light throughout the house truly set it apart.

As a potential buyer, I am prepared to offer a purchase price of $450,000 for your property. I believe this offer reflects the current market value and the wonderful condition of your home. I am prepared to make a down payment of 20% and have secured pre-approval from my bank for a mortgage loan to cover the remaining balance.

To ensure a smooth transaction, I propose the following terms:

1. Inspection Contingency: I would like to have the home inspected by a licensed professional within 10 days of our agreement to ensure there are no major issues.

2. Closing Date: I am flexible regarding the closing date but would prefer to close the deal within 45 days of our agreement.

3. Furniture and Appliances: I am interested in retaining several of the appliances and pieces of furniture currently in the home. I would appreciate it if we could discuss this further.

I am currently renting a home in the area and have a flexible moving schedule. This flexibility allows me to accommodate the timeline that works best for you regarding the sale and transition of the property.

I understand that selling a home is a significant decision, and I want to assure you that I am committed to making this process as seamless and stress-free as possible for both parties. I am very much looking forward to the possibility of making 456 Oak Lane my new home and cherishing it as you have.

Thank you for considering my offer. Please feel free to contact me at any time to discuss further details. I look forward to hearing from you soon.

Warm regards,

Alice Henderson

Contact Information: Phone: (555) 123-4567, 

Email: [email protected]

Key Takeaways

This sample real estate offer letter is a useful example due to its well-rounded approach:

• It begins with a direct address to the sellers, fostering a personal connection right from the start.
• The letter articulates genuine interest in the property, specifically praising its unique charm and features like the garden and natural light.
• It clearly states the offer amount, down payment, and financial preparations, demonstrating the buyer’s seriousness and readiness.
• The buyer proposes specific terms such as inspection contingencies and closing date, while also showing flexibility, which can be appealing to sellers.
• The letter emphasizes the buyer’s commitment to a seamless and stress-free selling process, offering reassurance to the sellers.
• It ends with a polite call to action , encouraging the sellers to engage in further discussions and providing essential contact information.
• The writer maintains a respectful, formal tone, which is crucial in business communications like offer letters.
• By expressing a desire to cherish the home as the sellers have, the writer makes a compelling emotional appeal, which can influence the sellers’ decision.

Dos and Don’ts of Offer Letter

The goal of every buyer and agent is to deliver a feature-rich real estate offer letter. However, there are rules put in place to ensure the letter is not lacking any vital information, and also avoid any detail that could cause the seller to lose interest on the deal.

The list below contains some of the best practices to guide you in creating an excellent letter:

• Keep it short and to the point: Remember your offer letter won’t be the only one the seller will be reading all day. So, avoid whatever will make your offer letter as that’s one of the fastest ways to bore potential sellers and ruin your chances.
• Focus on good: Make sure to include every good thing about the home that makes meaning to you. For example, compliment the seller on how good they kept the property over the years, the friendly neighborhood, focus on the good, and build your interests around them.

Below is a list of don’ts you should not discuss in your real estate offer letter:

• Too much personal information: Your offer letter is not your life story. Keep your letter to one page professionally and genuinely explaining why you think the property is the best choice for you amongst other potential buyers.
• Financial details: It’s best to keep financial details away from your offer letter as much as possible. Your offer letter doesn’t need to contain the money details of your transaction. Your offer letter primarily appeals to the seller’s emotions, not their purses.
• Proposed changes: Don’t discuss your plan to remodel the property, some buyers think it’s personal and would prefer to sell to people who would maintain the structure of their house.
• Politics: No matter how enticing you think it sounds, it’s always best to avoid politics in your offer letter; even though you may share similar views, it’s a bit too risky to take.
• Don’t contradict purchase agreements: Your offer letter must be void of any detail that could contradict the terms and purchase agreements. However, you could run into some problems if you do.
• Negativity: The goal of your offer letter is to reach a quick and stress-free agreement. Therefore, avoid complaints or putting unnecessary pressure on the seller, as this could quickly ruin your chance of even being considered.
• Avoid sounding desperate: While a good offer letter should contain an earnest money deposit, down payment, and mortgage pre-approval, you don’t want to be too desperate about buying; the seller may use that against you by increasing their price.

Frequently Asked Questions

The letters should always be in written form, as this provides a sense of professional courtesy to the seller. However, regardless of your relationship with the seller, verbal notification should be supported by a well-crafted letter, which is always more acceptable than any other alternative.

It is possible to make an offer on a house that is under contract . However, there could be chances that the contract won’t close. Making an offer for a house under contract provides the seller with another alternative to explore. However, sellers don’t just back out of a contract because you wrote an appealing offer letter; it’s always good to have it written as an option to consider if the contract falls through.

Real estate agents do not present an offer for you. Anyone can submit an offer of their own. It’s important to note that a real estate agent has more experience making offers since they have more information on the neighborhood. While it may not be necessary to work with them, you may want to consider their expertise.

About This Article

Was this helpful?

Great! Tell us more about your experience

Not up to par help us fix it, keep reading.

Employment , Letters and Emails

Formal job offer letter samples and free templates.

Employment , Human Resource

24 best internship offer letter examples (free templates).

Letters and Emails , Request

20+ transfer request letter samples (word, pdf).

Letters and Emails , Verification

How to accept a job offer | free acceptance email templates.

Real Estate

Writing a Membership Letter (Samples and Examples)

Formal Job Offer Letter Examples – Free Templates

Deeds , Real Estate

Free grant deed forms – pdf, word.

Free Rental Verification Forms for Landlord

Lease Agreements , Real Estate

40 free roommate agreement templates (word | pdf).

Agreements , Lease Agreements , Real Estate

52 free rental agreement forms and templates, thank you for your feedback.

Your Voice, Our Progress. Your feedback matters a lot to us.

Home Purchase Offer Letter Template: Free & Effective

In this guide, I’ll walk you through the step-by-step process of writing an effective home purchase offer letter, share personal tips from my experience, and provide a customizable template to get you started.

Key Takeaways:

• Understand the Purpose: A well-crafted offer letter can make your bid stand out in a competitive market.
• Personalize Your Message: Share personal stories or connections to the property to create an emotional appeal.
• Remain Professional: While it’s important to be personal, maintaining a professional tone is crucial.
• Highlight Your Strengths: Emphasize your financial readiness and any flexibility in the buying process.
• Use a Template: A structured template can guide you in crafting your letter while allowing room for personalization.
• Seek Feedback: Getting a second opinion on your letter can provide valuable insights.

Step-by-Step Guide to Writing a Home Purchase Offer Letter

Step 1: start with a formal greeting.

Begin your letter with a formal greeting, addressing the seller by name if possible. This establishes a personal connection from the outset.

Step 2: Express Your Interest

Clearly state your interest in the property and mention the specific address. This sets the context for your offer.

Step 3: Share Your Personal Connection

Here’s where you can make your letter stand out. Share a brief personal story or connection to the property or neighborhood. For example, perhaps you grew up in the area or the home has the perfect backyard for your family gatherings.

Step 4: Highlight Your Financial Readiness

Assure the seller of your financial readiness to proceed with the purchase. Mention your pre-approval for a mortgage and your willingness to work within their timeline.

Step 5: Detail Any Contingencies or Terms

Be clear about any contingencies (like a home inspection or sale of your current home) and terms of your offer. Transparency here can build trust.

Step 6: Conclude With a Strong Closing

Reiterate your interest and enthusiasm for the property. Politely encourage the seller to consider your offer.

Step 7: Sign Off Professionally

End your letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your name and contact information.

Personal Tips From Experience

• Be Authentic: Authenticity resonates. Share genuine stories or reasons why the home is perfect for you.
• Keep It Concise: While it’s important to be detailed, avoid writing an overly lengthy letter. Aim for a single page.
• Proofread: Typos or grammatical errors can detract from your professionalism. Always proofread your letter.

Real-Life Example

In one of my successful offer letters, I shared how the home’s large kitchen was perfect for my catering business. This personal touch, along with a strong offer, helped my bid stand out.

Home Purchase Offer Letter Template

[Your Name] [Your Address] [City, State, Zip] [Date]

[Seller’s Name] [Property Address] [City, State, Zip]

Dear [Seller’s Name],

I am writing to express my sincere interest in purchasing your home at [Property Address]. After viewing numerous properties, I am convinced that your home, with its beautiful [mention a specific feature], is the perfect fit for my [mention personal reason or connection].

I am prepared to move forward with a [mention your offer details] offer, with flexibility to accommodate your preferred timeline. My financial arrangements are secure, with a mortgage pre-approval from [Lender’s Name].

I understand that selling a home can be an emotional journey, and I want you to know that I deeply respect the care and effort you have invested in your property. My aim is to cherish and maintain its unique qualities, just as you have.

Thank you for considering my offer. I am enthusiastic about the possibility of making your home my own and am hopeful for a positive response. Please feel free to contact me directly at [Your Phone Number] or [Your Email] to discuss this further.

Sincerely, [Your Name]

Final Thoughts and Comment Request

Crafting a personalized home purchase offer letter can significantly impact the seller’s decision. 

Remember, it’s not just about the numbers; it’s about creating a connection and demonstrating your commitment and suitability as the next custodian of their cherished home.

I’d love to hear your thoughts and experiences with writing offer letters. Have you tried personalizing your approach? Did it make a difference in your home-buying journey? Share your stories in the comments below!

Frequently Asked Questions (FAQs)

Q: What is a home purchase offer letter?

Answer : A home purchase offer letter, also known as a buyer’s letter, is a written communication from a home buyer to a home seller expressing their interest in purchasing the seller’s home. 

It includes information about the buyer’s financial ability to purchase the property, their personal connection to the property, and the offer price they are willing to pay.

Q: Is a home purchase offer letter required?

Answer : A home purchase offer letter is not required, but it can be a helpful tool in the home buying process. It allows the buyer to introduce themselves to the seller, explain why they are interested in the property, and demonstrate their commitment to the purchase.

Q: How do you write a home purchase offer letter?

Answer : To write a home purchase offer letter, you should start by addressing the seller by name and introducing yourself. Next, explain why you are interested in the property and demonstrate your financial ability to purchase it. Finally, provide your offer price and conclude the letter by expressing your commitment to the purchase.

Q: What should be included in a home purchase offer letter?

Answer : A home purchase offer letter should include the buyer’s name, a brief introduction, the reason for their interest in the property, their financial ability to purchase the property, the offer price they are willing to pay, and a commitment to the purchase.

Q: How can a home purchase offer letter help in the home buying process?

Answer : A home purchase offer letter can help in the home buying process by allowing the buyer to introduce themselves to the seller, explain why they are interested in the property, and demonstrate their commitment to the purchase. It can also help the buyer stand out in a competitive market and make a more personal connection with the seller.

Related Articles

[sample] back out letter for housing loan, mind-blowing letter to home seller (template included), flat cancellation letter: how to write it right, termination of real estate contract by seller sample letter: free & effective, terminating a contract between a homeowner and contractor letter sample, next-level “i want to buy your house” letter sample, leave a comment cancel reply.

Your email address will not be published. Required fields are marked *

How To Write A Home Offer Letter That Wins Sellers Over

• Post category: Home buyers / Real estate

How To Write A Letter To Buy a House?

• Personalize the letter: Start by addressing the seller by name, if possible. This will immediately make your letter stand out and show that you took the time to research the property and the seller.
• Express your interest: Begin the house offer letter by expressing your genuine interest in the property. Describe the home features you love and explain why it is the perfect fit for you and your family.
• Share your story: Give the seller an idea of who you are by sharing a bit about yourself and your family. This could include your occupation, hobbies, and why you want to move there. By providing a glimpse into your life, you are humanizing yourself to the seller and making it easier for them to relate to you.
• Explain your offer: Clearly and concisely, including the price, contingencies, and other essential details. Be honest about any potential challenges you may face in the buying process, such as selling your current home or having a tight timeline for moving.
• Be flexible: Show the seller that you are willing to work with them by being flexible with your offer. This could include offering a quick closing date or being open to negotiating on specific aspects of the sale.
• Show financial stability: Sellers want to know that you are a serious buyer capable of securing the home’s financing. Include a pre-approval letter from your lender and mention any other relevant financial details, such as a large down payment or a strong credit score.
• Be sincere and genuine: Throughout the letter, be sincere and genuine in your tone. Avoid overly formal language or exaggerated claims about your love for the property. Instead, focus on being truthful and heartfelt in your writing.
• Keep it brief: Keep your letter to no more than one page. This will ensure that it is easy for the seller to read and digest your message, increasing the chances that they will respond positively to your offer.
• Use Ai Assistant tool to help you and make a house offer letter template including a cover letter. 
• Proofread and edit: Before sending your letter, proofread and edit it. This will help to ensure that your message is clear and free of any errors that could detract from its overall impact.
• Include a personal touch: Include a photo of yourself and your family with the letter if possible. This will help to personalize your house offer letter further and make it easier for the seller to connect with you on an emotional level.

By following these tips, you can craft a compelling home offer letter that will help you stand out from the competition and increase your chances of securing your dream home.

By George Nicola (Expert Stager)

Table of contents.

Crafting an effective yet compelling offer letter ensures your offer stands a chance against other potential buyers.

This article will provide readers with a house offer letter template and example, guidelines, and insights into writing a captivating home offer letter with Ai Assistants that will capture sellers’ attention and win them over. 

Picture this: You’ve been searching far and wide for the ideal house that could become your forever home; long-term memories are made here. After months of hard work, you finally find yourself standing before it – the dream abode that fits all your needs and desires!

Now comes the tricky part – making sure everyone else knows why they should pick you as their buyer. That’s where writing an enticing offer letter comes in handy! 

When done right, an eye-catching proposal offer letter for a house can persuade even the most reluctant seller.

However, there is no formulaic approach when drafting such letters – each must be tailored specifically for individual circumstances.

(Disclaimer: The information in this article is for general informational purposes only and should not be considered legal, financial, or real estate advice. The content reflects the author’s opinions and experiences [offer letter to seller and how to write offer letter]. While efforts are made to ensure accuracy, Tallbox provides no warranties regarding the information and is not liable for any actions taken based on it. Consult a professional before making real estate decisions.)

Read also: Maximize Your Advantage: Strategies for Effective Counter Offers in Real Estate .

Is it legal to write a home offer letter to the seller?

It is not illegal for prospective home buyers to compose heartfelt letters to property sellers. Nevertheless, affectionately known as “ buyer love letters “, these amorous epistles can inadvertently entangle sellers in the complex web of fair housing regulations.

Three critical points regarding buyer love letters and fair housing laws are:

1. Federal and local legislation: The Fair Housing Act prohibits discrimination based on race, color, national origin, religion, sex, family status, or disability. Additionally, various state and local governments extend these protections to include other categories such as age, gender identity, sexual orientation, and military status.

2. Discriminatory decision-making: Critics argue that buyer love letters may encourage discriminatory practices by revealing information about the buyer’s protected characteristics. Consequently, if a seller selects an offer based on these factors rather than price and terms, they risk violating fair housing laws.

3. Necessary precautions: Listing agents should meticulously document all offers received and note the seller’s justifiable rationale for accepting one over another to mitigate potential infringements. Meanwhile, buyers should focus their correspondence on expressing admiration for the property, steering clear of personal details.

In conclusion, while penning a tender message to a home seller remains within the bounds of legality, caution must be exercised to circumvent transgressions of fair housing statutes. By adhering to these guidelines, both parties can navigate the intricate landscape of property acquisition with confidence and innovation.

Is it legal to use Ai Assistant for to write an offer letter for a house?

AI writing assistants as a helpful starting point but not a final authority is essential.

Using an AI assistant to help draft an offer letter for a house is generally legal. AI tools like ChatGPT or Bard assist in organizing and generating text based on the information you provide without breaking any laws.

However, it’s essential to ensure that the content of your offer letter is accurate and relevant, reflects your intention as the buyer, and adheres to any local regulations or requirements in the real estate market where you’re making the purchase. 

• Always double-check and verify any information an AI tool provides for accuracy before sending your offer letter.

Keep in mind that although using AI-generated content is not illegal, relying entirely on such tools without proper review could cause misunderstandings or result in a less-than-ideal outcome.

If you have concerns about legal matters related to buying property or drafting documents related to real estate transactions, consult with a qualified attorney or real estate specialist familiar with local laws and regulations.

Letter to Buy vs. Home Offer: What's the Difference?

The main differences between a letter to buy a house and a home offer letter are:

Letter To Seller To Buy a House:

• More informal in tone, essentially expressing interest in purchasing the home.
• Personalize the letter by addressing the seller directly. This makes it feel less generic.
• Express your enthusiasm and interest in the specific property. Mention features that drew you to it and why it’s perfect for your needs.
• Share details that humanize you, such as hobbies, career, family size, etc. This helps the seller relate to you.
• Doesn’t contain specifics like price, financing, etc.
• Provide proof of funds if possible.
• Goal is to introduce yourself and start a conversation with the sellers.
• Use a sincere, polite tone and avoid pushy language. You want to win them over, not turn them off.

Home Offer Letter to Buy a House:

• Official written offer with specific terms and details.
• Includes purchase price, desired closing date, contingencies, earnest money deposit, etc.
• Specify your offered purchase price and confirm you have been pre-approved for a mortgage.
• Highlight any special terms you can offer, like a flexible closing date, waived contingencies, escalation clause , etc.
• May require supporting documents like pre-approval letter.
• Serves as a contract if accepted by the sellers.

When submitting an offer letter for a property, it is key to make it compelling and persuasive to the seller. This involves more than just stating your proposed purchase price – though that is obviously a critical component.

Here are some tips for crafting an effective offer letter to a seller:

• A letter to buy is an introduction and invitation to discuss a potential sale.
• A home offer letter contains the concrete terms of the proposed purchase.
• Proofread thoroughly before sending. Any errors could undermine your professionalism.

The letter to buy would typically precede an official home offer letter. The letter allows you to establish contact and gauge the sellers’ willingness to sell before presenting an official offer with all legal and financial details spelled out.

How To Write A Letter To Buy a House (Example)

July 16, 2023

John and Jane Doe 123 Main St. Anytown, CA 12345

Dear Mr. and Mrs. Doe,

My name is [your name] and I’m writing to express my interest in purchasing your home at 123 Main St. in Anytown. I had the opportunity to view your property on [date] and I was very impressed with the condition of the home and all of its wonderful features.

After reviewing comparable properties in the area, I would like to offer $[offer amount] for the purchase of your home. I am pre-approved for a mortgage and can provide you with a letter from my lender upon request.

If you find this offer acceptable, I am prepared to move forward. My ideal closing date would be [date] but I’m flexible on the timeline. Please let me know if you would like to schedule a time to discuss further details.

Thank you for considering my offer. I look forward to hearing back from you soon.

[Your name] [Your phone number] [Your email]

Home Offer Letter Template (Example)

Dear [Seller’s Name],

I hope this letter finds you well. My family and I are writing to express our genuine interest in your beautiful home at [property address]. We were instantly captivated by its charm, the thoughtful layout of the rooms, and the lovely backyard that would be perfect for our children to play in. It is clear that you have taken great care of this home, and we can imagine ourselves building a lifetime of memories within its walls.

A little about us: my name is [Your Name] and I work as a [profession]. My spouse, [Spouse’s Name], is a [profession], and we have [number of children] wonderful children who are excited about the prospect of living in your home. We are a close-knit family who enjoys spending time together, whether it’s exploring local parks, cooking meals, or playing board games. We are drawn to [name of the neighborhood] because of its welcoming community, excellent schools, and proximity to our workplaces.

We are excited to present an offer of [offer amount] for your property. We understand that this may not be the highest offer, but we are confident that our financial stability and genuine love for your home make us the right choice. We have been pre-approved for a mortgage by our lender, and we are prepared to provide a down payment of [down payment amount]. Additionally, we have a strong credit score and a history of responsible financial management.

In terms of flexibility, we are open to negotiating on certain aspects of the sale, and we are able to close on the property within [timeframe]. We understand that this may be a bittersweet moment for you as you part with your home, and we want to assure you that we will cherish it as much as you have.

Enclosed with this letter is a pre-approval letter from our lender, as well as a photo of our family. We hope that this will help you put a face to our names and see the love and excitement we have for your home. We believe that our family is the perfect fit for this property, and we hope that you will consider our offer.

Thank you for taking the time to read our letter. We appreciate your consideration and look forward to the possibility of calling your beautiful house our home. If you have any questions or need further information, please do not hesitate to reach out.

Warmest regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

Mortgage Offer Letter Template (Example)

[Seller Name] [Seller Address]

Dear [Seller Name],

My name is [Your Name] and I am writing to submit an offer to purchase your home located at [Property Address].

I am pre-approved for a mortgage by [Lender Name] for $[Loan Amount], as evidenced by the enclosed pre-approval letter. This pre-approval demonstrates my financial ability to obtain financing for this purchase.

For your property, I am pleased to offer a purchase price of $[Offer Amount]. I am prepared to move quickly and can close on [Date] or within __ days of an accepted offer.

To show my commitment to purchasing your home, I have attached a check for $____ as earnest money to be held in escrow until closing.

I look forward to hearing back from you regarding my offer. Please let me know if you would like to discuss or negotiate any of the proposed terms. I am enthusiastic about the possibility of making this house my home.

Thank you for your consideration.

[Your Name] [Your Contact Information]

Enclosures:

• Pre-Approval Letter
• Proof of Funds
• Earnest Money Check

This provides an example of how a buyer can formally present their property offer letter and mortgage pre-approval details to a seller when making a bid on a property.

The template covers the key components of a strong offer letter.

Definition Of Home Offer Letter

A home offer letter is a written document that outlines the potential buyer’s desire to purchase a property.

It includes the buyer’s personal information, their desired purchase price and terms, and any contingencies they may have in mind.

This letter serves as open communication between the seller and prospective buyers, giving both parties a better understanding of each other before signing contracts or making commitments. 

House offer letters allow buyers to express their enthusiasm for the property while highlighting why it would benefit them to complete the purchase.

It also gives sellers insight into who is interested in buying their house and provides enough information to decide who they want to work with.

By writing this type of letter, buyers can show sellers how serious they are about purchasing the property and increase their chances of having their offer accepted. 

Benefits Of Writing A Home Offer Letter

Writing a home offer letter is like painting a beautiful picture. It takes time, patience, and skill to craft the perfect masterpiece that will speak to potential sellers on an emotional level.

• Home offer letters have their unique advantages in the real estate market. 

For starters, crafting an effective home offer letter allows buyers to stand out from other prospective purchasers who may also be interested in the same property.

• By writing a compelling letter, buyers can make their offers more attractive to sellers by conveying why they are passionate about purchasing this particular house and what it means for them as individuals or families looking for a place to call home.

Additionally, an offer letter allows buyers to communicate effectively with sellers through personal stories and life experiences, ultimately making them more relatable and appealing than just presenting facts and figures alone. 

Writing an offer letter lets buyers showcase their commitment and dedication toward purchasing while highlighting any special financial considerations,  such as down payment assistance programs or closing cost credits that could benefit negotiations.

Should multiple bids be placed on one property, writing a powerful yet respectful offer letter can often help sway decision-makers when selecting among them .

Ultimately, taking the time to compose a personalized home offer letter has tremendous benefits that cannot be overlooked if buyers want success securing their dream homes. Research into the property and its surrounding neighborhood becomes paramount before submitting any final offers. 

We can help you design your future property before you buy it. Free estimate >

Researching The Property And Neighborhood

A property purchase is more than just acquiring a house; it also involves investing in the surrounding neighborhood. Thus, conducting thorough research on an area before making such a long-term commitment becomes imperative.

Here are some key steps to effectively investigate a neighborhood before purchasing a home:

Online Exploration: In recent years, developers and estate agents have improved their digital presence, providing comprehensive descriptions of properties and community information.

Utilize Google Maps to assess local businesses, green spaces, and potential traffic congestion. Engage with social media platforms for insights into recurring issues or concerns voiced by residents.

Property Value Trends: Analyzing fluctuations in property values within the vicinity can shed light on its development history and investment viability. Consult local experts for advice regarding street-by-street trends and regional growth patterns.

Future Planning Inquiry: Seek information from local agencies about potential developments or projects that may affect property values, traffic, and pollution levels. Additionally, consider how new transportation links might impact the area’s desirability over time.

Neighbourhood Walks: Taking multiple strolls around the locale offers unique perspectives not usually observed when driving through.

Visiting local businesses or cafes enables one to gauge the overall atmosphere while walking during various times of day, helps establish comfort levels, and evaluates whether the environment aligns with personal preferences.

• Engaging with current residents and testing out daily commutes play vital roles in understanding the true essence of a neighborhood.
• Consulting friends and family or using apps like Nextdoor can provide valuable firsthand experiences of living in the area.
• Simulating daily travel routines allows for a realistic assessment of commuting factors such as route amenities, school zones, and traffic flow.
• Contact local experts for assistance and guidance throughout this crucial process when considering a move.

A well-researched neighborhood exploration can lead to a successful property investment and an improved quality of life.

Home Offer Letter - Opening Paragraph

Before everything starts with a draft if not lots of drafts.

This may sound silly and somewhat degrading, but if you want to impress the sellers, your house letter is your best chance the acceptance of your offer on the property.

According to recent surveys, 84% of homebuyers believe a personal connection with the seller is essential when submitting an offer. Crafting an opening paragraph for your home offer letter can make all the difference in creating this desired connection and winning over sellers. 

Start by introducing yourself and providing basic information such as where you live or your family type.

Make sure to emphasize that you are serious about buying their house and provide evidence of your financial story if necessary. This will help establish trust between you and the seller from the get-go. 

Next, explain why you chose their property from so many others on the market. Describe any features that stood out to you or made it feel like home. 

Mentioning things like “We love how close it is to our children’s school” or “The large backyard was perfect for our dog” reveals your intentions beyond pure pricing tactics. 

Genuinely acknowledge any unique qualities and express gratitude for them considering your offer – this will go a long way! 

Use AI assistant or Chat GPT to make a draft house offer letter template (for free)

It’s no secret AI has gotten into our lives. For now, you are reading this; we’re mere months into the AI taking the planted by storm.

For this to work, you need to know a few essential things about how to make a house offer letter example with AI:

• AI assistants are still developing, often providing false information to satisfy the end goal.
• Be hyper-instructional, and spend time writing the instructions.
• Test at least two different AI assistants like Bard or Chat GPT 4
• If you don’t know where to start, ask the AI (how to write a letter for a house offer).
• Ask to give (a sample offer letter for a house)
• Ask the AI to provide you with an example of a house offer cover letter.
• Ask the AI what to include in an offer letter for a house
• Ask to help you with more questions you need to answer, and based on these, form your questions and instructions.

1. Gather important details about the house, including: a. Your name and contact information b. Seller’s name and contact information c. Property address d. Offer price you’re willing to pay e. Additional terms (closing date, inspection contingencies, etc.)

Feed this information into an AI writing tool like ChatGPT or Bard.

Once the AI writing assistant has your information, it will draft your offer letter. This draft will be based on your provided information and the assistant’s understanding of the real estate market.

2. Read and amend:

Feed the information, for example, what you want to change, ask the AI assistant to improve, and generate a new draft.

3. Prepare a concise outline of your offer letter:

Re-read and draw another draft if needed. Ask the assistant to create an outline and read how it sounds; this can be used as a cover letter.

4. Ask the AI assistant to pretend to be a seller or real estate agent and ask you questions:

Answer any questions from the bot to help further improve the draft:

– Why are you interested in this house? – What do you like about the property? – When would you like to close on the house? 6. Review the generated draft from the AI writing tool:

7. Push for improvements from the bot if needed until it meets your satisfaction level

8. Proofread thoroughly for any errors before sending it to the seller.

Remember these tips while feeding data and reviewing drafts:

– Be clear and concise. – State only essential points like offer prices and additional terms. – Maintain politeness and professionalism in the tone of the letter. – Proofread carefully before sharing it with others.

Remember, AI assistants are not perfect. Use their help as a starting point only!

Explaining Your Story

Explaining your story as the buyer is essential when writing a compelling home offer letter. By doing so, you can create an emotional connection with the seller and demonstrate that this purchase is more than just an investment for you; it’s about making memories in the home of your dreams. 

Share details such as your family background, why this property appeals to you, and your lifestyle – what aspects make it unique from other homes you have seen?

Your purchase motivation should be clearly stated, whether because of its proximity to good schools or simply because this house feels like home.

Describe how living here will positively impact your life – allowing you to build roots in the community, entertain friends and family members, etc. This approach helps sellers understand why they are selling their home to you specifically and not someone else. 

Demonstrating Your Finances

When buying a home , sellers seek buyers who can demonstrate financial capabilities. Showcasing and verifying your financial resources with the proper documents is essential in convincing a seller that you’re serious about purchasing their property. 

• Your credit score assessment will be critical in proving your financial capacity. A solid credit history shows you have responsibly managed debt, making lenders more likely to grant you additional loans or mortgages.
• You should provide documents such as tax returns, pay stubs, bank statements, and other relevant information to verify your ability to make monthly payments on any loan to purchase the house.
• Providing proof of savings or other assets that could help cover expenses associated with the home’s sale is also beneficial. 

By demonstrating your finances through verification documents, you’ll gain credibility and trust from the seller while increasing your chances of securing the deal.

With this vital part of the home buying process complete, it’s time to understand the pricing and negotiation tactics necessary to make an offer that stands out. 

Proof of funds letter for real estate purchase (example)

Here is a sample proof of funds letter for a real estate purchase:

To Whom It May Concern:

I am writing to provide verification of available funds for the purchase of [Property Address and Description].

As evidenced by the enclosed account statement, I have $300,000 in available funds that can be used for this real estate transaction. This exceeds the purchase price of $275,000 for the property located at [Address, City, State, Zip Code].

The source of these funds is from my savings and investments, including stocks, bonds, and bank accounts. I certify that these funds are available immediately for use toward the purchase of the above property.

If additional verification is needed, please feel free to contact me directly or reach out to my financial advisor listed below.

[Financial Advisor Name] [Company] [Phone Number] [Email Address]

I look forward to moving forward with the purchase of this property. If you have any other questions or need more information, do not hesitate to let me know. Thank you for your time and consideration.

[Your Name] [Your Phone Number] [Your Email]

Enclosures: [Bank Statement] [Other Financial Statements]

Understanding Pricing And Negotiation Tactics

When making a home offer, understanding pricing and negotiation tactics is essential. A comparative market analysis (CMA) will help you determine your offer’s best price.

This allows you to ensure that your bid is fair and reasonable compared to recent sales in the area. Additionally, it’s essential to consider the current market conditions when negotiating; if there are multiple offers on a property, then bidding higher may increase your chances of acceptance. 

It’s also important to know how long your offer will be valid before the expiration date, as this can affect its likelihood of being accepted or rejected by sellers.

Knowing the average offer acceptance rate in the area can give you insight into what type of timeline works best for sellers and allow you to adjust accordingly. Ultimately, these strategies put buyers in a better position to win over their desired properties. 

Making A Personal Connection

Creating a personal connection with the seller is essential to a compelling offer letter.

Building a rapport by expressing genuine interest in the property and demonstrating knowledge of its features can be meaningful for sellers emotionally connected to their homes.

In addition, it’s essential to make a trustworthy impression that conveys your commitment to seeing the transaction through. 

When writing an offer letter, incorporate emotional appeal by sharing why you love the house and what makes it unique for you and your family.

A few sentences about how much you appreciate all that this house has to offer may help build trust between both parties involved in the process.

Showing respect for the seller’s situation is also key, as they will likely respond favorably if they feel heard and understood. Making a personal connection can go a long way to winning over sellers! 

Structuring The Letter Properly

When crafting a compelling home offer letter, the first step is to ensure that it’s properly structured.

A well-formatted letter helps to show respect and professionalism, which can be critical in convincing sellers to accept your offer.

When discussing letter structure, think about the overall format of the letter as well as its outline, organization, and layout. 

• Start by introducing yourself or your family so the seller has some context for who you are.
• Provide a brief overview of why you like their property and what features stand out most.
• Discuss how this property aligns with your long-term plans, such as starting a family or expanding your business operations.
• Make sure that each point flows logically from one sentence to the next, and use language that conveys warmth and sincerity throughout.

This will help make an emotional connection with the seller while they review your letter and consider accepting your offer. 

Including Supporting Documents

An offer letter can be persuasive to sellers, especially with supporting documents such as a mortgage pre-approval letter, bank statements, investment portfolio, and an escalation clause.

The escalation clause is a provision in the home offer that expresses the buyer’s willingness to increase their bid if another prospective buyer submits a higher offer. This helps secure their position in the competitive real estate market.

Including these documents showcases the buyer’s solid financial situation and readiness to back up their offer with proof of funds.

It is crucial that these attachments detail closing costs and financing plans for the purchase, further convincing sellers of the buyer’s preparedness for a successful sale.

When assembling these documents, buyers must ensure accuracy and completeness. Mistakes or omissions could lead to delays or rejection; therefore, it is advisable to double-check everything before submitting your offer letter.

To ensure nothing gets overlooked during this process, consider having another person review all information provided before sending it off. Including an escalation clause and other essential supporting documents in your home offer letter package gives you a better chance at securing your dream property in today’s competitive market.

Read more: Guide On Escalation Clause In Real Estate

Proofreading And Editing

Once the home offer letter is complete, it’s time to proofread and edit. Proofreading will help ensure that all grammar, punctuation, and spelling errors are corrected before sending in your final draft. There are a few tips for making sure you get the most out of your proofreading efforts.

First, read through the entire document slowly with an eye towards catching mistakes or potential improvements. It can also be helpful to use a grammar checker if available. Take some time to make sure any typos have been fixed and that there aren’t any awkward phrases or sentences included in the letter.

Finally, ask another person to look over your letter  – often times they’ll catch something that was missed during the initial review process! 

With these easy steps, you’ll be able to send off a perfect home offer letter that captures sellers’ attention and makes them feel like they belong in their new home right away. 

Sending Your Final Draft

Once you’ve completed your offer letter, it’s time to send a final draft for review. This document will be submitted with your bid, so ensure every detail is accounted for and presented in an organized fashion.

It should contain all the necessary information about yourself, such as why you are interested in their home, what type of loan you plan on getting, and any other pertinent details. 

Before sending off your final letter draft, please review it to ensure everything is accurate and professionally written.

Have someone else read it, too – they can provide valuable insight into parts of the text that may need adjustment or clarification before submitting your bid. Once confident in what’s been written, submit your final draft to the seller. 

Following Up With The Seller

Once you have sent off your offer letter, following up with the seller is essential. This will show them that you are serious about wanting to purchase their property and also allow them to ask any questions they may have.

Following up can be done in various ways, such as by phone or email. The key here is to keep communication open while not being overly intrusive. 

It’s recommended that you check in at least once after submitting your letter of intent but avoid calling too frequently as this could be desperate or annoying. Instead, it’s best practice to chat every few days with the seller so they know there has been no change in your interest level. 

Explain why following up benefits both parties and how it can help move the process forward quickly if needed. In addition, catching up with the seller occasionally helps build trust between parties, which can make negotiating more successful. 

Responding To A Counteroffer

When responding to a counteroffer, the homebuyer needs to keep in mind that their offer is part of an ongoing negotiation . 

While price is undoubtedly an essential factor, it’s not always the only one; other terms, such as the closing date and contingencies, can be just as influential. It’s also essential to remain professional and courteous, even if negotiations become heated. 

The homebuyer should consider all aspects of the seller’s counteroffer before formulating their response.

If some points are negotiable, but others must stay fixed, they must be communicated clearly so both parties understand where they stand.

By working together cooperatively with respect and understanding, both sides will leave the negotiation feeling satisfied – and ready to close the deal! 

Read more: How To Real Estate Counter Offer To A Home Buyer

Closing The Deal

Once the counteroffer is accepted, it’s time to close the deal. This involves signing a contract and reaching an agreement that both parties are happy with. The best way to do this is by negotiating terms in good faith.

When discussing terms, be good and open communication to find common ground. Don’t hesitate to ask questions if something isn’t clear or offer alternative solutions if needed. 

When negotiating, remember that all parties need to feel they have received a fair outcome for sale to go through successfully.

Once all of the details have been finalized and agreed upon, it’s time for both sides to sign the contract and finalize the sale. With everyone on board, your compelling home offer letter will become official! 

WHAT TO DO NEXT?

Whether drafting an offer letter or a letter of interest, thoughtfully crafted home-buying correspondence can make all the difference. Succinctly convey your enthusiasm and qualification to purchase the property. 

With research, tailored language, and prompt response to counters, you can distinguish your bid. 

A well-written letter shows you are serious, organized, and ready to close, ideally on your dream home. 

Put your best foot forward in writing, and you’ll likely end up exactly where you want to be – settled in your new place.

Buying House and Land Package: Pros, Cons, and Key Considerations

How "we buy houses" investors write compelling offers.

The most compelling letters combine urgency, convenience, and activated motivators with tangible offer terms and demonstration of buyer reputation and capability.

Here are some tips for how “we buy houses” investors write compelling offers to homeowners:

• Emphasize speed and convenience – Highlight the ability to buy quickly, in as-is condition, without repairs or showings.
• Use urgency creating language – Phrases like “act fast” or “cash ready buyers waiting” help create interest.
• Tout experience and reputation – Mention years in business, number of purchases, and customer reviews to build trust.
• Note local focus and neighborhood expertise – Familiarity with the area and demand for homes like theirs adds credibility.
• Provide specific details upfront – Concrete information on price, closing date, contingencies etc. shows seriousness.
• Illustrate end-to-end support – Outline their full service process guiding owners seamlessly through sale.
• Address common seller challenges – Reference solutions to issues like inherited or vacant homes that are hard to maintain and sell.
• Spotlight tax benefits – For some sellers, selling below market value may offer tax savings that they highlight.
• Push emotional motivators – Urgency to sell due to relocation, illness, divorce etc. may incentivize homeowners.
• Leverage market comparisons – Comparable values and trends provide sellers context on offers.

You Might Also Like

How to select a window type for a new house?

Best Books on Real Estate Investing: Expert Recommendations

How are homes priced?

What is Pre-Foreclosure? 

3D measuring tape methods for interior designers

How to Find The Best Brrrr Markets for 2024

Architectural visualization

Virtual Staging

Virtual Staging Software

Virtual Staging Online Course

Modern Mansions For Sale

Refunds and Credit Card Security

Terms of Use

Architectural Visualizations and Interior Rendering | Tallbox. All rights reserved. © 2024

Privacy Overview

How did you hear about us?

Google Facebook Twitter Instagram Online Ads From a friend Other

Your Name (required)

Your Email (required)

How many photos?

Your Message

Upload archive

30+ Real Estate Offer Letter Templates & Examples (Word | PDF)

A seller will usually receive countless offers on their home once they put it on sale. There is no guarantee that yours will be picked, so you have to go the extra mile and make your offer stand out from the crowd. With so many things going digital lately, nothing says ‘take me seriously’ more than a well-crafted, handwritten real estate offer letter.

What Is a Real Estate Offer Letter?

A real estate offer letter is a physical manifestation of your intent to purchase a piece of real estate from the seller’s market or an individual seller. Real Estate Offer letters outline the financial obligations and other vital details crucial to the sale. However, approach the letter cautiously since selling a home involves emotions and separation from lifelong memories. Endear the seller to your offer with a well-written, succinct letter.

What is a Real Estate Offer Letter Template ?

A Real Estate Offer Letter Template is a customizable document containing all the elements needed to highlight a buyer’s intent to buy a home. It is structured in a professional layout that prompts you to brainstorm ideas for the perfect offer letter that will land you a purchase deal.

Essential Elements of a Real Estate Offer Letter

Because a real estate offer is not a contract or legal document, there are no hard and fast rules about what it should contain. Nonetheless, here are some crucial elements that should not be missing from your letter:

• The property address and its description
• The property’s selling price
• Deposit amount
• Preferred closing date
• Terms of sale
• Details about the deed and title
• Offer expiry date
• Tax and utility adjustments for the transaction
• Contingencies and provisions for the sale

It is important to note that this list is not exhaustive, and an offer letter often contains more in-depth information. However, these elements will help you build an irresistible offer.

How to Write a Real Estate Offer Letter

Once you spot a home, expressing your intent to buy in a convincing letter to the seller tips the scales in your favor. Therefore you need a winning letter using the following tips.

Start with a formal greeting

In the first line of your offer letter, address the seller by name with a proper salutation. “Dear Mr. John Doe” is better than “dear seller.”

State your intent

Briefly state your intent to purchase the real estate. Do not include the offer at this stage.

Share details about yourself

Taking the extra step to make acquaintances with your seller gives your offer the edge you need. Share details that would attract the seller. Indicate your work title if it is a lucrative one. Don’t piddle the letter with details of your family.

Flatter works

Inform the seller why you adore the home. Get into the details. Whether it’s the impeccable porch or the Victorian-style patio, flatter the owner about it. Appreciate their exquisite taste and refrain from stating your remodeling plans.

Get personal

Not in an altercation sense. Find common ground through shared interests that will form the personal connection essential to the purchase. Homeowners have lifelong bonds with their houses; therefore, establishing an emotional connection attracts them to your offer.

Include the financial terms

After engaging the seller, propose a reasonable offer relative to the market value. Also, indicate you are open to negotiating the amount. If you intend to finance the purchase using a mortgage, it may be beneficial to suggest that.

Finalize the letter

Towards the end, outline the proposed closing date and validity of the offer. Dating your request shows the buyer how serious you are. Finally, finish with a heartfelt thank you and indicate your gratitude if the seller selects your proposition.

Real Estate Offer Letter Templates & Examples

Real Estate Offer Acceptance Letter

Due diligence is very important for the real estate offer-acceptance letter. The purpose of this letter is to include all the necessary conditions, which are crucial for the transaction between the buyer and seller. In the acceptance letter, the seller clarifies the main terms of transactions. At this point, it is important to clarify the confusions.

Real Estate Offer Rejection Letter

The real estate offer-rejection letter as the name implies rejects the offer. It has to be professional and a rejection should be on friendly terms rather than being aggressive.

Real Estate Agent Offer Letter

The offer letter comprises of the terms and conditions on which the buyer and seller should mutually agree. It depicts the period of transaction, the process through which payment is paid and received, the intentions of the buyers, and much more. With the help of a sample offer letter, it becomes a lot easier to compose the perfect offer letter, which otherwise would be quite difficult.

Basic Real Estate Offer Letter

Real Estate Offer Letter Format

Real Estate Offer Letter to Seller

Standard Real Estate Offer Letter

Real Estate Offer Letter to Purchase

Commercial Real Estate Offer Letter

Real Estate Agent Offer Letter PDF

Real Estate Sales Offer Letter

Things to Avoid When Writing the Letter

As with any formal correspondence, there are details that should be present in your Real Estate Offer Letter Template and others that would only harm your cause. The key is to provide an offer the seller can’t refuse while not alienating them or crossing any legal lines. Here are some things to avoid:

• Don’t provide any information that identifies you as a member of a protected class, including details about your religion, race, or gender. You should also not attach a personal photograph as this could count toward a violation of Fair Housing laws.
• Mention the deposit amount and selling price without going too much into detail about your finances. If the seller thinks you cannot get financing, you may lose the house. If they think you have a lot of money, they could be more rigid during negotiations.
• Don’t provide information that contradicts the details that will be discussed during negotiation or that will be included in the purchase agreement. Keep financial discussions very general.
• Avoid talking about your renovation plans and the things you wish to change to about the house, as this could alienate the seller. Only highlight the things you love about the house.

Tips for Writing an Offer on a House?

A house is the most amazing place on earth. People wish to live in their dream house, and the buyers are constantly hunting for the best house in town. The problem is when there is one particular house, which a buyer intends to buy; there are many other players in the market seeking the very same house. Now the question is how to write an offer on that house, in order to win it. Given below are some of the tips:

Connect with the seller

Make sure to connect with the seller. The seller might have his children grown in that particular house, and thus there would be many feelings attached to the house. Writing an offer by making an emotional connection with the seller can be very helpful.

Research on the house and sellers

Do some research on the house and the homeowners and write the offer accordingly. For example, if the homeowners love the house and own a dog, then write in favor of the dogs and how owning a dog in future can be a good option. If they have, kids then write an offer by mentioning how kids are going to play in the backyard of the house.

Be sentimental and write accordingly

It can actually assist in winning the offer. Writing an offer, which is full of sentiments, can actually win the offer. On the other hand, a professional letter, which is written in an amazing way, can also be helpful.

Keep it short, sweet, and simple

Write the offer letter in a way that is extremely sweet and short at the very same time. Nobody has the time to read stories unless those stories are amazingly put. It is important to get the message across in a short and simple manner. Use the correct phrases and, if necessary, take assistance from the free templates, which are available in a huge variety on the internet.

Frequently Asked Questions

Yes. A home seller is not obligated to accept an offer regardless of the amount of money it is for. As such, they can decline a full-price offer, although this could reduce their pool of prospective buyers.

Contrary to popular belief, the highest offer doesn’t always secure a buyer a home. Most sellers consider other factors such as the buyer’s contingencies, pre-approval status, and mode of payment. If an offer is high-risk, a seller will decline it even if it is the highest one.

A real estate love letter is a tactic used by real estate agents and potential homebuyers to stand out from the pool of buyers and seal a real estate deal.

While real estate love letters do work, many realtors have started refusing to accept them due to housing concerns raised by the National Association of Realtors. There is a reigning concern that these letters may foster discrimination.

No. Once a seller signs a home purchase agreement, there are not many contingencies allowing them to back out of the deal without hefty consequences.

Yes. Sellers prefer to accept backup offers in case a current buyer backs out of the deal.

Once the seller signs and accepts your offer, it becomes legally binding.

After the seller signs and agrees to your submission, the offer becomes a contract. However, you may need to draft a final real estate sale contract.

Establish a personal connection concerning the house and flatter your seller. Include a reasonable amount, and the seller will almost automatically accept the deal.

Not always. While you can approach the seller directly, a letter of intent shows your professionalism and can be used in case of any legal action.

Your real estate offer letter could set you apart as a serious buyer and help you secure the home of your dreams. Remember, this letter is not the place to discuss financial details and contingencies – although you should mention them – it is your opportunity to humanize the transaction and connect with the seller. Strive to strike a safe balance between personal and professional and be genuine.

How did our templates helped you today?

Opps what went wrong, related posts.

Timeshare Cancellation Letter Samples and Templates

Block Letter Format: Rules (with Examples)

Statement of Purpose Examples

Restaurant Apology Letter to Customers

Proof of Residency (Tennessee)

California Proof of Residency (CA)

Proof of Residency Texas

Proof of Residency Ohio

Thank you for your feedback.

( Getty Images )

How to Write an Offer to Purchase Letter

Homebuyers trying to stand out from a crowd of offers in today’s competitive market are often told to write an offer to purchase letter to accompany their offer. Buyers who are financing a home, or have a smaller down payment, often have trouble competing with all-cash buyers. Appealing to the seller as a person, as opposed to a contract, can sometimes give a buyer an emotional edge.

What isn’t often explained to buyers is how exactly to write that offer to purchase letter. The best ideas are often squandered by poor execution. Here is a quick guide to framing the offer to purchase letter and leveraging your best attributes by thinking from the seller’s point of view.

1. Flatter first

Your offer to purchase letter is an emotional pitch. You’re attempting to tell the seller, “I’m such a good person that you should ignore the numbers.” They need to like you. Tell the seller how great their taste in color is, how much you’d love to have their lifestyle, and what an amazing neon bottle cap exhibit they have over the fireplace. Lay it on thick, but keep it sincere. You’re selling, but you don’t want them to feel like they’re being sold a used car.

If you need some help, ask your agent for tips (here’s how to find a real estate agent in your area),

2. Get to the point

You may have 10 great ideas that you’d like to tell the seller.  They will only remember two. The seller may have 10 other offer to purchase letters to read. If you mix in your best points with your lesser points, they may all just become a jumble.

Pick two or three reasons why you will be the best buyer for this home, and make them distinctly recognizable. The more streamlined you make your message, the more memorable it will be.

3. Paint a picture

People remember what they’ve read at a far higher rate when they can see a picture of it in their head. “I really love this neighborhood because I’ve lived here and gone to school here,” doesn’t resonate.

On the other hand, “I spend half of my time walking the cobblestone streets around this block, dropping my daughter off at Gilman School and volunteering at Schnitzelfest every summer,” will trigger a visual memory for a seller.  Think “I’d be so happy in the summer to be cooking Neapolitan pizza for friends and neighbors in your outdoor wood-fired oven”.

4. Don’t remodel the house

Planning on adding a second story or changing the landscaping? Don’t mention it. You might be correct that the seller’s sewing room would make a great workout room for you, but this isn’t the time.

If you’re going to expand to create more bedrooms, you might be changing the seller’s favorite eyebrow windows in the roofline. They may have buried their dog under the tree you’re planning to pave over.  he sellers may have awful taste, but homeowners are very protective of their homes.

5. Show stability

Present yourself as a stable buyer who will have no problem closing the purchase.  Whether that is a reference to your lack of contingencies, stellar employment record, or commitment to moving in as soon as the sellers are comfortable, ease the sellers’ fears of a shaky transaction.

6. Show humility

At the same time, be humble and ask for the sellers’ blessing on your offer. “We would be so honored to live in your home,” goes much further than “We are confident that you will accept our generous offer.” The ball is in their court, and your offer to purchase letter should acknowledge that.

7. Don’t whine

The emotion of your offer to purchase letter must be upbeat and high. It needs to make the seller feel good.  Everyone wants to play with a winner. The seller doesn’t care how many other homes you’ve lost out on. They don’t care that your rent just doubled.  They don’t want to know about your wife’s sad condition that requires you to have a home like this. They just feel uncomfortable now.  In fact, they’re already tossing your offer in the round file as they finish this paragraph.

8. Close your offer to purchase letter with clarity

Remember the five-point paragraphs and five-paragraph themes you had to write in school? While those formulas are too long and rigid for this letter, their closing advice should be noted. Your excitement, motivation, and ability should be reiterated at the end of your offer to purchase letter in a quick recap.

Remember that the sellers could be reading a few letters. Make sure that the closing of your letter reminds them of your best qualities and reinforces them.

9. Sign with appreciation

The feeling your sellers will leave with can live or die on the signature line:  “Sincerely”, “Cordially”, “Best Regards”, and “Yours Truly” do not apply. This is not a business correspondence of equals. Thank the sellers for spending their valuable evening reading the ode that you wrote about your unworthy self.

“Thank you so much for your time,”  “Thank you for the opportunity,” “Your consideration is greatly appreciated,” or even “We are honored to have the opportunity,” will leave the seller understanding that you value their time and are grateful for it.

10. Spell check. Grammar check. Buddy check. Do it again.

As the recovering son of a former Catholic school English teacher, there is a dark secret I’d like to let you in on. We’re prejudiced. We look down on people who aren’t like us. There is a heinous belief ingrained in us from birth that says people who misspell and use incorrect grammar are lesser beings and not worthy of our respect.

Truthfully, though, there is an unbelievable amount of weight that some sellers will put on the preciseness of the letter. Right or wrong, the buyer’s personality will be judged from their attention to detail, ability to follow-through, and level of care in the letter. Buyer reliability is often gleaned from how well the rules of grammar are followed. If grammar isn’t your thing, find someone whose thing it is.  You never know:  the house you want to buy just might belong to my mother.

11. Write the letter, check it twice, and send it off

There are many tactics being used by home buyers to stand out from the crowd.  While not all sellers will read them, personalized offer to purchase letters are the most-accepted and popular form of unique buyer strategies available. Don’t rush the letter. Take the time to write it correctly. It just might be the most valuable single page of text you ever write.

Sam DeBord is a Realtor® and Managing Broker at Coldwell Banker Danforth & Associates. Find him on SeattleHome.com.

Sam DeBord is CEO of the Real Estate Standards Organization (RESO). He has served as President's Liaison for MLS and Data Management with the National Association of REALTORS®, managing broker for Coldwell Banker Danforth, and as a director for NAR.

• Related Articles

Share this Article

• Coaching Team
• Investor Tools
• Student Success

Real Estate Investing Strategies

• Real Estate Business
• Real Estate Markets
• Real Estate Financing
• REITs & Stock Investing

Free Real Estate Offer Letter Template [Downloadable]

What is a real estate offer letter?

What should be included?

What should be left out?

How to write an offer letter

Real estate offer letter template

When a seller receives multiple offers and offer letters, how do you make yours stand out? By using a real estate offer letter template , you’re following a professional format to make an emotional appeal, but without going overboard. Keep reading to find out how to construct a winning real estate offer letter. Not only that, but make sure you download the free real estate offer letter template at the end of this article to add to your home-buying toolkit.

What Is A Real Estate Offer Letter?

What Should Be Included In A Real Estate Offer Letter?

A real estate offer letter is not an official legal document or contract, as such there is no formula of required components to follow. That being said, there are several elements buyers should include to effectively communicate to sellers. Over the years many in the real estate world have become accustomed to various sections being present in an offer letter. The following is a brief overview of what should be included in a real estate offer letter:

An address and description of the potential property

The sale price

Proposed terms for the sale

Ideal closing date

Earnest money deposit amount

Deed and title discussion

How utilities and taxes will be adjusted during the transaction

Any provisions and contingencies necessary to the sale

State specific clauses if required

Date by which the offer will expire

The above list is not exhaustive in any way; it is simply the “bones” of a standard offer letter. Continue reading to learn how to include the above items and guidelines for adding personal elements to a real estate offer letter.

What To Leave Out Of Your Letter

Just as there are pieces of information that will benefit your letter, some things should be left out entirely. You don’t want to rub the seller the wrong way, and you definitely don’t want to cross any legal boundaries set in place by the Fair Housing laws. Read the following list before writing your letter to ensure your appeal is as streamlined and effective as possible:

Don’t provide too much personal information. Including your race, gender, religion, or other information on a protected class can create a possible violation of the aforementioned Fair Housing laws. If the seller were to take any of that information into account when choosing a buyer, it would violate these laws. Avoid including personal photographs, which also fall under this umbrella.

Leave out the financial details. While you want to include the sale price and deposit amount, don’t overshare your financial situation in the offer letter. Including extra financial details could hurt your case when negotiating during the closing process. Stick to the necessary numbers and leave out anything that could cause the seller to worry about your financing.

Focus on the good. Be careful not to include any plans you have for their home that may differ from what they have done themselves. Talking about your vision of knocking down a few walls and redoing the basement could be considered an insult to their home. Instead, highlight what you already love about the property.

Don’t contradict the purchase agreement. Avoid anything that will be decided in the final purchase agreement. Remember that an offer letter is about standing out during the homebuying process; the hard negotiations will happen afterward. Above all else, make sure you don’t contradict yourself or your agent — as this could confuse everyone involved.

Avoid sounding desperate. While it’s great to show your earnest interest in buying the home in question, be careful not to sound too desperate. This could signal to the seller that you might be willing to pay more for the home, so they might counter with a higher price.

How To Write A Real Estate Offer Letter

The hardest part about writing a real estate offer letter will be including all of the necessary information, while sticking to the point. A strong offer letter should stay around one page long, or 1000 words. Keep this in mind as you walk through the following steps:

Make your case and state why you want the property

Include something personal and connect with the seller

Support your offer with necessary financial information

Gently explain any contingencies you may have

1. Make Your Case

In some instances, a seller will merely be looking for an offer that allows for a smooth sale. However, in other cases, a seller may have an emotional attachment to their property and want it to go to the “right” buyer. Buying and selling a home can be a highly personal experience, so writing a heartfelt offer letter can help humanize the transaction. Attempt to make your case,  but remember to limit the personal information. A good guideline is to treat the letter like you are talking to a new friend. Include personal details while still keeping it short and to the point.

Letters help make your offer stand out in a competitive environment or explain your offer if it is lower than the asking price. In some cases, sellers may opt for buyers with a slightly lower offer because they want the property to go into good hands. State why you want to purchase the home and demonstrate why you would be a good fit. This portion of the letter should show how serious you are about the property. All in all, making your case is about finding balance. Aim to be personable and sincere without divulging too much information.

2. Build A Relationship With The Seller

There are several approaches to help to make your offer letter stand out, all of which hinge on your ability to make a connection with the seller. When writing your offer letter, find specific ways to relate to the seller’s emotions—and take a problem off their hands. For homebuyers, perhaps you can outline why this property is perfect for you and your family. For investors, appeal to how you can provide a solution to the seller’s needs, such as offering to pay for moving or cleaning services. Put yourself in their shoes and think through how you could help the situation run more smoothly. Kris Lippi, the owner of ISoldMyHouse, offers this insight: “a striking offer letter includes compliments about the property. People like to be acknowledged for the work they’ve put into the house they’re about to surrender to you. A simple recognition of what you like about the home is enough to make the owner feel appreciated for the time, hard work, and money they’ve put into their property”.

As you write, be sure to stay honest and friendly without going overboard or sounding phony. The idea is to make your letter stand out because of its sincerity, not its drama. Some ideas include handwriting the letter and envelope addresses, attaching a photo of your family or pets, or even including a drawing made by your child. This is your chance to make a strong impression on the seller.

3. Support Your Offer

The details of your offer are essentially the meat and potatoes of the letter. This is where you will outline the specifics and hopefully meet the conditions of the listing. Include information on your loan status (if you are approved) and the amount of your down payment. Be careful to avoid overstating your financial status, and instead stick to your offer throughout the letter. Any financial information should be direct and accurate, as misrepresenting yourself could cause problems during negotiations. This is also a good time to reinforce the closing date, which will let the seller know you are ready to move forward with the transaction should your offer be approved.

4. Explain Your Contingencies

The end of your letter should accomplish two main things. First, it should outline any contingencies that you have for the property. These could include getting a home inspection or appraisal, for example. Don’t worry about “ruining” your chances for the property, as these topics will likely be revisited during negotiations. It is more important to be transparent about your expectations.

Finally, the conclusion should reiterate why you are the best fit for the property. For example, if any special features within the house stand out to you, like a stone fireplace or stained glass window, mention them as you wrap up your letter. Then, write a sentence or two explaining their significance to you and how you will incorporate them into your plans for the property. This will allow you to bring the focus back to the home while also ending on a personal note.

Free Real Estate Offer Letter Template

Price Negotiation

After finding the perfect property, many homebuyers will feel motivated to act quickly to avoid losing out. However, the speed of a real estate transaction should not discourage buyers in even the most competitive markets from negotiating a sale. Instead, homebuyers should make sure the sale price is fair and adjust their offer accordingly. To ensure you are getting a good price, research the value of the home and ask your real estate agent for feedback.

In many cases, aspiring homebuyers will make an offer based on the information they know but leave room in the offer letter for contingencies. This allows them to negotiate if the appraisal or inspection reveals new information to anyone involved in the transaction. Additionally, there are a few other factors to look for that may signal sellers are open to negotiation. These include a property that has been on the market for a considerable amount of time, an estate sale or similar circumstance, or if the market is moving slowly in that area. Homebuyers can use all the information they have to their advantage to negotiate the sale price and secure a fair deal on their new home.

Types Of Offers

There are two types of offers that you can make when purchasing real estate. The first type is a firm offer. A firm offer is used when the buyer is willing to purchase the property with no specific conditions. No more negotiation is required from either side if a seller accepts a firm offer.

The second type of offer is called a conditional offer. A conditional offer is used when the buyer wants to purchase a property but does have specific conditions that they want met. This means that the sale will not be finalized until the terms of the offer are agreed upon and completed. An example of a condition would be requesting a professional inspection of the property to identify any issues before purchase. Only once these requests are met can the sale be finalized.

Related Documents

There are a few other related documents associated with the early stages of the home buying process. It can be helpful to review these before you begin the transaction:

Real estate purchase agreement : This contract is used to facilitate the sale of a residential property.

Warranty deed : There are a few different types of deeds used in real estate, each with different legal protections.

Pre approval letter : The pre approval is issued by your mortgage lender stating the potential loan amount you could be approved for.

Mortgage agreement : The completed mortgage agreement is made once the offer price has been accepted and the loan terms finalized.

A strong offer letter could mean the difference between securing a great property or walking away empty-handed. That’s why it is important to build a positive relationship with the seller and provide them with peace of mind. Always maintain a balance between personal and professional, and above all, demonstrate your genuine interest in the property. Remember: whether you are an investor or first-time homebuyer, our real estate offer letter template  is here to help.

Click the banner below to take a 90-minute online training class and get started learning how to invest in today’s real estate market!

What is an STR in Real Estate?

Wholetailing: a guide for real estate investors, what is chain of title in real estate investing, what is a real estate fund of funds (fof), reits vs real estate: which is the better investment, multi-family vs. single-family property investments: a comprehensive guide.

How to Write the Perfect Offer Letter to Purchase Property (Free Template)

You’ve finally stumbled upon the perfect property in an ideal location and are envisioning the launch of your dream vacation rental business. But here’s the catch—you’re not the only one who’s fallen in love with this home. Multiple offers are vying for the seller’s attention.

In this situation, you’ll want to ensure you’ve learned how to craft that perfect sample offer letter to purchase property . While there are other factors at play, the right offer letter to purchase property could turn your dream into reality or force you to resume your search for the perfect home.

So, how can you draft a winning property offer letter that captivates the seller without revealing too much personal information and sounding desperate? We can help!

Whether you’re looking to buy a vacation home for those summer getaways or an investment property to diversify your portfolio, we’ve got what you need. We’re about to provide you with a free house offer letter template and show you how to personalize it to make your offer stand out.

Download our free real estate offer letter template now and start your journey towards securing that dream property.

Don’t see the form to download our offer letter template? Click here .

What is a real estate offer letter?

A real estate offer letter is your chance, as a potential buyer, to tell the seller why you’re the ideal candidate to take ownership of their cherished home. It’s usually a written document, and it’s not unlike a cover letter to a resume when you apply for a job—it’s your one opportunity to make a lasting impression, both in terms of your offer’s value and your suitability as the buyer.

While every sample offer letter to purchase property will look slightly different, here’s a preview of what ours looks like, which you can download for free here .

Why do I need a property offer letter?

While a competitive price is undoubtedly a significant factor when wooing the seller (especially in the current housing market), real estate transactions aren’t solely about money .

Many homeowners share a deep emotional connection to their properties, and they want to ensure their prized possession goes to someone who will cherish and look after them the same way they did. So while writing an offer letter for a house isn’t a legal necessity , it is your chance to convince the seller to consider your offer, even if it isn’t the highest.

Your property offer letter should strike a balance between professionalism and personal touch, showcasing your sincerity. Basically, it’s an opportunity to show the seller that their home will be in good hands.

What should you include in your house offer letter?

While there’s no fixed legal requirement regarding the contents of your letter of offer in real estate, most follow a standard format . Using a sample offer letter to purchase property can help ensure you cover all the essential bases for crafting an effective offer letter. Here’s what most free house offer letter templates include…

Personal details of the seller

This is the person whose property you want to buy and whom you’d like to impress, so we recommend you address your letter to the owner personally and include their physical address.

The bottom line

Although the vendor is probably already aware of the financial details of your offer, it’s essential to include the price you’re offering to pay for the property. You don’t need to worry about mentioning property taxes or other additional fees at this stage—just the bottom line, which is how much cold hard cash you’re offering to pay the seller.

When and how do you plan to pay

By informing the seller when you plan on paying what amount, you show them that you’re a serious buyer with a clear plan to finance your purchase. This can help reassure the owner that you’re a trustworthy buyer. It also just demonstrates that you mean business and that you have a plan in place should they accept your real estate offer letter.

Clauses of conditionality or exclusivity

If your offer will be subject to certain conditions or you’d like to negotiate a period of exclusivity , it’s important to include this information in your offer letter. For example, if your offer will be subject to a home inspection , mention this in your letter.

Offer validity date

By setting a validity date typically between 5 to 15 days , you encourage the buyer to make a decision quickly, avoiding the insecurity and headaches of a drawn-out bidding process.

Create a personal connection  

Share a bit about yourself and your enthusiasm for the property. Discuss what you appreciate about the home , how you envision your life there, and your excitement about joining the neighborhood. Find common ground to connect with the seller.

But play it safe. Now is not the time to mention your collection of pet snakes or that the home lends itself perfectly to all-night parties .

Show your appreciation for the home

Telling the owner how much you love their home by including some details you loved and what attracted you to the property in the first place adds a nice touch. Everyone likes to feel appreciated and complimented for their excellent taste. Of course, the caveat here is: Don’t overdo it and be genuine. Fake praise leaves a bad taste.

Try to relate to the owner

As with many transactions, establishing a personal connection with the seller could count in your favor. Make a mental note of anything you see during your home viewings that could help you connect with the owner. For example, if they have a dog, mention that you think the house will be perfect for your dog too.

What should you NOT include in your letter to buy a house?

By using a house offer letter template , you’ll not only sidestep common pitfalls but also ensure that your intention to purchase a home is conveyed effectively and professionally. However, let’s take a look at what you should definitely steer clear of when composing your letter to guarantee the best chance of success.

Too much information about your financial status

Avoid explaining the intricacies of your financial situation beyond the offer price and deposit. Excessive financial information can complicate negotiations and, depending on the circumstances of the purchase and how many details you give, can make it look like you’re hiding or overcompensating for something.

Any kind of criticism

Now is not the time to talk about how much you hate the wallpaper color or how you plan to knock out a few walls to make the house feel less cramped. Show appreciation for the home and avoid criticizing the owner’s style.

Contradictions

Even though the property offer letter isn’t a legally binding contract, you want to be sure that if things go well and you sign a purchase agreement, there are no surprises for the vendor . It could cause them to lose faith in you.

Pushy or aggressive language

Yes, you’re trying to sell yourself—but avoid sounding too pushy or competitive. Try to persuade the owner that you’re the right person without criticizing the competitors or bragging about your financial situation. Remember, your letter is more about persuasion than a hard sell.

Avoid sounding desperate

Maintain your composure and confidence. Desperation can give the seller the upper hand.

FAQ about real estate offer letters

Take a look at any free sample offer letter to purchase property, and you’ll see that you can write this letter in various ways. The best way to write a successful one that makes your offer stand out from the crowd is to become an expert in writing offer letters . To help you with that, we’ve tried to answer some questions you may still have on the topic below.

Can a real estate offer letter be sent via email?

Although it’s standard to send a real estate offer letter as a physical document, most people accept email offer letters these days, too. Depending on who you’re working with, a written letter might convey more professionalism and respect.

Does a real estate agent need to be involved?

No, you can submit the home offer letter yourself. However, real estate agents bring market (and off-marke t) expertise and negotiation skills to the table, making their involvement worth considering.

Is an accepted offer binding, or can the seller still walk away?

Once the seller accepts your offer to purchase a property, they can’t back out unless specific conditions are not met, such as a failure to pay the deposit or meet other contract stipulations.

Can you make an offer on a house that is under contract?

Absolutely. There are several instances when sales don’t go through. For example, when the payment conditions are not met. However, as explained above, the seller can’t consider an alternative offer while the property is still under contract.

Sample offer letter to purchase property

At Lodgify , our goal is to make your life as a vacation rental owner or aspiring property owner as effortless as possible. That’s why we work hard to provide you with all the tools you need to establish and manage your business. As promised, we offer a customizable sample offer letter to purchase property in PDF . Download it, make it your own, and set the wheels in motion for snagging your dream property.

Once you’ve secured the sale using our house offer template, and you’re ready to embark on your vacation rental business journey, explore our vacation software solutions to simplify the setup and management of your venture.

Ready to take more direct bookings?

No set up fees, no credit card details, no obligation. Try Lodgify free for 7 days.

Houseman Cover Letter: Sample & Guide (Entry Level & Senior Jobs)

Create a standout houseman cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Dear Houseman job seekers, Are you looking to land a career in the hospitality industry as a Houseman? A well-crafted cover letter can make all the difference in showcasing your qualifications and setting you apart from other applicants. In this comprehensive guide, we will provide you with valuable tips and examples to help you create a compelling cover letter that highlights your skills and experience. Let's get started on your path to success in the Houseman role!

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

Related Cover Letter Examples

• Facility Maintenance Manager Cover Letter Sample
• Kennel Technician Cover Letter Sample
• Diesel Mechanic Cover Letter Sample
• Scale Operator Cover Letter Sample
• Van Driver Cover Letter Sample
• Maintenance Coordinator Cover Letter Sample
• Car Washer Cover Letter Sample
• Field Operator Cover Letter Sample
• Auto Glass Technician Cover Letter Sample
• Cable Installation Technician Cover Letter Sample
• Carpenter Cover Letter Sample
• Day Porter Cover Letter Sample
• Highway Maintenance Worker Cover Letter Sample
• Bike Mechanic Cover Letter Sample
• Facility Technician Cover Letter Sample
• Aircraft Mechanic Cover Letter Sample
• Gas Technician Cover Letter Sample
• Trailer Mechanic Cover Letter Sample
• Shuttle Driver Cover Letter Sample
• Installer Cover Letter Sample

Houseman Cover Letter Sample

123 Main Street

Anytown, USA 12345

[email protected]

(123) 456-7890

Dear Hiring Manager,

I am writing to express my interest in the Houseman position at your esteemed establishment. With over five years of experience in the hospitality industry, I am confident in my ability to contribute positively to your team and provide exceptional service to your guests.

During my time at XYZ Hotel, I have gained valuable experience in housekeeping and guest services. I am well-versed in maintaining cleanliness and organization in common areas, assisting with guest check-in and check-out procedures, and providing exceptional customer service. I am familiar with hotel cleaning standards and protocols, and I am committed to upholding a high level of cleanliness and professionalism at all times.

I am a dedicated and hardworking individual who is committed to maintaining a positive and efficient work environment. I am able to work well under pressure and I am always willing to go the extra mile to ensure that guests have an enjoyable and memorable stay. I am a team player who is able to communicate effectively with coworkers and management to ensure that daily tasks are completed efficiently and to the highest standard.

In addition to my hands-on experience, I am also certified in CPR and First Aid, and I have completed training in workplace safety and emergency procedures. I am committed to the safety and well-being of both guests and staff, and I am always prepared to respond quickly and effectively in the event of an emergency.

I am excited about the opportunity to bring my skills and experience to your team, and I am confident that I would be a valuable asset to your establishment. Thank you for considering my application. I am looking forward to the possibility of contributing to the success of your hotel.

Why Do you Need a Houseman Cover Letter?

• A houseman cover letter is essential for showcasing your skills and qualifications to potential employers.
• It allows you to personalize your application and stand out from other candidates.
• A well-written cover letter can demonstrate your enthusiasm and passion for the houseman position.
• It provides an opportunity to highlight any relevant experience, education, or certifications that make you a strong candidate.
• A houseman cover letter can help you explain any career gaps or transitions, and address any potential red flags on your resume.
• It can also convey your communication and writing skills, which are important for the houseman role.
• Ultimately, a houseman cover letter can significantly enhance your chances of landing an interview and ultimately securing the job.

A Few Important Rules To Keep In Mind

To craft a compelling Houseman cover letter, it's important to follow certain writing rules to showcase your professionalism and skills effectively. Here are some key guidelines to keep in mind:

• Begin with a strong introduction that captures the reader's attention and clearly states your interest in the Houseman position.
• Highlight your relevant experience and skills in the hospitality industry, including any previous Houseman roles or related experiences.
• Showcase your ability to work well as part of a team and your willingness to take on various tasks to support the smooth operation of the hotel or resort.
• Use specific examples to demonstrate how you have contributed to the success of previous employers and how you can add value to the potential employer.
• Ensure that your cover letter is well-organized and free of grammar or spelling errors to present yourself as a detail-oriented and professional candidate.
• Conclude your cover letter with a strong closing statement that expresses your enthusiasm for the opportunity and your desire to further discuss how you can contribute to the organization.

What's The Best Structure For Houseman Cover Letters?

After creating an impressive Houseman resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Houseman cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Houseman Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my interest in the Houseman position at your hotel. With my strong work ethic and dedication to providing excellent service, I am confident that I would be a valuable addition to your team.

My experience in the hospitality industry has equipped me with the skills and knowledge necessary to excel in this role. I have a strong attention to detail and am capable of multitasking in a fast-paced environment. Additionally, my ability to work effectively within a team and communicate with both guests and colleagues makes me well-suited for this position.

In my previous role as a Houseman, I was responsible for ensuring that guest rooms and common areas were clean and well-maintained. I have a thorough understanding of proper cleaning procedures and am committed to upholding high standards of cleanliness and hygiene. I am also experienced in performing minor maintenance tasks, such as changing light bulbs and addressing minor plumbing issues.

Furthermore, I am dedicated to providing exceptional customer service and am always willing to go the extra mile to ensure that guests have a positive experience. I take pride in my work and am committed to upholding the reputation of your hotel.

I am eager to bring my expertise and enthusiasm to your team and am confident that I would make a positive impact as a Houseman. Thank you for considering my application. I look forward to the opportunity to further discuss how my skills and experience align with the needs of your team.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Houseman Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not customizing the cover letter for the specific houseman position
• Using a generic and boring introduction
• Not highlighting relevant skills and experiences
• Including irrelevant information
• Not proofreading for grammar and spelling errors
• Being too long-winded and not getting to the point
• Not expressing genuine interest in the houseman role and the company
• Using a casual or unprofessional tone
• Not following the employer's guidelines for the cover letter

Key Takeaways For a Houseman Cover Letter

• Strong understanding of housekeeping procedures and protocols
• Excellent attention to detail and thoroughness in cleaning tasks
• Ability to work independently as well as part of a team
• Good communication and interpersonal skills
• Proven track record of maintaining high standards of cleanliness
• Willingness to learn and take on new challenges